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2021-03-31-accounts

The JOIN Project

Charity number 1117217

Annual Report and Financial Statements

for the year ended 31 March 2021

The JOIN Project

Annual Report and Financial Statements for the year ended 31 March 2021

Contents Page
Trustees' report 2 to 3
Examiner's report 4
Receipts and payments account 5
Statement of assets and liabilities 6
Notes to the accounts 7 to 8

1

The JOIN Project

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Date Jenny Scott Chair Beverley Pepper Vice Chair April Birch Treasurer Peter Burke Secretary April Melvin Nigel Ward Charlotte Longbottom Patricia Janecki Joel Griffiths Appointed March 2021

Charity number

The charity was registered with the Charity Commission for England and Wales, number 1117217, on 12 December 2006.

Principal address

Rooms 5-7, Springfield Mill Oakworth Road Keighley BD21 1SL

Bankers

Lloyds Bank plc 45 Hustlergate Bradford BD1 1NT

Independent examiner

Helen Galvin FCCA

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution adopted on 7 July 2006 as amended 17 November 2006.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Objectives and activities

The charity's objects

To provide or assist in the provision of facilities in the interests of social welfare for education, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their learning difficulties, disability or social circumstance with the object of improving their conditions of life.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

2

The JOIN Project

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities (continued)

The charity's main activities

The JOIN Project is a local charity that runs educational and recreational activities for adults with learning disabilities who live in the Keighley area.

JOIN activities include cookery, social activity days, life skills, keep-fit, arts and crafts and self-help. All of the activities help people with learning disabilities to feel valued and to lead active and healthy lives. JOIN activities help members to:

Achievements and performance

The JOIN Project has worked continuously throughout the Coronavirus pandemic to support the physical and emotional wellbeing of all JOIN members and their family carers. The organisation has adapted to changing restrictions and legislation throughout the pandemic and has kept people with learning disabilities safe, well and occupied during the year.

JOIN’s building-based daytime activities had to close as the first ‘lockdown’ began in March 2020. JOIN’s Business Continuity Plans were approved by Bradford Council’s funding commissioners allowing JOIN to provide an alternative service consisting of:

When restrictions eased in May 2020, JOIN staff members also travelled around the district visiting people in their gardens and taking people out for local walks.

JOIN gained permission to reopen its ‘COVID secure’ building-based daytime activity service in October 2020 and has remained open since, including subsequent lockdowns.

Financial review

The net receipts for the year were £9,476, all from unrestricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £55,334.

The trustees aim to keep at least 2 months (but no more than 6 months) running costs in reserve.

The trustees have agreed to hold a designated fund of £10,000 towards the costs of moving premises and any improvements required.

JOIN finished the financial year with an unexpected surplus. A large proportion of this surplus was due to a reimbursement from Bradford Council for contracts that were terminated without notice in the autumn of 2020. After negotiations, these contracts were reinstated and the money reimbursed at the end of March 2021 (value £5,956).

Signed on behalf of the board of trustees:

Date: 2nd August 2021

Signed: A. Birch (Trustee)

Name: April Birch

3

The JOIN Project

Independent examiner's report to the trustees of The JOIN Project

I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 5 to 8.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Helen Galvin

Relevant professional qualification or body: FCCA

Date: 17th August 2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

4

The JOIN Project

Receipts and payments account for the year ended 31 March 2021

Notes
2021
Unrestricted
funds
£
Receipts
Grants and donations
(2)
1,740
Direct payments
165,193
JOIN members contributions
-
Other income
-
Total receipts
166,933
Payments
Salaries, NIC and pensions
(3)
124,653
Payroll charges
978
Travel
360
Training
1,434
Volunteers expenses
-
Rent and room hire
14,690
Telephone
1,506
Postage
1,143
Stationery and photocopying
1,066
Accountancy and bookkeeping
660
Independent examination
420
Special projects
192
Project equipment
729
Project materials
2,563
Insurance
960
Cookery provisions
-
Bank service charge
142
Coronavirus (COVID-19) expenses
4,774
Other provisions
1,045
Other payments
142
Total payments
157,457
9,476
Fund balances brought forward
45,858
Fund balances carried forward
(4)
55,334
Net receipts		 2021
Restricted
funds
£
9,750
-
-
-
9,750
9,750
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
9,750
-
-
-		 2021
Total
funds
£
11,490
165,193
-
-
176,683
134,403
978
360
1,434
-
14,690
1,506
1,143
1,066
660
420
192
729
2,563
960
-
142
4,774
1,045
142
167,207
9,476
45,858
55,334		 2020
Total
funds
£
12,056
165,387
164
31
177,638
143,374
1,246
492
870
105
14,170
1,575
113
205
425
420
2,510
2,360
2,358
945
3,793
212
-
979
299
176,451
1,187
44,671
45,858

5

The JOIN Project

Statement of assets and liabilities

as at 31 March 2021
2021
Unrestricted
£
Cash funds
Cash at bank
55,327
Cash in hand
7
Total cash funds
55,334
Other monetary assets
Bradford Community Payroll and Accounts		 2021
Restricted
£
-
-
-		 2021
Total
£
55,327
7
55,334
£
1,254		 2020
Total
£
45,851
7
45,858

Assets retained for the charity's own use

The charity owns a number of items of furniture, PCs, laptops and equipment which have an insurance value of £20,000.

Liabilities
Accountancy and bookkeeping
Independent examination
Telephone		 £
185
540
363
1,088

Approval of the accounts

The financial statements were approved by the board of trustees on

Date: 2nd August 2021

Signed: A. Birch (Trustee)

Name: April Birch

6

The JOIN Project

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

7

The JOIN Project

Notes to the accounts continued

for the year ended 31 March 2021

**2 ** Grants and donations 2021 2021 2021 2020
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Bradford MDC - 9,750 9,750 9,750
Other donations 1,740 - 1,740 2,306
1,740 9,750 11,490 12,056
**3 ** Staff costs and numbers 2021 2020
Gross salaries £
120,143		 £
128,213
Social security costs 10,101 10,625
Employment allowance (4,000) (3,000)
Pensions 8,159 7,536
134,403 143,374
The average number employees during the year was 6.4, being an average of 3.9 full time equivalent (2019:
5.7, 3.8 FTE). There were no employees with emoluments above £60,000.
Defined contribution pension scheme 2021 2020
Costs of the scheme to the charity for the year £
8,159		 £
7,536
Amount of any contributions outstanding at the year end - -
Amount of any contributions prepaid at the year end - -
**4 ** Restricted funds Balance b/f Incoming Outgoing Balance c/f
Bradford MDC £
-		 £
9,750		 £
9,750		 £
-
Fund name Purpose of restriction
Bradford MDC Towards the salary costs of the Healthy Ageing Project Worker

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

8