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← Papua Partners Limited

2023-08-31-accounts

Papua Partners Limited

(A company limited by guarantee)

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Report and Financial Statements For the Year Ended 31 August 2023

Charity number 1117275

Company number 05539947

Papua Partners Limited

(A company limited by guarantee)

Financial Statements For the Year Ended 31 August 2023

Contents

Reference and Administrative Information ...................................................................................... 3 Annual Report ................................................................................................................................. 4 Financial Review ............................................................................................................................. 9 Statement of Financial Activities .................................................................................................. 10 Independent Examiner’s report to the Trustees of Papua Partners Limited ................................... 15

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Papua Partners Limited Report of the Trustees for the year ended 31[st] August 2023

The Trustees present their report and financial statements for the year ended 31[st] August 2023

Reference and Administrative Information

Charity Name: Papua Partners Limited Charity registration number: 1117275 Company registration number: 05539947

Registered Office

PO Box 296 LISS GU32 9GU

Operational Address:

131 Ballinran Road Kilkeel Newry Co Down BT34 4JB

Trustees

Mr Peter Trenier Treasurer Ms Alison Glasspool Mr Jake Di Paolo Mrs Sally Mavin Ms Christina Cattle

Bankers

Lloyds Bank PLC 120 - 124 High Street Dorking Surrey RH4 1BB

Solicitors

Barlow Robbins Southern House Guildford Road Woking Surrey GU22 7UY

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Annual Report

Structure, Governance and Management

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 18th August 2005 and registered as a charity on 15[th] December 2006. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. The company is registered as a charity with the Charity Commission. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Recruitment and Appointment of Trustees

The members of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as Trustees. Under the requirements of the Memorandum and Articles of Association one third (or the number nearest one third) of the Trustees must retire at each AGM, those longest in office retiring first and the choice between any of equal service being made by drawing lots. A retiring Trustee who remains qualified may be reappointed.

The nature of the Charity’s work is overseas development, and the Trustees seek to ensure that the experience in this area is reflected in the diversity of the trustee body. To enhance the potential pool of trustees, the charity has sought to identify those experienced in overseas development, who would be willing to become members and use their own experience to assist the charity. The more traditional business skills are well represented on the Board of Trustees.

Trustee Induction and Training

All the existing trustees are already familiar with the practical work of the charity. Additionally, new trustees will be invited and encouraged to attend a series of short training sessions (of no more than an hour) to familiarise themselves with the charity and the context within which it operates. These will cover:

Risk Management

Due to the nature of the Charity’s work in remote areas a risk document has been prepared including, amongst other things, emergency plans for our operatives in West Papua.

Organisational Structure

Papua Partners has a Board currently formed of at least three and not more than ten Trustees who meet quarterly and are responsible for the strategic direction and policy of the charity. At present the Board consists of four Trustees from a variety of professional backgrounds relevant to the work

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of the charity. The Charity currently employs a part time Chief Executive Officer permanently based in the United Kingdom.

The Trustees are responsible for ensuring that the charity delivers the services specified and that key performance indicators are met. The Trustees continued to divide the various operational responsibilities between them.

Objectives and Aims

The company’s objects and principal activities are to build the capacity of civil society in Tanah Papua (all provinces that make up the land of Papua), Indonesia to tackle poverty and injustice and nurture sustainable communities. This is done through partnering with local indigenous organisations and churches to empower and improve livelihoods in numerous local communities through the provision of technical support, organisational development and the funding of innovative initiatives.

Our approach

Papua Partners works in partnership with local organisations, churches, community-based groups and social entrepreneurs to help them achieve their unique vision for transformational change. We focus on building their capacity for creating change through training, mentoring, development of good practice and partnering in implementation as well as facilitating their access to information and resources. We also support in direct project management when needed.

Activities 2022/23

During 2023/23 we worked in partnership with six organisations and two key networks in West Papua

1. iWaTaLi

iWaTaLi was set up in late 2017 by a group of activists, NGOs and church leaders to build partnerships across denominational lines and to empower indigenous communities to be legally, politically, socially and economically self-sufficient. They function as the local implementation arm of Papua Partners, and predominantly work with indigenous youth, envisaging a future in which a motivated and inspired youth become the future leaders of West Papua with values rooted in humanity, rather than violence. Their work includes training in peacebuilding, leadership, human rights, and environmental reporting, addressing gender-based violence and paralegal work. They also work with churches, equipping and mobilising them to engage in social justice and peacebuilding. They support our strategic decision-making, including decisions relating to funding.

2. YASUMAT

YASUMAT was established in 1994 by leaders from four tribes (Yali, Hupla, Kimyal and Momuna) to support contextual development in the remote areas of Yahukimo and Jayawijaya. They focus on a variety of interventions including education, healthcare, sustainable community development and environmental stewardship.

This includes:-

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3. YAPELIN

YAPELIN was founded in 1977 to support the GIDI church (Gereja Injili di Indonesia) – the largest indigenous church in West Papua, which has approximately 1,000 congregations and more than one million members. They are focused on mobilising the church to bring about transformational change within communities throughout Papua, across healthcare, education and sustainable community development. They also manage the significant number of assets that belong to the church, including health clinics, hospitals, schools and over 35 airstrips which help them deliver supplies to remote communities across Papua.

4. ERUWOK

Eruwok is a community organisation set up by indigenous leaders in the District of Bokondini to support local community development programs. They provide community health support – training health workers and raising health awareness in communities – as well as community development, including setting up savings banks and facilitating training (including computers, baking, handicrafts).

5. YumYaf

YumYaf was set up in 2016 by a group of indigenous women with the aim of equipping and supporting women in leadership and developing local initiatives for health and education in Papua. They focus on four key areas: -

6. Suu Bin

Suu Bin Tedei was established in 2023 with the support of Papua Partners and will work with communities and church congregations in conflict areas to support women who are being affected by the ongoing conflict. They will help and empower internally displaced communities with survival skills, including economic empowerment, and adaptation to living away from their customary lands. They will also work to mobilise and equip women to thrive in their role as environmental stewards, including through research and advocacy which will help others understand the role of Papuan women from their own perspective, and create an evidence base for the provision of further support.

Networks

Papua Partners also worked with two key networks, the West Papuan Council of Churches (established 2019), and the West Papuan Christian Youth Forum ( established in 2017 and officially launched 2020). We collaborate on external-facing advocacy efforts, including collating evidence of human rights abuses for formal presentation to the United Nations, as well as within Papua to understand and respond to ongoing changes in the conflict.

During 2022/23 we have continued to support our partners with training and accompaniment to support their visions for change and to help them run effective programs that are impacting the lives of individuals, families and communities as well as being change agents in wider society. The training and accompaniment that we have provided has enabled our partners to receive at least 250,000 GBP (September 2022-August 2023) from other donors. The work that these organisations have done during this year has impacted at least 52,000 men, women and children directly and at least 150,000 people indirectly through education, health, livelihoods, stopping gender-based violence, environmental justice and building bridges for peace.

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Changes in Papua Partners

During 2022/2023 we have gone through a significant shift in our organisational structure, shifting more control and management responsibility to West Papua. We initiated a formal partnership with our core local partner, iWaTaLi, who now functions as the local arm of Papua Partners. We are currently working to embed this partnership within the governance of both organisations. This is an exciting step forward which we hope will energise and enable Papua Partners and iWaTaLi to scale up our work while remaining embedded within local communities and their expertise.

This year also saw the recruitment of a full-time Papua coordinator who will lead the iWaTaLi team and our programme of work and provide training and support to partners. A part time director in the UK provides overall management and technical support to the programs in West Papua as well as growing support for the charity and raising awareness of the issues facing West Papua in the UK and internationally.

During 2022/23 we focused our support on six main areas:

Some of the highlights of 2022/23

Responding to the crisis of internally displaced communities - In February 2023 we started a new initiative ‘Integrated Development for Internally Displaced Indigenous Communities in West Papua’ which is funded by the JA Clark Trust. This programme is being led by iWaTaLi and is supporting communities displaced by land-based conflict, and natural disasters. This includes people affected by resource extraction and conflict. The project has three main areas of work:

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The project has got off to a great start with iWaTali setting up new partnerships with IDP communities, local organisations, human rights and environmental activists in Sorong, Wamena and Sentani. Four new business projects were supported to improve food security and increase income in IDP camps and trauma healing process have been carried out in Sorong on a weekly basis facilitated by SKCP.

All of this work would not be possible without the generosity of our regular long-term supporters who enable us and our partners to mobilise transformative change, one person at a time.

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Financial Review

Our base of regular individual supporters who contribute by standing orders has again remained stable.

Total donations were £95,534. This represents a rise of £32,343 in part due to a rise in institutional donors of £31,000.

Our core funding remained stable. It is important that we maintain our core funding level and we are confident that we can maintain and increase our supporter base, particularly in the UK.

Funding for Future Periods

The charity plans to continue the activities, as outlined above, in the coming years subject to satisfactory funding arrangements. Commitments to the region are constantly monitored to ensure that they are sustainable in the long term.

Reserves and Financial Health

The Board passed a motion during the year to maintain a reserve of £20,000. Although, as in previous years, the charity does not maintain substantial reserves, the strength and stability of our regular giving is such that with careful monitoring there is no current need to build up a more substantial free reserve.

Responsibilities of the Trustees

Company law requires the Management Committee to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including. income and expenditure, for the financial year. In preparing those financial statements, the Trustees should follow best practice and:

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner

Graham Yeomans was appointed as the charitable company’s examiner during the year and has expressed his willingness to act in that capacity.

The Trustees

The Trustees, who are directors for the purpose of company law, who served during the year and up to the date of this report, are set out on page 3.

In accordance with company law, as the Company’s directors we certify that this report has been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities.

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Papua Partners Limited

Statement of Financial Activities (including Income & Expenditure Account) for the

Year ended 31[st] August 2023

Total Funds
Unrestricted Restricted 2023 2022
Funds Funds
Notes
Incoming resources
Donations 2 64,534 31,000 95,534 63,192
Tax Recovered 3 3,487 - 3,487 4,339
Other incoming Resources 4 3,525 - 3,525 830
Total incoming resources 71,546 31,000 102,546 68,361
Unrestricted Restricted 2023 2022
Funds Funds
Resources Expended
Activities in furtherance of
Charity’s objects 5 43,501 8,179 51,680 44,827
Grants payable in furtherance
of Charity Objects 5 7,900 30,000 37,900 26,925
Support Costs 5 12,552 - 12,552 5,394
Expenditure on managing
the Charity 5 12,,044 - 12,044 8,836
---------------------------------------------------------------------------------------------
Total Resources Expended 75,997 38,179 114,176 85,982
Net incoming (Outgoing) resources (4,451) (7,179) (11,630) (17,621)
Transfers between Funds 13,742 (13,742) - -
___________
Net Movement of Funds 9,291 (20,921) (11,630)
------------------------------------------------------------------------------------------------)
Balances Brought forward 39,835 20,921 60,756 78,377
_____ _________
Balances Carried Forward 49,126 49,126 60,756
==========================================================================

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Papua Partners Limlted Balance Sheet as at 31 August 2023 Notes 2023 2022 Fixed Assets Nll Current Assots Cash at bank and in hand Deposit Account Accounts Receivable 1,802 47,324 11.214 49.542 Total Curront Assets 49.126 60,756 Current Liabilities Accounts Payable Net CUr￿nt Assets 49.126 60,756 Net Surplus (t)eficit) 49.126 60,756 Financed by Year End Balances Excess (Deficit) to date 60,756 (11,630) 78.377 {17,621) Total financed by 49,126 60,756 Net Current Assets Current Assets minus ¢redilors falling due within one year Total Assets less current Liabilities Fixed Assets plus (or minus) Net Current Assets Net Assets Total assets less current liabilities less Creditorn falling Due after one year less provision for liabilities and charges 49,126 49,126 49,126 Re resented b funds Unrestrlrted Funds General Fund Restricted Funds 49.126 39,835 20,921 49,126 60,756 These accounts are prepared in accordance wrth the special provisions of Part 15 of the Companies Acl 2006 relating to small entities and with the Financial Reporting Slandards applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 20151. Approved by the Trustees on IL o4nd signed on its behalf by P. Trenier- Treasurer

Notes forming part of the Financial Statements for the year ended 31 August 2023

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding period.

(a) Basis of preparation

After making enquiries and reviewing the company’s forecasts and projections, the directors have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. Accordingly, the directors consider that the going concern basis is appropriate and continue to adopt this basis in preparing the annual report and financial statements.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) and the Companies Act 2006.

(b) Fund accounting

• Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

(c) Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

• Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable.

• Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.

(d) Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT. The Company is not registered for VAT.

• Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

• All costs are allocated between the expenditure categories of the SoFA (Statement of Financial Activities), on a basis designed to reflect the use of the resource.

(e) Fixed assets

The costs of minor additions or those costing below £1,000 are not capitalised. On this definition there are no fixed assets in the Company.

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2. Donations

2. Donations
Total
Unrestricted Restricted 2023 2022
Donations
64,534
 31,000 95,534 63,192
__________
64,534 31,000 95,534 63,192

3. Tax Recovered

3. Tax Recovered
Unrestricted Restricted 2023 2022
Refund of Tax – Gift Aid 3,487 - 3,487 4,339
_________
3,487 3,487 4,339
4. Other incoming Resources
Unrestricted Restricted 2023 2022
Bank Interest 283 - 282
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HMRC Job Retention Scheme - - - 822
Sundry Income 3,242 - 3,242 -
_______
3,525
-
 3,525 830
===============================================
5. Resources expended 2023 2022
Unrestricted Restricted Total
Activities in furtherance of Charity’s objects
,
Local Papuan Salaries 16,245 - 16,245 4,730
Salary CEO (Training & Partner support) 12,654 - 12,654 18,347
Pension Contributions 4,800 - 4,800 4,800
National Insurance 1,086 - 1,086 7,292
Travel - Project Support - - - 925
Training Costs 220 - 220 2,001
Project Equipment & Expenses 3,673 4959 8,632 5,560
Project Training Costs 780 3220 4,000 45
Fundraising Consultancy 4,043 - 4,043 1,127

43,501 8,179 51,680 44,827
Grants payable in furtherance of Charity Objects
Funds to Local NGO – IWatali 6,700 25,500 32,200 7,800
Funds to Local NGO – Yasumat 1,200 4,500 5,700 12,700
Funds to Local NGO - Yapelin -
 - - 6,425
7,900 30,000 37,900 26,925

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2023 2022
Unrestricted Restricted Total
Support Costs
Papua Office Expenditure 7,579 - 7,579 1,754
Papua Staff Equipment - - - 500
Overseas Travel 4,973 - 4,973 3,140
12,552 - 12,552 5,394
Expenditure on managing the charity 2023 2022
Unrestricted Restricted Total
UK Administration Expenses 11,222
- 11,222 8,253
Bank Charges 822 - 822 583

12,044
- 12,044 8,836

Other recognised gains/(losses)

There were no other recognised gains or losses in the year.

6. Staff Costs and Numbers

The charity currently employs one part time CEO in the UK and two full time personnel in West Papua.

Costs were as follows: -

2023 2022
Total Remuneration CEO 18,540 18,347
Employees in Papua 16,245 4,730

7. Trustee Remuneration & Related Party Transactions

No members of the Board of Trustees received any remuneration or expenses during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.

8. Taxation

As a charity, Papua Partners Limited is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

9. Fixed Assets

The Charity has no fixed assets.

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Independent Examiner’s report to the Trustees of Papua Partners Limited

I report on the accounts of Papua Partners Limited for the year ended 31 August 2023 which are set out on pages 3 to 14.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent examiner’s statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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G. Yeomans FCCA

10 Bates Walk, New Haw, Addlestone, Surrey. KT15 2DQ Date: 11 January 2024

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