Sidmouth Amateur Dramatic Society Ltd.
Annual Report for the year ending 29[th] February 2024.
This has been a good year for the Society with two excellent productions. Our May production was ‘The Farndale Murder Mystery’ and our pantomime was ‘Robinson Crusoe and the Pirates’.
At the AGM Barry Lister continued in his role as Chairman. Committee officers Audrey Harcourt (Society Secretary), Heather Hodge (Treasurer and Head of Wardrobe) were reelected for a further year and Committee members continued to be Liz Hammond, Tony Hill, Molly Morton-Evans, Tanya Rees and Tracey Stone.
Mark Rose stood down from his role of Publicity Officer and Committee at the AGM. He was thanked for all his work during his time as Publicity Officer and as Committee member. During the year the Committee lost two Committee members. Molly Morton-Evans resigned due to increasing work commitments and Tony Hill due to ill health. The Committee thanked both for all their work during their time on the Committee. The Committee felt that additional support was required and Sarah Burston agreed to be coopted onto the Committee.
Pam Harrison kindly agreed to continue as President of the Society.
Heather Hodge retained her role as Company Secretary. Viv Rands continued as Membership Secretary and Child Protection Officer and Joan Heard continued as our Newsletter Editor.
Sadly, during the year, we have lost two past members of the Society.
Ken Davis, with his partner Ray Pickworth, directed shows for the Society. Mary Hasbury also directed many production for the Society and appeared in many of our plays.
Productions.
Our May production was ‘The Farndale Murder Mystery’ directed by Joan Heard. This was an excellent production but did not attract the audience it deserved.
The pantomime ‘Robinson Crusoe and the Pirates’ by Alan Frayn was a great success. This year it was decided to reduce the amount of performances we gave so it meant playing to almost full houses. It was the first time that Marc Colson had directed a pantomime for us and it was very popular with a cast of adults, dancers and children.
Junior and Youth Groups.
The Junior and Youth Groups are very popular with a waiting list. In June they staged a production at the Blackmore Theatre, Exmouth which proved to be very popular and received an excellent review. From a money perspective, they have become self-sufficient in this area.
Wardrobe.
The wardrobe hire section has never picked up following the pandemic but there is still some hiring going out to other drama groups or individuals.
Hall.
We still do not have a hall manager in place. Our cleaner had to resign for personal reasons and a new cleaner has now been found. The rotted gate posts have now been replaced. A light has been installed on the top of the steps leading down to the hall to provide a safer environment for those attending dark evening rehearsals. We now employ the services of a gardener to keep the land around the building under more control. A skip was hired and a team of volunteers met to clear out unwanted items from the storage container, the hall and the Props Store. The lease for the hall has finally been signed between SADS and the National Trust. This will remain in place for a further 15 years.
Manor Pavilion Storeroom. A new lease has finally been signed between SADS and EDDC for the hire of the storeroom at the Manor Pavilion Theatre. This lease will remain in place for 6 years.
Social Events.
For various reasons there were sadly no social events this year.
We thank all our members for their support and look forward to another successful year.
SIDMOUTh AMATEUR DRAMATIC SOCIETY LIMITED Annual Report and Financial Ststernents For the yoar •ndod 29 February 2024 COMPANY NUMBER 05883014 REGISTERED CHARITY NUMBER 1117250
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED NTENT 1. Legal and Administrative Information 2. Report of the Trustees 3. Independent Examinerfs Report to the Members 4. Statement of Financial Activities 5. Balance Sheet 6, Notes to the Accounts 8-12
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED Legal and Admlnlstratlve Informatlon. Status The company is limited by guarantee having no share capital. It was incnrporated on 20 July th 2006 and registered as a charity on 14 December 2006. The company was established under a Memorandum of AssocAation which established the objects and powr5 of the charitable company and is govemed by rts Articles of Association. Under those articles, the company is managed by Trustees. Trustees The Directorsrrrustees who seprfed during the year were: Mrs H M Hodge T Rees E Hamrnnd A Harcourt T Hill T Stone Mr. B Lister M }rton-EvanS S Bur5ton Resuned 118123 Resigned 30110123 Copted 1611124 Chalrman: Mr B Lister Company Secretary: Mr5 H M Hodge Treasurar.. Mrs H M Hodgè Independent Examlner: lan Roper Chartered Accountant 37 Fore Street SKlmouth Devon EX10 8AQ Bankern: Santander Bridle Road Bootle L30 4GB Raglstorod Offlco: Woolcombe Hall Lavm Vista Sidmouth Devon EX10 98Y
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS REPORT) FOR THE YEAR ENDED 29 FEBRUARY 2024. The trustees prEsent their reDOrt and financial statements for the year ended 29 February 2024. ObJectlve3 The objects of the company are to prorrK>te the advancement of education in the art of drdma, to encourage public appreciation of such art, to produce drama to the hghest possible standards and to involve members in all aspects of theatre induding onstage, backstage and administrdtive skills. Rovlew of Actlvltle8 This financial year saw us stage t) productions rather than our usual three. The Committee decided not to stage a production in October and just concentrate all our resources on the May play and the pantomime. Once again, the May play sadly made a loss mainly due to k)w audience numbers. On the other hand, the pantomime this year made a good profit Vth a high attendance rate mainly due to the Committee reducing the amunt of perf0MnceS dovm to 9. For various reasons, no social events have been held thts year. The Junwjr and Youth groups continue to flourish with a Lx)nstant waiting list of children wshing to join us. We have spenl a considerable arUnt of time this year finalising the renevrdl of leases. One for our main hall with the National Trust and the other one with EDDC for a room we hire at the Manor Pavilion Theatre, Sidmouth. This has s@nrficantly increased our legal costs. Once again our expenses have ouivRighed the ino)me so we have had to draw the difference from our savings aunt. We have been lud(y once rre to have had a theatre tax credrt refund from HMRC vthich helped Public Beneflt The charity acknovledges its requirement to derrK)nstrdte that it has charitable aims and purposes that are for the public benefit. The trustees believe that the %]rk of the Society in promoting the advancement of the art of drama and encour7ging a broader public apprectation of such art clearly demonstrdtes that our charitable aims are indeed for the benefit of the public and that the trustees have complied with Section 4 of the Charities Act 2006. Further, the Review of Activities denM)nstrates exactly how the trustees are complying wth the Charity Commissioners guidance regarding public benefit. Reserves Pollcy The trustees have forecASt the lev81 of unrestricted reserves needed to sustain the charity's operations over a period Nthen its anticipated inco generdted from activities may be temporarily Ih curtailed. The trustees consKler the trnst appropriate level of these reserves at 29 February 2024 would be £13,000. This represents sufficient reseNes to meet the annual costs of the Charity and would pn)vide sufficient time to allow for an organised approach to the ongoing business of the Society. At 29 February 2024 the Charity had rns8rv8s of £72,994. Financial and Administrative Risk Management The trustees seek to maintain a broad base of fijnding sources. induding proceeds from sho%ys. donations and income frn investments. By impleenting effective cost control npasures and ensuring the regular provision of manageffEnt infonnation and reporting. they aim to minimise financial risk to the charity in relatK)n to rts activities. Responsibilities of the Board of Trustees The Trustees (who are also directors of Sidmouth Amateur Dramatic Society Ltd for the purpose of company law) are responsible for preparing the Trustees Annual R8port and the financial statements in accordance wth applicable law and regukqtions and United Kingdom Generally Accepted Accounting Practice.
SIDMOUTh AMATEUR DRAMATIC SOCIETY LIMITED REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS REPORT) FOR THE YEAR ENDED 29 FEBRUARY 2024 (con11nd Responsibilities of the Board of Trustees {cont) Company law requires the trustees to prepare financial statervpnts for each financial year. The financial statenEnts are required by law to give a true and fair view of the state of affairs of the charitable company and of surplus or deficit of the company for that period. In preparing those accounts. the tnjstees are required to: + select suitable acLx)unting policies and then apply them consistently., + obsep4e the methods and principles in the Charities SORP; + make judgements and estimates that are reasonable and prudent., + state thether applicable UK Accounting Standards have been folk)wed, subject to any material departures disclosed and explained in Ihe financial staterrents., + prepare the financAal statements on the going concem basis unless il is inappropriate to pSum0 that Ihe charitable company wll continue in operation. The trustees are responsible for keeping proper a)untIng records that disclose 1th reasonable accuracy at any time the financial position of the charitable cnmpany and enable them to ensure that the financial statements comply V*ith the Companies Act 2006. They are also responsible for SafegualIng the assets of the charttable cx)mpany and hen for taking reasonable steps for the Drevention and detection of fraud and other irreaularities. The financial staternnts have been prepar8d in accordance with th8 accounting polioes set out in notes to the accounts and cx)mply with th8 charitls goveming document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of RecomThnded Practice applicable to charities preparing their accounts in acrA)rdance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 and in accordan Vth the special provisions of Part 15 of the Companies Act 2006 relating to small entities. Approved by the Trustees on l 3- 2024 and syned on their b6half by.. Mrs H M Hodge Company Secretary
SIDMoimi AMATEUR DRAMATIC SOCIETY LIMITED INDEPENDENT EXAMINER'S REPORT ON THE UNAUDITED FINANCIAL STATEMENTS OF THE SIDMOUTH AMATEUR DRAMATIC SOCIETY LTD. This report on the acuunts of SidTuth Amateur Dramatic SocAety Limited for the year ended th 29 Febnjary 2024, 4thich are s8t out on pages 6 to 12. Rasponslbllltles and basls of reporL As the charity's trustees of the Company {and also its directors for Ihe purposes of cnmpany law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (Ihe 2006 Act"). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Acl and are @I1b18 for independenl examination. I report in respect of ry examination of your charity's accounts as orried out under section 145 of the Charities Act 2011 ('the 2011 Act'l. In carying out my examination I have followed the Directions given by the Charity Commission under sectw)n 145{5) (b) of the 2011 Act. Independent Examlner's Statement I have completed my examination. I confirm that no matters have come to rny attention in connection with the examination giving me Gquse to believe: 1 accounting reconjs were not kept in resped of the Company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or 3 the accounts do not comply Yth the accounting requirements of saction 396 of tha 2006 Act other than any requirement that the ac(x>unts give a true and fair view matter lch is not a (fjnsidered as part of an independent 8xamination', or 4 the accounts have not b8en prepared in accordance wilh the Ththods and principles of the statennt of Re(x)mmended Prdclice for acLx)unting and reporting by tharities [applicable to charities preparing their ac)untS in accorrlance wth the Financ4al R8POrting Standard applbcable in the UK and Republic of lTrland (FRS I have no concems and have a)rne acro&s no other matters in connedion with the examination to which att8ntK)n should be dra in this rBPOrt in order to enable a proper understanding of the accounts to be reached lan Roper Chartered Acuntant 37 Fore Street S1drUth Devon EXI0 8AQ Dated
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED Year Ended 29th Februa 2024 Statem•nt of Financial Activities Unrestrlctèd Funds Note General Designat•d 2024 2023 Income Donatlons 945 945 880 Income from Charltable Actlvltie8 41,496 41.496 17.817 Investm•nt Incorne 581 581 146 Total Income ExndstUre Charltable acllvites: dlrect expenditure 120 120 130 Charltablo actlv5tles: support exp8ndltur• 46.780 46,780 36,744 Total Expendlture Net Incomelexpendlture (3,878) (3.878) (18.031) Transfers beiween funds Net Movement In Funds (3,878) (3,878) (18,031) Fund Balances Brought Forward 76.872 76,872 94,903 Fund Balancés Carrlod Forward 72 994 The statement of financial activities includes 211 gains and losses in th8 year. All income and expenditure derive from continuing activities.
SIDMOLrrH AMATEUR DRAMATIC SOCIETY LIMITED Year Ended 29th Fobrua 2024 Balance Sheet As At 29th February 2024 Notss 2024 2023 Fixed Assets 10 2.545 3,497 Current assats Debtors and prepayments Cash At Bank And On Hand 11 1,515 70,716 1.605 72.736 Total Current Assets Current Llabllltle8 Creditors Falling Due Within One Year 12 967 Net Current Assets 70.449 73,374 Net Assets Reserves Unrestricted funds: General Reseprfe Designated Reserrfe 13 72,994 76,872 Total Funds In approvlng these financlal ststomonts as trustees of the company we hornby conflrm: The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29th February 2024. The m8mbetE have not reqUId the Lx>mpany to obtain an audrt of its financial staterrenls for the year ended 29th Febwary 2023 in accordance wth Se(Xion 476 of the Companies Ad 2006. Th6 TNst86s acknowledg8 their responsibility for . 1) ensuring that the company keeps accounting records which compty sections 386 and 387 of the Companies Act 2006 and 2) preparing financial statements vthich give a twe and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for the financial year in accordan Vth the requirements of Sections 394 and 395, and which otherwise comply wth the requirements of the Companies Act 2006 relating to accounts so far as applicable to Ihe company. These finan(aal statements have been prepared in acojrdance with the Special ProvisK)ns of Part 15 of the Companies Act 2006 relating to small thmpanies. These finanaal statements were apprDved by the Trustees on and sbgned onjts behalf by I&&....... 2024. ter- irynan Mrs H Hodge - reasur8r
SIDMOUTH AMATEUR DRAPAATIC SOCIETY LIMITED Notes To The Financial Statements Year Endad 29th February 2024 Accounting Pollcles The prinapal accounting policias adopted, judgem8nis and key sourc*s of eslimalh)n uncertainly in the pr8pardlion of the fancIal statements are as follows.. 1.1 Basls of Preparatlon. The financial slatem8nts have been prePad in accordance with Accour)ling and Reporting by Charities.. Slalemenl of Recomm8nded Practu applble lo charities preparing Iheir accounls in accordance with the Financial Reporting Standard applieAble in the UK and R8public of Ireland {FRS102) (effective 1 January 2015)- {Ch8rities SORP (FRS102)). the Fin8n¢ial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS102> and the CompanN8s Act 2006. Sidmouth Amateur Dramatic Soctety Limited meetsthe definition of a publlc benefit entity under FR5102. Assets and liabilities are initially reco8nised at historical cost or transaction value unle55 Otherwise stated in the relevant accounting policy note(sl. 1.2 Reconclllatlon wlth prevlous Generally Accepted Accountlng Practlce In preparingthe accounts, thetrusteeshave considered whether in applying theaccounting policies of FRS102 and theCharitiesSORP FRS102 the restatement oftomparative item wasrequired. At thedate of transition no restatementswere required. 1.3 Preparallon of the accounts on a golng concern ba81s. Thecompany reported a lossof£3,878 for theyear. TheTrustees distribute funds in support ofthe operation of Sidmouth Amateur Dramatic Society on the basisof funds available. With fe other commitment5thecharity is agoin8 concern. 1.4 Income Income is recogni5ed when thecharity hasentitlement to thefund5, any performance conditionsattached tothe itemlsl of income have been met, it is probablethat the income will bereceived and theamount can be measured reliablv. Incomefrom grants, whether'tapital grants" or'revenuegrants" is recognised when the charity has entitlement to thefunds, any performanceconditionsattached to thegrants have been met, it is probable that the incomewill bereceived and theamount can be measured rel iably and 15 not deferred. 1.5 Donated Servlcé$ Donated professional services and donated facilities are recognised as income when the charity ha5 control over the item, anyconditionsassociated with thedonated item have been met, thecharity receipt ofeconomic benefit from the u5eof bythecharity of the item is probable and that economic benefit can bemeasured reliably. In accordance with the CharitiesSORP (FRS102). thegeneral volunteertimeofthe Friends isnot recognised. On receipt, donated professional services and donated facilities are recognised on the basis of thevalueofthe gift to thecharitywhich istheamount the charity would have been willing to pay to obtain theservicesor facilities of equivalent economic benefit on theopen market; acorresponding amount i5then recognised in expenditure in theperiod of receipt.
SIDMoimi AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financial Statements (Continued) Year Ended 29th February 2024 1.6 Interest Receivable Interest on funds hekl on deposit is included when receivable and the amount can be asured reliably by the charity.. this is normally upon notrfication of the interest paid by the Bank. 1.7 Fund Accountlng Unrestrictal funds areavailableto spend on activitiesthat further any of thepurposesofthe charity. Designat funds are unrestricted fundsof the charity which theTrustees have decided at their discretion to set asideto usefor a specific purpose. Restricted funds are donations which the donor has specified areto be solety usd for particular areas of the Charitieswork for 5peclfic projects undertaken bythecharity. 1.8 Expendlture Expenditure is recognised On there is a legal or constructive obligation to make 8 payment to a third party, it is probable that settlement will be required and the anUnt of the obligatK)n can be nwasur8d reliably. Expenditure is classrfied under the following aolivrty headings: Expenditure on charitable activrties is awarding of grants in support of the charities airTL5. Other expenditure represents those items not falling inlo any other heading. 1.9 Tanglble Flxad Assets IndivKlual fixed assets ar8 capitalised at cost and are depreciated over the estimated useful economic lives on the following basis. Equipment 10% Straight Line blethod Lighting & Sound 200h Straight Line Trkthod Wardrobe 5% Strdight Line Method 1.10 Cash at Bank and In Hand Cash at bank and cash in hand includes cash and short temi highly liquid investments fjth a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.11 Cr•dltors and Provl8lon$ CreditotE and provisions are rec£)gnised where the charity has a present obligation resulting from a past event that will probably r8suM in the transfer of funds to a third party and the arUt due to settle the obligation can be measured or estimated reliably. CtBditors and provisions are nomially recognbsed al their SettIeNnt armunt after allowng for any trade discounts due. Legal Ststu8 of the Charlty The charity is a Limited Company limrted by guarantee and has no share capital. In the event of the charity being wound up, the liability in resp8Ct of the guarantee is limited to £1 per mber of the charity.
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financlal Stat8ments (Continued) Year Ended 29th February 2024 Income from Donations Unrestr5cted Funds General Designat•d 2024 2023 Donations Membership 945 945 880 945 945 880 Income from Charltable Acllvltlos Unrestrlcted Funds 2024 2023 31,145 13,856 10,351 3,292 41,496 17,147 Performance Income Other Income Inv•slment Income Bank Interest 581 146 All of the charities investment inLX)me arises fft)m trnney held iry interest beanng deposit accounts. Charltable actlvld•s: dlroct expendltur• Unrnstrlcted Funds 2024 2023 120 130 t)onatM)ns Charltablo actlvltFes: support expend1re Unrestrlcted Funds 2024 2023 27,446 25,035 474 526 2,764 2,316 175 168 1,839 948 390 345 50 20 190 185 93 130 18 15 85 1,274 391 307 414 Performance Expenses Gas Container Rent and Storage Water Electric Cleaner Tools & maIntanCe Noda Printing and administrative Social Wardrobe Legal Maintenance Light & Sound Scenery/Props/Construction Junior Section Workshops Insurance 41 4,654 1,650 146 45 1,297 2,484 2,242 10
SIDMoufH AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financial Statements (Conllnuod) Year Ended 29th February 2024 Charltable activlties: support expenditure {cont} Sundry Professional -TheatreTax Credit Claim Accountancy AdvertisingJPublicity Depreciation 189 1,200 700 70 450 699 29 1,076 36,744 953 46,780 Net Incomel(exp0ndir8) for the Year 2024 2023 This is stated after chanJing Depreciation 953 1,076 Corporatlon Tax The Chanty is exempt from tax on ino)me and gains falling within section 505 of the Taxes Act 1988 or section 252 of th8 Taxation of Chargeable Gains Act 1992 to the extent that these are applied to rts charitable objects. 10 Flxad Ass•ts Flxtures Flttings and Equipment 37,088 Total 37,088 Brought Forward Additions 37,088 37,088 Brought Forward Chargefor Year Carried Forward 33,591 953 34,544 33,591 953 34,544 NetB At 29th February 2024 2,544 2,544 At 28th February 2023 3,497 11 Debtors: Amounts falllng wlthln one year 2024 2023 Debtors Prepayments 1,515 1,515 2,173 2,173 11
SIDMOUTh AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financlal Statemants (Contlnu•d) Year Ended 29th February 2024 12 Crndltors: Amounts frdlllng due wlthln one year 2024 2023 Accrued Incorne Accruals 1,782 1,782 967 967 13 Movement In Funds At 1st March 2023 At 29th February 2024 Incoming resources Outgoing resources Transfers Unrestrlcted Fund8 General reserve Designated reserve 76,872 43,022 46,900 72,994 £76,872 £43,022 446,900 £0 £72,994 14 Analysls of Not Assets beiween funds Unr•strlct•d Fund8 Total General D•slgnated 2024 Total 2023 Current Assets 72,994 72,994 76,872 15 Payments to Trust••8 No trustees werein reclypt offees or expense5 duringtheyear. 12
SIDMoifTri MATEUR DRAMATIC SOCIETY UMITED Dotsllvd Incom• and Exp•ndltyrn Acc(xM For The Year Endod 29th February 2024 2024 2023 Income Subscription5 EquIpmt1PrOp5 Hlre Wardrobe junior GLal 945.00 880.00 126.00 1,985.00 161.69 670.00 Noda Sotlal TheatreTax Credlt General .00 3.074.65 37.20 .175.60 64.11 8.239.71 31,145.30 580.55 43,02 1.56 3,129.85 13,855.90 145.54 18,842.98 Productlons Bank Intefest Expend1r Peformancecosts Hall 27,445.62 25,034.74 Ga5 Contalner Rent and Storage sww Electrlc Cleaner Tools & Malntenance 473.66 2.764.(Kl 175.22 1.839.05 390.00 50.08 526.03 2,316.00 168.07 948.16 345.00 ' 19.58 5,692.01 4.322.84 General Donatlons Noda 120.00 190.00 130.00 185.00 310.00 92.59 315.00 129.86 18.00 15.37 85.00 1.273.87 391.49 306.85 413.99 Prlntlngand admlnlstratlve Social Wardrobe Legal Malntenance Ll8ht & Sound kenÉYylPropslConstructlon lunlor Sectlon Workshops Insurance Sundry Professlonal countancv VtvtisinyJPubllclty DeprÉriation 41.49 4,653.60 1,649.66 146.09 45.06 1.297.05 2,484.35 189.21 1,200.00 700.00 2,242.33 70.18 450.00 698.70 29.14 1076.4 1 953.17 46.899.90 36.873.77 SURPLUSIIDEFICIT) FOR YEAR 3,878.341 118.030.791 Thls pe lsfor Information only and doe5 not form part of thestatutory accounts 13
SIDMOUTh AMATEUR DRAMATIC SOCIETY LIMITED Annual Report and Financial Ststernents For the yoar •ndod 29 February 2024 COMPANY NUMBER 05883014 REGISTERED CHARITY NUMBER 1117250
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED NTENT 1. Legal and Administrative Information 2. Report of the Trustees 3. Independent Examinerfs Report to the Members 4. Statement of Financial Activities 5. Balance Sheet 6, Notes to the Accounts 8-12
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED Legal and Admlnlstratlve Informatlon. Status The company is limited by guarantee having no share capital. It was incnrporated on 20 July th 2006 and registered as a charity on 14 December 2006. The company was established under a Memorandum of AssocAation which established the objects and powr5 of the charitable company and is govemed by rts Articles of Association. Under those articles, the company is managed by Trustees. Trustees The Directorsrrrustees who seprfed during the year were: Mrs H M Hodge T Rees E Hamrnnd A Harcourt T Hill T Stone Mr. B Lister M }rton-EvanS S Bur5ton Resuned 118123 Resigned 30110123 Copted 1611124 Chalrman: Mr B Lister Company Secretary: Mr5 H M Hodge Treasurar.. Mrs H M Hodgè Independent Examlner: lan Roper Chartered Accountant 37 Fore Street SKlmouth Devon EX10 8AQ Bankern: Santander Bridle Road Bootle L30 4GB Raglstorod Offlco: Woolcombe Hall Lavm Vista Sidmouth Devon EX10 98Y
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS REPORT) FOR THE YEAR ENDED 29 FEBRUARY 2024. The trustees prEsent their reDOrt and financial statements for the year ended 29 February 2024. ObJectlve3 The objects of the company are to prorrK>te the advancement of education in the art of drdma, to encourage public appreciation of such art, to produce drama to the hghest possible standards and to involve members in all aspects of theatre induding onstage, backstage and administrdtive skills. Rovlew of Actlvltle8 This financial year saw us stage t) productions rather than our usual three. The Committee decided not to stage a production in October and just concentrate all our resources on the May play and the pantomime. Once again, the May play sadly made a loss mainly due to k)w audience numbers. On the other hand, the pantomime this year made a good profit Vth a high attendance rate mainly due to the Committee reducing the amunt of perf0MnceS dovm to 9. For various reasons, no social events have been held thts year. The Junwjr and Youth groups continue to flourish with a Lx)nstant waiting list of children wshing to join us. We have spenl a considerable arUnt of time this year finalising the renevrdl of leases. One for our main hall with the National Trust and the other one with EDDC for a room we hire at the Manor Pavilion Theatre, Sidmouth. This has s@nrficantly increased our legal costs. Once again our expenses have ouivRighed the ino)me so we have had to draw the difference from our savings aunt. We have been lud(y once rre to have had a theatre tax credrt refund from HMRC vthich helped Public Beneflt The charity acknovledges its requirement to derrK)nstrdte that it has charitable aims and purposes that are for the public benefit. The trustees believe that the %]rk of the Society in promoting the advancement of the art of drama and encour7ging a broader public apprectation of such art clearly demonstrdtes that our charitable aims are indeed for the benefit of the public and that the trustees have complied with Section 4 of the Charities Act 2006. Further, the Review of Activities denM)nstrates exactly how the trustees are complying wth the Charity Commissioners guidance regarding public benefit. Reserves Pollcy The trustees have forecASt the lev81 of unrestricted reserves needed to sustain the charity's operations over a period Nthen its anticipated inco generdted from activities may be temporarily Ih curtailed. The trustees consKler the trnst appropriate level of these reserves at 29 February 2024 would be £13,000. This represents sufficient reseNes to meet the annual costs of the Charity and would pn)vide sufficient time to allow for an organised approach to the ongoing business of the Society. At 29 February 2024 the Charity had rns8rv8s of £72,994. Financial and Administrative Risk Management The trustees seek to maintain a broad base of fijnding sources. induding proceeds from sho%ys. donations and income frn investments. By impleenting effective cost control npasures and ensuring the regular provision of manageffEnt infonnation and reporting. they aim to minimise financial risk to the charity in relatK)n to rts activities. Responsibilities of the Board of Trustees The Trustees (who are also directors of Sidmouth Amateur Dramatic Society Ltd for the purpose of company law) are responsible for preparing the Trustees Annual R8port and the financial statements in accordance wth applicable law and regukqtions and United Kingdom Generally Accepted Accounting Practice.
SIDMOUTh AMATEUR DRAMATIC SOCIETY LIMITED REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS REPORT) FOR THE YEAR ENDED 29 FEBRUARY 2024 (con11nd Responsibilities of the Board of Trustees {cont) Company law requires the trustees to prepare financial statervpnts for each financial year. The financial statenEnts are required by law to give a true and fair view of the state of affairs of the charitable company and of surplus or deficit of the company for that period. In preparing those accounts. the tnjstees are required to: + select suitable acLx)unting policies and then apply them consistently., + obsep4e the methods and principles in the Charities SORP; + make judgements and estimates that are reasonable and prudent., + state thether applicable UK Accounting Standards have been folk)wed, subject to any material departures disclosed and explained in Ihe financial staterrents., + prepare the financAal statements on the going concem basis unless il is inappropriate to pSum0 that Ihe charitable company wll continue in operation. The trustees are responsible for keeping proper a)untIng records that disclose 1th reasonable accuracy at any time the financial position of the charitable cnmpany and enable them to ensure that the financial statements comply V*ith the Companies Act 2006. They are also responsible for SafegualIng the assets of the charttable cx)mpany and hen for taking reasonable steps for the Drevention and detection of fraud and other irreaularities. The financial staternnts have been prepar8d in accordance with th8 accounting polioes set out in notes to the accounts and cx)mply with th8 charitls goveming document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of RecomThnded Practice applicable to charities preparing their accounts in acrA)rdance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 and in accordan Vth the special provisions of Part 15 of the Companies Act 2006 relating to small entities. Approved by the Trustees on l 3- 2024 and syned on their b6half by.. Mrs H M Hodge Company Secretary
SIDMoimi AMATEUR DRAMATIC SOCIETY LIMITED INDEPENDENT EXAMINER'S REPORT ON THE UNAUDITED FINANCIAL STATEMENTS OF THE SIDMOUTH AMATEUR DRAMATIC SOCIETY LTD. This report on the acuunts of SidTuth Amateur Dramatic SocAety Limited for the year ended th 29 Febnjary 2024, 4thich are s8t out on pages 6 to 12. Rasponslbllltles and basls of reporL As the charity's trustees of the Company {and also its directors for Ihe purposes of cnmpany law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (Ihe 2006 Act"). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Acl and are @I1b18 for independenl examination. I report in respect of ry examination of your charity's accounts as orried out under section 145 of the Charities Act 2011 ('the 2011 Act'l. In carying out my examination I have followed the Directions given by the Charity Commission under sectw)n 145{5) (b) of the 2011 Act. Independent Examlner's Statement I have completed my examination. I confirm that no matters have come to rny attention in connection with the examination giving me Gquse to believe: 1 accounting reconjs were not kept in resped of the Company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or 3 the accounts do not comply Yth the accounting requirements of saction 396 of tha 2006 Act other than any requirement that the ac(x>unts give a true and fair view matter lch is not a (fjnsidered as part of an independent 8xamination', or 4 the accounts have not b8en prepared in accordance wilh the Ththods and principles of the statennt of Re(x)mmended Prdclice for acLx)unting and reporting by tharities [applicable to charities preparing their ac)untS in accorrlance wth the Financ4al R8POrting Standard applbcable in the UK and Republic of lTrland (FRS I have no concems and have a)rne acro&s no other matters in connedion with the examination to which att8ntK)n should be dra in this rBPOrt in order to enable a proper understanding of the accounts to be reached lan Roper Chartered Acuntant 37 Fore Street S1drUth Devon EXI0 8AQ Dated
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED Year Ended 29th Februa 2024 Statem•nt of Financial Activities Unrestrlctèd Funds Note General Designat•d 2024 2023 Income Donatlons 945 945 880 Income from Charltable Actlvltie8 41,496 41.496 17.817 Investm•nt Incorne 581 581 146 Total Income ExndstUre Charltable acllvites: dlrect expenditure 120 120 130 Charltablo actlv5tles: support exp8ndltur• 46.780 46,780 36,744 Total Expendlture Net Incomelexpendlture (3,878) (3.878) (18.031) Transfers beiween funds Net Movement In Funds (3,878) (3,878) (18,031) Fund Balances Brought Forward 76.872 76,872 94,903 Fund Balancés Carrlod Forward 72 994 The statement of financial activities includes 211 gains and losses in th8 year. All income and expenditure derive from continuing activities.
SIDMOLrrH AMATEUR DRAMATIC SOCIETY LIMITED Year Ended 29th Fobrua 2024 Balance Sheet As At 29th February 2024 Notss 2024 2023 Fixed Assets 10 2.545 3,497 Current assats Debtors and prepayments Cash At Bank And On Hand 11 1,515 70,716 1.605 72.736 Total Current Assets Current Llabllltle8 Creditors Falling Due Within One Year 12 967 Net Current Assets 70.449 73,374 Net Assets Reserves Unrestricted funds: General Reseprfe Designated Reserrfe 13 72,994 76,872 Total Funds In approvlng these financlal ststomonts as trustees of the company we hornby conflrm: The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 29th February 2024. The m8mbetE have not reqUId the Lx>mpany to obtain an audrt of its financial staterrenls for the year ended 29th Febwary 2023 in accordance wth Se(Xion 476 of the Companies Ad 2006. Th6 TNst86s acknowledg8 their responsibility for . 1) ensuring that the company keeps accounting records which compty sections 386 and 387 of the Companies Act 2006 and 2) preparing financial statements vthich give a twe and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for the financial year in accordan Vth the requirements of Sections 394 and 395, and which otherwise comply wth the requirements of the Companies Act 2006 relating to accounts so far as applicable to Ihe company. These finan(aal statements have been prepared in acojrdance with the Special ProvisK)ns of Part 15 of the Companies Act 2006 relating to small thmpanies. These finanaal statements were apprDved by the Trustees on and sbgned onjts behalf by I&&....... 2024. ter- irynan Mrs H Hodge - reasur8r
SIDMOUTH AMATEUR DRAPAATIC SOCIETY LIMITED Notes To The Financial Statements Year Endad 29th February 2024 Accounting Pollcles The prinapal accounting policias adopted, judgem8nis and key sourc*s of eslimalh)n uncertainly in the pr8pardlion of the fancIal statements are as follows.. 1.1 Basls of Preparatlon. The financial slatem8nts have been prePad in accordance with Accour)ling and Reporting by Charities.. Slalemenl of Recomm8nded Practu applble lo charities preparing Iheir accounls in accordance with the Financial Reporting Standard applieAble in the UK and R8public of Ireland {FRS102) (effective 1 January 2015)- {Ch8rities SORP (FRS102)). the Fin8n¢ial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS102> and the CompanN8s Act 2006. Sidmouth Amateur Dramatic Soctety Limited meetsthe definition of a publlc benefit entity under FR5102. Assets and liabilities are initially reco8nised at historical cost or transaction value unle55 Otherwise stated in the relevant accounting policy note(sl. 1.2 Reconclllatlon wlth prevlous Generally Accepted Accountlng Practlce In preparingthe accounts, thetrusteeshave considered whether in applying theaccounting policies of FRS102 and theCharitiesSORP FRS102 the restatement oftomparative item wasrequired. At thedate of transition no restatementswere required. 1.3 Preparallon of the accounts on a golng concern ba81s. Thecompany reported a lossof£3,878 for theyear. TheTrustees distribute funds in support ofthe operation of Sidmouth Amateur Dramatic Society on the basisof funds available. With fe other commitment5thecharity is agoin8 concern. 1.4 Income Income is recogni5ed when thecharity hasentitlement to thefund5, any performance conditionsattached tothe itemlsl of income have been met, it is probablethat the income will bereceived and theamount can be measured reliablv. Incomefrom grants, whether'tapital grants" or'revenuegrants" is recognised when the charity has entitlement to thefunds, any performanceconditionsattached to thegrants have been met, it is probable that the incomewill bereceived and theamount can be measured rel iably and 15 not deferred. 1.5 Donated Servlcé$ Donated professional services and donated facilities are recognised as income when the charity ha5 control over the item, anyconditionsassociated with thedonated item have been met, thecharity receipt ofeconomic benefit from the u5eof bythecharity of the item is probable and that economic benefit can bemeasured reliably. In accordance with the CharitiesSORP (FRS102). thegeneral volunteertimeofthe Friends isnot recognised. On receipt, donated professional services and donated facilities are recognised on the basis of thevalueofthe gift to thecharitywhich istheamount the charity would have been willing to pay to obtain theservicesor facilities of equivalent economic benefit on theopen market; acorresponding amount i5then recognised in expenditure in theperiod of receipt.
SIDMoimi AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financial Statements (Continued) Year Ended 29th February 2024 1.6 Interest Receivable Interest on funds hekl on deposit is included when receivable and the amount can be asured reliably by the charity.. this is normally upon notrfication of the interest paid by the Bank. 1.7 Fund Accountlng Unrestrictal funds areavailableto spend on activitiesthat further any of thepurposesofthe charity. Designat funds are unrestricted fundsof the charity which theTrustees have decided at their discretion to set asideto usefor a specific purpose. Restricted funds are donations which the donor has specified areto be solety usd for particular areas of the Charitieswork for 5peclfic projects undertaken bythecharity. 1.8 Expendlture Expenditure is recognised On there is a legal or constructive obligation to make 8 payment to a third party, it is probable that settlement will be required and the anUnt of the obligatK)n can be nwasur8d reliably. Expenditure is classrfied under the following aolivrty headings: Expenditure on charitable activrties is awarding of grants in support of the charities airTL5. Other expenditure represents those items not falling inlo any other heading. 1.9 Tanglble Flxad Assets IndivKlual fixed assets ar8 capitalised at cost and are depreciated over the estimated useful economic lives on the following basis. Equipment 10% Straight Line blethod Lighting & Sound 200h Straight Line Trkthod Wardrobe 5% Strdight Line Method 1.10 Cash at Bank and In Hand Cash at bank and cash in hand includes cash and short temi highly liquid investments fjth a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.11 Cr•dltors and Provl8lon$ CreditotE and provisions are rec£)gnised where the charity has a present obligation resulting from a past event that will probably r8suM in the transfer of funds to a third party and the arUt due to settle the obligation can be measured or estimated reliably. CtBditors and provisions are nomially recognbsed al their SettIeNnt armunt after allowng for any trade discounts due. Legal Ststu8 of the Charlty The charity is a Limited Company limrted by guarantee and has no share capital. In the event of the charity being wound up, the liability in resp8Ct of the guarantee is limited to £1 per mber of the charity.
SIDMOUTH AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financlal Stat8ments (Continued) Year Ended 29th February 2024 Income from Donations Unrestr5cted Funds General Designat•d 2024 2023 Donations Membership 945 945 880 945 945 880 Income from Charltable Acllvltlos Unrestrlcted Funds 2024 2023 31,145 13,856 10,351 3,292 41,496 17,147 Performance Income Other Income Inv•slment Income Bank Interest 581 146 All of the charities investment inLX)me arises fft)m trnney held iry interest beanng deposit accounts. Charltable actlvld•s: dlroct expendltur• Unrnstrlcted Funds 2024 2023 120 130 t)onatM)ns Charltablo actlvltFes: support expend1re Unrestrlcted Funds 2024 2023 27,446 25,035 474 526 2,764 2,316 175 168 1,839 948 390 345 50 20 190 185 93 130 18 15 85 1,274 391 307 414 Performance Expenses Gas Container Rent and Storage Water Electric Cleaner Tools & maIntanCe Noda Printing and administrative Social Wardrobe Legal Maintenance Light & Sound Scenery/Props/Construction Junior Section Workshops Insurance 41 4,654 1,650 146 45 1,297 2,484 2,242 10
SIDMoufH AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financial Statements (Conllnuod) Year Ended 29th February 2024 Charltable activlties: support expenditure {cont} Sundry Professional -TheatreTax Credit Claim Accountancy AdvertisingJPublicity Depreciation 189 1,200 700 70 450 699 29 1,076 36,744 953 46,780 Net Incomel(exp0ndir8) for the Year 2024 2023 This is stated after chanJing Depreciation 953 1,076 Corporatlon Tax The Chanty is exempt from tax on ino)me and gains falling within section 505 of the Taxes Act 1988 or section 252 of th8 Taxation of Chargeable Gains Act 1992 to the extent that these are applied to rts charitable objects. 10 Flxad Ass•ts Flxtures Flttings and Equipment 37,088 Total 37,088 Brought Forward Additions 37,088 37,088 Brought Forward Chargefor Year Carried Forward 33,591 953 34,544 33,591 953 34,544 NetB At 29th February 2024 2,544 2,544 At 28th February 2023 3,497 11 Debtors: Amounts falllng wlthln one year 2024 2023 Debtors Prepayments 1,515 1,515 2,173 2,173 11
SIDMOUTh AMATEUR DRAMATIC SOCIETY LIMITED Notes To The Financlal Statemants (Contlnu•d) Year Ended 29th February 2024 12 Crndltors: Amounts frdlllng due wlthln one year 2024 2023 Accrued Incorne Accruals 1,782 1,782 967 967 13 Movement In Funds At 1st March 2023 At 29th February 2024 Incoming resources Outgoing resources Transfers Unrestrlcted Fund8 General reserve Designated reserve 76,872 43,022 46,900 72,994 £76,872 £43,022 446,900 £0 £72,994 14 Analysls of Not Assets beiween funds Unr•strlct•d Fund8 Total General D•slgnated 2024 Total 2023 Current Assets 72,994 72,994 76,872 15 Payments to Trust••8 No trustees werein reclypt offees or expense5 duringtheyear. 12
SIDMoifTri MATEUR DRAMATIC SOCIETY UMITED Dotsllvd Incom• and Exp•ndltyrn Acc(xM For The Year Endod 29th February 2024 2024 2023 Income Subscription5 EquIpmt1PrOp5 Hlre Wardrobe junior GLal 945.00 880.00 126.00 1,985.00 161.69 670.00 Noda Sotlal TheatreTax Credlt General .00 3.074.65 37.20 .175.60 64.11 8.239.71 31,145.30 580.55 43,02 1.56 3,129.85 13,855.90 145.54 18,842.98 Productlons Bank Intefest Expend1r Peformancecosts Hall 27,445.62 25,034.74 Ga5 Contalner Rent and Storage sww Electrlc Cleaner Tools & Malntenance 473.66 2.764.(Kl 175.22 1.839.05 390.00 50.08 526.03 2,316.00 168.07 948.16 345.00 ' 19.58 5,692.01 4.322.84 General Donatlons Noda 120.00 190.00 130.00 185.00 310.00 92.59 315.00 129.86 18.00 15.37 85.00 1.273.87 391.49 306.85 413.99 Prlntlngand admlnlstratlve Social Wardrobe Legal Malntenance Ll8ht & Sound kenÉYylPropslConstructlon lunlor Sectlon Workshops Insurance Sundry Professlonal countancv VtvtisinyJPubllclty DeprÉriation 41.49 4,653.60 1,649.66 146.09 45.06 1.297.05 2,484.35 189.21 1,200.00 700.00 2,242.33 70.18 450.00 698.70 29.14 1076.4 1 953.17 46.899.90 36.873.77 SURPLUSIIDEFICIT) FOR YEAR 3,878.341 118.030.791 Thls pe lsfor Information only and doe5 not form part of thestatutory accounts 13