## Gatepost Theatre Company Trustees Annual Report 1[st] September 2023 to 31[st] August 2024 

## Objectves and Actvites 

The charity’s objectives and activities are defined by the Constitution dated 21[st] March 2022. 

## Objects 

To advance the education of persons aged 13 years and upwards in the arts of musical theatre, drama, singing, and dance and to further promote this educational development by encouraging participation in concerts and productions at local amateur and professional venues. In the instance of a show that requires a youth contingent, young persons will be recruited. 

## Powers 

In furtherance of these objects but not otherwise the Society through its Executive Committee may exercise the following powers: 

- to promote plays, drama, comedies, operas, operettas and other dramatic and operatic works of educative value. 

- subject to any consents required by law to sell, lease or dispose of all or any part of the property of the Society. 

- subject to any consent required by law to borrow money and to charge all or any part of the property of the Society with repayment of the money so borrowed. 

- to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or similar charitable purposes and to exchange information and advice with them. 

- to establish or support any charitable trusts, association or institutions formed for all or any of the objects. 

- to assist and further such charitable institutions and charitable purposes as the Executive Committee shall from time to time determine. 

- to appoint and constitute such advisory committees as the Executive Committee may think fit. 

- to do all such other lawful things as are necessary for the achievement of the objects of the Society. 

## Achievements & Performance 

During this financial period the company performed several shows. Revenue was generated from ticket sales, member subscription, and the sale of merchandise, refreshments and programmes. 

- Performance  of  the  musical  School  of  Rock  at  the  Duchess  Theatre,  Long  Eaton, Nottinghamshire between 12[th] & 16th September 2023. 

- Performance  of  the  musical  Rock  of  Ages  at  May  Hall,  Trent  College,  Long  Eaton, Nottinghamshire between 26[th] & 30[th] March 2024. 

- Several  performances  in  collaboration  with  AgeUK  Derby  &  Derbyshire,  for  which  a performance fee was received. 

   - Christmas Concert, in St Helens Church, Darley Abbey, December 2023 

   - Remembrance Concert, Whitworth Centre, Darley Dale, November 2023 



- In July 2024, the company was nominated for 7 Eagle Awards, recognising achievement in amateur theatre in the Derbyshire area. 

The company’s continued partnership with Age UK not only provides company members the opportunity to perform at different locations, but also to express themselves musically, often performing solo numbers. The benefits to the members of Age UK are numerous, but include social, and mental wellbeing. 

## Financial Report 

The company began the financial period with the following funds: Bank Balance: £2690.72 Petty Cash: £59.82 Total: £2750.54 

Total Income for the financial period was £50302.24 (Main income of £50259.24 plus £43.18 interest on BMM Account) 

Total Expenditure for the financial period was £46878.22 

The company ended the financial period with the following funds: Bank Balance: £6032.90 BMM Account £3043.18 Petty Cash: £93.73 Total: £11920.35 

## Savings 

In December 2023, the committee felt that the state of the company’s finances were stable enough to consider putting funds aside as a contingency. £3000 was transferred to the company’s HSBC BMM account. Whilst the prevailing rate of interest is low, the account does allow instant access to funds which the committee agreed was prudent. 

## Accountng Sofware 

Given the increasing levels on income and expenditure of the company a proposal, by the treasurer, was agreed by the committee for the company to adopt a professional software package to record the company finances. The selected package, Quickfile, is more robust that the original spreadsheet, complaint with the FSA, allows a direct feed with the bank account and provides for more in depth analysis of the company’s finances. The package was adopted for the beginning of the 2024-2025 Financial Year. 

The accounts for the financial year 2023-2024 were submitted for audit by KLN Accountants, Heanor, Derbyshire. The audit report, dated 22[nd] November 2024, declared that the auditor was satisfied with the company accounts for the financial year. 

## Structure, Governance & Management 

The company is governed by a constitution document. The prevailing version is dated 21[st] March 2022. 

The constitution details for the appointment of Trustees as follows: 



Nominations for election to the Board of Trustees must be made by members of the Society in writing and must be submitted to the Chairperson, upon receipt a Special Trustees Meeting can be called. Candidates must be nominated and seconded by 2 different members of the Board of Trustees. 

## Reference & Administraton 

The Gatepost Theatre Company is a registered in the UK with the registration number 116378. 

The principal address for the company is 3 Pipers Court, Codnor Park, Ironville, NG16 5RZ. 

Trustees during the financial year were: 

Mrs Laura Stone, Chair 

Mr Mark Green, Treasurer Ms Jude Cliffman, Grant Funding Officer Mr Alex Radford 

Mrs Laura Stone stepped down as Chair, prior to the AGM held on 30[th] September 2024. Mr Sean Ince was duly elected as Chair and Trustee at the AGM held on 30[th] September. 

There are no corporate trustees or trustees holding the title of property belonging to the company. 

## Exemptons from Disclosure 

There are no Exemptions from Disclosure. 

## Custodian Trustees 

Neither the company nor its trustees act as custodian trustees. 

Completed by: 

M Green Treasurer Gatepost Theatre Company December 2024 



|Gatepost Theatre Company|Gatepost Theatre Company|Gatepost Theatre Company|
|---|---|---|
|Bank Balance as at 31st August 2024|||
||||
|Bank Balance Bt Forward from 2022/23||£                  2,690.79|
||||
|Cash Balance Bt Forward from 2022/23|£                     59.82||
||||
|Total Received - Income||£                50,259.24|
||||
|Paid into Bank Account||£                50,220.33|
||||
|Paid into PetyCash|£                     38.91||
||||
|Paid From Bank byCheque||£                               -|
||||
|Paid from Bank byTransfer||£                46,878.22|
||||
|Paid from Club in Cash|£                            -||
||||
||||
|Cash and Balance in Hand as at 31/08/24|£                     98.73||
||||
|Balance in Bank Account as at 31/08/24||£                  6,032.90|
||||
|PetyCash|9/1/2023|8/31/2024|
|£20||£                        80.00|
|£10|£50.00||
|£5|£5.00||
|£2|£4.00|£                          2.00|
|£1||£                          9.00|
|50p|£0.50|£                               -|
|20p|£0.20|£                          3.80|
|10p|£0.10|£                          2.80|
|5p||£                          0.40|
|2p|£0.02|£                          0.26|
|1p||£                          0.47|
|Total|£                     59.82|£                        98.73|



0 

**Untitled** 

**Bank balance** 

**Page 1 of 4** 



|Gatepost Theatre Company|Gatepost Theatre Company|Gatepost Theatre Company|Gatepost Theatre Company|Gatepost Theatre Company|Gatepost Theatre Company|Gatepost Theatre Company|
|---|---|---|---|---|---|---|
|Balance Sheet and Accounts|||||||
|As At 31st August 2024|||||||
|OpeningBalances||||ClosingBalances|||
|Bank Balance from 01/09/23||£        2,690.79||Balance in Bank as at 31/08/24||£      6,032.90|
|Cash In Hand from 01/09/23||£              59.82||Cash in Hand as at 31/08/24||£            98.73|
|Total OpeningBalance||£        2,750.61||Total ClosingBalances||£      6,131.63|
||||||||
|Income|Nom.|||Expenditure|Nom.||
|Subscriptons|1|£        3,662.71||Band inc MD|1|£      3,480.00|
|Ticket Sales|2|£      38,059.24||Costumes & Make-Up|2|£      1,394.28|
|Programme Sales|3|£            393.48||Lib & Score Hire|3|£      2,759.00|
|Rafe Sales|4|£            359.91||Membership, Insurance & Audit|4|£         572.96|
|Performance Fees|5|£        1,750.00||Statonary|5|£         325.54|
|AdvertngIncome|6|£              90.00||Postage/Courier|6|£         198.84|
|Donatons|7|£                     -||Printng|7|£      1,105.11|
|Merchandise|8|£            655.50||Venue Hire|8|£      6,625.25|
|Hire Income|9|£                     -||Royaltes|9|£      4,527.36|
|DVD Sales|10|£                     -||Sales & Marketng|10|£         203.46|
|Gif Aid|11|£            464.59||Set & Stage|11|£      7,275.66|
|Grant Funding|12|£            859.00||Sound & LightngEquipment|12|£      7,313.00|
|Other Income|13|£            962.80||Sound & LightngTechnician|13|£         921.00|
|Catering|14|£              17.40||Transport, Travel & Storage|14|£      1,374.00|
|Props Resale/Return|15|£              79.63||Merchandise|15|£         585.22|
|Costume Resale/Return|16|£            110.46||Website & IT|16|£         466.58|
|Concessions|17|£        2,781.52||Other Expenditure|17|£         687.00|
|Set Resale/Return|18|£              13.00||Bank Charges|18|£            76.42|
|||||Director Fees|19|£         667.00|
|||||Catering|20|£      1,967.76|
|||||Props|21|£         324.30|
|||||Choreography|22|£         930.00|
|||||Fraud|23|£            51.98|
|||||Transfer of Funds|24|£      3,000.00|
|||||Ticket Refund|25|£            46.50|
|Total Income||£      50,259.24||Total Expenditure||£    46,878.22|
||||||||
|Opening+ Income||£      53,009.85||Expenditure + Closing||£    53,009.85|
||||||||
|Variance||||||£                   -|
||||||||



**Untitled** 

**Balance Sheet** 

**Page 2 of 4** 



|Gatepost Theatre Company- BMM Account|Gatepost Theatre Company- BMM Account|Gatepost Theatre Company- BMM Account|
|---|---|---|
|Bank Balance as at 31st August 2024|||
||||
|Bank Balance Bt Forward from 2022/23||£                               -|
||||
|Total Received - Income||£                  3,043.18|
||||
|Paid into Bank Account||£                  3,043.18|
||||
|Paid from Bank byTransfer||£                               -|
||||
|Balance in Bank Account as at 31/08/24||£                  3,043.18|
||||



**Untitled** 

**Bank balance BMM** 

**Page 3 of 4** 



|Gatepost Theatre Company- BMM Accounts|Gatepost Theatre Company- BMM Accounts|Gatepost Theatre Company- BMM Accounts|Gatepost Theatre Company- BMM Accounts|Gatepost Theatre Company- BMM Accounts|Gatepost Theatre Company- BMM Accounts|Gatepost Theatre Company- BMM Accounts|
|---|---|---|---|---|---|---|
|Balance Sheet and Accounts|||||||
|As At 31st August 2024|||||||
|OpeningBalances||||ClosingBalances|||
|Bank Balance from 01/09/23||£                    -||Balance in Bank as at 31/08/24||£    3,043.18|
|Total OpeningBalance||£                    -||Total ClosingBalances||£    3,043.18|
||||||||
|Income|Nom.|||Expenditure|Nom.||
|Funds Transfer In|1|£        3,000.00||Funds Transfer Out|1||
|Interest|2|£              43.18|||||
||||||||
|Total Income||£        3,043.18||Total Expenditure||£                -|
||||||||
|Opening+ Income||£        3,043.18||Expenditure + Closing||£    3,043.18|
||||||||



**Untitled** 

**Balance Sheet BMM** 

**Page 4 of 4** 



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Gatepost Theatre Company 

7 Douglas Avenue Heanor Derbyshire DE75 7FQ 

22"4 November 2024 

Our Ref: KLN/LS/G031 

Dear Committee, 

## Review of Accounting Records & Supporting Documentation 

We have carried out a review of the records provided for 2023/2024. 

We found the records to be in good order and are satisfied they give a true reading of the transactions which have taken place during these periods. 

A copy of the audit report provided to us is enclosed which we have duly stamped and signed. 

, 

Finally, we enclose herewith our invoice which we trust you will find satisfactory. 

Yours sincerely, 

; 

Kym Louise Needham FMAATAATQB ; Managing Director & Senior Accountant KENAccountancy Services Ltd 

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|OpeningBalances<br>sd]S|Sid [ClosingBalances<br>||<br>Bank Balance from01/09/23 | __—s«([£_2,690.79 |[Balancein Bank asat31/08/24 | | £ 6,032.90|<br>Cash InHandfrom01/09/23 | Ss[¢<br>59.82||CashinHandasat31/os/2a__<br>| |e 98.73|<br>Total Opening Balance__|_| & 2,750.61 {Tote Closing ateness_}_T£ 6,151.63.<br>P—S<br>income<br>SSN. |<br>si [Expenditure<br>[Noms|<br>Subscriptions<br>iTS<br>3,662.71[[BandincmD<br>TE 3,480.00|<br>TicketSales<br>ss<br>SS*dTCSC<br>(38,059.24[|Costumes&Make-Up<br>| 2,£ 1,394.28|<br>ProgrammeSales<br>|~S 3]£393.48 [[Lib&ScoreHire<br>| BE 2,759.00|<br>RafflesalesSSC*d|CS<br>A£359.91 |Membership,Insurance&Audit| 4|£572.96 **|**<br>PerformanceFees<br>|=~<br>1,750.00|Stationary<br>TLE<br>825.54<br>AdvertingIncome————s«d|<br>SL<br>«90.00||Postage/Courier | OLE (198.84|<br>Donations<br>—C—‘iRSC“‘ ES<br>Printing’,«Se<br>,205.11 **|**<br>Merchandise<br>CidTCS<br>655.50 [|VenueHire<br>|B<br>6,625.25<br>HireIncome—CidTC<br>CE<br>[Royalties=|<br>4527.36|<br>DvDsaies<br>SC—C~—“‘(RSCStOE = «id[Sales& Marketing | 0] 203.46|<br>citAid<br>C~“‘té‘“YSCétid «64.59|[Set&Stage<br>Ta<br>7,275.66 **|**<br>GrantFunding<br>Sst<br>859.00|[Sound &LightingEquipment | 12 € 7,313.00<br>Otherincome—S—=*dCs«i|<br>(962.80[[Sound LightingTechnician | _13|€ 921.00|<br>catering<br>S~*~‘“TSCéiMME~—17.40[[Transport, Travel&Storage [| 14)£ 1,374.00 |<br>PropsResale/Return |~—15[£ **—**79**.**63 [Merchandise<br>**|** 15]£585**.**22 **|**<br>CostumeResale/Return<br>|—st6€ ~ = 110 46 [|WebsitegiT<br>6<br>66 58<br>Concessions<br>|S<br>& 2,781.52 [[OtherExpenditure<br>| 17<br>687.00|<br>SetResale/Return<br>|~—s18/f<br>13.00 [[BankCharges<br>|<br>18<br>76.42|<br>a 0<br>PC<br>t~—“CTTTTTTTCCTSCT<br>eatering<br>0<br>4,967.76 |<br>PC<br>—TC YT Tf Props<br>te<br>324.300 |<br>iT<br>choreography<br>_—————~+Y 22 € 930.00]<br>PCO<br>Pra<br>fe 5.98|<br>PP<br>™t~—(CCCCYTSCT<br>ftransferoffunds<br>| 2a] € 3,000.00|<br>pT<br>Micke Refu**nd**——SS*dtCSE8**8**<br>Totalincome<br>|<br>[250,259.24|[TotalExpe iture<br>———=«dt~—S*«*dC 6,87 .2<br>P—<br>Openingtincome<br>|<br>[£58,008.85 |[Expenditure+Closing<br>|_| £ 53,009.65,<br>0<br>Marianee Pte<br>POC||
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Gatepost Accounts 2023-2024 

Balance Sheet 

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