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← Garden Route Children's Trust

2023-12-31-accounts

Objectiv es and Activiti es
SORP reference
Summary ofthe purposes of Para 1.17 To relieve financial
hardship
and to advance
the chadity as set out in its the education ofchildren
who live in South
governing document Africa and who come from financially
disadvantaged
families and, in particular,
without
prejudice to the generality ofthe
foregoing:
—to assist with the provision offood for such
children;
—to assist with the provision ofteaching
programmes.
Summary
activities		 ofthe main
in relation to those		 Para 1.17and
1.19		 The activities ofthe GRCT are centred around
raising funds
in the UK through
community
purposes for the public events, donor events and supporters
benefit,
in particular,		 the undertaking
sponsored
sports events.
activities, projects or
services identified
in		 the The public benefit in South Africa is easy to see
accounts. and events
in the UK give opportunities		 to
build community
locally.
Statement confirming Para 1.18 The Trustees have had regard to the Charity
whether
the trustees		 have Commission's
guidance
on public benefit		 in
had regard to the guidance relation to the Trust's activities.
issued
by		 the Charity
Commission
on public
benefit

ou ma
c		 ho ose to include fu rther statements where relevant
about:
SORP reference
In January 2019,the Trustees developed
an
Para 1.38 application
form to evaluate
new opportunities
Policy on grant making in SAto ensure that all potential
partners
and
projects are considered
in a consistent
way and
meet the key criteria which we have set and
which make our work cost effective and of
maximum
benefit forthe donations
received.
In summary,
the GRCT funds the projects of
groups ofpeople who are already involved
with the community.
The application
form has
been reviewed
and continues to be used
successfully to assess new projects for our
programme.
The need for e'Pap continues to grow because
ofthe post-pandemic
economic situation
in
South Africa
Para 1.38
Policy on social investment
including program related
investment
The GRCT is run solely by skilled volunteers.
Para 1.38 The contribution
ofvolunteers
is essential to
Contribution
volunteers		 made by our work. This approach
allows the charity to
keep costs to an absolute
minimum
(under 2'
ofour total donations).
Other
The geographical
locations ofthese three
projects made it difficult for trustees to visit
and maintain
relationships
with our partners
which trustees
believe is central tothe
principles
on which we operate.
UK in person fundraising
events were fewer
but we built a strategy through
the year for a
new fundraising
initiative
in 2024to build solid
income forthe future. The charity continued to
have many dedicated
and generous donors and
the support oftwo schools and two churches.
The trustees
find that the events ofmost
benefit to South Africa are those which
build
community
in the UK. This is a secondary
aim
but one that is important to us.
Our financial
position continues to be stable.
The number ofchildren we support
with e'Pap
remained
more or less the same in 2023 after
the growth
in 2022.

ou ma
choo		 se to include fur ther statement s
where relevant		 s
where relevant		 about:
We established a strategic approach to
Achievements against Para 1.41 fundraising to support the maintenance ofour
objectives set current levels offunds transfer once our excess
reserves have been utilised.
Performance
offundraising
activities against objectives		 Para 1.41
set
Investment
performance		 Para 1.41
against objectives
Other

SORP reference
Our regular financial commitments
to our
beneficiaries
in South Africa were maintained
and the Trust continues tosee improved
Summary
ofthe main
achievements
ofthe charity,
identifying
the difference the
charity's
work has made to
the circumstances
of its
beneficiaries
and any wider
benefits to society as a
whole.		 Para 1.20 outcomes for children
who receive e'Pap at
school every morning:
~
Reduction
in illness; obvious evidence
ofthe reduction ofsores on children' s
heads and skin in the poorest schools.
~
Much improved
concentration
and
better learning.
~
Better school attendance
in some
cases.
~
Strong support
links and positive
relationships
between different
sections ofthe SA population
maintained
through the regular
delivery ofe'Pap to teachers by
volunteers.
The e'Pap Children's
Feeding Project, our
principal
beneficiary,
marked 20years in
operation.
Steps have been taken by the
project leaders to strengthen
the leadership
team and formalise the governance
ofthe
project to ensure its sustainability
for years to
come.
Siyabulela
and other pre-schools
in Kleinmond
in the Western Cape are, through
Hout Bay
Rotary Club, very well-established
beneficiaries
reporting
regularly.
Siyabulela
has just
celebrated 10years in operation
and the
positive impact it has on children
in the area is
huge.
The newer projects are all well-established-
Hout Bay, Somerset West and Gugulethu
(through
Hout Bay Rotary Club), Laingsburg
(through the Dutch Reformed
Church),
Wellington
(through
Ma's vir Wellington),
Port
Elizabeth
(through the GRCT Project
Association
and Isivuno), St Francis Bay
(through
the Rotary Club), Despatch (through
the Dutch Reformed Church), Addo (Place of
Mercy and Hope), Ocean View, Cape Town
(through
Soteria Ministries) - were all visited at
least once in 2023.
The trustees took the difficult decision to cease
funding
in Ermelo at the end ofthe year and at
The Hem ofhis Garment
in Vryburg
and at
Laingsburg
with effect from the end of2024.

Financial
Review
Review ofthe charity's Para 1.21 The financial position ofthe GRCTat the end of
financial
position at the end		 2023was secure and stable.
ofthe
eriod
Statement
explaining
the		 Para 1.22 The Trustees try to ensure that at the end of
policy for holding reserves the financial year there are sufficient bank
stating
why they are held		 deposits to cover approximately 40%ofthe
estimated total remittances for the following
twelve months.
This policy is reviewed annually.
Amount
ofreserves held		 Para 1.22 F106,555
Reasons for holding zero Para 1.22
reserves
Details offund materially in Para 1.24
deficit
Explanation
ofany		 Para 1.23
uncertainties
about the
charity continuing
as a going
concern
Additional
information		 (optional) (optional)
You ma
choose to include further statements		 where relevant about
The principal source offunds
in 2023		 was from
standing
orders, donations		 and associated Gift
The charity's
principal
sources offunds (including		 Para 1.47 Aid. Some money was raised through
and the sale ofChristmas cards.		 events
any fundraising)
Investment
policy and
objectives including
any		 Para 1.46
social investment
policy
adopted
Fall offin donations
which		 is being mitigated
with our new fundraising strategy developed in
A description
ofthe principal		 2023.
risks facing the charity Para 1.46 Exposure to currency exchange rates has
grown asthe amount offunds we send to
South Africa has grown.
Other

tructure, tructure, Governa Governa nce and Manag ement
Description of charity's
trusts:
Type ofgoverning
document		 Para 1.25 Trust Deed
,'trust deed, ro al charter)
How is the charity Para 1.25 Trust
constituted?
Ie.g unincorporated
association, CIO
Trustee selection methods Para 1.25 ATrustee orTrustees propose a candidate
and
including details ofany give reasons why he or she would be suitable.
constitutional provisions e.g. The balance ofskills ofthe group is also
election to post or name of considered.
Ifthe Trustees are in agreement,
any person or body entitled the person
is approached
by the chairperson.
to appoint one or more
trustees
dditional information (optional)
ou ma choose to include further statements where relevant about:
Policies
adopted		 and
for		 procedures
the induction		 Para 1.51
and training oftrustees
The GRCT has a principal
beneficiary, the e'Pap
Children's
Feeding Project, which operates on
The charity's
organisational
structure
and any wider		 Para 1.51 the Garden Route in South Africa. The GRCT
also funds a number ofother projects which
network with which the are managed
by trusted partners-
charity works 1. The Missionvale
Care Centre
Programme
for orphaned
and
vulnerable
children as well as feeding
programmes
in the Missionvale
school
and other schools/pre-schools
in Port
Elizabeth. The GRCF has set up the
GRCT Project Association to monitor
the projects in Port Elizabeth
and
manage the funds forthose projects.
2. The feeding ofchildren
in pre-schools
in Hout Bay and Gugulethu
(Cape
Town), Kleinmond
and Somerset West.
The Hout Bay project is managed
by
the Hout Bay Rotary Club whose
members
also oversee the other
projects.
3. The feeding ofpre-school
children
in
Early Childhood
Development
(ECD)
centres in Laingsburg
is managed
by
the Dutch Reformed
Church
in the
town.
4. The feeding of pre-schools
in an ECD
centre and creche in Wellington
is run
by Ma's vir Wellington.
S. Through the Rotary Club ofSt Francis
Bay, feeding in a pre-school
and creche

ofthecharit trus tees who man tees who man age the charity
mes y
Trustee name		 Office (ifany) Dates acted
ear		 ifnot for whole Name
to a		 ofperson (or body) entitled
oint trustee
ifan
1 Ruth Burns Chair
2 Sophie Burns
3 Mark Chapman Information Officer
4 Lesley Flaxman
5 Nicki Galazka Marketing 8 Design
6 Patrick Fleming Financial Advisor
7 Alison Lewis
8 Catherine
Michell
9
10		 Cathy Williamson
Paul Hurrell		 Treasurer Appointed 1 May 2023
11
12
13
14
15
16
17
18
19
20

Descdption
ofthe assets
held
in this capacity
Name and objects ofthe
charity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details of arrangements for
safe custody and
segregation
ofsuch assets
from the charity's
own
assets

Additional
information
(optional)
Names and addresses ofadvisers (Optional information)
Type of
Name
Address
adviser
Name ofchief executive or names ofsenior staff members (Optional information)

~ ~ ~
~		 ~ ~ ~ ~ ~
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest 5 to nearest 5 to nearest 5
B1Cash funds Naiwaci Cuneni Nc 5.405
Nahvect Reserve A/c
Ma(west Liquidity Manager A/c 52,805
Total cash funds 101,150 5,405
(ugruc beiauccv cuih mccipu cud paymcuu
ucccuui(c))
Unrestricted Restricted Endowment
funds funds funds
Details to noanwt 5 to neanwt 5 to nearest 5
B2Other monetary assets
Fund towhich Currant value
Details asset helen g o tlonal
B3Investment assets
Details Fund towhich
asset bolon s		 Cost (optionai) Current value
o tiodal
B4 Assets retained forthe
charity's own use
Fund towhich Alnoulrt due When due
Details liabil
relates		 o tionai o tional
B5Liabilities
Signed by one or hvo trustees on
behalf ofag the trustees		 Signature Print Name Date of
0
royal
kLffH P.NZ (2. oS R
f1Tk /c K F&/Lruc r vd s (Z.IosIXc(