WINDSOR HORSE RANGERS LIMITED
TRUSTEES ANNUAL REPORT – YEAR ENDING 31st MAY 2023
Windsor Horse Rangers is an organisation for children from 8 years to 10 years (Junior section) and 11 years to 18 years (Senior section), although it is not unusual for the rangers to become cadets on reaching 18. As always, our main aim is to provide children with a good grounding in everything to do with horses, from feeding, care of tack, grooming and of course riding during the weekend on both Saturdays and Sundays.
The maintenance carried out this year includes: replacing old fencing in some of our fields. Our Riding School Licence was again renewed successfully. We have added to the “family” of horses with new additions who in the main have fitted in well with the Ranger way of life.
Monthly donations from our members pay for all day-to-day expenses including wages for our seven part-time employees, feed, farrier and veterinary expenses and all utility bills. All expenditure over and above this is provided by fund-raising which this year comprised of our textile recycling as well as the recycling of, foreign currency and ink cartridges, which provide a regular contribution. We also carried out bucket collections at two local race courses and provided refreshments and a tombola on our annual Awards Day which again added to our funds. We can claim Gift Aid as we are a registered charity and this continues to make a huge difference to our facilities and forward planning. Parents continue to volunteer and support requirements such as the canteen to provide much-appreciated snacks for the children and a small profit for the organisation. The canteen profit also provides the food for our camps We have also this year been the grateful recipients of grants or donations from the Prince Philip Trust Fund, Peoples Postcode Lottery, Gordon Palmer Memorial Trust, Louis Baylis Trust, Kensington Mortgages, Mobbs Memorial Trust, Ascot racecourse, Maidenhead Lions. Tescos and Thames valley PCC
Children and their parents are kept informed with regular newsletters and an excellent website with both public and private domains. An Annual General Meeting is held every November after our local Remembrance Day Parade and Service to introduce the officers and trustees, keep the parents informed of future plans and answer any questions they may have.
This year we ran a junior & senior summer camp on a day only basis. Regular First Aid courses are run and adults and children attend these, renewing their knowledge on a regular basis.
We have a good board of trustees who have regular meetings, making decisions about employment & financial matters and the general running of the organisation. Special thought is given to safety and security. We have a stringent Health and Safety policy; a qualified Health and Safety advisor visits and we compile an annual update. We also have Child Protection policies in place. All our volunteers must comply with our policies, and the requirements comprise detailed volunteer forms, providing two referees who submit written reports and the local council carries out Disclosure and Barring checks on our behalf.
Our main plans are to repair our riding arena as it floods during any heavy rain, upgrade our CCTV system and finish replacing the old fencing around the farm. Our Gift Aid and fund-raising are geared to this.
FINANCIAL REVIEW
Results for the 2022-23 financial year were a net surplus of £39,096 (net loss of £10,275 had been reported in 2021-22). WHR returned to a normal operation after a year during covid, and had no necessity to rely on another emergency appeal. Cash position was stable throughout and 2022-23 will benefit from the extra quarter of Gift Aid.
Donations and Legacies for the year totalled £109,459 and were higher than the previous year (£74,263) due to the reasons above. Subscriptions and funds raised from the canteen and uniforms for the year totalled £184,097 (2021-22: £165,490), as we reopened the site and were able to reactivate these controllable income streams. Expenses were £254,460 (2021-22 £250,028),the increase coming mostly from higher vet bills.
RESERVES POLICY
Windsor Horse Rangers (WHR) current reserves policy has been set to ensure there is no disruption to activities in the event of an unforeseen increase in expenditure.
As part of developing the Reserves Policy for Windsor Horse Rangers, the Trustees have considered the value of funds that should be held back to cover areas of identified potential financial risk. The reserves policy is kept under regular review and Trustees base their decision on an evaluation of risk in order to set the appropriate free available reserves level. This amount is currently deemed to be in the region of £10,000.
REGISTERED COMPANY NUMBER: 04768911 (England and Wales) REGISTERED CHARITY NUMBER: 1115854
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023
FOR
WINDSOR HORSE RANGERS LIMITED
Haines Watts The Lightbox 87 Castle Street Reading Berkshire RG1 7SN
WINDSOR HORSE RANGERS LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 to 6 |
| Notes to the Financial Statements | 7 to 13 |
WINDSOR HORSE RANGERS LIMITED (REGISTERED NUMBER: 04768911)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The main objectives of the charity is to provide education in horsemanship and character training, physical mental and spiritual, for children and young persons under the age of 21 including handicapped children and young people who are resident in the United Kingdom through the provision of facilities for riding and the teaching of horsemanship.
Significant activities
During the year the charity continued to achieve it aims of educating children in the care of horses.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
04768911 (England and Wales)
Registered Charity number
1115854
Registered office
Forest Green Road Fifield Berkshire SL6 2NR
Trustees
K Meade Director J Ridgway Director S Denham-Gallagher B Clarke C Haly Director M Bell (resigned 13.11.22) M Tonelo (resigned 24.3.23) C Mangan (appointed 4.7.23) C Flew (appointed 4.7.23) K Stillwell (appointed 25.3.23)
Company Secretary
C Haly
Page 1
WINDSOR HORSE RANGERS LIMITED (REGISTERED NUMBER: 04768911)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2023
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Ben Loveday Haines Watts The Lightbox 87 Castle Street Reading Berkshire RG1 7SN Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.............................................................. C Haly - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WINDSOR HORSE RANGERS LIMITED
Independent examiner's report to the trustees of Windsor Horse Rangers Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 May 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ben Loveday The Association of Chartered Certified Accountants
Haines Watts The Lightbox 87 Castle Street Reading Berkshire RG1 7SN
Date: .............................................
Page 3
WINDSOR HORSE RANGERS LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2023
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 79,541 29,918 Other trading activities 3 184,097 - Total 263,638 29,918 EXPENDITURE ON Raising funds 4 124,498 - Charitable activities Activity related expense 89,740 2,305 Premises expenses 19,057 8,887 Other 9,973 - Total 243,268 11,192 NET INCOME/(EXPENDITURE) 20,370 18,726 RECONCILIATION OF FUNDS Total funds brought forward 116,571 77,331 TOTAL FUNDS CARRIED FORWARD 136,941 96,057 |
2023 Total funds £ 109,459 184,097 293,556 124,498 92,045 27,944 9,973 254,460 39,096 193,902 232,998 |
2022 Total funds £ 74,264 165,491 239,755 121,974 88,710 30,670 8,676 250,030 (10,275) 204,177 193,902 |
|---|---|---|
The notes form part of these financial statements
Page 4
WINDSOR HORSE RANGERS LIMITED (REGISTERED NUMBER: 04768911)
BALANCE SHEET 31 MAY 2023
| Unrestricted Restricted fund fund Notes £ £ FIXED ASSETS Tangible assets 9 97,696 61,807 CURRENT ASSETS Stocks 10 1,301 - Debtors 11 5,872 - Cash at bank 44,816 34,250 51,989 34,250 CREDITORS Amounts falling due within one year 12 (12,744) - NET CURRENT ASSETS 39,245 34,250 TOTAL ASSETS LESS CURRENT LIABILITIES 136,941 96,057 NET ASSETS 136,941 96,057 FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 159,503 1,301 5,872 79,066 86,239 (12,744) 73,495 232,998 232,998 136,941 96,057 232,998 |
2022 Total funds £ 166,986 1,226 5,735 28,444 35,405 (8,489) 26,916 193,902 193,902 116,571 77,331 193,902 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 May 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 May 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 5
WINDSOR HORSE RANGERS LIMITED (REGISTERED NUMBER: 04768911)
BALANCE SHEET - continued 31 MAY 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. C Haly - Trustee
The notes form part of these financial statements
Page 6
WINDSOR HORSE RANGERS LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Freehold property | - Straight line over 10 years |
|---|---|
| Improvements to property | - 10% on cost |
| Fixtures and fittings | - 20% and 25% on cost |
| Motor vehicles | - 20% and 25% on cost |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Page 7
WINDSOR HORSE RANGERS LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2023
| 2. DONATIONS AND LEGACIES Donations and grants Gift aid 3. OTHER TRADING ACTIVITIES Subscription income Surplus/(deficit) on uniform sales Surplus/(deficit) on canteen activities 4. RAISING FUNDS Raising donations and legacies Support costs 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
2023 £ 56,519 52,940 109,459 2023 £ 179,385 1,364 3,348 184,097 2023 £ 124,498 2023 £ 17,693 |
2022 £ 46,784 27,480 |
|---|---|---|
| 74,264 | ||
| 2022 £ 160,944 1,593 2,954 |
||
| 165,491 | ||
| 2022 £ 121,974 |
||
| 2022 £ 23,058 |
6. TRUSTEES' REMUNERATION AND BENEFITS
One of the trustees has been paid remuneration from an employment with their charity during the financial year.
Under the provisions set out in the Articles of Association, S Denham-Gallagher was paid a salary of £34,226 (2022: £32,489) for her position as Equine Director.
An Equine Director is required to run the farm Monday to Friday, allowing children and young people to come in and assist on the farm at weekends.
Pension contributions paid during the period were £nil (2022: £nil).
No other employment benefits were provided.
Page 8
WINDSOR HORSE RANGERS LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2023
6. TRUSTEES' REMUNERATION AND BENEFITS - continued
Trustees' expenses
During the year ended 31 May 2023 trustees received reimbursements of expenses incurred on behalf of Windsor Horse Rangers Ltd.
Sundry costs amounting to £325 were reimbursed to two trustees in the year.
Horse upkeep costs amounting to £224 were reimbursed to two trustees in the year.
Stationery costs amounting to £1,085 were reimbursed to two trustees in the year.
Travel costs amounting to £75 were reimbursed to one trustee in the year.
Computer costs amounting to £330 were reimbursed to one trustee in the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2022 - Nil).
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
8.
| 2023 Administration 8 No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 52,514 21,750 Other trading activities 165,491 - Total 218,005 21,750 EXPENDITURE ON Raising funds 121,974 - Charitable activities Activity related expense 73,392 15,318 Premises expenses 21,970 8,700 Other 8,676 - Total 226,012 24,018 NET INCOME/(EXPENDITURE) (8,007) (2,268) |
2022 7 Total funds £ 74,264 165,491 239,755 121,974 88,710 30,670 8,676 250,030 (10,275) |
|---|---|
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WINDSOR HORSE RANGERS LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2023
| 8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund fund £ £ RECONCILIATION OF FUNDS Total funds brought forward 124,578 79,599 TOTAL FUNDS CARRIED FORWARD 116,571 77,331 9. TANGIBLE FIXED ASSETS Fixtures Freehold Improvements and Motor property to property fittings vehicles £ £ £ £ COST At 1 June 2022 49,000 334,066 38,584 14,000 Additions - 10,210 - - At 31 May 2023 49,000 344,276 38,584 14,000 DEPRECIATION At 1 June 2022 - 217,860 37,754 13,050 Charge for year - 16,863 230 600 At 31 May 2023 - 234,723 37,984 13,650 NET BOOK VALUE At 31 May 2023 49,000 109,553 600 350 At 31 May 2022 49,000 116,206 830 950 10. STOCKS 2023 £ Finished goods 1,301 |
Total funds £ 204,177 193,902 Totals £ 435,650 10,210 445,860 268,664 17,693 286,357 159,503 166,986 2022 £ 1,226 |
Total funds £ 204,177 |
|---|---|---|
| 193,902 |
Page 10
WINDSOR HORSE RANGERS LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2023
| 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 £ £ Other debtors 20 - Prepayments 5,852 5,735 5,872 5,735 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 £ £ Trade creditors 9,045 5,205 Social security and other taxes 326 1,048 Other creditors 171 236 Accrued expenses 3,202 2,000 12,744 8,489 13. MOVEMENT IN FUNDS Net movement At 1/6/22 in funds At 31/5/23 £ £ £ Unrestricted funds General fund 116,571 20,370 136,941 Restricted funds Restricted Fund 77,331 18,726 96,057 TOTAL FUNDS 193,902 39,096 232,998 Net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds £ £ £ Unrestricted funds General fund 263,638 (243,268) 20,370 Restricted funds Restricted Fund 29,918 (11,192) 18,726 TOTAL FUNDS 293,556 (254,460) 39,096 |
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 £ £ Other debtors 20 - Prepayments 5,852 5,735 5,872 5,735 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 £ £ Trade creditors 9,045 5,205 Social security and other taxes 326 1,048 Other creditors 171 236 Accrued expenses 3,202 2,000 12,744 8,489 13. MOVEMENT IN FUNDS Net movement At 1/6/22 in funds At 31/5/23 £ £ £ Unrestricted funds General fund 116,571 20,370 136,941 Restricted funds Restricted Fund 77,331 18,726 96,057 TOTAL FUNDS 193,902 39,096 232,998 Net movement in funds, included in the above are as follows: Incoming Resources Movement resources expended in funds £ £ £ Unrestricted funds General fund 263,638 (243,268) 20,370 Restricted funds Restricted Fund 29,918 (11,192) 18,726 TOTAL FUNDS 293,556 (254,460) 39,096 |
2022 £ - 5,735 |
|
|---|---|---|---|
| 5,735 | |||
| 2022 £ 5,205 1,048 236 2,000 |
|||
| 8,489 | |||
| 39,096 |
Page 11
WINDSOR HORSE RANGERS LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2023
13. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | |||
| At 1/6/21 | in funds | At 31/5/22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 124,578 | (8,007) | 116,571 |
| Restricted funds | |||
| Restricted Fund | 79,599 | (2,268) | 77,331 |
| TOTAL FUNDS | 204,177 | (10,275) | 193,902 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 218,005 | (226,012) | (8,007) |
| Restricted funds | |||
| Restricted Fund | 21,750 | (24,018) | (2,268) |
| TOTAL FUNDS | 239,755 | (250,030) | (10,275) |
| A current year 12 months and prior year 12 months combined position is as follows: | |||
| Net | |||
| movement | |||
| At 1/6/21 | in funds | At 31/5/23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 124,578 | 12,363 | 136,941 |
| Restricted funds | |||
| Restricted Fund | 79,599 | 16,458 | 96,057 |
| TOTAL FUNDS | 204,177 | 28,821 | 232,998 |
Page 12
WINDSOR HORSE RANGERS LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2023
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 481,643 | (469,280) | 12,363 |
| Restricted funds | |||
| Restricted Fund | 51,668 | (35,210) | 16,458 |
| TOTAL FUNDS | 533,311 | (504,490) | 28,821 |
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 May 2023.
Page 13