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2022-03-31-accounts

Barracks Lane Community Garden Project Ltd

Annual Report 2022

Presented at AGM for year ended 31[st] March 2022

Company Registration Number: 05945388 Charity Number: 1116544

Our funders and supporters in 2021 - 2022:

Barracks Lane Community Garden Project Ltd

www.barrackslanegarden.org.uk

Members of the Board and Professional Advisors

Barracks Lane Community Garden Project Ltd

Registered Charity Name:

Barracks Lane Community Garden Project Charity Number: 1116544 Company Registration No.: 05945388

Chairperson’s Annual Report - Year ended 31st March 2022

The Chairperson on behalf of the Trustees, also Directors for the purposes of company law, present the report and financial statements of the charity for the year ended 31st March 2022.

Registered Office:

c/o 38 Kenilworth Avenue Oxford, OX4 2AN

Trustees (Directors) as of April 2021

Jenny Creese (Chair of Governors) Helen Osborn (Treasurer) John Green (Company Secretary) Jennifer Tamargo Johnson Nicole Pohl

Trustee (Company Secretary):

John Green

Bankers:

Co-operative Bank PLC

P.O. Box 101 1 Balloon Street Manchester M60 4EP

The Trustees

The current Board of Trustees appoints new Trustees at a General Meeting, and the decision is duly minuted. One third of Trustees are obliged to retire by rotation at each Annual General Meeting and offer themselves for re-election if that is their wish.

Governance and Management

Barracks Lane Community Garden Project was originally registered as a charity in 2005 and became a company limited by guarantee and incorporated in September 2006. The company reg number is: 05945388. Our Charity number is: 1116544.

The Memorandum of Association and Articles of Association govern the Charity

The day to day work of the Charity is undertaken by the Charity Chairperson and Trustee Directors.

They are responsible for ensuring that the strategic aims of the Charity, as determined by the Trustees, are achieved to their satisfaction.

The Charity employs a part-time Coordinator, Gardeners and a Caretaker for project development and programme delivery.

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Chair’s Annual Report 2022

Chairperson’s Summary

Jenny Creese

This report reflects on the achievements and progress made during the period April 1st 2021 to March 31st 2022.

It was wonderful to see the garden so busy this year after being only able to run limited events and projects the previous year due to the Covid 19 pandemic. We are truly grateful to all our funders who have enabled us to run some wonderful projects and make infrastructure changes to the garden. We built new raised beds that will be specifically used for growing food, we completed the work on the pillars in the outdoor kitchen, we ran workshops to create a mini-beast safari , ran singing for wellbeing sessions, a full programme of events and opened the garden more regularly via our Garden Guardians and . Community Engagement Gardeners

A beautiful film was made for the singing group . You can watch it here: https://vimeo.com/652364322/e8c307dbe2

We were excited to work with Flo’s Nursery to provide an outdoor learning space/nursery during the summer term and be an offsite classroom for EMBS.

Moving forward we secured funding from Pye Charitable Settlement to have a Community Engagement Gardener in the garden regularly and from the Arts Council (via OCF) to run an event for the Queen’s Jubilee.

The future looks really bright for the garden. If anything positive has come from the past 2 years of the pandemic it is our appreciation of green spaces, especially those in urban areas. I hope that the coming year brings more people through our gates to experience what the garden has to offer.

The garden would not have had such an amazing year without the hard work of all the team - thank you Hannah, Roger, Beth, Tom, Dan, our Trustee team and fabulous visitors.

Jenny Creese, April 2022

Thanks to our Funders

We would particularly like to thank our funding bodies and community fundraisers:

Funding granted in 2021-22 financial year for activities continuing into 2022 – 23 financial year:

All the people, groups and organisations that have booked the garden for their own events – this provides an essential part of our income.

All those who give donations to the garden and offer their time and skills. Oxford City Council who are our landlords and charge a peppercorn rent.

Barracks Lane Community Garden Project Ltd - www.barrackslanegarden.org.uk

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Objectives & Activities

The objectives of the charity are:

  1. To provide and maintain a public Garden or Gardens for the use and the benefit of the inhabitants of the Oxford area and others (the beneficiaries) in the interests of social welfare and with the objects of improving conditions of life for the said beneficiaries and to promote develop and support community led Gardening initiatives in the Oxford area generally.

  2. The advancement of public education in the area of the environmental, economic and social dimensions of sustainability and biodiversity by the development and delivery of educational activities including vegetable and flower growing, waste management and the use of renewable energy sources.

To achieve this the garden project:

  1. Has built and maintains a garden for all members of the community and general public to use free of charge for recreation and leisure.

  2. Offers the garden to organisations and individuals who want to hold their own events for their members, for courses and for private functions.

  3. Works in partnership with other organisations to facilitate events and activities that benefit certain community groups in particular those who are disadvantaged socially, economically, through disability or life circumstance.

  4. Puts on events and activities open to everyone to encourage general use of the garden.

  5. Uses the garden as a venue to demonstrate and encourage a greater understanding of sustainable and environmentally friendly ways of urban living. In particular to demonstrate sustainable and environmentally friendly ways of building, growing food, managing water, managing waste and the use of renewable energy sources.

Summary of Achievements & Highlights (2021-2022)

This year saw the garden move towards focusing on growing food , with the creation of raised beds and the purchase of a polytunnel . One of the raised beds has become home to part of the mini-beast safari as the garden recognises the role insects, reptiles and birds play in supporting a healthy ecosystem.

The Singing and Sharing project , supported by the National Lottery, gave the garden the opportunity to support members of our community who had felt lonely and isolated over the past year. The success of this project led the garden to apply for a grant from OCF to run it again, and the garden will fund the next phase of singing from its own reserves.

Towards the end of the financial year the garden was awarded a grant from TOE, for Wild Edges part 2 . This project sees the garden continue its use of recycled plastic to create new raised beds and planters in the garden to support food growing. The Garden has been kept safe and beautiful with the work of Dan Thorpe (Maintenance), Hannah Jones (Coordinator), Beth Astle and Tom Wells (Community Engagement Gardeners) and Roger Felto n (volunteer Caretaker). It is fantastic to have the continuity of their service to the Garden.

1. Use by the community

We are thrilled to report that although numbers of community member using the garden is not back to preCovid levels, we saw a healthy 3,750 during the year. As in previous pre-Covid years most visits came via private bookings for community events and gatherings. We are delighted that we could provide a safe, green space for our long term and regular users of the garden who continue to play such an important part in the garden such as:

The weekly singing group was such a success we are bringing it back this year

We were glad to welcome new users using the cabin for singing groups and choirs, children’s parties, management away days and training sessions.

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Chair’s Annual Report 2022

2. Making the garden suitable for everyone

Keeping people safe while they are in the garden is important to us and we make regular checks that we provide a garden that is suitable for all the community. We listen to the feedback from our users and respond to identified needs and problems as they arise. Dan Thorpe has kept up the running repairs. We have identified that one of the compost toilet bays needs to be externally drained, there is some additional work to be done to the outdoor kitchen to improve its function and we need to review the soakaway.

A popular wreath-making workshop from November

3. Developing our volunteer programme to support and care for the garden

The two Community Engagement Gardeners (Beth Astle and Tom Wells) have worked industriously during the year to keep the garden in such good shape. On the days that they worked in the garden, the garden was also open to the community, which enabled them to work with groups of volunteers e.g. from Crisis, and individuals. People were able to volunteer for a variety of gardening tasks to suit different abilities, or just enjoy being in the garden, so vital for people’s wellbeing.

The living roof on the kitchen is doing well

As an alternative to having organisations in the garden for corporate volunteer days the garden ran several Community Work Days. It is envisaged that as Covid restrictions further lift during 2022/23 then the garden will engage with organisation such as Good Gym and via Neighbourly to have work groups in the garden.

The start of 2022 saw the garden begin to work with Oxford Brookes University to host two work placement students from the Faculty of Humanities and Social Science. The actual work placements took placement in April 2022 so further details will be included in the next annual report.

Fire-side fun at our Festival of Fire & Light 2021

4. Events, workshop and celebrations

Because of grants, community fundraising, donations, trustee and Community Work Days we have been able to celebrate the renewal of the infrastructure of the Garden. It was wonderful to be able to offer an exciting programme of workshops and events this year and be open more regularly with the Garden Guardians and Community Engagement Gardeners. This will continue in 2022-23.

Barracks Lane Community Garden Project Ltd - www.barrackslanegarden.org.uk

5

This year we ran:

Bird & Bat boxes

Bug motel got a make-over

Octagonal got re-varnished

5. Communications

Our website and a linked Yahoo calendar and Facebook and Instagram page, as well as our Mailchimp Newsletter, informs people of the Garden, promotes our events, and allows booking the Garden and other resource. We’ve also started using Twitter to reach people @BarracksLaneOX

We produce posters and flyers as a way of reaching people not connected to digital media. Thank you Tim Pullen (web), Stig (design & print) and Computer Assistance for enabling this to happen.

6. Special Projects

Funding from TOE allowed the garden to build two more raised beds from recycled plastic that will be used for food growing and the generous funding from the National Lottery Community Fund allowed the garden to carryout infrastructure work, open more regularly and run a singing group.

Funding from the University of Oxford enabled us to build two raised beds at a Community Workshop, supporting out move to focusing on horticultural production moving forward. A grant from Neighbourly helped the garden to create it’s min-beast safari and micro grants from CAG Oxfordshire and Good Food Oxfordshire supported our community events.

The BLCG website homepage designed by Tim Pullen

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Chair’s Annual Report 2022

Looking Ahead

Planning for the future

An important aspect of the trustees’ work is to plan ahead to ensure the garden’s future. The garden was very successful in being awarded grant funding this year which enabled the day to day activities of the garden to be funded, support the core aims of the garden, and run new projects and adding to the infrastructure of the garden.

We have seen our social media presence grow this year which bring this unique venue to the widest groups of users in our diverse community.

Moving forward we are looking to encourage new, regular groups to the garden. We have made plans to ensure the infrastructure of the Garden remains safe and that items are replaced when they are no longer serviceable.

We have submitted several funding bids for 202223 which if successful will ensure we continue to make the Garden a welcoming space when the Community Engagement Gardeners are onsite to provide a sustaining cup of tea and snacks, a newspaper to read as well offering suitable gardening tasks for those who have come to offer their physical support in the upkeep of the Garden.

Financial review and reserves including capital reserves policy

Our total funds increased by £2,424 in the year to 31 March 2022. Total reserves at the end of March 2022 were £40,909, of which £35,935 were unrestricted.

The charity is dependent on a mixture of grant funding, donations and other fundraising efforts. Reserves are retained in order to allow the charity to be able to continue to cover its operating costs for at least the next six months and continue as a going concern in the event that incoming donations are unexpectedly reduced for a period of time.

The unrestricted cash equivalent reserves of £32,279 at the year-end represents just over three years of core operating costs.

Signed:

John Green (Company Secretary)

________ Jenny Creese (Chair)

30 October 2022

Date: _______

Barracks Lane Community Garden Project Ltd - www.barrackslanegarden.org.uk

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B*trr Ili¢ Chair'sAnnual Report2022

BARRACKS LANE COMMUNITY GARDEN PROJECT

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Charity Number 1116544 Company Registration Number 05945388

BARRACKS LANE COMMUNITY GARDEN PROJECT

UNAUDITED FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

CONTENTS PAGE
Responsibilities of the Trustees 2
Independent Examiner’s report to the members 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the financial statements 6-10

1

BARRACKS LANE COMMUNITY GARDEN PROJECT

RESPONSIBILITIES OF THE TRUSTEES

The trustees (who are also the directors of the Barracks Lane Community Garden Project for the purposes of Company Law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINATION

Sheila Parry FCCA of SPX Oxford Ltd will be considered for re-appointment at the next trustees’ meeting as independent examiner for the ensuing year.

Signed on behalf of the trustees

Jenny Creese John Green

Date 30[th] October 2022

2

BARRACKS LANE COMMUNITY GARDEN PROJECT

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BARRACKS LANE COMMUNITY GARDEN PROJECT

YEAR ENDED 31 MARCH 2022

I report on the accounts of the charity for the year ended 31 March 2022 which are set out on pages 4 to 10.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider than an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention:

have not been met; or

Sheila Parry FCCA

Date: 24 November 2022

3

BARRACKS LANE COMMUNITY GARDEN PROJECT

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2022

Notes
Income from:
Donations and legacies
3
Total income
Expenditure on:
Charitable activities
4
Total expenditure
Net income / -expenditure
Transfers between funds
Net movement in funds
Reconciliation of
funds:
Total funds brought forwards
Total funds carried forward		 Unrestricted
Funds
£
10,515
10,515
10,614
10,614
- 99
- 99
36,034
35,935		 Restricted
Funds
£
14,650
14,650
12,127
12,127
2,523
2,523
2,450
4,973		 Total
2022
£
25,165
25,165
22,741
22,741
2,424
-
2,424
38,484
40,908		 Unrestricted
Funds
£
15,530
15,530
9,608
9,608
5,922
-
5,922
30,112
36,034		 Restricted
Funds
£
6,900
6,900
6,900
6,900
-
-
-
2,450
2,450		 Total
2021
£
22,430
22,430
16,508
16,508
5,922
-
5,922
32,562
38,484

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

4

BARRACKS LANE COMMUNITY GARDEN PROJECT

BALANCE SHEET 31 MARCH 2022

Notes
FIXED ASSETS
Tangible Assets
7
CURRENT ASSETS
Debtors
Cash at bank
CREDITORS:Amounts falling due
within one year
8
NET CURRENT ASSETS
NET ASSETS
FUNDS
INCOME FUNDS
Unrestricted Income funds
10
Restricted Income funds
9
TOTAL INCOME FUNDS		 2022
£
£
3,656
-
41,809
41,809
4,557
37,252
40,908
35,935
4,973
40,908		 2021
£
£
4,842
-
45,056
45,056
11,414
33,642
38,484
36,034
2,450
38,484		 2021
£
£
4,842
-
45,056
45,056
11,414
33,642
38,484
36,034
2,450
38,484
38,484
36,034
2,450
38,484

For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

These accounts were approved by the members of the committee and authorised for issue on the

30[th] October 2022 and are signed on their behalf by:

Jenny Creese, Chair

5

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

1. COMPANY STATUS

Barracks Lane Community Garden Project is a company limited by guarantee.

The liability of each member is limited to £1 on a winding up of the company. The total number of such guarantees as at 31 March 2022 was seven.

2. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention, and in accordance with applicable United Kingdom accounting standards and the requirements of the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ issued in March 2015 (SORP 2015).

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Board for particular purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Semi-permanent structures 10% Straight line Other fixtures and fittings 20% Straight line

Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended in relation to which it was incurred.

6

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

3. DONATIONS AND LEGACIES

3. DONATIONS AND LEGACIES
Unrestricted
£
Donations
10,515
4. COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE
Unrestricted
£
Garden Development
240
Insurance
55
Marketing
192
Admin and workshop coordinator
4,978
Workshop and event support
-
Workshop and event leaders
665
Garden Maintenance
700
Utility costs
125
Website
239
Depreciation
1,186
Other costs
1,158
Governance
1,077
Total charitable activities
10,614
5. GOVERNANCE COSTS
Unrestricted
£
Companies House fees
13
Insurance
551
Accountancy fees
513
1,077		 Unrestricted
£
10,515		 Restricted
£
14,650		 Total Funds
2022
£
25,165
Total Funds
2022
£
2,834
55
645
7,078
42
2,771
4,470
187
552
1,186
1,844
1,077
22,741
Total Funds
2022
£
13
551
513
1,077		 Total Funds
2021
£
22,430
Restricted
£
2,594
-
453
2,100
42
2,106
3,770
62
313
-
686
-		 Total Funds
2021
£
1,162
55
160
-
3,902
125
6,716
82
206
2,861
245
995
12,127 16,508
Restricted
£
-
-
-		 Total Funds
2021
£
13
550
432
- 995

7

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

6. NET INCOMING RESOURCES FOR THE YEAR This is stated after charging:

his is stated after charging:
2022 2021
£ £
Depreciation 1,186 2,861

7. TANGIBLE FIXED ASSETS

ANGIBLE FIXED ASSETS
COST
At 1 April 2021
Additions
Disposals
At 31 March 2022
DEPRECIATION
At 1 April 2021
Disposals
Charge for the year
At 31 March 2022
NET BOOK VALUE
At 1 April 2021
At 31 March 2022		 Equipment
£
42,378
-
-
42,378
37,536
-
1,186
38,722
4,842
3,656

8

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

8. CREDITORS: Amounts falling due within one year

Accruals
Income in advance		 2022
£
432
4,125
4,557		 2021
£
864
10,550
11,414

9. RESTRICTED INCOME FUNDS

ESTRICTED INCOME FUNDS
Anon donor final contingency
Oxfordshire Community Foundation
Neighboroughly Community Grant
Fund
TOE
University of Oxford Community
Grant
National Lottery Community Fund
National Lottery Community Fund
Singing and Sharing
The PYE Foundation
Good Food Oxford Micro Grant Plant
and Swap
Good Food Oxford Micro Grant
Harvest Festival
CAG Micro Grant for Fermenting
Workshop
CAG Micro Grant for Composting
Workshop
Total funds		 Balance at 1 Apr
2021
£
2,000
450
-
-
-
-
-
-
-
-
-
-
2,450		 Income
£
-
1,000
400
-
550
10,000
2,500
-
50
50
50
50
14,650		 Expenditure
£
-
- 90
- 255
- 1,795
- 550
- 6,737
- 2,500
- 50
- 50
- 50
- 50
- 12,127		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance as
at 31 Mar
2022
£
2,000
1,360
145
- 1,795
-
3,263
-
-
-
-
-
-
4,973

Purpose of restricted funds

Anonymous donor final contingency: Funds set aside for final closure of garden should this be needed at the end of the lease or if otherwise required.

This grant paid for the materials to build a raised bed specifically to be used for growing food and covered costs of workshop leader to run community workshop on building raised beds.

This grant contributed towards the Coordinator costs, Garden Guardians to be at garden every other Saturday for 20 weeks, refreshments for these days, a contribution towards

9

BARRACKS LANE COMMUNITY GARDEN PROJECT

garden caretaking, publicity and garden upkeep, paid for 19 Community Engagement Gardener Days, and contributed to running costs as well as replacing kitchen front pillars and the labour for this.

CAG Micro Grant for Fermenting Workshop - £50

This grant paid for compostable plates and refreshments.

CAG Micro Grant for Composting Workshop - £50

This grant paid for consumables, chalk pens and a marketing contribution.

Good Food Oxford Micro Grant Plant and Seed Swap - £50

This grant paid for pots, compost and a contribution towards marketing

Good Food Oxford Micro Grant Harvest Festival - £50

This grant contributed towards the marketing for the events and the pumpkins.

This grant contributed towards Coordinator costs, paid for the Singing group leader and their preparation time, refreshments each session, a camera, a contribution to overheads, a contribution to general project costs including marketing and printing and support with editing the group film.

TOE Wild Edges Part 2 - £4819.54 (ends 31[st] January 2023)

This grant will pay for 2 x planters and 2 x new raised beds. It covers the labour and will pay for top soil and compost.

Neighbourly - £400 (ends 31[st] May 2022)

This grant will cover workshop Leader for the building Bird and Bats Homes workshop, and Insect and Reptile Homes workshop, workshop expenses and hedges.

This grant covers singing facilitation and preparation and a contribution towards the Coordinator.

PYE - £4125 (ends 30[th] September 2022)

This grant will pay for the Community Engagement Gardeners for 6 x Sundays and one half day a week April – September. It pays for 3 x workshop leaders and expenses, refreshments for 26 sessions and makes a contribution towards marketing, the Coordinator costs, and volunteer expenses.

10

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

10. UNRESTRICTED INCOME FUNDS

Total funds Balance at 1
Apr 2021
£
36,034
36,034		 Income
£
10,515
10,515		 Expenditure
£
- 10,614
- 10,614		 Transfers
£
-		 Balance as
at 31 Mar
2022
£
35,935
35,935

11. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Restricted income funds
Anon donor final contingency
Oxfordshire Community Foundation
Neighbourly Community Grant Fund
National Lottery Community Fund
The PYE Foundation
TOE
Total funds
Unrestricted income funds
General funds
Total funds		 Tangible fixed
assets
£
-
-
3,656
3,656		 Net current
assets / liabilities
£
2,000
1,360
145
3,263
-
- 1,795
4,973
32,279
37,252		 Total
£
2,000
1,360
145
3,263
-
- 1,795
4,973
35,935
40,908

12. TRUSTEE EXPENSES AND RELATED PARTY TRANSACTIONS

No trustees were paid for their services or reimbursed for any expenses during the year.

During the year there were no related party transactions:

11

BARRACKS LANE COMMUNITY GARDEN PROJECT

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Charity Number 1116544 Company Registration Number 05945388

BARRACKS LANE COMMUNITY GARDEN PROJECT

UNAUDITED FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

CONTENTS PAGE
Responsibilities of the Trustees 2
Independent Examiner’s report to the members 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the financial statements 6-10

1

BARRACKS LANE COMMUNITY GARDEN PROJECT

RESPONSIBILITIES OF THE TRUSTEES

The trustees (who are also the directors of the Barracks Lane Community Garden Project for the purposes of Company Law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations.

Company Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINATION

Sheila Parry FCCA of SPX Oxford Ltd will be considered for re-appointment at the next trustees’ meeting as independent examiner for the ensuing year.

Signed on behalf of the trustees

Jenny Creese John Green

Date 30[th] October 2022

2

BARRACKS LANE COMMUNITY GARDEN PROJECT

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BARRACKS LANE COMMUNITY GARDEN PROJECT

YEAR ENDED 31 MARCH 2022

I report on the accounts of the charity for the year ended 31 March 2022 which are set out on pages 4 to 10.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider than an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention:

have not been met; or

Sheila Parry FCCA

Date: 24 November 2022

3

BARRACKS LANE COMMUNITY GARDEN PROJECT

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2022

Notes
Income from:
Donations and legacies
3
Total income
Expenditure on:
Charitable activities
4
Total expenditure
Net income / -expenditure
Transfers between funds
Net movement in funds
Reconciliation of
funds:
Total funds brought forwards
Total funds carried forward		 Unrestricted
Funds
£
10,515
10,515
10,614
10,614
- 99
- 99
36,034
35,935		 Restricted
Funds
£
14,650
14,650
12,127
12,127
2,523
2,523
2,450
4,973		 Total
2022
£
25,165
25,165
22,741
22,741
2,424
-
2,424
38,484
40,908		 Unrestricted
Funds
£
15,530
15,530
9,608
9,608
5,922
-
5,922
30,112
36,034		 Restricted
Funds
£
6,900
6,900
6,900
6,900
-
-
-
2,450
2,450		 Total
2021
£
22,430
22,430
16,508
16,508
5,922
-
5,922
32,562
38,484

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

All of the above amounts relate to continuing activities.

4

BARRACKS LANE COMMUNITY GARDEN PROJECT

BALANCE SHEET 31 MARCH 2022

Notes
FIXED ASSETS
Tangible Assets
7
CURRENT ASSETS
Debtors
Cash at bank
CREDITORS:Amounts falling due
within one year
8
NET CURRENT ASSETS
NET ASSETS
FUNDS
INCOME FUNDS
Unrestricted Income funds
10
Restricted Income funds
9
TOTAL INCOME FUNDS		 2022
£
£
3,656
-
41,809
41,809
4,557
37,252
40,908
35,935
4,973
40,908		 2021
£
£
4,842
-
45,056
45,056
11,414
33,642
38,484
36,034
2,450
38,484		 2021
£
£
4,842
-
45,056
45,056
11,414
33,642
38,484
36,034
2,450
38,484
38,484
36,034
2,450
38,484

For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

These accounts were approved by the members of the committee and authorised for issue on the

30[th] October 2022 and are signed on their behalf by:

Jenny Creese, Chair

5

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

1. COMPANY STATUS

Barracks Lane Community Garden Project is a company limited by guarantee.

The liability of each member is limited to £1 on a winding up of the company. The total number of such guarantees as at 31 March 2022 was seven.

2. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention, and in accordance with applicable United Kingdom accounting standards and the requirements of the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ issued in March 2015 (SORP 2015).

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the Board for particular purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Semi-permanent structures 10% Straight line Other fixtures and fittings 20% Straight line

Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended in relation to which it was incurred.

6

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

3. DONATIONS AND LEGACIES

3. DONATIONS AND LEGACIES
Unrestricted
£
Donations
10,515
4. COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE
Unrestricted
£
Garden Development
240
Insurance
55
Marketing
192
Admin and workshop coordinator
4,978
Workshop and event support
-
Workshop and event leaders
665
Garden Maintenance
700
Utility costs
125
Website
239
Depreciation
1,186
Other costs
1,158
Governance
1,077
Total charitable activities
10,614
5. GOVERNANCE COSTS
Unrestricted
£
Companies House fees
13
Insurance
551
Accountancy fees
513
1,077		 Unrestricted
£
10,515		 Restricted
£
14,650		 Total Funds
2022
£
25,165
Total Funds
2022
£
2,834
55
645
7,078
42
2,771
4,470
187
552
1,186
1,844
1,077
22,741
Total Funds
2022
£
13
551
513
1,077		 Total Funds
2021
£
22,430
Restricted
£
2,594
-
453
2,100
42
2,106
3,770
62
313
-
686
-		 Total Funds
2021
£
1,162
55
160
-
3,902
125
6,716
82
206
2,861
245
995
12,127 16,508
Restricted
£
-
-
-		 Total Funds
2021
£
13
550
432
- 995

7

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

6. NET INCOMING RESOURCES FOR THE YEAR This is stated after charging:

his is stated after charging:
2022 2021
£ £
Depreciation 1,186 2,861

7. TANGIBLE FIXED ASSETS

ANGIBLE FIXED ASSETS
COST
At 1 April 2021
Additions
Disposals
At 31 March 2022
DEPRECIATION
At 1 April 2021
Disposals
Charge for the year
At 31 March 2022
NET BOOK VALUE
At 1 April 2021
At 31 March 2022		 Equipment
£
42,378
-
-
42,378
37,536
-
1,186
38,722
4,842
3,656

8

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

8. CREDITORS: Amounts falling due within one year

Accruals
Income in advance		 2022
£
432
4,125
4,557		 2021
£
864
10,550
11,414

9. RESTRICTED INCOME FUNDS

ESTRICTED INCOME FUNDS
Anon donor final contingency
Oxfordshire Community Foundation
Neighboroughly Community Grant
Fund
TOE
University of Oxford Community
Grant
National Lottery Community Fund
National Lottery Community Fund
Singing and Sharing
The PYE Foundation
Good Food Oxford Micro Grant Plant
and Swap
Good Food Oxford Micro Grant
Harvest Festival
CAG Micro Grant for Fermenting
Workshop
CAG Micro Grant for Composting
Workshop
Total funds		 Balance at 1 Apr
2021
£
2,000
450
-
-
-
-
-
-
-
-
-
-
2,450		 Income
£
-
1,000
400
-
550
10,000
2,500
-
50
50
50
50
14,650		 Expenditure
£
-
- 90
- 255
- 1,795
- 550
- 6,737
- 2,500
- 50
- 50
- 50
- 50
- 12,127		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance as
at 31 Mar
2022
£
2,000
1,360
145
- 1,795
-
3,263
-
-
-
-
-
-
4,973

Purpose of restricted funds

Anonymous donor final contingency: Funds set aside for final closure of garden should this be needed at the end of the lease or if otherwise required.

This grant paid for the materials to build a raised bed specifically to be used for growing food and covered costs of workshop leader to run community workshop on building raised beds.

This grant contributed towards the Coordinator costs, Garden Guardians to be at garden every other Saturday for 20 weeks, refreshments for these days, a contribution towards

9

BARRACKS LANE COMMUNITY GARDEN PROJECT

garden caretaking, publicity and garden upkeep, paid for 19 Community Engagement Gardener Days, and contributed to running costs as well as replacing kitchen front pillars and the labour for this.

CAG Micro Grant for Fermenting Workshop - £50

This grant paid for compostable plates and refreshments.

CAG Micro Grant for Composting Workshop - £50

This grant paid for consumables, chalk pens and a marketing contribution.

Good Food Oxford Micro Grant Plant and Seed Swap - £50

This grant paid for pots, compost and a contribution towards marketing

Good Food Oxford Micro Grant Harvest Festival - £50

This grant contributed towards the marketing for the events and the pumpkins.

This grant contributed towards Coordinator costs, paid for the Singing group leader and their preparation time, refreshments each session, a camera, a contribution to overheads, a contribution to general project costs including marketing and printing and support with editing the group film.

TOE Wild Edges Part 2 - £4819.54 (ends 31[st] January 2023)

This grant will pay for 2 x planters and 2 x new raised beds. It covers the labour and will pay for top soil and compost.

Neighbourly - £400 (ends 31[st] May 2022)

This grant will cover workshop Leader for the building Bird and Bats Homes workshop, and Insect and Reptile Homes workshop, workshop expenses and hedges.

This grant covers singing facilitation and preparation and a contribution towards the Coordinator.

PYE - £4125 (ends 30[th] September 2022)

This grant will pay for the Community Engagement Gardeners for 6 x Sundays and one half day a week April – September. It pays for 3 x workshop leaders and expenses, refreshments for 26 sessions and makes a contribution towards marketing, the Coordinator costs, and volunteer expenses.

10

BARRACKS LANE COMMUNITY GARDEN PROJECT

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022

10. UNRESTRICTED INCOME FUNDS

Total funds Balance at 1
Apr 2021
£
36,034
36,034		 Income
£
10,515
10,515		 Expenditure
£
- 10,614
- 10,614		 Transfers
£
-		 Balance as
at 31 Mar
2022
£
35,935
35,935

11. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Restricted income funds
Anon donor final contingency
Oxfordshire Community Foundation
Neighbourly Community Grant Fund
National Lottery Community Fund
The PYE Foundation
TOE
Total funds
Unrestricted income funds
General funds
Total funds		 Tangible fixed
assets
£
-
-
3,656
3,656		 Net current
assets / liabilities
£
2,000
1,360
145
3,263
-
- 1,795
4,973
32,279
37,252		 Total
£
2,000
1,360
145
3,263
-
- 1,795
4,973
35,935
40,908

12. TRUSTEE EXPENSES AND RELATED PARTY TRANSACTIONS

No trustees were paid for their services or reimbursed for any expenses during the year.

During the year there were no related party transactions:

11