2024-03-31-accounts - Waterlooville U3A

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= Trustees’ Annual Report for the period : 4 TY Period start date Period end date ao ( Day Month Year Day Month Year | / From 1st April 2023 To 31st March 2024

Other names charity is known by

Registered charity number (if any)

Charity's principal address | 52 Bushy Mead

Names of the charity trustees who manage the charity

Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name Cate’ acted if not for whole year |
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management
Description of the charity’s trusts Type of governing document Constitution
How the charity is constituted Formed as part of the National Third Age Trust organisation Trustes eelectiinn mies Nominated and seconded by members and voted by members at Annual General Meetings
Additional governance issues (Optional information) You may choose to include Policies: ; additional information, where Bullying and harassment policy and procedures relevant, . Complaints handling policy and procedures about: E ngaging: external speakers policy: and procedures
© policies and procedures Financial reserves policy and procedures adopted for the induction and_|!nternal financial controls policy and procedures training of trustees; Risk management policy and procedures
e _ oe Safeguarding policy and procedures the charity's organisational Safeguarding vulnerable beneficiaries structure and any wider =—_ — ‘| Serious incident reporting policy and procedures network with which the charity |Social media policy and procedures works; Trustee conflicts of interest policy and procedures
e relationship with any related Trustee expenses policy and procedures parties; Disciplinary procedure Equal opportunities
e trustees’ consideration of Data protection policy major risks and the system Privacy policy and procedures to manage Code of practice - accessibility for members who havea disability them. Grievance procedure Health and safety policy

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Section C

Objectives and activities

To advance the education of the public and in particular the education of older people no longer in full time gainful employment in Waterlooville and its surrounding locality. Summary of the objects of the | The provision of facilities for leisure time and recreational activities with charity set out in its the object of improving the conditions of life for the above persons in the governing document interests of their social welfare. The u3a is for enjoyment as well as ongoing education and personal development as it promotes friendship and can reduce isolation. It is open to all as non political and non religious. The following activities managed by the Trustees of Waterlooville u3a reflect the requirements of the guidance issued by the Charity Commission on public benefit: Education/training Eg.languages, local history, archaeology, cookery Arts/culture/heritage/science Eg. Art history, science, maths problem solving Recreation Summary of the main Eg.Board games, reading groups, learning guitar, singing activities undertaken for the public benefit in relation to Amateur sport these objects (include within Eg. Badminton, pilates, walking groups, tai chi this section the statutory declaration that trustees have | In total there are over 90 interest groups running successfully within had regard to the guidance Waterlooville u3a. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Waterlooville U3A's purpose is the advancement of education of older people and those who are retired or semi-retired, by all means, including intellectual, cultural, creative, physical and leisure interests. These activities encourage positive ageing, and provide fulfilment and personal enrichment. The U3a operates in Waterlooville and its surrounding area.

WUSA is an unincorporated association operating under a constitution (as revised July 2024) governed and managed by an Executive Committee of Trustees. Such Trustees are appointed at Annual General Meetings, although up to two others may be co-opted when a vacancy occurs, subject to confirmation at the next General Meeting.

WUSA is a member of a national body known as the Third Age Trust, to which many area associations3 March 2012

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U3As operate in many areas of UK who share similar objectives to WU3A.

Accounts and Policy on Reserves Accounts are maintained on a Receipts and Payments Cash basis. The principal source of income is membership subscriptions.

Funds are used to provide core facilities for the operation of Wu3a including the provision of support from the national u3a organisation. This includes hall rental for meetings, an annual open day and payments to external speakers. Overheads for the administration of the organisation of more than 930 members include IT services, stationery, printing, postage and limited travel.

Most personal development activities take place within the interest groups which are self-financing with their participants contributing financially when necessary but some grants from Wu3a funds are awarded to encourage new membership and interest groups.

The Trustees determine the level of reserves to be held from time to time based on prudent assessment of financial risk, the level set currently at £8,800 once all known liabilities have been provided for.

The accounts as approved by the Independent Examiner, and subsequently formally approved by the Trustees and by the membership, are submitted with this Trustee's report together with the Charity Commission proforma CC 16a and the Independent Examiner's report signed on behalf of all Trustees.

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Volunteers from the membership assist with social events, monthly
meetings and coffee mornings.
Sometimes during the membership season a small number of
existing members can be co-opted to assist with the workload.
You may choose to include
further statements, where
relevant, about:
e policy on grantmaking;
e policy programme related
investment;
e contribution made by
volunteers.
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Section D Achievements and performance
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Section D Achievements and performance
Summary of the main Negotiations commenced in September 2023 on the absorption of
achievements of the charity members from neighbouring Portsdown ua which was forced to close
during the year || due to the lack of committee volunteers.
143 Portsdown u3a members transferred to Waterlooville u3a on very
favourable terms including 19 interest groups. The Portsdown Chair and
Treasurer joined the Waterlooville u3a committee as additional trustees
in January 2024.
Membership of Waterlooville u3a stands at 931 members.
| Activities during the year were:
| A full programme of speakers at the monthly general meetings.
| A Beetle Drive attended by 50 members.
| Two successful Quiz evenings attended by over 100 members.
| A Barn Dance attended by 69 members, musical group and catering.
| An Open Day displaying many interest groups that attracted new
| members. i
| A Thank You event held for all committee members, group co-ordinators |
| and regular helpers.
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Section E
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Financial review
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Brief Reserve policy: statement of the The level of reserves maintained at the start of each financial year should charity’s policy on reserves be at least 3 months net expenditure on main account expenditure items. This is computed annually as 25% of most recent accounts relevant net main account expenditure.

| Details of any funds materially | in deficit | | Further financial review details (Optional information) You : Principal sources of funds: may choose to include : ae additional information, where | Membership subscriptions currently £15 per annum or £25 for a shared relevant about: | household for 2 people. e a | Grants obtained from the Trust for Open Days. sourcesthe charity’sof fundsprincipal(including | Visitors fees at £3 per visit. any fundraising);

e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any | adopted.ethical investment policy |

Section F Other optional information

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Section G Declaration
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The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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AN PN eth
Fullname(s)) {VF PA OL
Position (eg Secretary, Chair, /) o« A A fin LD.
atc A te Moc. hWAA Moss
V/
6 March 2012
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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |GEE|FORCHARITYENGLAND COMMISSIONAND|WALES||Waterlooville.|u3a|1116807| |Receipts|and|payments|accounts|CC16a| |For the period|To| |from|1st April|2023|31st|March|2024| |Section|A|Receipts|and|payments| |Unrestricted|Restricted|Endowment| |funds|funds|funds|Total funds|Last year| |tothe|nearest|£|to|the|nearest£|to the nearest£|to|the|nearest£|to the nearest£| |A1|Receipts| |Main AccountDeposit|(includes|subscriptions|£13597)|16677|[|-|[-/|16,677|{|—-—'16,145|| |Social|Account|SS||a 0|| |Subscription(Groups) Account|30028/{[|—-|/; -4|30,028|25,431| |Self|Account|| OO|a| |pS) Reporting|Groups|1573|{|ss -|||Ci|1,573||||[1,654]||| |P| ES)|Oe| |Pe FS|SEEE| |=|=3=3)6lClU| |Sub total (Gross income for|AR)|48,389|Po oo|48,389|43,267| |A2|Asset and|investment|sales,|(see|table).| |Total receipts|48,389 Pe]|eS|48,389|43,267| |A3|Payments| |[Main——SSSSCSC™~SCSSCSCSCSCS.DepositAccountAccount|| |SSC‘|BD] [SSCS (|SY|14,962|17,3253,000| |Social (Groups) Account|as7s|{__- ‘||27,575|||___|24,291,| |Self|Reporting|Groups|0 0|0| |SR|Adusts|0| |Subscription Account|i| |ee|=—=)6—h)lll6l ce| |a) EESS|OES|a| |Sub|total| |46,878| |Aé4|Asset and|investment purchases,|(see|table)| |Total payments|is) ESS)|ES| |Net of receipts(payments)| S12 PL|S61| |AS Transfers between|funds|EE|i| |AG Cash funds|last|year|end|13,337); Te|13,337|16,949| |Cash funds this yearend|_ 17,404)|[|17,464)|||[18,887]]|

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Section B Statement of assets and liabilities at the end of the period
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Unrestricted Restricted Endowment 3 funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds NatWest Current Account | __2,290 | | | (agree balancesTotalwith cash fondsreceipts and [fq aman] [ol fe payments account(s)) Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets NatWest Reserve Account 7,204 | fe es | Fund to which Cost (optional) Current value — asset belongs P (optional) —_ —= Fund to which Cost (optional) Current value atte asset belongs P (optional) — == Fund to which Amount due When due liability (optional) (optional) relates - ——= = Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Lf Marte het Mooke | [IR/eeg

Independent Examiner's Report To Thistees and Members of Waterlooville u3a on the accounts foi the year ending 31° March 2024 I report to the trustees on my examination of the accounts for the year ended 31" March 2024. As chlty ttustees you are responsible for the preparauon of accounts in accordance with the Charites Act 2011. I report in respect of my examination of Waterlooville u3a's Statemeni of Income and Expenditure for the said year and in the summary of accounts in forni CC16a. I have carrled out the examination in accordance with the Directions given by the Charliy Commission under S145(5)(b) of the Act and I confirm that no material matters have come to my attention which give me cause to believe that, in any material respect: accounting records were not kept appropriately; or the accounts do not accord with the accountfing records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date.. Name: Patricia C Chalmers Relevant qualificauons. BSC Maths IGlasgow), lifeiime of teaching IT. Address: 6 Foxes Close Waterlooville P07 7JH