PHOENIX CHILDREN'S FOUNDATION
REGISTERED CHARITY 1117115
RECEIPTS AND PAYMENTS ACCOUNT AND STATEMENT OF ASSETS AND LIABILITIES
JOHNSON, MURKETT AND HURST CHARTERED ACCOUNTANTS
Rawdon House Rawdon Terrace Ashby-de-la-Zouch Leicestershire LE65 2GN
and
38 Millstone Lane Leicester LE1 5JN
PHOENIX CHILDREN'S FOUNDATION REPORT OF THE TRUSTEES
The Trustees are pleased to present their report and the Accounts for the year ended 31 March 2021.
Legal and Administrative
Phoenix Children's Foundation is a registered charity, number 1117115, that was established by Trust Deed dated 26th August 2006.
The objective of the Charity is to provide disabled and severely ill children throughout the UK with vital equipment and/or therapeutic activities. The aim is to help these special needs children with their physical and mental development in order to enhance the quality of their lives.
The charity trustees during the year were:
Mr Douglas Wrenn Mr Mark Curry Mr Daniel Smith
Trustees are appointed by members of the charity in executive committee.
Activities and Achievements
On 23 March 2020, a national lockdown was initiated in response to the Coronavirus Pandemic. Our operations were immediately affected as our full diary of lamb bookings with the schools, care homes, hospitals etc. all had to be cancelled. We immediately started to consider the impact on the finances of the Charity and following both Government guidance and guidance from our professional advisors, we laid off two members of staff in order to reduce payroll costs. This situation was later alleviated by the introduction of the furlough scheme. However, ultimately, it was with much regret that we had to make those two members of staff redundant following the advice, once again, of our professional advisors. Those members of staff have been sorely missed and we wish to put on record our great appreciation for their assistance during their time with us.
Despite the reduction in our activities, it was still essential to take care of our animals and with appropriate advice, alternative arrangements were made to ensure that the animals could be kept in good health in readiness for the recommencement of our visits and collections. We were also assisted in administrative duties by a very loyal volunteer.
In early May, we were approached by a local organisation, Community Education and Enterprise Projects (CEEP), who had taken the decision not to reopen when the lockdown restrictions lifted owing to various difficulties. They had recently been donated a play park by their local Rotary Club which they wished to ensure was still put to good use. This equipment together with two sheds were offered to us, and we gratefully accepted. They have since been dismantled and re-erected on our premises with support from Rotary, The 41 Club and our own volunteers. The equipment brought good improvements to our facilities and will enable us to offer a wider range of services.
Later in the year, we were approached by another local charity, SNIPS, as they had also taken the decision to close owing to the Pandemic. They offered their remaining funds, which amounted to approximately £4,000, which we received with many thanks.
After much contact from interested parties, we realised that we could indeed open our facilities as a Covid safe site with the appropriate arrangements being made for hand sanitising stations, safety signage and other Covid compliant measures. The Local Authority Shorts Breaks Team contacted us to provide enrichment for some of their most vulnerable children and we were pleased to offer sessions to cater for this need. This scheme started with two teenage boys twice a month at a weekend which was quickly proven successful. The scheme continues to grow with positive outcomes being recognised almost immediately. Childrens' mental health has suffered massively due to Covid and we see our services as an important part of the support that they need to supplement their extra curriculum activities. Over the year, over 2200 hours of enrichment activities were provided to participants from various service users.
During the quieter times that we have encountered during the year, we have made wise use of the time to undertake free training online and have completed the following courses:- Mental Health Awareness, Safe Guarding, Challenging Behaviour, Counselling Skills, Working with Individuals with Learning Disabilities and Understanding Adverse Childhood Experiences.
Various other donations have been received during the year, but we could not avoid the impact that the lack of street collections had on the finances. All efforts have been made to control costs as much as possible whilst keeping the Charity in readiness for recommencing once restrictions are lifted sufficiently. Overall, although there is a slight deficit for the year, we are proud that the Charity repurposed itself in extremely difficult circumstances with very limited staff and almost no volunteers. We are still here with a successful offer to our service users that we will be eager to fulfil as soon as circumstances allow.
Grant Making Policy
The Charity makes grants to individuals and organisations that promote healthy recreation to special needs and terminally ill children. Donations will also be made to purchase essential equipment and therapy-based activities required by children up to the age of eighteen years.
We also continue to support visits to The Stables to make best use of the facilities.
Reserves Policy
It remains an objective to accumulate reserves to provide a minimum of 12 months running costs. Currently this is impacted by the coronavirus pandemic and the reserves will be vital in enabling the Charity to recover when restrictions are lifted.
Risks Policy
The trustees have assessed the major risks that could affect the Charity and are satisfied that procedures are in place to identify such risks at the earliest opportunity and to address them.
Approved by the Trustees
Mr D Wrenn
Mr M Curry
Mr D Smith
Date
Independent Examiner's Report to the Trustees of Phoenix Children's Foundation
I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2021.
Responsibilities and basis of report
As the Charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr P J Nash FCA Independent Examiner Johnson, Murkett & Hurst Chartered Accountants Rawdon House Rawdon Terrace Ashby de la Zouch Leicestershire LE65 2GN
Date:
PHOENIX CHILDREN'S FOUNDATION Receipts and Payments Account: Year to 31 March 2021
| Receipts and Payments Account: | Year to 31 March 2021 | Year to 31 March 2021 |
|---|---|---|
| GENERAL FUND Income receipts: From voluntary sources Street Collections Other income Charities Aid and sundry donations Bank Interest Received HMRC JRS Grant RESTRICTED FUND (Facilities at Stable Yard) Income receipts: Other income Donations RESTRICTED FUND (Flourish Project) Income receipts: Grant from the National Lottery LCC SHIRE Grant Donation to Flourish with Phoenix CIC Total Incoming Resources Payments Charitable activity direct expenditure: Equipment Donated Donations Provision of Therapeutic Activities Additional donation to Flourish with Phoenix CIC Fund Raising costs Pony Expenses Governance and administration costs: Wages Light & Heat Repairs & Renewals Insurance Subscriptions Postage, printing & stationery Telephone/Fax Accountancy Sundry Total payments Net expenditure for the year GENERAL FUND RESTRICTED FUND (Facilities at Stable Yard) RESTRICTED FUND (Flourish Project) |
2021 2020 £ £ - 38,909 48,810 56,479 19 54 24,633 73,463 - 95,442 - 1,885 1,885 25,000 25,000 5,000 (25,000) - (30,000) - 73,463 97,327 515 356 656 7,023 36,126 28,889 1,000 12,194 21,883 12,380 5,436 8,647 10,722 388 918 4,283 2,410 1,227 1,227 194 66 296 939 1,691 1,639 1,584 1,439 1,785 80,035 85,877 (6,572) 11,450 (6,572) 9,565 - 1,885 - - (6,572) 11,450 |
|
| 97,327 | ||
| 356 7,023 28,889 1,000 21,883 5,436 10,722 918 2,410 1,227 66 939 1,639 1,584 1,785 |
||
| 85,877 | ||
| 11,450 | ||
| 9,565 1,885 - |
||
| 11,450 |
PHOENIX CHILDREN'S FOUNDATION Statement of Assets and Liabilities at 31 March 2021
| Note Fixed Assets 3 Monetary Assets Bank Current Account - HSBC Bank Reserve Account - HSBC - HSBC Phoenix Sponsor A Pony - HSBC Solar Panels - HSBC Savings Loan - Flourish General Fund Balance at 1 April 2020 Net Receipts/Payments for the year Book loss on vehicle Restricted Fund Balance at 1 April 2020 Net Receipts for the year Balance at 31 March 2021 |
13,881 4,691 6,166 10,000 9,855 |
|---|---|
PHOENIX CHILDREN'S FOUNDATION
Notes to the Accounts for the Year Ended 31 March 2021
1. Accounting Policies
The following accounting policies have been used consistently in the preparation of these accounts.
a) Basis of Accounting
The accounts have been prepared under the historical cost convention.
2. Taxation
Phoenix Children's Foundation has charitable status and is not liable to taxation.
3. Fixed Assets
Governance and Administration
| Governance and Administration | |||
|---|---|---|---|
| Computer Equipment Office Furniture and Equipment Stable (50%) Office Building Log Store Charitable Activities Stable (50%) Classroom Toilet Block Sensory Garden Solar Panels Sheds & Cabin Total |
Brought forward 01 Apr 20 £ 7,768 7,137 1,225 7,255 318 23,703 Brought forward 01 Apr 20 £ 1,224 26,887 25,852 12,851 31,730 - 98,544 122,248 |
Additions Disposals £ £ 595 - - - - - 50 - - - 645 - Additions Disposals £ £ - - 1,755 - - - 171 - - - 5,119 - 7,044 - 7,689 - |
Carried forward 31 Mar 21 £ 8,363 7,137 1,225 7,305 318 |
| 24,348 | |||
| Carried forward 31 Mar 21 £ 1,224 28,642 25,852 13,022 31,730 5,119 |
|||
| 105,589 | |||
| 129,938 |
4. Sponsor A Pony
A small group of ponies and alpacas is kept by the Charity. These are taken to collecting venues by the collection teams as they are seen as a vital part of the fundraising operation in that they generate interest from the public. They are also used at the Charity premises in provision of therapeutic activities thus fulfilling the charitable objective.
The Trustees are aware of the importance of the ponies and alpacas in both roles, but are also conscious of the costs involved. Consequently, a Sponsor a Pony Scheme was started with the ultimate intention of this scheme fully funding the ponies.
Other income includes donations to the above scheme, these funds being utilised for the upkeep and welfare of the ponies and alpacas. Costs are allocated between Fund Raising Costs and Provision of Therapeutic Activities.
5. Flourish with Phoenix Community Interest Company
On 18 February 2019, Flourish with Phoenix Community Interest Company was incorporated with the intention of addressing the issues that young people have in improving their life chances and quality of life. It enables services to be provided on a fee basis with any excess income being paid to Phoenix Children's Foundation. During the year under review, grants have been received by the charity and they have been donated to the company.