## DOWNSEND PARENTS' ASSOCIATION REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 REGISTERED CHARITY NUMBER: 1116557 ## **DOWNSEND PARENTS' ASSOCIATION (A REGISTERED CHARITY)** ## **LEGAL AND ADMINISTRATIVE INFORMATION** The Downsend Parents' Association (also known as the DPA) is a parents' association consisting of parents, guardians and carers of pupils at Downsend School and all staff employed at the School. The DPA is governed by a Constitution, which was adopted on 14 September 2006 prior to the registration of the DPA as a Charity on 31 October 2006. The DPA is a member of PTA-UK, a national charity representing parent teacher organisations. Through our membership of PTA-UK the DPA has Public Liability and Personal Accident insurance to cover its activities, members and volunteers. ## **Registered Charity Number: 1116557** ## **Members of the Committee** The members of the Committee (the Trustees) who were elected at the AGM on 5th December 2022 and re-appointed at the 2023 AGM on 24th September 2024, unless otherwise stated, are as follows: |Chair|Kim Agrawal|| |---|---|---| |Secretary|Michelle Sutcliffe (appointed 27th January 2025)|| |Treasurer|Cathy Heath (appointed 3rd January 2025)|| |Other Committee Members|Natalie Slade|Nia Cummings| ||Charlotte Staplehurst|Glorem Kunal| ||Lynn Goodwin|Joanne Lloyd-Aziz| ||Sally Gilbert|Carol Bristow| ||Nicola Burger|Kim Collinson| |**Address of the Association**|Downsend School|| ||1 Leatherhead Road|| ||Leatherhead|| ||Surrey|| ||KT22 8TJ|| |**Bankers**|HSBC Bank plc|| ||54 High Street|| ||Epsom|| ||Surrey|| ||KT19 8DS|| |**Uniform Shop Manager**|Nicola Burger|| |**Independent Examiner**|Sharon McAleese|| Page2 ## **DOWNSEND PARENTS' ASSOCIATION (A REGISTERED CHARITY)** ## **TRUSTEES' REPORT** The Trustees are pleased to present their Annual Report together with the Accounts of the Downsend Parents' Association for the year ended 31 August 2025. ## **Management and Objectives** Downsend Parents' Association (the DPA) is a registered charity, whose principal objective is to advance the education of pupils at Downsend School (the School) by developing effective relationships between the staff, parents and others associated with the School, to engage in activities and provide facilities or equipment which support the School and advance the education of the pupils. The trustees have had regard to the commission's public benefit guidance in exercising their duties. All parents and guardians of currently registered pupils of the School are members of the DPA as well as the teaching and non-teaching staff employed by the School. All members are entitled to attend and vote at all General meetings. The management of the DPA is vested in a Committee, all of whom must be members of the DPA. The Committee members are appointed or reappointed annually at the Annual General meeting that is usually held in September every year. The Chair, Treasurer and Secretary are elected from the members of the Committee at the Annual General Meeting. The members of the Committee for the year are shown on page 1. ## **Financial Review** The DPA have had another great year. This was achieved through a strong mix of social events for the parents and staff, in addition to running the ever-popular uniform shop, whilst hosting activities for the children at the school and donating surplus funds for school equipment. This year the accounts show a loss of £7,575 (2024 profit: £13,289) Income for the year totalled £27,066 (2024: £46,171) which arose from fundraising activities and the uniform shop. Fundraising activities this year were further advanced with a hugely successful Fireworks Night, as well as hosting discos and a parent/teacher Quiz Night. The DPA continued to provide refreshment activities for Easter and Summer as well as the traditional Jolly Bags for Christmas. We also held an ice skating event for the senior school and a movie night for the junior school. The uniform shop continues to be a very good source of income for the DPA as well as an essential service for many parents. Various intakes and sales events were held throughout the year. The shop is run and organised by committee member Nicola Burger, assisted by a group of parent volunteers. The second hand uniforms sold on behalf of parents or from donations continue to be very popular and these earned the DPA commission amounting to £8,584 (2024: £12,503). Other online fundraising including "Easy Fundraising", "Nametags4U" and "Easy2name" raised £153 (2024: £276) for the DPA. The administrative costs of running the DPA were £487 (2024: £553) with the main items of expenditure comprising PTA-UK membership fees and insurance, stationery and bank charges. This year the DPA has provided or spent £26,288 (2024: £3,371) on equipment, resources and donations for the benefit of the pupils at the school, with the aim of providing the quality extras that the school cannot always supply. The primary aim of the donations being to support areas which benefited most pupils rather than a particular group. This year we supported requests for those projects which fit our objectives. A list of donations to the school is given in note 4 to the accounts. At the end of the financial year the DPA had reserves of £36,463 (2024: £44,038) which can be used for additional donations to the school. 2025 has been a great year for fundraising and donations to the school, and the DPA continues to be an essential part of Downsend School. Page3 ## **DOWNSEND PARENTS' ASSOCIATION (A REGISTERED CHARITY)** ## **TRUSTEES REPORT (continued)** ## **Financial Review (continued)** ## **Future Plans** The DPA continues to be an essential and appreciated part of the fabric of Downsend School thanks to the commitment and energy of the Committee, the parents and volunteers who run the Uniform Shop, the Class Reps and Friends as well as the support of the Head Teacher and the Leadership Team at the School. As long as there are people at the school prepared to volunteer their time to promote the DPA, its fundraising and social activities, the DPA will have a bright future, providing the pupils of Downsend with those extras that facilitate their learning experience as well as encouraging every family with a pupil at the School to be part of Downsend School life. The report was noted by the Trustees at the AGM on 3rd October 202, approved on 8th June 2026, and signed on their behalf by: Cathy Heath Treasurer Page4 ## **DOWNSEND PARENTS' ASSOCIATION (A REGISTERED CHARITY)** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2025** |Notes
**INCOMING RESOURCES**
Fundraising and Social Events
2
Uniform Shop Sales and Commission
3
Total Incoming Resources
**RESOURCES EXPENDED**
**Costs of Generating Funds**
Fundraising and Social Events
2
Uniform Shop Cost of Sales
3
**Charitable Expenditure**
Donations to School and Charity
4
5
Total Resources Expended
**Net Surplus / (Deficit) for the Year**
Total Funds as at 1 September
**Carried Forward**
**Governance and Other Administrative**
**Expenses**|
**2025**
**£**
18,146
8,920
**27,066**
7,530
336
26,288
487
**34,641**
**(7,575)**
44,038
**36,463**|2024
£
33,257
12,914| |---|---|---| |||46,171| |||28,377
581
3,371
553| |||32,882| |||13,289| |||30,749
44,038| The notes on pages 6 to 7 form an integral part of these accounts. Page5 ## **DOWNSEND PARENTS' ASSOCIATION (A REGISTERED CHARITY)** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2025** |Notes
**Current Assets**
Stock
6
Debtors and Prepayments
7
Cash at Bank and In Hand
**Current Liabilities**
8
**Net Assets**
Represented By:
Accumulated Fund Brought Forward
Surplus for the Year
**Accumulated Fund Carried Forward**
Creditors: Amounts Falling Due Within One
Year|
**2025**
**£**
80
538
57,762
**58,380**
**(21,917)**
**36,463**
44,038
(7,575)
**36,463**
-|2024
£
80
1,398
57,366| |---|---|---| |||58,844| |||(14,806)| |||44,038| |||30,749
13,289| |||44,038| |||| Noted by the Trustees at the AGM on 3rd October 2025, approved on 8th June 2026, and signed on their behalf by: Cathy Heath Treasurer The notes on pages 6 to 7 form an integral part of these accounts. Page6 ## **DOWNSEND PARENTS' ASSOCIATION (A REGISTERED CHARITY)** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025** ## **1 Accounting Policies** These accounts are prepared on an accruals basis. |**2**
**Fundraising and Social Events**
Fireworks
Quiz Night
Ice Skating
Movie Night
Jolly Bags
Other
Disco
Rodeo
Ball
Tuckshops
**3**
**Uniform Shop Sales and Commission**
Sales/Commission
Opening Stock
Purchases
Closing Stock
Expenses (Sum Up Charges)
Uniform Shop Cost of Sales
**4**
**Donations Made to Downsend School**
Cardiac Risk in the Young
Floodlights
Theatre Equipment
Ice Cream
Prom
Easter Eggs
Teachers Leaving Gifts
Diving Blocks
Pavillion Furniture
Darts Boards
Halloween Refreshments
Christmas Refreshments
Y6 Disco|**2025**
2024
**Income**
**Expenses**
**Surplus**
Surplus
**£**
**£**
**£**
£
9,722 (4,460) 5,262 -
4,302 (1,083) 3,219 1,399
1,962 (1,027) 935 59
820 (245) 575 1,333
367 (46) 321 435
153 - 153 276
820 (669) 151 788
- - - 1,323
- - - (1,755)
- - - 1,022|**2025**
2024
**Income**
**Expenses**
**Surplus**
Surplus
**£**
**£**
**£**
£
9,722 (4,460) 5,262 -
4,302 (1,083) 3,219 1,399
1,962 (1,027) 935 59
820 (245) 575 1,333
367 (46) 321 435
153 - 153 276
820 (669) 151 788
- - - 1,323
- - - (1,755)
- - - 1,022| |---|---|---| ||**18,146(7,530) 10,616**4,880|| |||**2025**
2024
**£**
£
**13,257**12,914| |||(80) (279)
(5)
80 80
(336) (377)| |||(336) (581)| |||**12,921**12,333| |||**2025**
2024
**£**
£
4,740 -
4,722 -
3,006 -
1,111 -
1,050 590
948 769
189 -
5,409 -
4,608 -
505 -
- 83
- 1,744
- 185| |||**26,288**3,371| Page7 ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025** |**5**
**Governance and Other Administrative Expenses**
Stationery and office equipment, sumup machines
PTA-UK Membership Fee and Insurance
Bank Charges|**2025**
2024
**£**
£
261 239
162 153
64 161| |---|---| ||**487**553| All the Committee members and the parents who run the DPA uniform shop give their time voluntarily and they received no remuneration or other benefits. (2024: nil). ## **6 Stock of New Uniform** |New uniforms
**7**
**Debtors and Prepayments**
Ball and Quiz Tickets
HMRC (Gift Aid)
**8**
**Creditors: Amounts Falling Due Within One Year**
Swim Club and Diving Blocks
Payable to Parents for Uniform Sales
Charity Donations
Pavillion Furniture
Post Balance Sheet Costs
Darts Boards|**2025**
2024
**£**
£
80 80| |---|---| ||**80 80**| ||**2025**
2024
**£**
£
- 860
538 538| ||**538**1,398| ||**2025**
2024
**£**
£
5,995 586
4,991 6,651
4,995 4,995
4,608 -
823 2,574
505 -| ||**21,917 14,806**| Page8