## **Trustees' Annual Report for the period**
Period start date Period end date 1 April 2024 31 March 2025 **From To**
## Section A Reference and administration details
**Charity name** Coulsdon Community Centre Association
**Other names charity is known by**
||**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|
|---|---|---|---|---|---|
||**Names of the charity trustees who manage the charity**|||||
||**Trustee name**|**Office (if any)**||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|1|Richard Lloyd|Chair||||
||||||The AGM of the association|
|2|Paul Ford|||||
|3|Steve North|||||
|4||||||
|5||||||
|6||||||
|7||||||
|8||||||
|9||||||
|10||||||
|11||||||
|12||||||
|13|~~==~~|||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||
||**Name**|||**Dates acted if not for whole year**||
## **Names and addresses of advisers (Optional information)**
**April 2009**
**TAR**
1
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Janice Pratley, part-time administrator, Coulsdon Community Centre
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Elected by Annual General Meeting of the Association Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Coulsdon Community Centre Association exists to manage the buildings and facilities of Coulsdon Community Centre for purposes of education, training, sport, recreation, arts, culture and community development.
**April 2009**
**TAR**
2
Provision, management and development of good quality and flexible facilities for use by local community groups for arts, sport, educational, recreational and social activities
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
The association is managed by volunteers, principally by the three trustees, supported by other elected committee members. And with the support of a paid part-time administrator who also manages the day-today affairs of the community centre related to lettings, cleaning, maintenance, utilities, accounts and so on.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**April 2009**
**TAR**
3
Section D Achievements and performance
|**Summary of the main**
**achievements of the charity**
**during the year**|We’ve had another successful year both in terms of overall usage of the
Centre and robust financial performance, returning a bumper surplus of
£32,000 on the year to 31 March 2025.
We achieved this without raising hire fees to our users in the financial
year, largely through regular user groups using more sessions, more one-
off and small lettings, and bearing down on maintenance and utility costs
as far as possible.
After many years of drawn-out and frustrating lease negotiations with
Croydon Council, we have finally signed a new 30-year lease to follow on
from the expiry of our current lease in March 2026. This security of
tenure means we can now plan ahead with confidence, in terms of
investments and improvements in the building and facilities, and that will
be our focus in the years immediately ahead. With the first task being to
scope out lift access to the first floor, which is currently inaccessible to
disabled users.
The down side is that in order to secure the new lease, and given the
parlous state of Croydon Council’s finances, we have been obliged to
take on full repairing responsibilities for the building, inside and out, and
all infrastructure and services. However, as part of that new lease, we
have also negotiated a 7-year ‘rent holiday’, which effectively gives us a
fund of £60,000 across that period, to go towards any repairs and
maintenance that may become necessary.
The upper hall south wall continues to suffer from unsightly damp
ingress despite works carried out by the Council, despite yet another
round of redecoration by the Association in 2024/25. This intractable
problem remains a focus, but unfortunately, with the Council effectively
bankrupt, persuading anyone to do anything about it has proved
fruitless.
In the latter part of the financial year, over Winter, we had (and are still
having) issues with the Centre’s twin central heating boilers repeatedly
breaking down. It’s proved a trial to get these frequent faults dealt with
by the Council, with the pressurization unit having been replaced twice.
Despite these many difficulties, we’ve seen another rise in usage in the
year to 31 March 2025, with several existing groups user groups adding
new classes at the Centre for their activities and meetings. During 2024-
25 we also added two new regular users – a gymnastics club and another
church group. We also have a continuing healthy level of demand for
parties, meetings and large cultural events, especially from the South|
|---|---|
**April 2009**
**TAR**
4
Section D Achievements and performance
Asian community.
One-off and small lettings generated a total income of some £9,100 in the financial year, representing around 10% of our total income. I’d like to thank my fellow trustees and other committee members for helping to steer the Centre through what remains a difficult period. And of course, our part-time administrator, Janice Pratley, who bears the brunt of dealing with the day to day business of the Centre.
**April 2009**
**TAR**
5
## **Section E Financial review**
The Association operates a modest reserve account. Monies from this account **Brief statement of the** are periodically used to fund improvement projects agreed by the general **charity’s policy on reserves** committee of the Association.
Given the uncertain economic times however, high fluctuations in utility prices, our liabilities for redecoration under the terms of our lease, and the varying nature of our income, based on hire charges for the Centre (which cannot be guaranteed) we are planning to continue ringfencing a significant operational reserve against contingencies.
The amount will be agreed and reviewed quarterly by the general committee of the Association.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Richard Lloyd **Full name(s)** Richard Lloyd **Position (eg Secretary, Chair,** Chairman and Trustee **etc) Date** 09 December 2025
**April 2009**
**TAR**
6
## **Coulsdon Community Centre Association Reg No: 1117130 Receipts and Payments Y/e 31 March 2025**
## **Unrestricted Funds Last year**
## **Receipts**
## **Asset and Investment Sales Total Receipts Payments**
**Asset and Investment Purchases Total Payments Net Receipts/(Payments) Cash Funds 31/3/ 2024 Cash Funds This Yr/end**
|Lettings
Donations
Bank Interest
Total
Rent
Rates
Cleaning
Water supply
Gas
Electricity
Admin
Insurance
Repairs and decoration
Maintenance
Postage &Stationery
Refuse
Equipment
Broadband
Legal fees- lease
Gardening
Tree surgery
Website
Consumables
Licences
Electrician
Plumbing services
Locksmith
Sundries
**Total**|96,469.12
81,580.38
750
1,869.86
1,468.80|
|---|---|
||99,088.98
83,049.18|
||**99,088.98**
**83,049.18**|
||10,000.00
10,000.00
475.48
446.23
11,932.80
11,469.12
650.9
603.2
7,986.81
10,993.94
6,264.36
7,203.41
12,102.48
11,896.92
417.8
401
5,793.80
1,371.01
36
169.04
137.71
2,529.57
2,454.18
308.38
256.73
218.69
343.08
2,432.40
1,755.00
1,260.00
600
876
262.5
233.7
1,066.39
1,307.82
160.99
79.99
990
220
17.85
1,327.26
398.76
307.08|
||**65,361.00**
**64,397.38**
**1,512.90**
**2,454.35**|
||**66,873.90**
**66,851.73**|
||**32,215.08**
**16,197.45**
**183,989.95 167,792.50**|
||**216,205.03 183,989.95**|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Coulsdon Community Centre Association **members of On accounts for the year** 31 March 2024 **Charity no** 1117130 **ended (if any)** ~~PC~~ **Set out on pages** No additional sheets (remember to include the page numbers of additional sheets) ~~po~~
**Respective** The charity's trustees consider that an audit is not required for this year **responsibilities of** (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 **trustees and examiner** of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to:
- examine the accounts (under section 43 of the Act, as amended),
- • to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with General Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **Independent** In the course of my examination, no matter has come to my attention (other **examiner's statement** than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:
- proper accounting records are kept (in accordance with section 41 of the Act); and
- accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** CAVines **Date:** 21 November 25
**Name:** Catherine Vines
**Relevant professional** ICAEW (9136617) **qualification(s) or body (if any):** ~~a~~ **Address:** 5 Mariette Way Wallington Surrey SM6 9NL
1
**April 2007**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of any items that the examiner wishes to disclose** .
2
**April 2007**
**IER**