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2023-03-31-accounts

The JOIN Project

Charity number 1117217

Annual Report and Financial Statements

for the year ended 31 March 2023

The JOIN Project

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 3
Examiner's report 4
Receipts and payments account 5
Statement of assets and liabilities 6
Notes to the accounts 7 to 8

Prepared by West Yorkshire Community Accountancy Service CIO

1

The JOIN Project

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Jenny Scott Chair Beverley Pepper Vice Chair April Birch Treasurer Peter Burke Secretary April Melvin Nigel Ward Charlotte Longbottom Resigned April 2022 Patricia Janecki Joel Griffiths Resigned April 2022 Charity number 1117217 Registered in England and Wales Registered and principal address Bankers Rooms 5-7, Springfield Mill Lloyds Bank plc Oakworth Road 45 Hustlergate Keighley Bradford BD21 1SL BD1 1NT

Independent examiner

Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution adopted on 7 July 2006 as amended 17 November 2006.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

The JOIN Project

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The charity's objects

To provide or assist in the provision of facilities in the interests of social welfare for education, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their learning difficulties, disability or social circumstance with the object of improving their conditions of life.

The charity's main activities

The JOIN Project is a local charity that runs educational and recreational activities for adults with learning disabilities who live in the Keighley area.

JOIN activities include cookery, social activity days, life skills, keep-fit, arts and crafts and self-help. All of the activities help people with learning disabilities to feel valued and to lead active and healthy lives. JOIN activities help members to:

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

January 2023 marks JOIN’s 30th anniversary. JOIN started in 1993 in response to adults with learning disabilities seen wandering around Keighley with nothing to do. The project began as 2 weekly ‘drop-in’s’ and has grown over the years to provide a range of activities over 5 days every week. All JOIN’s activities continue to help people with learning disabilities to feel valued and to be part of the local community.

From 1st April 2022 to 31st March 2023, JOIN ran 242 days of activities for JOIN members and had 3,295 attendances to those activities.

Financial review

The net receipts for the year were £9,476, all relating to unrestricted funds.

Reserves policy

The JOIN Project aims to keep at least two months, but no more than six months, running costs in reserve in order to enable the smooth running of the charity and to allow for an orderly winding up should the charity need to close.

The charity's free reserves, at the year end were £72,449 This would equate to approximately £35,000 to £107,000 based on forecast expenditure of £214,500.

Included within the reserves figure is a sum of £15,000 being designated towards the cost of moving premises and any improvements required. This leaves £57,449 as unrestricted free reserves. There is some uncertainty around the costs required in the move to the new premises but we have considered that £15,000 is a reasonable provision.

Approved by the board of trustees on 15/08/2023

Jenny Scott (Trustee)

3

The JOIN Project

Independent examiner's report to the trustees of The JOIN Project

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023, which are set out on pages 5 to 8.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

15/08/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

4

The JOIN Project

Receipts and payments account for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Receipts
Grants and donations
(2)
-
Direct payments
216,205
Other income
338
Total receipts
216,543
Payments
Salaries, NIC and pensions
159,737
Payroll charges
1,055
Travel
55
Training
841
Volunteers expenses
93
Rent and room hire
19,123
Telephone
557
Postage
140
Stationery and photocopying
135
Insurance
1,004
New premises costs
6,500
Repairs, maintenance, health and safety
255
Special projects
1,517
Project equipment
4,270
Project materials
3,401
Cookery provisions
4,608
Other provisions
1,463
Coronavirus (COVID-19) expenses
984
Accountancy and bookkeeping
320
Independent examination
540
Bank service charge
-
Web hosting
109
Legal and professional
360
Total payments
207,067
Net receipts / (payments)
9,476
Fund balances brought forward
62,973
Fund balances carried forward
(3)
72,449		 2023
Restricted
funds
£
6,492
-
-
6,492
6,492
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
6,492
-
-
-		 2023
Total
funds
£
6,492
216,205
338
223,035
166,229
1,055
55
841
93
19,123
557
140
135
1,004
6,500
255
1,517
4,270
3,401
4,608
1,463
984
320
540
-
109
360
213,559
9,476
62,973
72,449		 2022
Total
funds
£
14,441
186,531
214
201,186
151,958
1,000
38
800
244
15,515
1,228
145
433
920
2,844
-
1,135
5,819
2,936
4,012
1,050
2,361
345
540
149
75
193,547
7,639
55,334
62,973

5

The JOIN Project

Statement of assets and liabilities

as at 31 March 2023
2023
Unrestricted
£
Cash funds
Cash at bank
72,281
Cash in hand
168
Total cash funds
72,449
Debtors and prepayments
Prepayments
Funds held at payroll company		 2023
Restricted
£
-
-
-		 2023
Total
£
72,281
168
72,449
2023
£
6,500
3,466
9,966		 2022
Total
£
62,492
481
62,973

Assets retained for the charity's own use

The charity owns a number of items of furniture, PCs, laptops and equipment which have an insurance value of £20,000.

Liabilities
Accruals		 2023
£
727
727

The financial statements were approved by the board of trustees on 15/08/2023

Jenny Scott (Trustee)

6

The JOIN Project

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

7

The JOIN Project

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations
City of Bradford Met. Dist. Council (CBMDC)
Dept Health and Social Care
Other donations
3 Restricted funds
Balance b/f
£
Healthy Ageing Project
-
Dept Health and Social Care
-
-		 2023
Unrestricted
funds
£
-
-
-
-
Incoming
£
5,092
1,400
6,492		 2023
Restricted
funds
£
5,092
1,400
-
6,492
Outgoing
£
5,092
1,400
6,492		 2023
Total
funds
£
5,092
1,400
-
6,492
Transfers
£
-
-
-		 2022
Total
funds
£
13,435
-
1,006
14,441
Balance c/f
£
-
-
-

Fund name

Purpose of restriction

Healthy Ageing Project Funding from CBMDC towards the salary of the Healthy Ageing Project Worker.

Dept Health and Social Care To ensure their staff are up-to-date with training, industry standards and learning key skills, needed to work in the social care sector.

Designated funds
Premises fund
Fund name
Premises fund		 Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
£
£
£
£
£
15,000
-
-
-
15,000
15,000
-
-
-
15,000
Reason for designation
Towards the cost of moving premises and any related improvements.

Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

8