## PIED PIPER PRE-SCHOOL ## ANNUAL REPORT ## 10 OCTOBER 2023 www.piedpiperpreschool.org.uk ## **Chairperson’s Report** This year I make my chair’s report from a different perspective. As I have not had a child at the preschool this year, I do not have the first-hand experience of the day to day of the preschool of the children and parents. Eva’s weekly updates and her reports at our committee meetings show that the preschool continues to provide a wide variety of learning and play experiences for the children and it is always lovely to hear. I would like to thank all the staff for all their hard work and dedication. We have continued to be a very small committee this year. Rebecca and Becky and I remained in our roles and we welcomed back Vicky to the committee. Sharon agreed to stay on as treasurer as we were unable to find a replacement at the last AGM and for this we are extremely grateful. The preschool finances and ways to generate additional income have been a priority for the committee this year which has meant some very lengthy meetings and some difficult decisions. I thank you all for your time and commitment to the preschool. ## **Manager’s Report** Over the last year, we saw some significant changes to Pied Piper. Firstly, we had to say goodbye to Mrs Lynch who had been with the preschool for over 20 years and although we were sad to see her go, we wished her a happy retirement. The second change was to preschool opening hours; this decision was made to help increase the preschool’s income, as it was predicted that we could end up with financial difficulties if we did not make some changes. I’m hoping that opening Wednesdays instead of Fridays, with an extra session each week will improve the financial forecast. We have also seen an increase in the number of children starting in the autumn term, rather than delaying their start until after Christmas or Easter and this will help increase our income. I feel we were able to continue to meet the needs of all the children in preschool and prepare those moving onto school in our usual way. Our reputation for supporting children remains good, as I hear positive feedback from both prospective parents and professionals that recommend us. We used fundraising money for some fun and interesting events, such as the hatching ducklings and the visiting alpacas, which the children thoroughly enjoyed. The fundraising money also meant we could add to our planned topics, with book and resource purchases to support the children’s learning and development. We had a much more positive year with visitors after all the covid restrictions were removed. We have continued to welcome in our volunteers and were able to hold parents and grandparents weeks’ again. Our events also returned to normal and parents could bring along family members and friends to help create a lovely atmosphere at them. The staff were, as always, both supportive and hard working across the year. They participated in training that directly impacted our practices and helped us with the ongoing evaluation we do to ensure that the preschool is run effectively and all the children are supported well with their learning and development. ## **Administrator’s Report** After a quiet start, we managed to fill most of our spaces by the end of the year. We continued to prioritise younger children for the morning sessions, as these are the children who stay on in September, and this seems to work well. About half of the children moved onto school in July, but we had enough families wanting spaces to start the 2023-24 year in a strong position. I continued to support the manager with general admin throughout the year and to produce monthly accounts for the treasurer and committee. A minimum wage increase and the change to the pre-school’s opening times kept me busy. I am also the pre-school contact for the Charity Commission – the main job being to make sure our information is up-to-date and to upload the annual reports and accounts to their website. They are gradually making changes which will mean that all trustees will have their own Charity Commission account. There were no other relevant updates. ## **Treasurer’s Report** Account Balances (as at 31st August 2023): Current Account Balance: £250 Business Res. Account Balance: £10,561.94 Bonus Saver Account Balance: £0.00 Nationwide Savings Account: £28,915.93 Total: £39,727.87 ## 2022/23 Summary: The pre-school has ended the 2022/23 academic year with surplus finances excluding reserves of £10,811.94 from an income of £82,561.00. The 2022/23 budget had forecasted a -£11,995.00 out-turn. The surplus is the result of the unspent income from previous years. The actual budget out-turn was - £4805.00 due to the expenses exceeding the income for the year. ## Reserve and Investment Policy: The Pre-school currently holds £28,915.93 in reserve funds to cover approximately one terms-worth of costs in the event of a significant, unforeseen event or where a smaller instance occurs, such as the requirement for redundancy or recruitment in a given year. Expenditure against these funds is at the express permission of the committee only and, whilst not in use, these funds have been allocated to a high-street bank to generate what interest is available as per the pre-schools Combined Reserve and Investment Policy. ## Funds in Deficit: The pre-school does not have any funds materially in deficit. ## 2023/24 Final Budget: The budget for the next academic year has yet to be approved for use by the committee and requires reviews with the Treasurer, Chair and Pied Piper Manager. The budget does not include any income that is not guaranteed and allowed for all foreseeable expenses based on experiences gained from the previous financial year. The budget doesn’t include any surplus funds from previous years so long term decisions on costs could be made independently from assumptions of surplus funds that cannot be guaranteed year after year. Income from West Berkshire District Council has been incorporated and includes standard funding as well as additional inclusion and disability funding. With a few places left available, we can expect the funding to increase as these places are filled. Salaries have increased in line with the minimum wage rise and hourly rate reviews have taken place outside the necessary changes required. The structure of job role/qualification hourly rates, staff contracts and holiday pay were reviewed in 22/23. The budget for the new academic year, not taking in to account the surplus funds from 2022/23, is showing a positive of £10,402.00 position at the end of the academic year. Further meetings of the Treasurer/Chair/Manager will be held in January and May to review receipts and expenditure for the spring and summer terms. 2JKiJeu BUDGEr AMWI 6UL BUDGEW 1)rt.21 BUL BUDGEr tul￿ BuL￿Et BUQGFT Bu￿E1 B￿l￿Et euoGEW M4y.2S 12J EC£IPT5 JlJ7 to521 10522 Ifi527 EnrolDe 105 F￿lIals1 PAYFAENf5 40 5615 5645 5515 5615 S￿5 5515 5615 eni&Set¥k I￿25 Jsi CNBlhe(k 17 L7 17 L7 17 17 Funth* r￿￿tE% ehdltur Eye TOTAIS JJLF tYAI 11221 *F4J *pJJ 619J IF >SJ 14P44 Amwlinr¢Mno Art￿￿0 12244 lijg t4F6 6414 5111 JfyY4 n51 20?2 - 2024 Final Bud et Vanance of ceived In previous ear 2022-23 Budget 2023-24 Budget Actuals Notes RECEIPTS WBOC Paréntal Incom £63,137 £6,948 £90.104 £8,730 £18,404 £1,374 Estrimatodfinal rocoipt of WBDC Estimat@dfinal receipt of income 7256 £420 £305 22113 based 21122 fi Not uaranteed therefore nDt ure5 £0 42 EO -£42 Snacks & Cooknng £0 £0 Not re NO change ol events from 2V2Z meni Events £1.038 119B -£353 Interest E20 350 E400 £50 B45ed on LY Not uaranteed therelore not £0 £0 -£318 PAYMENTS Wages £67.7dO £72.886 £3.928 Wage5 5UPPOrt 5t3fF Included Monthly- £780 rent 4 £20 broadband +£20 ink. One off £40 wasté collection 4 £90. GoDaddyDomainlJulyl +E35. PATte5tin onie a ear 835ed on 2ty22 payment.Taken Rent & SeMc8s L0234 £11,5 £1.266 Insurance £724 78 E950 E72 staff courses £100 course amountadvised byEva A55umes£lSSTapestry (May) * £73 maEazlne Iseptl *£22. Norton Iseptl +£IOOOf5ted Isepvlunel £10.00 r committo stock ordor Subscripbons £351 £296 £23 CRB Chec £145 £159 £145 £0 £8 -£206 ?Q6 Snacks & Cooknng £0 Eo £0 Not required stationary & Consumables £600 £i.000 £44 Sed on 2U22 Equipment purchase E20D 352 £350 -E2 PAsed on LY £40.OU. 3 sessions per term of ach. Chr15tmas party food £40. End of year party £40 rood and £250 entertainer. coach for Beale and Farm Trip EIOOO coach 8B5ed on 1021-22Payrnents. Events £2.075 i143 £1.690 -£453 Fundra151ng C1>5ts E30 26 £30 £4 MISC £300 893 E300 -£593 £￿.￿3 rnonth1111 * Audit Fee M3rkébng £250 E300 E19 Ea58d on LY Information Technology Total Rec@ipts Total Payment5 £250 £50 £2 Eased on LY £71,254 £83,249 -£11,995 "_079 £100,499 E90,097 EIO,402 2022123 R8serve Polic Rent l Term l Term £3.375 £19 S23 Salary Minus Support staff £333 Tertn Subsc Insurance Redundanc ons £99 £317 £0.074 £29,720 Funds Curront Account s Account Old Reserve Account Reserve Fund Account £250 £10.562 £0 £28,916 TOTALS Total Recei ts Total pa ments Totsl 21123 Reserv Total Startrn Cash £100.499 £90 097 £28,916 £10,811.94 ## **Fundraising Report** Fundraising for the year got off to a fun start with the Toddle Waddle, organised by the staff in October, which raised £384.50 from the families who took part. We also received Gift Aid of £72 from this event. At the Thatcham Lights in December, the staff once again filled gift bags with donated toys and books, which were sold alongside our usual favourite children’s games, raising £202. We may have benefited from having a stall next to the cash machine and Santa! Also in December, the raffle and stalls following the Nativity performance raised an amazing £188.55. A big thank you to Vicky for sourcing the raffle prizes. We held our annual Easter bonnet parade and Easter Fayre in the pre-school hall in April, raising £145, and the raffle and stalls after Sports Day in July raised £128. We also took part in the Thatcham Fun Day raising £115.50 by selling filled jars (kindly donated by parents and staff). We have also continued to raise money through Amazon Smile (now discontinued) and the West Berks Lottery. Thanks goes to all the staff for their efforts and to Vicky, Rebecca and Rebecca from the committee for their help. |FundraisingEvents 2022-23|FundraisingEvents 2022-23|384.50
24.29
115.50
134.00
202.00
188.55
5.00
155.00
128.10
145.00
1,481.94
26.00| |---|---|---| |Toddle Waddle
Amazon Smile
Thatcham fun day
West Berks
Lottery
Thatcham Lights
Xmas Nativity
Leavers Photos
Photos (commission)
Sports Day
Easter fayre
Total
Expenses
TOTAL||| ||TOTAL|£1,455.94| ## **Grants Report** No grants were applied for this year, but we did spend the grant from 2020-21 from the Greenham Trust and Town Council, to purchase IT equipment for the children. Pied Piper Pre-School Registered Charity 1115893 ## Income and Expenditure account For the year ended 31 August 2023 **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |INCOME|2023|2022| |£|£| |Fees|WBDC|71,700|77,649| |Fees|-|Parents|7,356|2,214| |Interest|350|26| |Enrolment|115|105| |Clothing|42|37| |Children's|special|events|1,198|976| |Fundraising|1,482|1,504| |Snacks/Cooking|233|0| |Donations|0|0| |Miscellaneous|85|2,068| |Total|income|82,561|84,579| |EXPENSES| |Rent|10,234|10,133| |Wages|oy,|758|69,149|60,480| |Insurance|878|724| |Annual|subscriptions|273|311| |Courses|500|291| |Stationery/postage/Consumables|808|564| |IT|48|236| |Snacks/Cooking|282|15| |Children's|special|events|2,143|2,041| |Fundraising|expenditure|1,238|1,230| |Fundraising|expenses|26|30| |Equipment|352|185| |Miscellaneous|758|2,161| |CRB|checks|137|81| |Grant|expenditure|872|50| |Marketing|and|signage|281|240| |Clothing|206|0| |Total|expenditure|88,185|78,772| |Excess|of income|over|expenditure|-5,624|5,807| **----- End of picture text -----**
Pied Piper Pre-School Registered Charity 1115893 ## Balance Sheet as at 31 August 2023 : |||2023||2022| |---|---|---|---|---| |||£||£| |Current Assets||||| |Stock - Clothes||662||461| |Bank balances||||| |Current|250||250|| |Reserve|10,562||19,128|| |Bonus Saver|28,916||25,783|| |||39,728||45,161| |||40,390||45,622| |Current liabilities||||| |Creditors||519||328| |Net Assets less liabilities||39,871||45,294| |Financed by:||||| |General Fund||||| |Balance at 1 September 2022|44,833||39,026|| |Add: Surplus/Deficit foryear|-5,624||5,807|| |Balance at 31 August 2023||39,209||44,833| |Clothing Fund||||| |Balance at 1 September 2022|498||498|| |Clothing purchases|206||0|| |Clothing sales|42||37|| |Balance at 31 August 2023||662||461| |TotalFunds||39,871||45,294| ## Independent Accountant statement As described below, | have approved the financial statements for the year ended 31st August 2023 set out in the Income & Expenditure Account and Balance Sheet. In accordance with your instructions, | poe these unaudited financial statements from the accounting records and explanations provided to me. <<, > Gillian Down BSc ACA 01-Oct-23 ## Treasurers approval certificate | approve the financial statements and confirm that Pied Piper Preschool has made available all relevant records and information for their preparation. Sharon Eldred