REGISTERED COMPANY NUMBER: 05953090 (England and Wales) REGISTERED CHARITY NUMBER: 1116935 TRUSTEES, REPORT AND UNAUDITED FINANCIAL STATEMETrrrs FOR THE YEAR ENDED 31 OCTOBER 2024 FOR PROSTAID (A COMPANY UMITED BY GUARANTEE) TC Group 31 Hlgh Vlew Close Hamitton Office Park Leicester Lei¢estershire LE4 9U
PROSTAID CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Page Trustees. Report Ind8p¥ndent Examinerfs Report 10 SL*ment of Financial Activlties 11 Balance Sheel 12 Notes to the Flnanclal Statements 13 to 19 Detailed Statement of Flnancial Activitles 20 10 21
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 The tnjstees who are also dlrectors of the ¢harity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 October 2024. Th8 trustees have adopted the provislons of Accounting and Reporting by Charities: Ststement of Recommended Practice applicab18 to charfties preparing their a¢¢ounts in accordance with the Financlal Reporting Stsndard appli¢8ble in the UK and Republic ol Ireland (FRS 102) (effeciive 1 January 2019). OBJECTIVES AND ACTIVITIES Objectlves and aim8 Purpose. Aims and Objectives.. To relieve sickness and In particular disease of the prostste by encouraging and supporting the needs and treatment of prostste cancer patients principally, but not exclusively, by the Department of Urology, University of Lelcester NHS Trust, and associated hospitals within the Leicester canc8r area (L8ic8ster, L8Ic8Stershlra, Rutland, and Northamptonshire} To raise publlc awareness of the issues relatlng to prostatè ¢an¢er. To provide relief of suffering amongst men, particularly those treated, but not exclusively, by the Department of Urology. University of Leicester NHS Trust and associated hospitals for prostat8 cancer and assoclated prostate condltlons and, in addition, their families and dep8ndants through the provision of pr8cli¢al support and infomiation and such other y5 as the TrusteeslDire¢tors may determine. The Charity's aims, its, objectives, and activities to achievé the above are reviewed on a regular basis. The Trustses have developed a fiv8-year strategy with the aim of improving the organisation, s, op8rational effectiveness and thus the sustainablllty of the Charity. The strategy was revlewed In 2017118 and thp Board will continue to review and develop the Strategic Plan throughout 2021122 where appropriate. A review will take place in 2025. Page 1
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 OBJECTIVES AND ACTivrriES Achievernents and Perft>nnance Background and Introductlon Prostate cancer is the most common cancer in men in the UK and 25% of all new cases of cancer diagnosed in the UK are prostale cancers. Cancer Research UK ststistics (2016-2018) reveal there were 52. 300 of new prDState cancer cases diagnosed in the UK every year (144 every day). In 2017-2019- 12,039 men in the UK died from prostste cancer (around 33 every day 2017-2019 CRUK}. In the last 40 years prostats canr rates have tripled, much of this rise can b8 attributed to increased det8ction with the widespread use of the PSA TesL In the 1970's, around three in ten men diagrK)sed with prostate Cancer survived their disease beyond fve years. now 80 /0 of men survive their disease for 10 or more years. However. despite these improvements, according to the Office of Natiortal SL9tistics (ONSI surveys, Leicester, Leicestershire & Rutland has one of the poorest suNival rates for aggressive prostate cancer over five years in the UK. Despite this. the Department of Health does not underiake prostate nCer avmreness carnpaigns. In Leicestershire 21% of men diagnosed already have a prostate cancer metastssised disease which has spread to the bones andlor other parts of the body. The incidence of local men in the Leicestershire area diagnosed with prostate cancer is currently running at very high levels at present around over 40 Gases per week. compared with the Northampton area of 16 cases per week. National average CRK 9.6 cases diagnosed per week. Many Truslees and Members of Prostsid are local men who have or have previously SLrffered from the disease. Although UK research into the disease is excellent, Prostaid are proactive in raising funds to increase local awareness of the disease, treatments offered and the care and support available. High cost of living and inflation have had an impact of the seNices provided and funded by Prostaid and although il had severely affected fundraising activities. this has now improved considerably. However. despite the issues fad. income for the Charity within the pèriod has been reduced bul remains positive What dld we achlevo during thi$ yoar7 Fundlng of Pr08tsid Specialist Nurses Negotiatlons wlth the Unlversity Hospitsls of Leicester IUHL) resulted in an agreement to continue to jointly fund three specialist nurses on a 500/0 -50010 basis from February 2023 on a three-year contract. These nurses cover the whole spectrum of prostste cancer both at the point of diagnosis in UrolcrfJy and, In Oncology for advanced di$6ase. The three nurses. thre&year contracts wlll come up for renewal in February 2026 In addition, the appointment with Northampton General Hospital Trust of a PROSTad prostate cancer specialist nurse, All Knight has been renewed Aprll 20th, 2023 for a furth8rthre8-year contract on 50°/0-50•/0 basis as still the first prostate specialist nurse in the hospital she ntinUeS to work with PC patients in Northampton and Northamptonshire. Thls nurse appointment for three years will come up for renewal In Aprfl 2026. One of tour fomier PC nurses Aim8e Winfièld left her position as prostate cancer nurse specialist funded by the Charity In March 2021 and is now Sister in Ward 28A. Interestingly she still has strong connections to our charity being appointed a Trustee in April 2023. In addition to being in a new ro16 as sister, she is a nur58 practitioner and together with her team and £14K equipment purchased by the Gharity the previous financial year continue the undertaking of prostate cancer transperineally biopsies and continue lo dramatically reduce the patients. waiting times for a biopsy. The Charity's fomier Specialist NUe. Jo Wortley. has continued to develop the role of Lead Nurse in the Urology Department, funded through UHL hospitals by the Integrated Care Board (was Clinical Commissioning Group).and has now been promote to organising the role of her nurses as head of dept. This role is SUPFKJrted by changes in the nursing team. so she is supported by Aro Femando, Alison Leggats. Rebecca Mills who are fvnded by PROSTaid UHL has the largest prostale cancer cohort of nurses in the UK due trj the pioneering and foresrght of the charFty in funding the ffirst nurse in Urology in March 2007.All our nurses work continues still in difficult conditions brought by numerous problems throughout the NHS. Professlonal Training for Proslald Speclallst Nurses The new Northampton Prostaid Prostate Cancer Nurse was scheduled to receive initial training by the lead prostate cancer nurse and herteam. Disappointingly through staffing shortages at Northampton General Hospital this had not been possible Hopefully. now that NHG share the same Chief Executive and ChaiMn as UHL under the University Hospitals of Northampion from July 2024 and support of University of Leicester this will be able to commence in the forthcoming year, The University Hospitals of Leicester and Prostald wlll continue to support professional tralning for specialist nurses to maintsin and irnprove upon the level of care made. Page 2
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 OBJECTIVES AND ACTIVITIES Ralslng Awareness - Prostaid We continue to promote prostate canr awareness events in any way that possibly canl The Charity hopes to continue organising awareness events in 2024125. This yearwe were. able to hold awareness events at: Kalu Training Consuttancy. Geoff Smith Associates, Serco, GE Baker Perkins at Groby. and with Tumers Insurance. Leicester. LCFC Walking Football Awareness at their Training centre at Seagrave. Saffron Dynamo Football club and, Barclaycard Northamplon and further afield in November at Jaguar -Land Rover. Gaydon Warwickshire. Plans in the forthcoming year include in Autumn 2025 widespread prostate cancer county Health awareness events wilh Aniva Awareness Buses in Leicester & Leicestershire This Chaiity continues to Prnote prostate cancer awareness in the WOTkplace and other venues in our catchment area wherever possible. Records are rnaintained of the organisations and attendance at awareness events to ensure the aim of raising prostate cancer awareness to local people is maximised. Awareness in men of African descent continues to remain an important aspect of the Chaiity's work. This populatFon has a 1 in 4 risk of contrading prostate cancer in their lives compared to 1 in 8 of other populations. The Charity. where possible. have tiied to continue support group meetings and have been attempting to restart the group recently wilh Howard Morris of the Pamela Campbell Morris Health Trust our charity's African Caribbean Liaison. We did with the Pamela Campbell Morris Health foundation at the Rangers Football dub, an awareness Football Match However we did attend with Jo Lowry of UAPC and had a stand and the African Caribbean Health forum at the African Caribbean Club In Leicester in Ociober and we were able to meet all our old friends and speak to the audience and promote prostate cancer awareness explaining the higher risk that black men have etc. However, we are optimistic hopefully Howard will be able to make this situation change. as we were involved with UAPC.Unit8d against prostats Cancer. UAPC United Against Prostato Cancer The Charity is still actively working wlth the East Genomi¢ Medicine Service AllianGe on a unique new ground-breaking project with NHS England that stsrted that was completed in October 2023. However, even though this project has now ended, lasting benefit will continue wlth the new tumour testing in UHL Pathology LRI and Cambridge EGMCS. Especially as Genetic cancer biopsy testing was done in London at the Royal Marsden but now tastlng with the histology and pathology is being done at Leicester Royal Infimiary and Cambridge EGMCS for the whole NHS Eastem sector. Particularly of benefft to men of African Descent with thelr hlgher risk of prostate can¢er. And men with advanced prostate cancer needing innovative drugs for their tr8atment. We hope to develop a lasting support for restoration of a local prostate ¢an¢er support group under our Prostaid umbrella for AfricanlAfrlcan Carfbbean men with their support and the support of the East Midlands Cancer Allian who are keen at thè prosent time funds still perniitting to enable us to give this support. Improvlng Access to Infomiatlon for Local Prostats Cancer Patlents Prostaid conlinues to improve the provision of providing accurate and quality information to patients. During the period. the Charity has produced an additional leaflet on "Hortnone Treatment: why bone health matters ' and a further Iwo are in th8 process of being completed. These leaflets are made available in several locations wilh one for Travel Insurance 2nd Brachylherapy (available late 2023) in both the General Hospital and at the Royal Infirnry. Loughborough and Rulland Hospitals. The artwork for th8S8 leaflets is provided free of charge and printing at a low cost to enable the Charity to produce quality affordable leaflets. The Charity continues to promote the unique PSA record cards to enable patients to understand TNM staging. In addition. the Charity has prcKluced Radiotherapy Preparation Cards lo enable patients to be ready fortheir radiotherapy treatmentjoumey and has pr(Kluced a leaflet showing the new meeting times of ourfive support groups. Patient Folders for new patients An Invitation letter. Treatrnent Options leaflet, Buddy leafleL support group leaflet and PSA Record card and copy of our newstetter are given to every patient diagnosed in the vRllet folders we provide for each new patient. The Charity had boen strongly involved in working and liaising wth the East Midlands Strategic Clinical Networks-Prostate against CanGer Project working with Jo Wortley. Pago 3
PROSTAID TRUSTEES, REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 OBJECTIVES AND ACTIVITIES Davlncl Robot The Charity was historically actively Involved in the launch of 8 £2 million Robot Appeal in 2014 in conjunction with Leicester Hospitals Charity and Nuffield Hospital, Leicester. The Robot continues to benefit patients and its u58 for the treatment of prostste cancer has increased with over 7000 procedures complete(1 to date. Patients receiving treatment used to visit from both Northamptonshire and Lincolnshire. however. they now since Covid have their own Davinci robots and carry out their own surgery. this state-of-thrt equipment is used to minimise Ihe invasiveness of surgery for prostate canr and has proved to dramatically improve the care. It is intended that a new Robot will be obtained for the hospital in 2023-24 to continue to improve the care of patient's treatment and outcom8s of men with the dis8ase. immense value to our community. Already a new Robot has been provide(1 at LRI by a local charity recently and they now plan to renew the Robot at LGH in the near fuiure. John van Geest Centre (JVG) Trustees have continued to actively liaise and work with this £15 million dedicated Prostale & Breast Cancer Research entre at Nottingham Trent University. We will Gontinue our interest in their work and to be aciively involved in their immunotherapy trials. Website The Charitys webslte contlnues to grow and develop wÉth an increased use of social media in the fo of Facebook & X (Twitter). We have introduced a new Get Involved section so peopl8 wanting to help Prostaid can slgn up online. This spring 2024 we are having a Complete update of our website to make it more user-friendly and this is being provided at no charge by our website company Steve Hawkins of Caged Fish who have supported from the chativs website since 20061 Already the Charity has undertaken an update of its website to make access easier and to enable access and use via mobile phones. This yearwe have hosted a new Wideo on African cariban awareness by intemational award-winning local film maker Wayne Nelson Prostate, Men. Let's Talk The Charity now offers twstees a wider access facility to the Chadty's archlves and Informatlon through Office 365. Frlends & Forum The Charity conlinues to develop and support its family of Frostaid Friends. We wlll continue establishing new support groups whenever needed. We also continued to develop our local volunteer support. befriending and infomation seNic8 for local patients and their families. In addition. the Charity also liaise and collaborate with a number of organisations and support groups. Our chairn)an of the Trustee's. Mark Dunkley, seelng thls problem, is looking wlth the Trustees into a new approach into representing friends and members of support groups so as to ensure their input optimises effectiveness for all involved with the establishment of a "Forum" from members of our support group so ensure that we incorporate their ideas and innovations to benefit the charity. Collatrf)ration Collaborations include. The Prostaid Team of Befrtenders UHL Genetics Department Prostaid Prostate Cancer Specialist Nurses. Leicester Macmillan. LOROS UHL & NGH Management Teams Nuffield and Spire Hospitsls Prostste Cancer UK Tackle Prostate Cancer Macmillan prostste cancer Nurses" Northampton & Kettering. Also, Urology Departrnents at UHL & Northampton Hospitals, Radiotherapy Dept. UHL Hospitals Oncology Departments at UHL and Northampton Hospitals. Stephanie Mc Cardle David Bocook John Van Geest Centre. Nottingham Professor Julian Barwell UHL Genetics. Soclal Events Several social events h8V8 takèn place this year. These included the Christmas Paty open to all 8UPPOrt groups held In November 2023 at Leicester College and several social Christmas parties at every support group. Well-being Support However. we have been able to organise through Jerry & Ann Bullock of Glen Gorse Walking club 6 healthy walks throughout the year which were excellent for all those from Birstsll Support Group participated! Paga 4
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 OBJECTIVES AND ACTIVITIES Support Groups This was another most successful year with our all-support groups. The idea of producing an invitstion letter to all newly- diagnosed patients from Prostaid and UHL PC nursing team has resulted in a large increase in newly diagnosed patients atlending one of our four PC support groups The Prostsid support groups are considered to help and support the Govemment's initiative & Macmillan's (and the NHS Trusfs objedive) to provide a holistic needs approach to patient treatrnent. care and support as required within the Holistic Needs Assessrnent {HNA) for every cancer patient from the 1 January 2020. Our numbers continue lo grow month by rnonth The Birstall Support Group continues to inGrease in popularity. This group is a collaboration with 'Birstall Bags. a breast Gancer support group for patients and their families. The Charity joinlly funds the group with Birstall Bags. It is understood this is the first support group in the UK jointly organised by breast and prostate charities. This social group meet monthty and regularly attracts a high number of patients and partners and has a walking group that walks regularly througholrt the year. promoting health and well-being. The Melton Support Group continues to grow in its venue at the Baptist Church at Melton Mowbray. with an interesting range of speakers and topics and a growing membership. The AfricanlAfrican Caribbean Sociallsupport Group slnce th8 sad passlng away of th818ader, Pamela Campbell Morris, not yet restarted but we plan to relaunch soon. extensively with help from Howard Morris at a regular meeting. The fomat of these meetings {playing dominoes) and contributing factors in the hesitant ratum of tha group. The Chalman of the Northampton Support Group is a member of the Northampton Committee and whilst this group is independent of Prostaid, the Charity shares with them a close frlendship and an association as member of Tackle. The Group meets monthly in Northampton at a different and ¢ontinues to grow especially after to moving to a new venue. The number of attendees remains strong. Our PROSTaid nurse Alice Knight attends each monthly meeting. LeirEster Support Group sin moving to the Cradock Amis at Knighton, it has been most successful wlih larger numbers attending and well received by everybody. Wè have had Iwo new leaders for the group from October 2021 the number and enthusiasm of tha members meeting in this pub is trem8ndous. The planned creation of a Southem Aslan Sodallsupport Group has been put on hold. And we now find increasing member of this community now visit our Support Groups Brachythorapy HDR (High Dose Rate) Brachytherapy boosts treatment for men wlth advanced dlsease. which reduces their Radiolc treatmenttime from 7 weeks to 3 weeks. giving a potential 16Vo improvement in outcomes. The decision was finally reached that Leicester Royal Infirmary would be able to introduce HDR Brachylherapy in the purpose-built new unit in the Osbome building. This now completed and open 2023. At present patients are now being sent to ncoln Hospital for both HDR and Seeded Brachytherapy. However. after training of the staff it will be open to local men with both LDR (seeded brachyttTrerapy} and HDR (High dose rate Brachytherapy) The Charity looks forward to the opening of this new unit and to the additional remarkable use of HDR Brachytherdpy to treat advanced prostate C%nr. The Charity. in liaison with Dr Miguel Pandades, Consultant Lead Brdchytherapy Oncologist at Lincoln Hospitsl has helped to produce a VideolFilm on both types of BrachytheTrpy and growing numbe of patients go to the hospital for thts successful treabnent. A new lealet wiitten by our Dr Heather Tovey Oncologist and fellow in brachylherapy our Ial unit manager is available. The Charity idea is to have an Andrology Nurse pracbtioner however Is no longer necessary as UHL Urologist Pravish Ravindra has established a new pathway to treat the problems of our patients with incontinence in UHL working with Ivonne Brylka-mee Continen nurse speciallst. Now that pre- and post-operative trealmeni pathways have been established this Is of immense help to all our prostats Cancer patients. Page 5
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 OBJECTIVES AND ACTIVITIES How do we pay for i Fund Ralslng Our fundraising this year we had hoped that it would be well back from where it was before lockdown. We ran our own very successful Prostaid Golf Day al Rothley in addition to 8 Golf Day at Belton Woods GC Grantham Lincs, whrch also was most successful All these events did well this year and raised much appreciated fvnds for our charity. Our Leicester Lions Beer festival we decided not to go ahead Ihis year. Howev8r. in the year we did have an excellent event wiu) Inspired Homes retirement homes that raised £25K. and again memorial football match at Saffron Dynamos at Whetstone in Sept that brought in worthwhile amount in addition we held our Dtagon Boat Race in June on the River Soar in Leicester that with sponsorships made us a further £15K As interest in December and our corresponding income from The Sants Fun Run in Loughborough has diminished since we last did it 2022, we have stopped taking part. So, the Charity has been creative in planning events in the future and one of these events organised by Bradgate Rotary Club is on Sunday Jan 12th, 2025. doing a Sponsored Walk "Freeze your bits and Bobs working with Breast Cancer Now! Also, we are arranging our first Cury Evening on March 3rd at Cuisine of India. Wigston. Bizz Buzz Speed Neiworf(ing Group for Prosi aid. we are planning to relaunch our nerkIng group of 2025 with the wonderful offer of help from Nylacast and help from our ¢ontscts for National business speakers and we feel that it has great opportunity for NeOrkIng and our charity. Dedicatsd Prostaid Prostate Cancer Centre for Lelcester PrTrJress has been made this year for this long-temi alm of the charity to create a specialist Prostsid Cancer Care C8ntr8 In Leicester that opportunty now seems to have presented itself. After an inspiring lrfp In 2023 wtih four of our Trustees to the Prostste Project at the Royal Surrey Hospital Guilford and following a meeting earfier this year with Chief Executlve Richard Mitch811 of UHL using a dgtailed conceptual plan drawn up by a Leicester Architect, and a prepared conceptual audio-visual video. We us6d these excellent ¢ommunication tools to present our conc8Ptto both potential local sponsors and to the UHL Board and Hospital Management working with our project we are fortunate th81 we now have our leaders led by tsvo Trustees: Mr Anthony Bates: Centr& Clinical Lead for the PROSTaid proslate canr Centre and Trustee Peter Ross". Centre Head of Fundralslng and Fulfilment. MrAnthony Bates continues his negotiation with UHL Management, and we anticipate approval in due course. Prostsid continue to produce an in-house newsletter every 6 months. The pr(>Juctlon costs no longer are sponsored by NEXT PLC. however, they continue to support our golfday and with raffle prizes. The Newsletter continues to be published with help from design company, Birdhouse. The Newsletter is published in late January and June. New leaflels about prostate cancer continue to be dev81oped. These ad(J to an already wide range of information available electronically via the Prostaid website and throughout all the hospitals in our area. During 2024 new leaflets were developed one on Gut Health in liaison with patients. Prostaid's specialist nurses and Consultants some of these costs were supported by the generosity of the Everard Family Foundation. Distribution methods continue tr) include: InfOatIOn. including the Charity's half yearfy Newsletter is made available via Prostaid noti tM)ards in UHL hospiLals in Le]ster Royal Infirmary. Leicester General Hospital. Coleman Assessment Centre and Radiotherapy Suite and Market Harborough. Melton. and Oakham hospitals. All notice boards have been sponsored by the Hinckley Round Table 129 and th8ir 41 Club Leaflets and Newsletters a made available in every hospitsl Leicestershire, Rutland. Kettering. and Northampton in addition to a few Health Centres and GP Surgeries throughout the region. The Charity distribute 2000 copies each 6 months. Page 6
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 OBJECTIVES AND ACTIVITIES Financial Review The fundraising income of the Charity has not increased this year and reflects the signrficant economic and infiationary situation post pandemic. So. despiie all the tremendous efforts and hard worf( made by groups and our individuals as such, the Charity continues to maintain a healthy financial position. Looking to the future we are planning a limited number of new high-profile fundraising events in 2024-25 8nd with the continuing enthusiasm of our supporters we will aim to C(tinUe and raise the necessary funds to finance our prc*Jramme of activtties and improve and increase our support networks. Funds Anticipated The charity is anticipating payment from the followlng legacles.. The Toyne Legacy £70K and The late Legacy Justin Buuin £20K Re80rves Pollcy Trustees have agreed that the Charity should retsin funds equal to a mlnlmum of12 months 0rating costs to help mitigats against the Unrtain e¢onomic climate. Funds held may exceed that amount as reseNes accumulate to achieve the funding levels required for ongoing new projects and initiatives. STRUCTURE, GOVERNANCE AND MANAGEMENT Govemlng document The goveming documents of the Charity are the Memorandum and Articles of Association. The Charity is a company limited by guarantee incorporated on 2 October 2006. Prostaid was registered with the Charity Commission on 22 November 2006. Trustee Board meetings are usually held four lo six times annually. Appropriate training and infomiation are provided for Trustees usiry guidelines provided by the Charity Commission. Patrons The chaiity is extremely gratefvl for tho ongoing and wholehearted support from its Patrons who continue to effectively assist the Charity in achieving its aims and objectives through their loyal promotion. assistsnce and patronage. Recruitment and appointment of new trustees At present (as at 31110124) there are 11 Trustees. In the Current yearthere has been one appointmentAlan Bates Urological Surgeon who joined the Robotic surgery team. During 2024.we also had resignations. John B8atty Urological Surgeon & Jonathan Foster who sadly had to both leave through increased demands from their work. Prostaid Trustees appoint a Chair of Trustees annually at the firsl meeting of each financial year. The Trust89s of the tharity are also its directors for the purposes of Company Law. Page 7
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Management of the Charlty Before the Covld epidemlc Prostaid had a Leicestershire & Rutland Committee and a satellite Northampton committee whose function was to suppor( provide awareness and plan fijndraising activllles to support the aims of the Charity. Whilst th6 Board regarded this opportunty as an ideal method of introducing those members who asplre to be Trustees to the operations and functions of tha Board. Due to serious illne$$, the loss and death of the Northampton Chaimian, injury. lack of support, NHS Treatment delays and the economic situation the Trustees a¢¢ept that this is in practical temis is no longer possible. The Trustees have now decided due to these very many practical difficulties and health problems in the case of the Northampton Committee. That Éi has no altematlve but to r8pla¢e both with new forums one for Leicestsrshire and one for Northamptonshire here interested parties invited from the support groups and our supporters wlll b8 invited to attend tt)e Forum with Trustees that wlll meet to discuss new ideas and innovations for the charity. Prostsid Board of Trustees The Trustees hold regular board meeting six times per year. Prostald does not have leased offices or business premises. It employs one TrusteelDirector. Rob8rt Banner, who is employed on a full-tlrne basis to oversee and administer the daily aclivities of the Chaiity, including fundraising, on behalf of the Board of Trustees. It also has an honorary tr8asur8r. Dave Merriman, who wrih an assistant Treasurer, Faye Lord, wtho Is paid as an independent bookkeeper and works from home and who has responsibility for paying Invoices and keeping our accounts up to date and accurate. The asslsiant treasurer is also responsible for organisiru information about the Charity's a¢tivities via social media i.e.. X & Facebook. All other Trustees and Members of Committees offer and provlde thelr services on a voluntary basis. Named individuals offer the following seNlces for the Charity: Health and Safety Cowordlnator. Sbjart Berry Buddy Cfrordinator. Jo WortleylNicki BakewelllRob Banner Friends CoThordinator'. Norman B811, Advanced Prostste Canr Liaison & Support Cowordlnator: Philip Bak8r Awareness C¢iordinator. Stuart Berry, Patient Support Helpline: Stuart BerrylRob Banner Soclallsupport Coaordinators-. Peter & Meryl Walker. Michael Newell. Jo Wortley and Bob White. Support and Liaison Co-ordiTh9tor'. Rob Banner African Caribbean Awareness Ambassador & UAPC Team: Howard Morrfs Fundraising Coryordinalor.. Rob Banner The overall activity. commitment, and skills that members of the Committees possess are directly linked to the Charity's su¢¢ess. Volunteer Hours We estimate that the time very kirKIty given this year by our volunteers in volunteer hours (other than the paid trustee) amounts in totsl to 1850 hours ,in 2023-24 which has enabled the chaiity to achieve and maintain consistent support and care , for local men and their families affeed by prostate cancer throughout the year. Rlsk management Trustees have assessed the risks to which the Charfty is exposed and are satisfied that they have adequate procedures In place to manage those rfsks. REFERENCE AND ADMINISTRATIVE DETAILS Régistered Company number 05953090 (England and Wales) Reglstered Charlty number 1116935 Page 8
PROSTAID TRUSTEES. REPORT FOR THE YEAR ENDED 31 OCTOBER 2024 Re9lstered offi¢e 17 Torrington Close Wigston Magna Leicester Leicestershir8 LE18 2RY Trustees Robert Banner John Beatty (resigned 15.3.24) stuart Berry John Bird (Vice Chair) Mark Dunkley (Chair) Christopher Kent Scott Mclaren Graydon Thwaite (deceased 25.1.25) Joanne Wortley Jonathan Foster (resigned 26.5.24) Dave Merriman ffreasurer) Peter Andrew Ross Aimee Rebe¢¢a Winfield Mr Anthony Simon Bates (appointed 16.9.24) Indopendent Examiner Jordan Dennis ACA TC Group 31 High View Close Hamilton Office Park Le1$ter Leicestershire LE4 9LJ Appro by order of the board of Irustees on 29 January 2025 and signed on its behalf by: Dave Merriman- Trustee Robert Banner- Trustee Page 9
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROSTAID Independent examlnefs report to the trustees of Prostaid (Ihe Compan) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2024. Responslbilities and basls of report As the charity's trustees of the Company (and also its dir8Ctors for the putposes of company law) you are responsible for the preparation of the accounts in accordan wilh the requirements of the Companies Act 2006 (Ihe 2(Ki6 Act,). Having satisfied myselfthat the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charivs accounts as canied out under Section 145 of the Charities Act 2011 {Ihe 2011 ACV). In caryirwJ out my examination I have followed the Directions given by the Charity Commission under Section 14515) (b) of the 2011 Act. Independent examlner's statement Since your charity's gross income exceeded £250.000 your examiner musi be a rnemr of a listed body. I ran confimi that l am qualified to undertake the examination because l am a member of the Association of Chartered Certified Accountants. which is one of the listed bodl88. I have completed my examination. I confimi that no matters have come to my attention in connection with the examlnatlon giving me cause to believe: accounting records were nol kept in respect of the Company as required by Section 386 of the 2006 Act,. or the a¢counts do not accord with those records., or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a tNe and fair view which is not a matter considered as part of an independent examination- or the accounts have not been prepared In accordance with the m8thods and principles of the Ststement of Recommended Practice for accounting and reporting by chariti8s (applicable to charities preparing thelr accounts in accordanc8 With the Financial Reportlng Standard applicable in the UK and Republi¢ of Irand {FRS 102)). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to ertable a proper understanding of the accounts to be reached. ordan Dennis ACA TC Group 31 High View Close Hamilton Office Park Leicester Leicestershire LE4 9LJ 29 January 2025 Page 10
PROSTAID STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024 2024 Totsl funds 2023 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 233,924 233,924 101.194 Other fund raising activitie8 Investrnent income 17,369 5,145 17,369 5,145 72.969 3.320 Total 256.438 256,438 177,483 EXPENDITURE ON Charltable a¢tivltles Dir8Ct costs Other events 183,005 5,723 183,005 5.723 161,847 Other 24.203 24.203 Totsl 212,931 212,931 183.982 NET INCOMEIIEXPENDITURE) 43,507 43.507 {6.499) RECONCILIATION OF FUNDS Total funds brought forward 268.753 42,369 311.122 317.621 TOTAL FUNDS CARRIED FORWARD 312 260 42.369 354,629 311 122 The notes fom7 part of these financial ststem8nts Page11
PROSTAID BALANCE SHEET 31 OCTOBER 2024 2024 2D23 Notes FIXED ASSETS Tangible assets 134 326 CURRENT ASSETS Debtors Cash at bank 91,750 274 216 17,616 296,437 365,966 314,053 CREDITORS Amounts falling due within one year 10 (11,471) (3.257) NET CURRENT ASSETS 354,495 TOTAL ASSETS LESS CURRENT LIABILITIES 354,629 311,122 NET ASSETS 354.629 311,122 FUNDS Unrestricteij funds Restricted funds 12 312,260 42.369 268.753 42,369 TOTAL FUNDS 354.629 311,122 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 October 2024. The members have not required the company to obtsin an audit of its financial statements for the year ended 31 October 2024 In accordance with Section 476 of the Companies Act 2006. The trustees acknowledge thelr responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements vthich give a tnje and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Seciions 394 and 395 and which otherwise comply WFih the requirements of the Companies Act 2006 relating to financial stat8ments. so far as appli(xble to the charitable company. (b) These financial ststements have been prepared in accordance with the provisions applicable to charitable companies subject io the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 29 January 2025 and were signed on its behalf by: Robert nner- Trustee Dave Merrirnan - Trustee The notes fom part of these financial statements Page 12
PROSTAID NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 ACCOUNTING POLICIES Basis of preparing tho financial ststements The financial statements have been prepared in accordance wlth Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard appllcable In the UK and Republi¢ of Ireland (FRS 102) {effeclive 1 January 2019)- (Chanties SORP IFRS 102)), the Financial Reportlng Standard appllcab18 in the UK and Republlc of Ireland (FRS 102} and the Companies Act 2006. PROSTaid meets the definition of a public benefft entFty under FRS 102. Assets and liabiliiies are initially racognised at historical cost or transadion value unle$s otherwise ststeij in the levant a¢¢ounting policy. The financial statements are presented in Sterling {£). Company slatus The company Is a company Ilmited by guarantee. The members ofthe Company are the Trustees named on Page 10. In the event of the company being wound up. the liabilty in respe¢t of the guarantee is limited to £10 per member of the company. Income All in¢ome is recognised once the Company has entitlement to the income, it is probable that all the income will be recelved and the amount of income receivable can be measured reliably. Donated seryices or facilities are recognised when the company has control over the Item, any condltlons associated with the donated item have been met, the receipt of economic benefit from use by the company of th8 Item is probable and the economic benefft can be measured reliably. In accordance with the Chantles SORP (FRS 102), the general volunteer time of the Friends is not recognlsed and refer to the Trustees, report for more infomation about their contribution. On receipt, donated profe&8ional services and donated facilities are recognised on the basis of the value of the gift to th6 company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefft on the open market; a corresponding amount is then re¢ognised in expenditure in the perlod of receipt. Income tax recoverable in relation to donatlons recelved under Gift Aid or deeds of covenant Is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognised 8t the time the investment income Is re¢eivabl8. Expendlture Expenditure is recognised once there is a legal or consecullve obligation to transfer economic benefit to a third paty, It is probable that a transfer of economlc banafjts wlll ba requirad In settlement and the amount of the obligation can be measured rèliabty. Expenditure is dassified by activity. The sts of each activity are made up of a total of dlrect costs and shared costs, Includlng support costs involved in undertaking each actlvlty. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contiibute to more than one actlvlty and support costs whlch are not atlrlbutable to a slngle actlvity are apportioned between those activities on a basis ¢¢)nsistent with the use of resources. Central stsff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the assevs use. Support costs are those costs incurred directly In support of expenditure on the objects of the company and include projeGt management r2rried out at Headquarters. GovemanGe costs are those incurred in GonneGtion with administration of the company and compliance with constitution and statutory requirements. Charitable activities and Govemance costs are incuwred on the company's educational operations. including support costs and costs relating to the govemance of the company, apportloned to charitable actlvlties. Going Mncam The trustees have prepared the financial statements on the basis that the charity is a going concem. Interest receivable Interest on funds held on deposit is included when receivable and th8 amount can be m8asured reliably by tha company; this is nomialty upon notification of the interest paid or payable by the Bank. Page 13 continued...
PROSTAID NOTES TO THE FINANCIAL STATEMENTS - ¢ontinued FOR THE YEAR ENDED 31 OCTOBER 2024 ACCOUNTING POUCIES - continued Tanglble flxed assets All a&%ets costing MO than £250 are capitalised. A review for impaifment of a fixed asset is cattied out rf events or changes in circumstances indicate that the carying value of any fixed asset may not be recoverable. Shortfalls belween the carryirwJ valu8 of fixed assets and their recoverable amounts are recognised as impaiments. ImpalmnI losses are recognised in the Statement of financial activittes incorwrating income and expenditure account. Tangible fixed assets are carried al cosL net of depreciation and any provision for impaimient. Depreciation is provided at rates calculated to write off the cost of fixed assets. less their estimated residual value, over their expected useful lives on the following basis.. Fixtures and fjttings Computer equipment - five years - thr8e y8ars Taxalion The charity is 8xempt from corporation tax on its chaiitable activities. Fund a¢¢ounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes wÉthin the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation ofthe nature and purpose of each fund is induded in the notes to the financial statements. Liabilities and provisions Liabilities are recognised when thera Is an obligation at the Balance sheet date as a result of a past evant, It Is probable that a Iransfer of economic benefit will be required in settlement. and the amount of the settlement can be estimated reliably. Liabilities are rècognised at the amount that the company anticipates it will pay to settle tha debt or the amount it has received as adVand payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effed of the time value of rnoney is rttatetial. the provision is based on the present value of those amounts, discounted al the pre-tax discount rate that reflects the risks specific to the liabilty. The unwinding of the discount is reconginsed with interest payable and similar charges. Financlal Instruments The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financ1 instrument are initially recognised at transaciion value and subsequently measured at their settlement value with the exception of bank loans 1¢h are subsequentty measured at amortised cost using the effective interest method. OTHER FUND RAISING ACTIVITIES 2024 2023 Golf days Bizz Buzz Other 8vents Christmas paty UAPC Beer festlval 11.507 11,992 1,200 4,254 1.377 29,4 24.656 3,294 1,568 1.000 17,369 Page 14 continu8d...
PROSTAID NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 OCTOBER 2024 INVESTMENT INCOME 2024 2023 Interest receivable 5,145 3.320 NET IN¢OMEI(EXPENDITIJRE) Net incomel(expenditure) is stated after chargingllcrediting).. 2024 2023 Independent examination fee Depreciation - owned assets 3.095 2.885 192 TRUSTEES. REMUNERATION AND BENEFITS 2024 2023 Trustees. salaries 24.203 22.135 During the period under review. R Banner (Trustee) receiv8d total remuneration for £24,203 (2023: £21,797). This remuneration is for his work as an employee of the Charitable Company, and as such is within the scope of the Memorandum and Articles of Association. R Banner is considered to be the only paid key management. Trustee8' gxpgn5es There were no trustees, expenses paid for the year ended 31 October2024 nor for the year ended 31 October 2023. STAFF COSTS The averdge monthly number of employees during th8 year was as follows: 2024 2023 Managèment No employees recelved emoluments in ex¢8ss of £60.000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrastricted funds Restrlcted funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 101,194 101,194 other fund ralsing actlvities Investment income 43.479 29,490 72,969 3.320 Total 147.993 29.490 177.483 EXPENDITURE ON Charitabl• aclivities Direct costs 146,961 14,886 161,847 Other 22,135 22.135 Total 169,096 14.886 183.982 Page 15 continued,..
NET INCOMEI(EXPENDITUREI (21.103) 14,604 {6,499) Page 15 continued...
PROSTAID NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - contlnued Unrestricted funds Restricted funds Totsl funds RECONCILIATION OF FUNDS Total funds brought forward 289,856 27,765 317.621 TOTAL FUNDS CARRIED FORWARD 268,753 42,369 311.122 TANGIBLE FIXED ASSETS Fixtures and fittings Computer equipment Totals COST At 1 November 2023 and 31 October 2024 4,835 14,087 18,922 DEPRECIATION At 1 November 2023 Charge for year 13,952 108 18,596 192 At 31 October 2024 4,728 14,060 18,788 NET BOOK VALUE At 31 October 2024 107 27 134 At 31 October 2023 191 135 326 DEBTORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 2024 2023 Donations retsivable Other debtors 91.125 625 229 91.750 17,616 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade credltors Social security and other tsxes Accrued expenses 292 470 10.709 432 2,825 11,471 Page 16 continued...
PROSTAID NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024 11. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2024 Total funds 2023 Total funds Unrestricted funds Restricted funds Flxed ass8ts Current assets Current liabilities 134 365,966 134 365,966 11,471) 326 314.053 3,257) 42.369 312,260 42.369 354.629 311.122 12. MOVEMENT IN FUNDS Net movement In funds At 1.11.23 At 31.10.24 Unrestrlcted funds General fvnd Northampton Support Groups 264,431 2,370 1,952 43.507 307,938 2.370 1.952 268.753 43,507 312,260 Restricted funds Brachytherapy Website videos United Against Prostate Cancer 3,000 250 39.119 3,000 250 42,369 42,369 TOTAL FUNDS 311 122 43,507 354,629 Net movement in fvnds, induded in the above are as follows: Incoming resources Resources exp8nded Movement in fund8 Unrestricted funds General fund 256,438 (212.931) 43,507 TOTAL FUNDS 256,438 212,931) 43,507 Page 17 contlnued...
PROSTAID NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 OCTOBER 2024 12. MOVEMENT IN FUNDS . continued Comparatives for movement in funds Net movement in funds At 1.11.22 At 31.10.23 Unrestricted funds General fund Northampton Support Groups 286,754 2.370 732 (22.323) 264,431 2,370 1,952 1,220 289,856 (21,103) 268,753 Restrlcted funds Brachytherapy Website videos United Against Prostate Cancer 3.000 250 24,515 3.000 250 39.119 14,604 27.765 14,604 42,369 TOTAL FUNDS 317621 311,122 Comparative net movement in funds, induded in the above are as follows: Incoming resources Resources expended Movement in funds Unrestrlcled funds General fund Support Groups 146,773 (169.096} {22,323) 1,220 147.993 (169.096) 121,103) Restrfcted funds Unlted Against Proslate Cancer 29,490 (14.886) 14,604 TOTAL FUNDS 177483 183 982) A current year 12 months and prior year 12 months combined posiiion is as follows: Net movement in funds At 1.11.22 At 31.10.24 Unrestrlcted funds Generdl fijnd Northampton Support Groups 286.754 2.370 732 21,184 307,938 2.370 1,952 1.220 289.856 22.404 312,260 Restrlcted funds Bra¢hyiherapy Website videos United Against Prostate Cancer 3,000 250 24,515 3,000 250 39,119 14.604 27,765 14,604 42,369 TOTAL FUNDS 317,621 37.008 354,629 Page 18 continued...
PROSTAID NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2024 12. MOVEMENT IN FUNDS- continued A current year 12 months and prior year 12 months combined net movement In nds, Included In the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund Support Groups 403,211 1.220 (382,027) 21,184 1.220 404.431 (382.027) 22.404 Restri¢ted funds United Against Prostate Cancer 29.4 (14.886) 14.604 TOTAL FUNDS 433,921 396,913} 37.008 Restricted funds Newsletter- Donation received towards the cost of producing quarterfy newsletters. 8rachytherapy- Donation received towards the cost of Brachyiherapy. Website videos - Donation received towards the cost of producing videos for the website. United Against Prosats Cancer - Donation towards the genetic testing of people with prostats cancer to the East Midlands Unrestrictad funds - Deslgnated Northampton - Funds earfflarked by the trustees for use in Nothampton area. 13. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 October 2024. Page 19
PROSTAID DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024 2024 2023 INCOME AND ENDOWMENTS Donatlons and logaci88 General donations (incl Gift Aid) Santa fun wn Legacies and funeral donations Donations in kind Dragon Boat ra¢e 191.430 48.703 210 1,227 51.054 3,127 28,282 11.085 233,924 101,194 other fund raising activitles Golf days Bizz Buzz Other events Christmas party UAPC Beer festival 11,507 11.992 1.200 4,254 1.377 29,490 24.656 3.294 1.568 1.000 17,369 72.969 Investment Income Interest receivable 3,320 Total Incomlng resources 256,438 177,483 EXPENDITURE Charitable a¢tlvltle$ General fundrdising costs UAPC expenses Dragon Boat race Nurse's Salaries 15,080 42.234 14,886 5,723 122.544 143,347 92,972 Other Trustees, salaries 24,203 22,135 Support costs Finance Bank charges 258 273 Other Gifts and services in kind Insurance Travel expenses Depreciation Officè expens8s Support group expenses Other 28,282 2.722 1.080 192 4,405 2,811 679 51.054 3.790 1.607 192 3,999 1,953 1,148 40.171 63,743 This page does not fom part of the ststutory financial statements Page 20
PROSTAID DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2024 2024 2023 Other Govèrnance costs Independent examination fee Accountancy and bookkeeping 3,095 2,885 1,974 4.952 4.859 Total resources expended 212,931 183,982 Net incomg1(oxpendilure) 43,507 This page does not forffl part of the statutory financial statements Page 21