**Trustees' Annual Report for the period** Period start date Period end date 1 April 2023 31 March 2024 **From To**
## Section A Reference and administration details
**Charity name** Coulsdon Community Centre Association
**Other names charity is known by**
||**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|**Registered charity number (if any)** 1117130
**Charity's principal address** Coulsdon Community Centre
Chipstead Valley Road
Coulsdon, Surrey.
**Postcode**
**CR5 3BE**
~~——~~|
|---|---|---|---|---|---|
||**Names of the charity trustees who manage the charity**|||||
||**Trustee name**|**Office (if any)**||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|1|Richard Lloyd|Chair||||
||||||The AGM of the association|
|2|Paul Ford|||||
|3|Steve North|||||
|4||||||
|5||||||
|6||||||
|7||||||
|8||||||
|9||||||
|10||||||
|11||||||
|12||||||
|13|~~==~~|||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||
||**Name**|||**Dates acted if not for wholeyear**||
## **Names and addresses of advisers (Optional information)**
**April 2009**
**TAR**
1
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Janice Pratley, part-time administrator, Coulsdon Community Centre
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Annual General Meeting of the Association Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Coulsdon Community Centre Association exists to manage the buildings and facilities of Coulsdon Community Centre for purposes of education, training, sport, recreation, arts, culture and community development.
**April 2009**
**TAR**
2
Provision, management and development of good quality and flexible facilities for use by local community groups for arts, sport, educational, recreational and social activities
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The association is managed by volunteers, principally by the three trustees, supported by other elected committee members. And with the support of a paid part-time administrator who also manages the day-today affairs of the community centre related to lettings, cleaning, maintenance, utilities, accounts and so on.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**April 2009**
**TAR**
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Section D Achievements and performance
|**Summary of the main**
**achievements of the charity**
**during the year**|Given the cost of living crisis, we’ve done remarkably well over the year
to 31 March 2024, returning a £16,000 surplus on the year to bolster our
reserves. This has been achieved through a combination of increased
hire fees, more user groups using more sessions, and bearing down on
costs as far as possible. Taken together, this has allowed us to weather
the Council’s withdrawal of our £10K annual rent subsidy, and the
meteoric rise in energy costs over the last three years. Having raised fees
to all hirers in 2023 to help offset the rise in our costs, we raised them
further in 2024. Happily, having successfully stabilised the financial
situation, we’ve taken the decision that we will not raise hire fees further
in 2025.
The upper hall south wall continues to suffer from unsightly damp
ingress despite works carried out by the Council, and further rounds of
redecoration by the Association. This intractable problem remains a
focus, but unfortunately, with Croydon Council effectively bankrupt,
persuading anyone to do anything about it has proved fruitless. The
Kitchen too, has suffered from some damp problems owing to issues
with the flat roof, and our cleaning and maintenance contractor, Sparkle,
have worked on fixing those problems and redecorated the kitchen and
servery. We’ve also had the front railings and gates redecorated, and all-
new exterior signage, presenting a welcoming and professional face to
the world, and to our many users and visitors.
In the latter part of the financial year we had (and are still having) issues
with the Centre’s central heating boilers breaking down. It’s proved a
trial to get these frequent faults dealt with by the Council. Lease
negotiations with Croydon Council meanwhile, which we thought we had
finalised in May 2023, have become stuck in a legal limbo between the
council’s solicitor and our own, over the exact format of the required
legal paperwork. And inertia on the part of the Council. This has proved
deeply frustrating. Nonetheless, the commitment remains that we will
have a new, 25-year lease to follow on from the expiry of our current
lease in March 2026. We now need to drive this through to completion,
so that we can plan ahead with confidence.
Despite these many difficulties, we’ve seen quite a rise in usage, with
several new groups starting to use the Centre for their activities and
meetings, ranging from a new gymnastics club to another new church
and a new pole fitness class. We also have a very healthy level of
demand for parties, meetings and large cultural events, especially from
the Asian community.|
|---|---|
**April 2009**
**TAR**
4
## **Section E Financial review**
The Association operates a modest reserve account. Monies from this account **Brief statement of the** are periodically used to fund improvement projects agreed by the general **charity’s policy on reserves** committee of the Association.
Given the uncertain economic times however, high fluctuations in utility prices, our liabilities for redecoration under the terms of our lease, and the varying nature of our income, based on hire charges for the Centre (which cannot be guaranteed) we are planning to continue ringfencing a significant operational reserve against contingencies.
The amount will be agreed and reviewed quarterly by the general committee of the Association.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Richard Lloyd **Full name(s)** Richard Lloyd **Position (eg Secretary, Chair,** Chairman and Trustee **etc) Date** 02 January 2025
**April 2009**
**TAR**
5
## Coulsdon Community Centre Balance Sheet Year Ended 31 March 2024
|Current account
Reserve account
Pety cash
Opening reserves
Surplus for the year
Closing reserves|3/31/2024
3/31/2023
22,264.10
20,035.45
161,725.85
147,757.05
0|
|---|---|
||183,989.95
167,792.50|
||167,792.50
164,515.40
16,197.45
3,277.10|
||183,989.95
167,792.50|
Coulsdon Community Centre Year ended 31 March 2024 Income and Expense Account
Income Letting Fees - regular Letting fees - one offs Lettings fees -small hires Bank Interest Grant rent
Expenses Caretaking/ Cleaning Rates Rent Net admin Gas Electricity Water Rates Insurance Postage &Stationery Skips Refuse Consumables Equipment / furnishings Broadband Plumber Electrician Maintenance Repairs and decoration Gardening Website Licences Locksmith Legal re lease Redevelopment plan Sundries
Surplus afer operatng costs
## Year ended 31 March 2024
## Year ended 31 March 2023
|75,652.63
65,293.50
3,984.25
5,063.50
1,943.50
718.00
1,468.80
335.21
7,125.00
83,049.18
11,469.12
8,265.78
446.23
10,000.00
9,460.00
11,896.92
11,314.79
10,993.94
4,395.99
7,203.41
11,355.08
603.20
650.99
401.00
446.02
137.71
217.05
432.00
2,454.18
2,284.56
1,307.82
1,535.93
719.68
1,259.55
343.08
337.43
220.00
3,365.00
990.00
4,893.84
2,942.41
2,351.35
420.00
3,588.06
600.00
1,287.75
233.70
516.25
79.99
198.67
1,327.26
244.70
1,755.00
6,600.00
307.08
66,851.73 257.32
16,197.45|65,293.50
5,063.50
718.00
335.21
7,125.00|
78,535.21
75,258.11|
|---|---|---|
|||3,277.10|
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
Coulsdon Community Centre Association
**Report to the trustees/ members of**
**On accounts for the year** 31 March 2024 **Charity no** 1117130 **ended (if any)** ~~PC~~ **Set out on pages** No additional sheets (remember to include the page numbers of additional sheets) ~~po~~
**Respective** The charity's trustees consider that an audit is not required for this year **responsibilities of** (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 **trustees and examiner** of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to:
- examine the accounts (under section 43 of the Act, as amended),
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with General Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
**Independent** In the course of my examination, no matter has come to my attention (other **examiner's statement** than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:
- proper accounting records are kept (in accordance with section 41 of the Act); and
- accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** CAVines
**Date:** 22/11/2024
**Name:** Catherine Vines
**Relevant professional** Institute of Chartered Accountants England and Wales **qualification(s) or body** Membership 9136617 **(if any):** ~~a~~ **Address:** 5 Mariette Way Wallington Surrey SM6 9NL
1
**IER**
**April 2007**
**Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER**
**April 2007**