HILLVIEW EVANGELICAL CHURCH TRUSTEES, ANNUAL REPORT and FINANCIAL STATEMENTS 31 AUGUST 2024 Company Registration Number 5899178 Charity Number 1115938
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 CONTENTS PAGE Reference and administrative details of the Charity and its advisors Trustees, annual report 2-10 Independent examiner's report to the trustees 11 Statement of financial activities (including income and expenditure account) 12 Balance sheet 13 Notes to the financial statements 14to22
HILLVIEW EVANGELICAL CHURCH REFERENCE AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 AUGUST 2024 Status Hillview Evangelical Church is a Registered Charity, No. 1115938, and a Company Limited by Guarantee, No. 5899178 and is governed by its Memorandum and Articles of Association dated th 8 August 2006. Trustees The directors of the charitable company ('Ihe Charity") are its trustees for the purposes of Charity Law and throughout this report are collectively referred to as "the trustees". The Trustees who served during the year and Sin the year end and the bodies on which they served were as follows: Mr S J Mortin" (Chairperson from March 2024> Mr R J Grant [Chairperson until March 2024] Mr G P Dancy (external) Mrs H K Ducker Mrs P Maxted Mr B Bruce (external) (appointed July 2024)
Elder Member of the Finance Committee
Registered Office 26 Colwell Avenue, Hucclecote, Gloucester, GL3 3LX Hillview Evangelical Church's Executive Staff MrSPDuan Mrs L A Dinwoodie Mrs N Webber Hillview Evangelical Church's Agents and Advisors Independent examiner.. Joshua Kingston Bsc ACA. Burton Sweet Limited, The Clock Tower. 5 Farleigh Court. Old Weston Road. Flax Bourton. Bristol, BS48 1UR Bankers.. Natwest. 21 Eastgate Street. Gloucester, GL1 1 NH CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ Solicitors." Davies & Partners, 135 Aztec West, Bristol, BS32 4UB
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 The Trustees are pleased to submit their report and unaudited financial statements for Hillview Evangelical Church for the year ended 31 August 2024. The financial statements comply with statutory requirements, the Memorandum and Articles of Association and Statement of Recommended Practi FRS102. AIMS, OBJECTIVES AND ACTIVITIES Objects The Charity. through Hillview Evangelical Church. exists to: Advance the Christian faith in accordance with its Statement of Beliefs, Relieve persons who are in conditions of need or hardship, and Provide community facilities in the interests of social welfare Aims Through its programmes the Charity seeks to contribute. as appropriate. to the spiritual, physical, social and educational needs of the community it serves, endeavouring to cater for all age groups from Parent and Toddlers to Senior Citizens. Through its mission support programmes it also seeks to further its objects beyond the immediate communities where Hillview Church is located to other parts of the UK, as well as overseas. strategy and Key Objectives The programmes of the church are monitored on a regular basis and adjustments made in the light of experien gained so as to ensure that they are effective in achieving their aims. Activities When planning the programmes and range of activities for the church the guidance of the Charity Commission on Public Benefit has been considered in relation to each of its Objects. The full range of programmes as they currently work out on a day-to-day basis can be seen on the church's website, www.hillviewchurch.net. Further detail is contained in subsequent sections of the report. One of the aims of the on-going monitoring and review is to make the services and activities more accessible to the community the church serves. The streaming of services via Zoom continued to provide for those who, for various reasons, needed to join the services on-line rather than attend in person. Volunteers and other supporters As with any church, the viability and sustainability of the programme is heavily dependent upon members giving voluntarily and consistently of their time and financial resources. The wide range of gifts and abilities available combine to produce a volunteer workforce that is effective in contributing to the life of the church, enabling it to achieve the Objects of the Charity. ACHIEVEMENTS & PERFORMANCE Building and Facilities The Church building consists of a flexible range of facilities which enable the needs of a wide range of activities for both the church and the community to be met. The Support Ministry Team continues
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 to be responsible for all the practical, administrative and financial aspects of the church, and trustees are confident in their ability to handle all these aspects. The decision was taken in the year to carry out a significant refurbishment of the building. The work itself will mainly take place in 2025 and the trustees agreed in July 2024 to release £150,000 of the funds designated for building redevelopment towards funding the project (£50,000 being kept in case there is a need to fund the salary of a planned youth worker for two years. while income increases to meet the need). We are also currently seeking support from relevant grants as the current estimate of total costs for the desired work is £190.000. Church Life Reference to the church's website will demonstrate that the programmes provide opportunities for members to engage in worship, prayer, learning and serving so as to be able to give expression to their Christian faith. Serving opportunities include involvement in activities for both the church and the community. and also in members. day-to-day living as good citizens. Indicators of a healthy church include" Newcomers becoming part of the church People volunteering to use their gifts and abilities to meet the needs of the church and its work in the community Working together with other churches, particularly in the area where the church is located. Reviewing and adapting community ServIS to meet current needs The church also aims to meet the needs of individuals and families at key stages of life in times of both joy and sadness. For example in the dedication of young children, the baptism of adults who have shown evidence of mature faith. couples getting married. support in times of illness and bereavement. Training relevant to the ministry in which people serve (e.g. Children, Youth, Pastoral care, Leadership etc.) is provided either through in-house courses tailored to specific needs, or by people attending training arranged by specialist organisations. The church has procedures in place to ensure that any member serving in a role that requires vetting has a valid DBS certificate. The trustees review the safeguarding policy annually and ensure training in relevant procedures takes place. Simon Duan, employed as Pastor at Hillview Church from 1 September 2015, has continued to lead the ministry of the church. He works closely with the wider leadership team. The leadership team includes elders, primarily responsible for the doctrines and spiritual health of the church, ministry team leaders, responsible for a particular area of ministry, and a team supporting the development and implementation of the churches vision and strategy. The trustees remain confident that the operation of the church is well managed. Pastoral Care Pastoral care is provided primarily through the Grow ministry team, which includes small group leaders. Elders are also involved in this area.
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 The church aims to meet people at their point of need. whether spiritual. physical or emotional. The nature of care includes practical help. spiritual and emotional support. and visiting the sick and elderly at home or in carelhospital. including sharing communion with them if requested. Evangelism and Mission The church is committed to evangelism and mission, both of which feature significantly in the life of the church. The church aims to run a variety of specialist 'short courses, each year, which enable the Christian faith to be explained in depth via small group sessions. Hillview continued its collaboration with Abbey Church to run a series of meetings in person and via Zoom under the title of 'Life Matters,. which explore a wide range of issues relating to the impact of Christianity on society. In its commitment to mission, both home and abroad, the church has identified specific individuals and organisations it wishes to support. The nature of this support is mainly by prayer and finance. with £14,040 being allocated for this purpose. A World Vision Team maintains contact with the organisations outside the church which we support, so that the church is kept informed of them and their work, as well as monitoring how the financial support given is being utilised. The World Vision Team also periodically reviews the recipients of support, and if they consider it appropriate, recommend to the leadership any changes in those organisations and individuals in receipt of support. Such organisations, amongst others, include: Operation Mobilisation (OM) is a Christian missionary organization that aims to motivate and equip Christians to share God's love. particularly among "least-reached" communities. by establishing communities of Jesus followers and bringing the gospel to the farthest corners of the world. This includes Serving people in need through development projects, work among the poor. and ministry to refugees. Mission Possible. This organisation. which is based in Bulgaria, is engaged in a wide variety of activities ranging from children's evangelism to the provision of relief to those in marginalised strata of society in that country. many ofwhose circumstances have worsened due to periods of extreme weather. Gloucester City Mission. The Charity played a pivotal role in the establishment of this organisation, which helps homeless people in the City of Gloucester. It was set up over a decade ago and has over the last few years substantially expanded the scope of its activities, together with a matching increase in staffing and resources. Some activities are arranged in conjunction with other organisations in the City of Gloucester who have expertise and whose members are willing to work with the homeless. In addition the church donates £5,000 to the organisation Christians Against Poverty (CAP) and members of the church provide voluntary support for the work of this organisation. The church leadership has recognised that there are a considerable number of people in the community we senie who. for various reasons. are subject to particular hardship. The initiative called 'Box of Hope. which operated over the previous two years to provide support has continued.
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 Overall, almost £6,000 has been spent in support of social action projects. This activity comprises the assembly and delivery of boxes containing focmj and other essentials to households who have been identified (primarily via local schools) as needing support during school holidays. The church has also worked in partnership with an organisation "Sportily to provide activities to children and young people in these families during school holidays. Thus in total the church has been able to donate £25,000 to mission and charity needs. This is approximately 15 % of the organisation's expenditure. Community Children's and Youth work are an important feature of the church's ministry. with a team of volunteers responsible for each area. Some volunteers also have experien of supporting activities for children and young people as part of their present or former employment. Activities range from the provision of crèche facilities in services (as appropriate), Parent and Toddler groups and clubs for children and young people of all ages. A total in the region of 100 children and young people normally engage with these activities each week. Our Family worker continues to enhan the support provided by the church to families within the church and to those with whom we come into contact. She has supported a number of families in obtaining financial and practical support. through church members and through secular organisations that support families in need. Our regular midweek children's activities include a weekly Mum's and Toddlers. group. The group meets for 90 minutes and is well structured to include areas for babies, craft, role-play, puzzles and ride-ons. There is also a time for the whole group to enjoy snacks. singing and stories. The group caters for 50 children, plus their parenucarer. Kidzone and COZ (Chill Out Zone) meet for an hour on Tuesday evenings for children in year 2-5. The time includes songs, crafts, games, Bible stories and quizzes. We also run events for whole families including a bi-monthly 'Sweaty church, on a Saturday in conjunction with the organisation "Sportily. and a number of special events throughout the year. A number of church activities are arranged specifically for men and women separately, for those attending church and from the community. A group of quilters and a group of dressmakers meet on a Monday morning., the membership of this groups is drawn both from church members and from those in the local community who are interested in the activity- A group meets on alternate Mondays for Short-mat Bowls, the membership of which is also drawn from the local community as well as from the church itself. There is a 'coffee and cake morning, held on the first Wednesday of each month, which is intended mainly for those of retirement age. The events are designed to encourage Christian men and women to develop in their faith and for those of no faith to consider Christianity for themselves. as well as providing opportunities to socialise for people in the community. The premises the Charity owns and in which the church meets continues to prove popular for activities other than just those of the Church. It is in demand on an on-going basis to meet the
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 needs of the community for such activities as private use by those associated with the church for children's birthday parties, as well as a number of local community groups e.g. Social Services Foster Carers Support Group. a local Carers Group. as well as being hired on a more commercial basis by for-profit organisations. Cooperation with other Churches and Christian Organisations In addition to the on-going cooperation with other churches in the community, there is also cooperation with other local Christian organisations. as follows- 'The Hub., an initiative where the three churches in Hucclecote work together on specific projects in. and for. the community, continues to be an encouraging work and is now well established. The Foodbank centre in the Parish Church which was set up by the three Hucclecote churches continues to supply food to those identified as being in need by the Gloucester Foodbank organisation. Church leaders meet with other Church leaders in Gloucester on a monthly basis to share and pray together. FUTURE PLANS The Charity will continue to monitor the effectiveness of its programmes and implement such measures as are thought necessary to develop the Church in line with its Objects. In particular: It continues to explore the opportunity to develop the facilities owned by the church, to enable it to be more effective in fulfilling its aims and objectives. This is discussed further in the Finan section below. It will be open to ways that the Objects of the Charity can be furthered, for example by planting another church in a different part of Gloucester, although no such planting is currently envisaged. The Family Worker, supported by volunteers from the church membership, has continued efforts to enhance work among families in the church and the community. The church intends to continue with Box of Hope as it is evident that there is still significant need among families in the community. FINANCIAL REVIEW & RESULTS The Financial Statements show that total income for the Charity for the year was £166.663 compared with £163,572 the previous year, of which the great majority (£160,571) took the form of donations from church members. While this is only a slight increase on last year, it is encouraging as the previous year included some significant one-off gifts which have been replaced this year by regular giving. From note 2 it is encouraging to see that 14.70/0 (£23,585) of income from donations (£160,571) was received as tax refunds from the Government. similar to the previous year's figure and showing that the great majority of general offerings are given in a tax efficient manner.
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 Note 3 to the accounts show event income of £3,366, similar to £3,473 in the previous year. Other trading activities (primarily rent for use of the building) was also similar at £2,726 compared to £2,568 last year. Expenditure in relation to charitable activities (note 5) was £171,187 compared with £158.437 last year, representing an increase of 8 % . The biggest contributor to this increase was in the area of maintenance due to the need to repla two boilers. Note 6 records that the charity was able to grant £14.040 in support of missionary works in the UK and around the world. This was marginally (-40/0) less than last time. Total funds held by the charity as at 31 August 2024 as shown in the accounts were just over £1m. Approximately £700k of this is illiquid, as this comprises the historic valuation of the Hillview Church site and premises: the balance is predominantly held as cash. The trustees agreed in the previous year to designate £200,000 of general reserves to a fund that is being set aside to facilitate the redevelopment of the church premises at Hillview. As noted earlier in the report, the trustees have now agreed to release £150.000 of this for a defined major refurbishment project which will take place in 2025. In addition general maintenance and upkeep of the facilities and equipment has continued so that the objects of the charity can continue to be met. The trustees have continued their efforts to work in collaboration with Abbey Church to unwind the restricted fund position. These funds relate to the now abandoned Abbey Project, These restricted funds continue to stand at £29.320 at the year end. which is the same as at the previous year end. As we have been unable to tra any of the outstanding donors making up the £29,320, a submission was made to the Charity Commission with a view to resolving the position. The Charity Commission have now proposed a scheme to allow the transfer of these funds but at the time of writing we are still waiting for Abbey Church to submit the detail of the scheme for approval. Reserves Policy The trustees current Reserves Policy is that they would like the Charity to hold free reserves of at least £40,000. or equivalent to circa 3 months of the essential operating costs of the Charity. Free reserves are defined as unrestricted or general funds held by the Charity but not committed or invested in tangible fixed assets. This level of free resenies gives the trustees and leaders of the church the opportunity and time to make appropriate decisions to rectify the situation should unexpected costs arise or a material drop in income occur. The undesignated free reserves held at the year-end are £58,334, compared with £61,240 last time (note 17 to the accounts). This comfortably meets the £35k required by the resenies policy. and in addition the £200k designated for building improvements can for the immediate future be regarded as fungible in terms of its application to running costs if this should prove necessary. The level of reserves compared to operating expenditure is due to the intention of the church leadership to carry out a major refurbishment project in 2025. Investment powers Under the Memorandum and Articles of Association, the Company has the power to make any investments the Trustees see fit.
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 STRUCTURE, GOVERNANCE & MANAGEMENT Organisational Structure The Trustees normally meet three times a year to consider all matters pertaining to the governance of the Charity. The daY-tdaY management and leadership of the Charity is delegated to a leadership team, as described eadier. The church employs a full time pastor and a Family Worker, working with both families within the church and within the community. The church also employs a part-time Administrator, who is assisted by volunteers as necessary, to carry out the administration of the church. The church is seeking to recruit a Youth Worker but cUentlY the youth work is led by church members who are suitably qualified for their roles and are willing to assist on a voluntary basis. Committees In the reporting year there was one committee that reported to the Board of Trustees. which was the Finance Committee. The Finance Committee is responsible for the financial controls of the activities of the Church. It meets at least three times a year to consider all financial aspects of the operation of the Charity and produces regular management accounts for the Church and the Charity. The committee proposes the annual budget following consultation with the church leadership, and it is then approved by the Trustees. The committee maintains dose supervision of the income and expenditure account, as well as capital expenditure items. Trustee selection, appointment and competence Trustees or Directors are normally recruited by current Trustees recommending them to the Board. This is followed by circulation of their CV to all Trustees and a full discussion being held at an appropriate Board meeting. leading to the final decision on their appointment. Prospective Trustees are briefed by nominated Trustees in order for them to obtain a full and clear understanding of the Objects and operation of the Charity. On appointment there is an appropriate induction process when they receive a manual of appropriate documentation. Before making an appointment the Board considers the mix of skills required and endeavours to identify people that will make a contribution in those areas needed. The current Board consists of people from church, business, technical. legal. financial and charitable backgrounds that are able to bring the necessary expertise to the operation of the Charity. Each year one-fifth of the Trustees is subject to retirement. but if willing. can make themselves available for re-election at the Annual General Meeting.
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 Networks and other relationships Hillview Church is a member of the Evangelical Alliance [UK]. The church also has links with national organisations such as Care [Christian Action Research & Education], Care for the Family. and CAP [Christians Against Poverty], Christian Concern, Partnership UK. as well as with international relief agencies, such as Tearfund and Samaritan's Purse, and various other mission agencies. Hillview church premises are made available for hire at a preferential rate to local organisations such as Foster Carers groups.and NHS groups. The church also works locally with other churches, schools and groups in the community. The Charity uses the services of thirtyone:eight. fomierly known as CCPAS [Churches' Child Protection Advisory Service] for advice. support. training and resources in all areas of safeguarding children and vulnerable adults, including DBS disclosures. Risk Management The Charity's financial control systems and prOdureS are considered to be appropriate to the Charity's size and the nature of its operation. However. the adequacy of these will continue to be kept under review as the Charity develops. During the year Risk Assessment work continued to be carried out in the key areas of activity of the Charity - Governance, Operational, Property and Financial. Policies and procedures are reviewed. developed and created as necessary. The arrangements in place enabled the safeguarding requirements to be met. The trustees have paid particular attention to ensuring that their duties under GDPR are being properly performed.
HILLVIEW EVANGELICAL CHURCH TRUSTEES REPORT YEAR ENDED 31 AUGUST 2024 Statement of trustees, responsibilities The trustees (who are also directors of Hillview Evangelical Church for the purposes of company law) are responsible for preparing the Trustees. Report (incorporating the strategic report and directors, report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently" observe the methods and principles in the Chartties SORP" make judgments and accounting estimates that are reasonable and prudent" state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial ststements. and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant audit infonnation of which the charitable companys auditors are unaware; and the trustees have taken all steps that they ought to make themselves aware of that information. Approved by the trustees and signed on their behalf by: Date: 3 April 2025 Stephen Mortin [Chairman] Registered Office 26 Colwell Avenue Hucclecote Gloucester GL3 3LX 10
HILLVIEW EVANGELICAL CHURCH INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 AUGUST 2024 Independent examiner's report to the trustees of Hillview Evangelical Church ('the Company.) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024. Responsibilities and basis of report As the charity s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity s accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or the accounts do not accord with those records" or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a Irue and fair view which is not a matter considered as part of an independent examination" or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ockkn Joshua Kingston Bsc ACA Burton Sweet Chartered Accountants The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1 UR Date: 3 April 2024
HILLVIEW EVANGELICAL CHURCH STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) YEAR ENDED 31 AUGUST 2024 Unrestricted Funds Restricted Total Funds Totsl Funds Funds 2024 2023 Note Income from: Donations Charitable activities Other trading activities 158.668 1.095 2.726 1.903 2.271 160,571 3,366 2,726 157.531 3,473 2,568 Total income 162.489 4.174 166,663 163,572 Expenditure on- Charitable activities 163,494 7,693 171,187 158,437 Total expenditure 163.494 7,693 171,187 158,437 Net incomel{expenditure (1,005) (3,519) (4,524) 5,135 Transfers between funds 16 (1,901) 1,901 Net movement in funds (2,906) (1,618) {4,524) 5,135 Total funds at the start of the year 16 991.240 30.938 1.022,178 1,017.043 Total funds at the end of the year 16 988,334 29,320 1,017,654 1,022,178 The charity has no recognised gains and losses other than the results for the period as set out above All of the activities of the charity were classed as continuing up to the point when assets, liabilities etc. were transferred to Abbey Church CIO. See note 20. The comparative Statement of Financial Activities is shown in note 10 The notes on pages 14 to 22 forni part of these financial statements 12
HILLVIEW EVANGELICAL CHURCH BALANCE SHEET AS AT 31 AUGUST 2024 Company registration number: 05899178 2024 2023 Note Fixed assets Tangible assets Programme relaled investments 12 13 700.000 30,000 730,000 700,000 30,000 730,000 Current assets Debtors Cash at bank and in hand 14 5.838 283.898 289.736 6,001 288,073 294.074 Creditors . Amounts falling due within one year 15 (2,082) (1.8961 Nel current assets 287,654 292,178 Net assets 1,017.654 1,022,178 Funds Restricted funds Unrestricted funds General funds Designated funds 17 29.320 30.938 17 17 788,334 200,000 791,240 200,000 1,017.654 1,022.178 For the year ending 31 August 2024 the company was ented to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Direclors responsibilities.. - The members have not required the company to obtain an audit of its accounls for the year in question in accordance with section 476, The directors acknowledge their responsibilities for complying wtth the requirements of the Act with respect to accounling records and the preparation of accounts These accounts have been prepared in accordance wth the provisions applicable to companies subject to the small companies. regime. These financial statements were approved by the trustees on 3 April 2025 and are signed on their behalf by: Slephen John Mortin Chairman David Maxted Church Treasurer The notes on pages 14 to 22 forni part of these financial statements 13
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Accounting policies a} The financial statements have been prepared in accordance with the historical cosl convention {except where otherwise slated in the accounting policy note) and in accordance wilh the Stalement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued in October 2019, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102), and the Companies AGt 2006. The charity is a public benefit entity as defined under FRS102. There are no material uncertainties about the charity's abilty to continue as a going concern. despite the significant uncertainty being caused by the national cost of living crisis. Whilst the Trustees expect there to be a significant impact on the charity's operations and reserves in the coming months and years, the charity has sufficient reseNes to be able to meet these challenges. b) Income from donations are included when these are receivable, except as follows.. i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods. ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met. c) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered. Most expenditure is directly attributable to specific activities and has been included in those cost categories. Support costs have been allocated 10001) towards the charitable activib'es of the charity- Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examinalion fees and costs linked to the strategic management of Ihe charity. G0Veman costs are included within support costs. d) Deprecialion is calculated so as to write off the cost of an asset, less its estimaled residual value, over the useful economic life of that asset as follows= Equipment 250/0 Straight line Assets over £2.000 are capitalised at cost. Freehold property consists the value of the Hillview church premises assessed when transferred into the company in 2008. No provision for depreciation has been made as at is the view of the Trustees that the estimated residual value of the property is not materially different from the carrying value. The Trustees annually review the carrying value for indication of any impaimient. e) Programme-relaled investments consists of an interest free charitable loan. This inveslmenl is carried at cost less any provision for impairment and repayments received. f) Rentals applicable to operating lease agreements where substantially all of the benefits and risks of ownership remain with the lessor are charged against profits on a straight-line basis over the period of the lease. g} Trade and other debtors are recognised at the settlemenl amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 14
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Accounting policies (Continued) h) Cash at bank and cash in hand includes cash and short tem) highly liquid investments with a short malurity of three monlhs or less from the dale of acquisltion or opening of the deposit or similar account. i) Creditors and provisions are recognised where Ihe charity has a present obligation resulting trom a past event that will probably resull in the Iransfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. j) Unreslricted funds can be used in accordance wf(h the charitsble objects at the discrelion of the Designated funds form a part of unrestricted funds and have been identified as being for particular purposes by the Trustees. They are not restricted and can be undesignated al any time at the discretion of the Trustees. k) Restricted funds can only be used for particular restricled purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted DufDoses. Income from: Donations Unreslricted Restricted Total Funds Funds Funds 2024 General offerings Income tax refunds 135.083 23.585 1,903 136,986 23.585 158.668 1,903 160,571 Prior year comparative Unrestricted Restricted Total Funds Funds Funds 2023 General offerings Income tax refunds 126.618 21,881 9,032 135.650 21,881 148.499 9,032 157.531 Income from: charitable activities Unrestricted Funds Restricted Total Funds Totsl Funds Funds 2024 2023 Event income 1.095 2.271 3,366 3.473 1.095 2.271 3,366 3.473 Event income of £1,481 in the prioryear was restricted. 15
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Income from: Other trading activities Unrestricted Funds Restricted Total Funds Totsl Funds Funds 2024 2023 Lettings Miscellaneous income 2.706 20 2,706 20 1,557 1.011 2,726 2,726 2,568 Income from other trading activities in the prior year was unrestricted. Expenditure on: charitable activities Unrestri¢ted Funds Restri¢ted Total Funds Totsl Funds Funds 2024 2023 Grants for Christian work (see note 6) Church workers Youth expenditure Speakers, expenses and gifts Training Event expenses ort costs Church workers expenses Maintenance and cleaning Insurance Rates, heat and light Slationery and postage Professional fees Equipment Depreciation Donations Miscellaneous Governance costs (see note 7) 14.040 93.337 1.438 2.050 461 5,539 14,040 93,337 1,438 2,050 461 11,309 14,658 85,291 1.327 2.882 111 7,619 5,770 790 20.658 3,397 8,137 3,656 1,405 876 790 20,658 3,397 8,137 3,656 1,405 876 370 8.627 3.174 8,227 3,699 1,546 1,999 3.080 13.146 711 1,970 5.119 509 2,082 1.923 7,042 509 2,082 163.494 7.693 171,187 158.437 In the prior year £3.593 of evenl expenses. £1.453 for equipment and £8,146 of donations expenditLJres were restricted. Al remaining expenditure were unrestricted. 16
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 6 Analysis of Grants Total 2024 Total 2023 To Institutions Cowen Gloucester City Mission IFES 2,160 1,860 1,320 2,160 2,160 1,380 2,160 1,860 1,320 2.160 2,160 Mission Possible Operation Mobilisation Nick Morton AIM Scripture Union & Lagger Camps UCCF To Individuals 600 1,680 1,320 4.398 14,040 14,658 All grants payable in the current and prior year were unrestricted. 7 Governance costs Unrestricted Funds Restricted Total Funds Total Funds Funds 2024 2023 Independent examinels fees Trustee meeting expenses.. no trustees {2023: 1 2,082 2,082 1,896 74 2,082 2,082 1,970 Governance cosls in the prior year were unrestricted. Net incomel(expenditure) This is stated after charying 2024 2023 Depreciation Independent Examinerfs fee: for independent examination - for accounts preparation - for other services 3,080 930 1,152 852 1.044 144 17
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 9 Staff costs and numbers The aggregate staff costs were 2024 2023 Wages and salaries Social security costs Pension costs 79,949 2.168 7.088 75,370 1,691 6,720 89,205 83,781 No staff received employment benefits of more than £60.000. The average number of stsff Iheadcount) during the yearwas 4 {2023: 41. The total aggregate employment benefrts received by key management personnel were £48,403 {2023'. £46,800). Aggregate donations from Trustees. key management personnel and other related parties were £10.920 12023= £10,295). 10 Comparative Ststement of Financial Activities Unrestri¢ted Restrie Total Funds Funds Funds 2023 Income from: Donations Charitable activities Other trading activities Investments 148.499 1.992 2,568 9,032 1,481 157,531 3,473 2.568 Total income 153.059 10,513 163.572 Expenditure on: Charitable activities 145.245 13,192 158.437 Total Expendlture 145,245 13,192 158,437 Net incomel(expenditure) and 7,814 12,679) 5,135 Transfers between funds {603) 603 Net movement in funds 7.211 12,076) 5,135 Total funds at 1 September 2022 984.029 33,014 1,017,043 Total funds at 31 August 2023 991.240 30,938 1,022,178 18
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 11 Taxation The charity is exempt from corporation tax on its charitable activities. 12 Tangible fixed assets Property Equipment Total Cost Al 1 September 2023 700,000 25,365 725,365 Al 31 August 2024 700,000 25,365 725,365 Depreciation Al 1 September 2023 25,365 25,365 Al 31 August 2024 25,365 25,365 Net book value Al 31 August 2024 700,000 700,000 At 31 August 2023 700,000 700.000 13 Programme relaled Inveslments At 1 September 2023 30,000 Al 31 August 2024 30,000 Included within: Fixed assets 30,000 Programme related inveslmenls includes a charitable loan lo a Christian couple which was used by them to assist in the purchase of a property to facilitate their ministry- The loan is interest free. There is no current repayment plan. 14 Debtors 2024 2023 Gift debtor 5,838 6,001 5,838 6,001 15 Creditors: amounts falling due within one year 2024 2023 Accruals 2.082 1.896 2,082 1,896 19
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 16 Movements in funds As at 31 August 2024 At 31 Aug 2024 1Sep 2023 Income Expenditure Transfers Restricted Funds Abbey Project Social action fund Operation mobilisation Missionary in Tanzania 29,320 1.618 29,320 2.271 1.330 573 4,174 (5.770) (1.330} 593 7,693 1.881 20 1,901 30,938 29,320 unrestriÈd Funds General funds Redevelopment fund 791,240 200,000 162,489 (163.494) {1,901) 788.334 200.000 991,240 162,489 163,494 1,901 988,334 Total funds 1,022,178 166,663 171,187 1,017,654 As at 31 August 2023 At 1Sep 2022 At 31 Aug 2023 Income Expenditure Transfers Restricted Funds Abbey Project Social action fund Cowen Church Orphanage Earthquake Defibrator 29.320 3.694 29.320 1.618 1.517 321 2.090 5.435 1,150 (3.593} 1321) (2.090) {5.735) {1,453) 300 303 33.014 10.513 13.192 603 30,938 Unrestricted Funds General funds Redevelopment fund 784,029 200,000 155,000 (147,186) {603) 791,240 200,000 984,029 155.000 147,186 603 991,240 Total funds 1,017,043 165.513 160,378 1,022,178 Pur ose of restricted funds= Social action fund This fund represents gifts received for the purpose of food packages for disadvantaged families over Ihe school holidays we also covered he costs of a community BBQ in the summer. 20
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 16 Movements in funds (continued) Abbey Project This fund represents gifts received (including atlributable Gtft Aid reliefj for the purpose of constructing a new centre for the Abbeymead Community. The lease and construction on the site at Lobleys Drive is not considered feasible. Those who have donated to the project were asked whether they wanted their funds returned to them or for the funds to be de-restricted for the general purposes of the charity- Redevelopment Fund Funds set aside by the trustees towards the future redevelopment costs of the church premises. Cowen Church Funds lo help build a church in Spain being organised by one of our mission partners, Douglas Cowen. Orphanage Funds raised for an orphanage in Benin. Earthquake Funds raised following the earthquake in Turkeylsyria. Defibrator Grant received for a portable defibrillator which has been instslled outside the church. Operation mobilisation This fund respresents a gift to a missionary who works for OM and was hoping to undertake some training of childrens workers Missionary in Tanzania Funds raised for Anna Capenerwho is teaching out in Tanzania 17 Analysis of net assets between funds As at 31 August 2024 Fixed Other Assets Net Assets Tolal Restricted Funds Abbey Project 29,320 29,320 29,320 29.320 Unrestricted Funds General funds Designated funds 730.000 58,334 200,000 788,334 200,000 Total funds 730,000 287,654 1,017,654 The free reserves of the charity as at 31 August 2024 are £58,334. 21
HILLVIEW EVANGELICAL CHURCH NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 17 Analysis of net assets between funds (continued) As at 31 August 2023 Fixed Other Assets Net Assets Tolal Restricted Funds Abbey Project Box of Hope 29,320 1,618 30,938 29,320 1,618 30.938 Unrestricted Funds General funds Designated funds 730,000 61,240 200,000 791,240 200,000 Total funds 730,000 292,178 1,022,178 The free reserves of the charity as at 31 August 2023 are £61,240. 18 Company limited by guarantee The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each. 19 Related party transactions No related paty transactions occurred in the year or the prior year other than stated elsewhere in the financial stalements. 20 Donation of assets and liabilities On 25 July 2019 a new CIO called Abbey Church CIO was registered with the Charity Commission (registration number 1182579). The CIO has the same objectives as the unincorpNJrated charity. On 1 September 2019 . the Trustees of Hillview Evangelical Church gifted the charitable activity and assets relating to the Abbey Church fellowship into the newly conskn'tuted CIO. The operations of the church continue unchanged as a result of this restructure. The impact of this event has been that Hillview Evangelical Church gifted over an agreed sum of £201,717 of its assets as at that date. The carrying values of the assets and fvnds transfeed were: Net Assets: Cash in hand and on deposit 201717 Funds: Unrestricted general funds 201 717 The total asset transfer amounts to £231.037. the difference of £29.320 relates to the Abbey Project restricted fund. Hillview Evangelical Church has applied for the funds to be derestricted by the Charity Commission, once the approval has been granted the funds wll be transferred to Abbey Church CIO. 22