OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-11-30-accounts

Water Survival Box Ltd

Charity No. 1116432

Company No. 05903142

Trustees' Report and Unaudited Accounts

30 November 2024

Water Survival Box Ltd Contents

Pages
Trustees' Annual Report 2 to 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Statement of Cash flows 11
Notes to the Accounts 12 to 17
Detailed Statement of Financial Activities 18 to 19

Page 1

Water Survival Box Ltd Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 30 November 2024.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 05903142

Charity No. 1116432

Principal Office

Broadway House Third Avenue Westfield Industrial Estate Midsomer Norton, Radstock BA3 4XD

Registered Office

Broadway House Third Avenue Westfield Industrial Estate Midsomer Norton BA3 4XD

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

K. Biggs J. Coles (Resigned 7 July 2024) D. Cretney R. Lithgo (Resigned 14 July 2024) J. Lunt D. Nash J. Partridge H. Pike A. Quinn C. Robinson G. Robinson A. Smith R.M.L. Thain Company Secretary K. Biggs (Resigned 3 December 2024)

Accountants

The Waldron Partnership Ltd 30 Circus Mews Bath BA1 2PW

Page 2

Water Survival Box Ltd Trustees Annual Report

OBJECTIVES AND ACTIVITIES

Our charity’s purposes, as set out in the objects contained in the company’s Memorandum of Association, are to provide for:

· the relief and assistance of people in any part of the world who are the victims of man- made or natural disaster, trouble, or catastrophe in particular by the supply of clean water and other essential supplies.

· the provision of long term and sustainable solutions for safe water wherever it is needed

Our aims are to provide as many Water Survival Boxes as possible to communities affected by disasters both natural and man-made. The primary purpose of the Water Survival Box is to provide a means of purifying water for the benefit of families that survive natural or man-made disasters.

Clean water is essential to protect against water-borne disease. In most natural disasters, homes have been destroyed and all possessions lost. This is why the box also contains a range of essential survival items including cooking pots, bowls/plates, mugs, and utensils; health and hygiene items; basic shelter and simple tools; etc.

We continue to apply the following principles in relation to requests for aid:

As well as continuing to respond to natural disasters in other parts of the world, since December 2023 we have been in the forefront of Rotary aid to families whose homes have been destroyed or who lack access to safe drinking water and other essential items as a result of the on-going conflict in Ukraine and Syria. This aid will continue as long as a need is identified.

ACHIEVEMENTS AND PERFORMANCE

We continued to improve the Water Survival Box UK website, updating “Storyline” in a timely manner, a facility which enables visitors to the website to monitor in real-time boxes in transit to their destination.

Working with partners experienced in working in conflict zones, enabling us to successfully deliver aid to people in dire need of clean water and the content of our boxes.

Overall, there were 7 distributions during the financial year with a total of 1400 WSB’s distributed. In addition to the WSB ‘s there was an additional boxes containing 180 individual water filters consignments Shown as follows:

December 2023 - War in Ukraine 200 WSBs Ukraine 10 Rotary Club of Ukraine Unity (Borys Bodnar) December 2023 / January 2024 - Floods 200 WSBs Somalia Requested by IMC who would distribute April 2024 - Earthquake 200 WSBs Syria With Aquabox – distribution by HIHFAD May 2024 - Earthquake 200 WSBs Morocco High Atlas Foundation

September 2024 -War in Ukraine 180 filters Ukraine 11 Rotary Club of Ukraine Unity (Borys Bodnar) October 2024 - Extensive Flooding 300 WSBs Nepal Disaster Aid Nepal Rotary Club of Dhulikhel October 2024 - Bombing – Israel v Hezbollah 300 WSBs Lebanon Association D A Rotary Club of ZghartaLebanon

Page 3

Water Survival Box Ltd

Trustees Annual Report

Despite the upheaval of moving our operation hub to a new location, 7 distributions in this financial year were distributed in the name of Water Survival Box. A significant achievement for a small charity in a year where prices are rising for goods and services across the world, severely affecting costs and transportation of aid.

Working out of our room in Broadway House on the Westfield Industrial Estate during another year affected by the consequences of the occupation of Ukraine by the Russian army we were able to send an additional 200 WSB boxes plus180 individual water filters into the country. Alternative means of delivering aid did present themselves and we were able, by working with partners, to ship freight through Poland and the Slovak Republic to Ukraine. Once again the complications connected with the transportation of boxes across Europe by road and then into a war zone brought challenges to the charity. In addition to Ukraine other countries receiving aid from WSB were Somalia, Syria, Morocco, Nepal and Lebanon. We did try in this financial year to send WSB aid to the people suffering from the effects of war in Palestine but due to the blockades restricting the transportation of goods into the area we were unable to do so.

FINANCIAL REVIEW

Principal Funding Sources

It continues to be the case that 90% of the charity’s income is derived from Rotary clubs and Rotarians to whom we are truly grateful. We have been attempting for a number of years to extend our reach to Rotary clubs in other parts of the world and will continue to do so, thereby giving ready access to funds.

Fund-raising has continued to be largely based on a general appeal to Rotary Clubs with occasional public appeals following highly publicised disasters in the news media. Public donors also responded to appeals for funding support and results depend as always on the amount of media coverage. During this financial year we have started looking at introducing a new source of income and support by developing a WSB Corporate Benefactor Programme. This is still in the early stages of development and the name of the programme may well be changed.

Aside from retaining a prudent amount in reserves each year, most of the charity’s funds are required in the short term so there are few funds for long-term investment. Having considered the options available, surplus funds are held in an easy access account at CAF bank and a 35-Day notice account at Redwood Bank. Reserves Policy

This is a cash-based charity where donations are almost exclusively turned into boxes to be sent overseas. Our reserve policy ensures that we have sufficient cash to cover 12 months' rental of our premises. In addition we ensure reserve cover sufficient to deal with both the packed boxes in stock and a contingency for future boxes in the event of disasters that require urgent assistance. The amount of reserves fluctuate significantly through any year, dependent upon donations received and the number of boxes delivered.

PLANS FOR FUTURE PERIODS

Product Development

During the year, we continue to evaluate the products in the box and a review of all products presently in the box takes place annually. We will base this review on feedback received from the field and our partners delivering our boxes. This will include a review of the water-purification kit used currently.

Page 4

Water Survival Box Ltd Trustees Annual Report

Partnerships and ‘Exporting the Concept’

The continuing relationship with Rotarians in District 1980 Switzerland since 2016 has proved extremely beneficial to the organisation. A Swiss based Charity called Water Survival Box Switzerland [WSB CH] now operates in Switzerland. WSB CH has been very supportive and has provided up to 50% of the cost of consignments. We look forward to a long and fruitful relationship with these generous Rotarians.

The relationship with Water Survival Box Denmark (WSB-DK) established in 2019 continues. We look forward to develop this relationship in 2025.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 8 August 2006 and registered as a charity on 10 August 2006. The company was established under a Memorandum of Association, which sets out the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of Trustee Board

The directors of the company are also charity trustees for the purposes of charity law and, under the company’s Articles, are members of the Trustee Board. Under the requirements of the Memorandum and Articles of Association, the members of the Trustee Board are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. All members of the Trustee Board give their time voluntarily and receive no benefits from the charity.

The Board of Trustees now consists of 10 members:, Dorothy Cretney,, Douglas Nash, Hugo Pike, Tony Quinn, Colin Robinson, Graham Robinson, Alan Smith, Jim Lund Jacqueline Partridge and Rob Thain.

Three Trustees retired during this period, they were Ken Biggs, Jeremy Coles and Ray Lithgo. Our thanks go to these three Trustees for the many years of service they have given to the WSB charity. Risk Management

The trustee board reviews the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.

External risks consist largely of funding and are reviewed at every board meeting.

Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the depot.

Page 5

Water Survival Box Ltd Trustees Annual Report

Organisational Structure

All of the trustees are present or retired Rotarians, meet monthly (meeting by Zoom video conferencing) and are responsible for the strategic direction and policy of the charity. At present the board has ten members from a variety of professional backgrounds relevant to the work of the charity. They all give their own time to work in the charity, be it packing boxes, attending meetings or events to promote the charity.

During this financial year we formalised the process of developing a Succession Plan. Our aim is to future proof the inevitable change of key Trustees in their role within the organisation due to age and health issues.

My fellow trustees provide all the managerial and operational activity voluntarily with significant help from other members of the Rotary Club of Chelwood Bridge, members of other local Rotary and Inner Wheel Clubs as well as other local groups and school children. Our particular thanks go to our colleagues in Water Survival Box Switzerland who have given generous support during the year. I am pleased to place on record my thanks (and those of the ultimate recipients of the Rotary Water-Survival Box).

Responsibilities of the Trustee Board

Company law requires the Trustee Board to prepare financial statements for each financial year, which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date, and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Trustee Board should:

The Trustee Board is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Trustee Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Members of the Trustee Board

Members of the trustee board, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 3.

In accordance with company law, as the company’s directors, we certify that:

Page 6

Water Survival Box Ltd Trustees Annual Report

INDEPENDENT EXAMINERS

The Waldron Partnership Limited was re-appointed as the charitable company’s independent examiners for the year and have expressed their willingness to continue in that capacity.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

D. Nash Trustee 28 February 2025

Page 7

Water Survival Box Ltd Independent Examiners Report

Independent Examiner's Report to the trustees of Water Survival Box Ltd

I report to the charity trustees on my examination of the financial statements of Water Survival Box Ltd for the year ended 30 November 2024.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Marco Andrew Martin FCCA CTA The Waldron Partnership Ltd 30 Circus Mews Bath

BA1 2PW 28 February 2025

Page 8

Water Survival Box Ltd Statement of Financial Activities

for the year ended 30 November 2024

Notes
Income and endowments
from:
Donations and legacies
4
Investments
5
Total
Expenditure on:
Raising funds
6
Charitable activities
7
Other
8
Total
Net gains on investments
Net (expenditure)/income
9
Transfers between funds
Net (expenditure)/income
before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2024
£
163,071
2,814		 Total funds
2024
£
163,071
2,814		 Total funds
2023
£
428,244
1,945
165,885
3,964
297,513
11,211		 165,885
3,964
297,513
11,211		 430,189
3,231
282,102
11,112
312,688
-		 312,688
-		 296,445
-
(146,803)
-		 (146,803)
-		 133,744
-
(146,803) (146,803) 133,744
(146,803)
273,157		 (146,803)
273,157		 133,744
139,413
126,354 126,354 273,157

Page 9

Water Survival Box Ltd Balance Sheet

at 30 November 2024

Company No.
05903142
Notes
2024
£
Fixed assets
Tangible assets
11
-
-
Current assets
Stocks
12
60,588
Debtors
13
2,887
Cash at bank and in hand
63,579
127,054
Creditors:Amount falling due within one year
14
(700)
Net current assets
126,354
Total assets less current liabilities
126,354
Net assets excluding pension asset or liability
126,354
Total net assets
126,354
The funds of the charity
Restricted funds
15
Unrestricted funds
15
General funds
126,354
126,354
Reserves
15
Total funds
126,354		 2023
£
1
1
151,674
11,753
110,429
273,856
(700)
273,156
273,157
273,157
273,157
273,157
273,157
273,157

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 30 November 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 28 February 2025

And signed on its behalf by:

D. Nash Trustee 28 February 2025

Page 10

Water Survival Box Ltd Statement of Cash flows for the year ended 30 November 2024

Cash flows from operating activities
Net (expenditure)/income per Statement of Financial Activities
Adjustments for:
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Decrease/(Increase) in stocks
Decrease/(Increase) in trade and other receivables
Decrease in trade and other payables
Net cash (used in)/provided by operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Net cash from investing activities
Net cash from financing activities
Net (decrease)/increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Components of cash and cash equivalents
Cash and bank balances		 2024
£
(146,803)
1
(2,814)
91,086
8,866
-
(49,664)
2,814
2,814
-
(46,850)
110,429
63,579
63,579
63,579		 2023
£
133,744
-
(1,945)
(66,882)
(1,702)
(13,807)
49,408
1,945
1,945
-
51,353
59,070
110,423
110,429
110,429

Page 11

Water Survival Box Ltd Notes to the Accounts

for the year ended 30 November 2024

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

Income

Page 12

Water Survival Box Ltd Notes to the Accounts

Expenditure

Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT expenditure which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.

Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.

Other expenditure These are support costs not allocated to a particular activity.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Fixtures, fittings, tools & 25% reducing balance equipment

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Page 13

Water Survival Box Ltd Notes to the Accounts

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

3 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Investments
Total
Expenditure on:
Raising funds
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
428,244
1,945
430,189
3,231
282,102
11,112
296,445
133,744
133,744
133,744
139,413
273,157		 Total funds
2023
£
428,244
1,945
430,189
3,231
282,102
11,112
296,445
133,744
133,744
133,744
139,413
273,157

Page 14

Water Survival Box Ltd

Notes to the Accounts

4 Income from donations and legacies

Grants and donations
5
Income from investments
Bank interest received
6
Expenditure on raising funds
Costs of generating voluntary
income
Printing, postage and
stationary
Promotional costs
Travel and subsistence
7
Expenditure on charitable activities
Expenditure on charitable
activities
Carriage
Relief equipment and
materials
Governance costs
Accountancy fees		 Unrestricted
£
163,071
163,071
Unrestricted
£
2,814
2,814
Unrestricted
£
920
41
3,003
3,964
Unrestricted
£
10,300
286,363
850
297,513		 Total
2024
£
163,071
163,071
Total
2024
£
2,814
2,814
Total
2024
£
920
41
3,003
3,964
Total
2024
£
10,300
286,363
850
297,513		 Total
2023
£
428,244
428,244
Total
2023
£
1,945
1,945
Total
2023
£
483
474
2,274
3,231
Total
2023
£
5,455
275,874
773
282,102

Page 15

Water Survival Box Ltd Notes to the Accounts

8 Other expenditure

Premises costs
Depreciation
General administrative costs
9
Net (expenditure)/income before transfers
This is stated after charging:
Depreciation of owned fixed assets
10 Staff costs
No employee received emoluments in excess of £60,000.
11 Tangible fixed assets
Cost or revaluation
At 1 December 2023
At 30 November 2024
Depreciation and
impairment
At 1 December 2023
Depreciation charge for the
year
At 30 November 2024
Net book values
At 30 November 2024
At 30 November 2023
12 Stocks
Raw materials and consumables
Carrying value analysed by activities
Stock materials		 Unrestricted
£
9,240
1
1,970
11,211
2024
£
1
2024
£
60,588
60,588
2024
£
60,588
60,588		 Total
2024
£
9,240
1
1,970
11,211
Fixtures,
fittings, tools
& equipment
£
149
149
148
1
149
-
1		 Total
2023
£
9,240
-
1,872
11,112
2023
£
-
Total
£
149
149
148
1
149
-
1
2023
£
151,674
151,674
2023
£
151,674
151,674

Page 16

Water Survival Box Ltd Notes to the Accounts

13 Debtors

VAT recoverable
14 Creditors:
amounts falling due within one year
Accruals
15 Movement in funds
Restricted funds:
Unrestricted funds:
General funds
Total funds
16 Analysis of net assets between funds
Net current assets
17 Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1
December
2023
273,157
273,157		 2024
£
2,887
2,887
2024
£
700
700
Incoming
resources
(including
other
gains/losses)
£
165,885
165,885
At 1
December
2023
£		 Resources
expended
£
(312,688)
(312,688)
Unrestricted
funds
£
126,354
126,354
Cash flows
£		 2023
£
11,753
11,753
2023
£
700
700
At 30
November
2024
£
126,354
126,354
Total
£
126,354
126,354
At 30
November
2024
£
110,429 (46,850) 63,579
110,429
110,429		 (46,850)
(46,850)		 63,579
63,579

Page 17

Water Survival Box Ltd Detailed Statement of Financial Activities

for the year ended 30 November 2024

Income and endowments from:
Donations and legacies
Grants and donations
Investments
Bank interest received
Total income and endowments
Expenditure on:
Costs of generating donations and
legacies
Printing, postage and stationary
Promotional costs
Travel and subsistence
Total of expenditure on raising
funds
Charitable activities
Carriage
Relief equipment and materials
Governance costs
Accountancy fees
Total of expenditure on charitable
activities
Premises costs
Rent
General administrative costs
including depreciation
Depreciation
Bank charges
General insurances
Total of expenditure of other costs
Total expenditure
Net gains on investments		 Unrestricted
funds
2024
£
163,071
163,071
2,814
2,814
165,885
920
41
3,003
3,964
3,964
10,300
286,363
296,663
850
850
297,513
9,240
9,240
1
60
1,910
1,971
11,211
312,688
-		 Total funds
2024
£
163,071
163,071
2,814
2,814
165,885
920
41
3,003
3,964
3,964
10,300
286,363
296,663
850
850
297,513
9,240
9,240
1
60
1,910
1,971
11,211
312,688
-		 Total funds
2023
£
428,244
428,244
1,945
1,945
430,189
483
474
2,274
3,231
3,231
5,455
275,874
281,329
773
773
282,102
9,240
9,240
-
77
1,795
1,872
11,112
296,445
-

Page 18

Water Survival Box Ltd Detailed Statement of Financial Activities

Net (expenditure)/income
Net (expenditure)/income before
other gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 (146,803)
(146,803)
-
(146,803)
273,157
126,354		 (146,803)
(146,803)
-
(146,803)
273,157
126,354		 133,744
133,744
-
133,744
139,413
273,157

Page 19