PIED PIPER PRE-SCHOOL
ANNUAL REPORT
4 OCTOBER 2022
www.piedpiperpreschool.org.uk
Chairperson’s Report
Looking back at the year 2021-2022 it was a year of transition from the restrictions due to Covid to getting back to normal. Though many of the restrictions had been removed by September it was still very high on the agenda and guidance and procedures changed during the year. Throughout it all the staff did an excellent job of ensuring that the children could enjoy all the wonderful experiences of preschool and ensure that procedures were in place to manage and mitigate the risks of Covid.
This year the Christmas Show was held in person with a socially distanced audience. As a parent it was wonderful to see all the children taking part so confidently with the support from the staff and was a really special event. The trips to Rushall Farm and Beale Park were excellent and it was a great opportunity to spend some time with the children and their friends at preschool. Sports Day in the summer was another highlight with the children all participating wonderfully and showing their support for each other. A huge well done to the staff for the organisation and preparation of the children. You made it look so easy and effortless and that is down to your hard work so thank you.
The preschool had its much anticipated Ofsted visit in October. During the visit, the inspector identified many of the things that we would identify as the things that make Pied Piper a wonderful place for our children. The children are happy, they demonstrate that they are safe and secure, they show high levels of independence and imagination in their play, they follow group rules and can self-regulate. The staff were also acknowledged as being positive role models who plan exciting activities which promote children’s curiosity and interest in learning.
I had very mixed feelings in July when it was time for my daughter to leave Pied Piper. She was ready to leave and excited for ‘big school’ but was very sad to be leaving the children and staff at preschool. Watching her and her other friends from Pied Piper transition to school as confident, happy little people who are ready for primary school is wonderful and I would like to say a huge thanks to the staff as it is as a result of their experiences with you that they were ready and have settled so well.
We have been a small committee this year and I would like to thank you all for your hard work and support. Nicola stepped down as secretary towards the end of the year after many years and we were very pleased to welcome Rebecca to the committee. Sharon has worked incredibly hard in her role of treasurer on the budget. Thank you for your hard work. Janice and Ray have continued to provide the link with the church and the benefit of their knowledge and experience. Becky has been invaluable with her experience and knowledge of all things related to pay and contracts. Nicole, who stepped down as Chair last year, has continued to support the preschool at events which is much appreciated.
Manager’s Report
This time last year, my report stated that we were pleased to have survived the various lockdowns. Although we had the unfortunate closure in March this year when all the staff got covid at the same time, it has been otherwise great to have what felt like a more typical year. Despite our best efforts, Covid had an impact on the relationships we built with families so it has been good to feel that we’re back to offering our usual service!
In October last year we were finally inspected by Ofsted who graded us good. The report read well and I’m sure any prospective parent reading it would appreciate the comment that ‘staff foster a nurturing atmosphere that is focussed on building children’s confidence and self-care skills in readiness for school’. We have been working towards the recommendations made in the report and will continue to over the next academic year.
The inspection report also highlighted that ‘the committee maintain good oversight of staffing and operational matters in the preschool’. Over the next year I’d like to work with the committee to ensure that handover procedures are reviewed and guidance is put into place to enable us to continue to impress Ofsted with a strong committee – and minimising the handover time would support this.
Administrator’s Report
Pied Piper continues to be popular in the area and we managed to fill most of our spaces by the end of the year. Friday remained a quieter morning. We’ve continued to prioritise younger children for the morning sessions and this seems to work well.
I continued to support the manager with general admin throughout the year and to produce monthly accounts for the committee. I am also the pre-school contact for the Charity Commission – the main job being to make sure our information is up-to-date and to upload the annual reports and accounts to their website. The Charities Act 2022 is just coming into force, but the initial changes don’t affect the pre-school.
Treasurer’s Report
Account Balances (as at 31st August 2022): Current Account Balance: £250 Business Res. Account Balance: £19,127.61 Bonus Saver Account Balance: £0.00 Nationwide Savings Account: £25,783.50 Total: £45,161.11
2021/22 Summary:
The pre-school has ended the 2021/22 academic year with surplus finances excluding reserves of £19,377.61 from an income of £84,579.00. The 2021/22 budget had forecasted a -£2,267.00 out-turn. The surplus is the result of the unspent surplus income from 21/22, controlled spending, receipt of fundraising and an increase in WBDC funding as a result of new children joining Pied Piper throughout the year.
Reserve and Investment Policy:
The Pre-school currently holds £25,783.50 in reserve funds to cover approximately one term’s-worth of costs in the event of a significant, unforeseen event or where a smaller instance occurs, such as the requirement for redundancy or recruitment in a given year. It was advised in the previous AGMs that this amount would be increased but with uncertain years due to the pandemic the reserve fund was not increased. The reserve fund will be increased in 2022/23 to £28,757 to cover one term’s worth of costs set out in the 2022/23 budget. Expenditure against these funds is at the express permission of the committee only and, whilst not in use, these funds have been allocated to a high-street bank to generate what interest is available as per the pre-schools Combined Reserve and Investment Policy.
Funds in Deficit:
The pre-school does not have any funds materially in deficit.
2022/23 Final Budget:
The budget for the next academic year has been approved for use by the committee following reviews with the Treasurer, Chair and Pied Piper Manager. The budget does not include any income that is not guaranteed and allowed for all foreseeable expenses based on experiences gained from the previous financial year. The budget doesn’t include any surplus funds from previous years so long term decisions on costs could be made independently from assumptions of surplus funds that cannot be guaranteed year after year.
Income from West Berkshire District Council has been incorporated and includes standard funding as well as additional inclusion and disability funding. With a few places left available at the beginning of the year, we can expect the funding to increase as these places are filled.
Salaries have increased inline with the minimum wage rise and hourly rate reviews have taken place outside the necessary changes required. The structure of job role/qualification hourly rates, staff contracts and holiday pay will be reviewed in 22/23.
The budget for the new academic year, not taking in to account the surplus funds from 2021/22, is showing a -£11,995 position at the end of the academic year. By allocating the surplus funds from last year, Pied Piper is able to forecast a £0 position at the end of the academic year and will be allocating last year’s surplus funds to the purchase of IT equipment, increasing the reserve fund, purchasing resources for the children from fundraising income and supporting the loss currently budgeted.
Further meetings of the Treasurer/Chair/Manager will be held in January and May to review receipts and expenditure for the spring and summer terms.
| 2021/2022 Budget | 2021/2022 Budget | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Annual | Sep-21 | Oct-21 | Nov-21 | Dec-21 | Jan-22 | Feb-22 | Mar-22 | Apr-22 | May-22 | Jun-22 | Jul-22 | Aug-22 | ||
| RECEIPTS | ||||||||||||||
| Starting Cash | 13650.62 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.57 | |
| WBDC | 68660 | 22887 | 0 | 0 | 0 | 22887 | 0 | 0 | 0 | 22887 | 0 | 0 | 0 | |
| R | Parental Income | 2174 | 217 | 217 | 217 | 217 | 217 | 217 | 217 | 217 | 217 | 217 | 0 | 0 |
| R | Enrol Deposits | 100 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 10 | 0 | 0 |
| R | Events | 1038 | 0 | 0 | 0 | 0 | 0 | 0 | 519 | 0 | 0 | 519 | 0 | 0 |
| R | Fundraising Income | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| R | Donations | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| R | Interest | 20 | 0 | 0 | 0 | 0 | 0 | 0 | 20 | 0 | 0 | 0 | 0 | 0 |
| R | Grants Income | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| R | Misc. | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| PAYMENTS | ||||||||||||||
| Starting Cash | 13650.62 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.55 | 1137.57 | |
| P | Wages | 59205 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 | 4934 |
| P | Rent & Services | 10233 | 853 | 853 | 853 | 853 | 853 | 853 | 853 | 853 | 853 | 853 | 853 | 853 |
| P | Insurance | 720 | 0 | 0 | 0 | 0 | 0 | 0 | 720 | 0 | 0 | 0 | 0 | 0 |
| P | Staff Courses | 350 | 32 | 32 | 32 | 32 | 32 | 32 | 32 | 32 | 32 | 32 | 32 | 0 |
| P | Subscriptions | 611 | 51 | 51 | 51 | 51 | 51 | 51 | 51 | 51 | 51 | 51 | 51 | 51 |
| P | CRB Checks | 145 | 0 | 0 | 0 | 95 | 10 | 10 | 10 | 10 | 10 | 0 | 0 | 0 |
| P | Stationary &Consumables |
600 |
55 | 55 | 55 | 55 | 55 | 55 | 55 | 55 | 55 | 55 | 50 | 0 |
| P | Equipment purchase |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| P | Fundraising Expenditure |
0 |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| P | Grant Expenditure | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| P | Events | 2075 | 85 | 85 | 85 | 30 | 85 | 85 | 585 | 85 | 85 | 585 | 280 | 0 |
| P | Fundraising Costs | 20 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 2 | 0 | 0 |
| P | Misc | 300 | 30 | 30 | 30 | 30 | 30 | 30 | 30 | 30 | 30 | 30 | 0 | 0 |
| TOTALS | ||||||||||||||
| R | Budget Total Income |
85641 |
24251 | 1365 | 1365 | 1365 | 24251 | 1365 | 1904 | 1365 | 24251 | 1884 | 1138 | 1138 |
| P | Budget Total Outgoings |
87910 |
7179 | 7179 | 7179 | 7219 | 7189 | 7189 | 8409 | 7189 | 7189 | 7679 | 7337 | 6975 |
| Actual Income | 18107 | 6 | 8483 | 12033 | 310 | 11907 | 190 | 14957 | 15200 | 1512 | 1402 | 473 | ||
| Actual Outgoings | 7246 | 7926 | 6521 | 5710 | 5991 | 5656 | 6318 | 5846 | 6474 | 7220 | 8276 | 5655 | ||
| Budget Balance | 17073 | 11259 | 5445 | -409 | 16654 | 10830 | 4325 | -1499 | 15563 | 9768 | 3569 | -2269 | ||
| Actual Balance | 10861 | 2942 | 4903 | 11226 | 5545 | 11796 | 5667 | 14778 | 23505 | 17797 | 10922 | 5740 | ||
| Natwest Savings | 25771 | |||||||||||||
| Budget Bank Balance |
56494.25 | 50680.39 | 44866.52 | 39012.65 | 56075.29 | 50251.42 | 43746.30 | 37922.44 | 54985.07 | 49189.95 | 42990.54 | 37153.12 | ||
| Actual Bank Balance |
50282.63 | 42363.19 | 44324.95 | 50647.98 | 44967.08 | 51217.18 | 45088.98 | 54200.00 | 62926.44 | 57218.38 | 50343.90 | 45161.55 |
| 2022 - 2023 Final Budget | 2022 - 2023 Final Budget | 2022 - 2023 Final Budget | ||||
|---|---|---|---|---|---|---|
| 2021-22 Budget |
2021-22 Actuals |
2022-23 Budget |
Variance of received in previous year |
Notes |
||
| RECEIPTS | ||||||
| WBDC | £68,660 | 77649 | £63,137 | -£14,513 | Estimated final receipt of WBDC | |
| Parental Income | £2,174 | 2214 | £6,948 | £4,734 | Estimated final receipt of income | |
| Enrol Deposits | £100 | 105 | £105 | £0 | Estimated final receipt of income 22/23 based on 21/22 figures |
|
| Clothing | £0 | 37 | £0 | -£37 | Notguaranteed therefore not | |
| Snacks & Cooking | £0 | 0 | £0 | £0 | Not required | |
| Events | £1,038 | 976 | £1,038 | £62 | No change of events from 21/22. Half of eventspayment |
|
| FundraisingIncome | £0 | 1504 | £0 | -£1,504 | Notguaranteed therefore not | |
| Donations | £0 | 0 | £0 | £0 | Notguaranteed therefore not | |
| Interest | £20 | 26 | £26 | £0 | Based on LY | |
| Grants Income | £0 | 0 | £0 | £0 | Notguaranteed therefore not | |
| Misc. | £0 | 2068 | £0 | -£2,068 | Not guaranteed therefore not included. |
|
| PAYMENTS | ||||||
| Wages | £59,205 | 60547 | £67,740 | £7,193 | Wages support staff included | |
| Rent & Services | £10,233 | 10133 | £10,125 | -£8 | Monthly - £780 rent + £30 broadband + £20 ink. One off £40 waste collection + £90.00 GoDaddyDomain(July)+ £35.00 |
|
| Insurance | £720 | 724 | £724 | £0 | Based on 21/22payment. Taken | |
| Staff Courses | £350 | 291 | £300 | £9 | Course amount advised byEva | |
| Subscriptions | £611 | 311 | £351 | £40 | Assumes £155 Tapestry (May) + £73 magazine (Sept) + £22.80 Norton(Sept)+ £100 Ofsted |
|
| CRB Checks | £145 | 81 | £145 | £64 | £19.00 per staff member and £10.00 per committee member. 5 x staff. 5 x |
|
| Clothing | £0 | 0 | £159 | £159 | Stock order | |
| Snacks & Cooking | £0 | 15 | £0 | -£15 | Not required | |
| Stationary & Consumables |
£600 | 564 | £600 | £36 | Based on 21/22 | |
| Equipmentpurchase | £0 | 185 | £200 | £15 | Based on LY | |
| Fundraising Expenditure |
£0 | 1230 | £0 | -£1,230 | Reflects amount in Fundraising Receipts |
|
| Grant Expenditure | £0 | 49 | £0 | -£49 | Reflects amount in Grant | |
| Events | £2,075 | 2041 | £2,075 | £34 | Rugby is £45.00 per session and dance is £40.00. 3 sessions per term of each. Christmas party food £30. End of year party £30 food and £250 entertainer. Coach for |
|
| Fundraising Costs | £20 | 30 | £30 | £0 | Based on 2021-22 Payments. Spent to helpfundraise |
|
| Misc | £300 | 2161 | £300 | -£1,861 | £25.00 a month(11)+ £25 Audit | |
| Marketing | £0 | 240 | £250 | £10 | Based on LY | |
| Information Technology |
£0 | 235 | £250 | £15 | Based on LY | |
| Total Receipts | £71,992 | 84579 | £71,253 | |||
| Total Payments | £74,259 | 78839 | £83,249 | |||
| -£2,267 | £5,740 | -£11,995 | ||||
| 2022/23 Reserve Policy | ||||||
| Rent(1 Term) | £3,375 | |||||
| Salary (1 Term) | £19,523 | SalaryMinus Support Staff | ||||
| Stationary/Ink(1 | £200 | |||||
| Subscriptions | £117 | |||||
| Insurance | £242 | |||||
| RedundancyFunds | £5,300 | |||||
| £28,757 | ||||||
| Balances | ||||||
| Current Account | £250 | |||||
| Savings Account | £19,128 | |||||
| Old Reserve Account | £0 | |||||
| Reserve Fund | £25,784 | |||||
| TOTALS | ||||||
| Total Receipts | £71,253 | |||||
| Total Payments | £83,249 | |||||
| Total 21/22 Reserve | £25,784 | |||||
| Total StartingCash | £19,377.61 | |||||
Fundraising Report
Fundraising for the year got off to a great start with the Toddle Waddle, organised by the staff in October, which raised an amazing £520. We also received Gift Aid of £103 from this event.
Following last year’s success at the Thatcham Lights, the staff once again filled gift bags which were sold alongside our usual favourite children’s games, raising nearly £150. The raffle and stalls following the Nativity performance raised £85.
After Covid restrictions eased in the Spring Term, we were able to run more of our usual fundraising events in the pre-school, led by the staff, raising £150 at the Easter Fayre and £97 at the Sports Day. We also took part in the Thatcham Fun Day raising £149 with a few popular games and selling filled jars (kindly donated by parents and staff).
We also continue to raise money through Amazon Smile and the West Berks Lottery. We still have an Easyfundraising account but it hasn’t been used for a while.
Summary from the monthly finance report, August 2022:
| FundraisingEvents | FundraisingEvents | 2021-22 | 2020-21 | |
|---|---|---|---|---|
| Toddle Waddle | 520.00 | 534.00 | ||
| Amazon Smile | 11.57 | 24.59 | ||
| Thatcham fun day | 268.79 | |||
| West Berks Lottery | 91.50 | 77.00 | ||
| Thatcham Lights | 149.95 | |||
| Xmas nativityraffle | 85.00 | |||
| Xmas nativityDVD | 116.60 | |||
| Leavers Photos | ||||
| Photos | 40.00 | |||
| Sports Day | 97.21 | 225.00 | ||
| 2nd Hand Books | ||||
| Easter fayre | 150.00 | |||
| Santa Letter | ||||
| Name the Bear | 30.00 | |||
| Raffle | 105.00 | |||
| Refund(Eva Hughes) | 90.00 | |||
| Total | 1,504.02 | 1112.19 | ||
| Expenses | 30.07 | 11.30 | ||
| TOTAL | £1,473.95 | £1100.89 |
Grants Report
No grants were applied for this year. We still have an unspent grant from 2020-21 from the Greenham Trust and Town Council to be used to purchase IT equipment for the children.
| Current Assets | ||
|---|---|---|
| Stock - Clothes | ||
| Bank balances | ||
| Current | ||
| Reserve | ||
| Bonus Saver | ||
| Current liabilities | ||
| Creditors | ||
| Net Assets less liabilities | ||
| Financed by: | ||
| General Fund | ||
| Balance at 1 September 2021 | ||
| Add: Surplus/Deficit for year | ||
| Balance at 31 August 2022 | 44,833 | 39,026 |
| Clothing Fund | ||
| Balance at 1 September 2021 | ||
| clothing purchases | ||
| Clothing sales | ||
| Balance at 31 August 2022 | ||
| Total Funds |