2021-03-31-accounts - The Kabanda Trust

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Annual Accounts and Report for the year ending

31 March 2021

Index

Index
	Page
Trustees Annual Report	2 - 6
Independent Examiners Report	7
Receipts and Payments Account	8
Balance Sheet	9
Notes to Accounts	10 - 13

The Kabanda Trust Trustees’ Annual Report for the year ended 31 March 2021

Full name The Kabanda Trust

Registered charity number 1115939

Principal address

Trentham Mews Medical Centre Eastwick Crescent Trentham Stoke on Trent ST4 8XP

Trustees

Dr Gordon Thomas (Chair) Mrs Joanne McGuinness Mr Paul McGuinness (Treasurer) Dr Jane Parker Mrs Sue Thomas Mr Richard Woollacott

Bankers

The National Westminster Bank PLC Market Street Longton Stoke on Trent ST3 2HW

ABSA (formerly Barclays Uganda Ltd now Amalgamated Banks of South Africa) Kampala Road Kampala Uganda

Independent Examiner

Mr Michael Davis

The Kabanda Trust Trustees’ Annual Report for the year ended 31 March 2021

GOVERNANCE AND MANAGEMENT

The charity is operated under the rules of its trust adopted May 2005, and as amended by trust deed dated July 2012. Apart from the first trustees, every trustee must be appointed by a resolution of the trustees passed at a special meeting called under clause 15 of the deed.

METHODS ADOPTED FOR THE RECRUITMENT AND APPOINTMENT OF NEW TRUSTEES

New trustees are appointed by invitation. In selecting individuals for appointment as trustees, the trustees have regard to the skills, knowledge and experience needed for the effective administration of the charity. Apart from the first trustees, every trustee is appointed by a resolution of the trustees passed at a special meeting called under Clause 15 of the trust deed.

AIMS AND OBJECTIVES

The aims and objectives are:

1) To advance the education of the pupils at Rock of Joy Children’s Centre, Lungujja, Uganda and other associated schools by providing and assisting in the provision of facilities and equipment for education at the schools.

2) To preserve and protect the health of the children attending Rock of Joy Children’s Centre and other associated schools by providing and assisting in the provision of facilities support services and equipment not normally provided by the state authorities. To advance the education of the public in healthcare in the Lungujja and Nansana districts by appropriate means.

3) The relief of financial hardship, either generally or individually of people living in the Nansana and Lungujja districts of Uganda by making grants of money for providing or paying for items, services or facilities for the relief of the sick/poor either generally or individually through the provision of grants, goods, services or scholarships for secondary schools.

SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT

The Trustees are meeting their public benefit obligation by supporting and developing the education of the pupils attending Rock of Joy Children’s Centre. By assisting with and providing facilities and equipment for education at the school. When planning activities for the year they have borne the public benefit in mind.

These have included:

1) Providing school facilities, equipment and support for teachers, making alterations and repairing and refurbishing buildings
2) Continuing to provide free education for children from an extremely deprived community who would not otherwise be able to access primary education.
3) Funding a School Nurse who provides free health care for the staff and children attending the school as well as low-cost health care for their families.
4) In response to the Covid 19 pandemic, providing additional support through a locally managed Community Fund which has provided healthcare & medicines, as well as food parcels to individuals and families in need.

The Kabanda Trust

Trustees’ Annual Report for the year ended 31 March 2021

5) Providing secondary school scholarships for children who graduate from Rock of Joy having achieved the required examination standard and who would otherwise be unable to access secondary education.

REPORT ON EFFECTS OF COVID 19

As Rock of Joy Children’s Centre is now officially registered by the Ugandan education authorities it has been re-named “ Rock of Joy Parents Infants and Primary School ”. We will however continue to refer to it as Rock of Joy Children’s Centre (RoJ or “the school”) but formally acknowledge its change of name.

Because of the restrictions placed on them during the Covid 19 pandemic, this has been a very difficult and challenging year for our partners at RoJ Children’s Centre. The whole country of Uganda has been under long periods of tight lockdown from April 2019 until January 2022. This has included all educational establishments and apart from some brief periods and times when P7 pupils were allowed to take secondary entrance exams, the school was closed.

Whilst the government instructed people not to work, they did not provide a “furlough” system or any other financial support. This left the school responsible for covering their staff salaries. With their public transport system shut down there was little or no income from their buses for most of this period. In response we were able to use our quarterly payments to the school to provide salaries, food and healthcare for the school staff.

The effects of continual lockdown have been severe in the community of Lungujja where the families of many children attending the school have been without employment and therefore income. Sadly, this has meant that hunger and poor nutrition along with limited access to healthcare have culminated in poor mental health and even death. In response we were able to fund a “Food Bank” type service which supported over 2000 families. To provide access for their community to free safe drinking water we funded a Well and a number of small grants were made to help support parents whose small businesses collapsed.

In addition, the School Nurse and the Head of the Nursery School have provided both practical and ante-natal support to over 100 pregnant mothers who were unable to access health care. As a result, they believe that the lives of several babies and mother were saved.

SUMMARY OF THE MAIN ACHIEVEMENTS DURING THE PERIOD

1) Education at Rock of Joy Children’s Centre

We have continued to provide Educational Support (CAPITATION) for the school. Previously this allowed them to provide meals each day for the children as well as school uniforms, classroom equipment, books, and stationery. However, during their Covid 19 lockdown, when their restrictions allowed, this has helped provide support for the teachers’ salaries as well as funding the repair of some leaking rooves and rebuilding collapsing timber structures. It has also helped them meet the SORPS requirements set by their local education authority.

2) Health

We continue to fund a School Nurse at ROJ who provides free healthcare to children and staff. Where restrictions have allowed, Nurse Annett has been vital in providing healthcare for the children and their families.

As access to healthcare and contraception was disrupted by their lockdown, there was an increased number of pregnancies in their community, with mothers having no funds for nappies or babies’ clothes. Annett was able to provide basic ante natal care and advice to these women as well as basic care packs to expectant mothers to help with their practical needs.

The Kabanda Trust Trustees’ Annual Report for the year ended 31 March 2021

3) Secondary Scholarships/ Vocational Training

Secondary Schooling was disrupted with some students missing most of the year whilst others were able to attend for short periods. The school is making efforts to support the children to work at home, although when most homes have no electric and space for study this is a challenge for many of the young people.

We are delighted to report that a number of young people, who we have sponsored through Secondary School have gone on to complete Vocational Training. This means that they are now able to support themselves and their families in jobs as bricklayers, car mechanics, metal workers, tailors, pharmacy assistants and carpenters. One young lady has been accepted onto a Government Teacher Training Scheme and is back teaching at Rock of Joy, whilst a young man who achieved excellent A level’s is now training as a Dentist.

4) Hardship

To try to help counteract some of the effects of lockdown, we have been able to boost the locally managed Community Fund in Lungujja to provide food, medicines, and support for vulnerable families of children who attend the school. (See above)

LONG TERM AIMS

The Trustees continue with their long-term aim for Rock of Joy to be a self-supporting school, housed in permanent buildings. The Covid 19 pandemic has raised several questions about the ongoing viability of the school buses as a means for creating income and securing future stability. This will need to be explored with school as and when, they regain some degree of normality.

Having purchased the previously rented property adjacent to the school, circumstances allowing, we aim to provide funding to build a new permanent kitchen and dining room in the coming year.

We continue to aim to increase our base of regular givers which provides an expected monthly income making us less reliant on occasional one-off donations.

MONITORING AND BANKING IN UGANDA

We have not been able to conduct a governance and monitoring visit during the year but have been able to keep in touch regularly via social media. We hope that it might be possible to visit again in the coming year when restrictions are lifted.

Joy Nakawala continues as our paid administrator and supports our work at ROJ.

We continue to be grateful to our lawyer, Edward Sekabanja, particularly for his help with the practical difficulties of overseeing withdrawals from our Ugandan bank account during the Covid 19 pandemic.

THE CHARITY’S POLICY ON RESERVES

The trust aims to have sufficient funds held in reserve to allow for a ‘Rock of Joy Contingency’ to allow for up to twelve months payments to the school. We now hold larger amounts of money in our Uganda currency account to take maximum advantage of the exchange rate and higher interest rates offered in Uganda.

The Kabanda Trust Trustees’ Annual Report for the year ended 31 March 2021

COMMENTS AND ACKNOWLEDGEMENT

The Covid 19 pandemic has presented many challenges and difficulties for us here and for our friends in Uganda. With this in mind, we are extremely grateful for the continued and regular support of our donors which, in the absence of their usual income from their school buses in Uganda meant, that we could continue to pay the school staff.

We have also received several generous donations towards the cost of support for the children and their families whilst the school was closed. We are encouraged to know that this money has helped many families survive through some of the worse challenges of lockdown.

We would like to thank all those who have again given so generously to benefit the children in Uganda. Thank you again to those who have enabled us to increase the value of their gift by reclaiming Gift Aid.

Throughout this difficult and challenging period, Rock of Joy School remains a Place of Hope for the children who attend the school as well as for their families who are supported and encouraged by the educational opportunities and practical care they receive.

Signed on behalf of the charity’s trustees:

The Kabanda Trust Trustees. Annual Report for the year ended 31 March 2021 Independent examiner's report on the accounts Se¢tion A Independent Examiner's Report Report to the trusteesl members of The Kabanda Trust On accounts for the year ended 31, March 2021 Charity no lif any) 1115939 Set out on pages 81013 Respectiv8 r8spongibilttles The charity's trustees alè responsible for the preparation of the accounts. The of truste89 and examiner charity's trustees consKJer that an audit is not required for this year under section 144 ol the Charities Art 2011 (the Charities Acll and that an independentexaminats.on is needed. 11 is my respon5ibilily lo.. examine the accounts under secb'on 145 of the ChairtEs Act, to follow the procedures laid down in the g&neial Directions given by the Charity Comrnission lunder section 14515llbl of th& Chaiities Act, and to slate whether particular matters have come to tlly attenbon. Basis of independent My examination was (3rtied out in accordance ryth gener81 Directions given by the examiner's Statement Charity Commissron. An examinats.on Includes a review of the accounting records kept by the ¢haiity and a comparison ol the accounts presented with those records. It also includes consideiabon of any unusual items or disclosures In the attountg, and seeking explanation5 from the trustees conceming any such rnatte15. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a'true and tsir, ew and the [rt is limited lo those matters set out In the statement below. Indèpènd•nt examlner's In connection with my examinab"on. no matter has come to my attention lother than statement that disclosed below'l which gives me aSOnable cause to believe that in. any msteiial respect, the requirements lo keep accounting records in accordance wth Section 130 olthe Charities Act, and to ppa accounts which aword with the 3CCOUnting records and comply with the accounting requirements of the Charit8 Act have not been mel". or 2. to which. in my opinion, attention should be drawn in ordei to enable a proper undeFStanding olthe accounts to be reached. Please tl&lete the words in the brackets if they do not apply. Signed: 30 JLJIY 2022 Name: Michael E Davis Relevant professional qualificationlsl or body lif any): FCMA, CGMA, FCMI. Address.. 150 Werburgh Drive, Trenlham, Sloke-on-Trent, Staffs., ST4 8LQ

The Kabanda Trust Trustees’ Annual Report for the year ended 31 March 2021

Notes to the accounts (continued)

Purposes of Funds

A) Designated Funds

ROCK OF JOY SCHOOL CONTINGENCY FUND

The trustees continue to designate a portion of unrestricted reserves to this contingency fund. In the event of the charity experiencing a decline in funding, this will allow the trustees to provide educational support for Rock of Joy school in Uganda for a year.

B) Restricted Funds

ROCK OF JOY FUND

From 1[st] April 2021 the” Rock of Joy” and the “Building Construction” funds have been united to form a single “Rock of Joy” Fund. As well as including the purchase of vehicles which help the school pay their staff and provide a degree of self-sufficency, this restricted fund embraces all aspects of the school, from educational needs, school meals, support for school staff, and development of school property. From this fund we make regular quarterly payments (CAPITATION) to Rock of Joy as well as one-off grants for their other needs (SCHOOL SUPPORT).

HEALTH FUND

We employ a School Nurse at Rock of Joy. Her role is to provide free healthcare, health education and health promotion to all the children and staff at the school. She also provides support, advice and some healthcare to parents and families of the children attending Rock of Joy School. Donations to this fund help towards the cost of her salary, rent of the building where she is based, health expenses such as medicines, vaccinations, treatment at hospital or other clinics as well as the purchase of mosquito nets and other health needs.

HARDSHIP FUND

This fund allows us to provide relief of financial hardship. A locally managed Community Fund at Rock of Joy provides food, healthcare, and other support for vulnerable families in associated with the school and in the community of Lungujja times of crisis.

SECONDARY SCHOOL FUND

We aim to provide 5 places at Secondary school each year for children graduating from Rock of Joy children's Centre. Donations to this fund allow fees for specific children to be paid with the children's requirements and expenses overseen by a Management Committee based at Rock of Joy.

Trustees' Remuneration

The trustees received no expenses, remuneration or benefits during this period