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2020-12-31-accounts

NEWCASTLE VISION SUPPORT (A charitable company limited by guarantee)

REPORT AND UNAUDITED FINANCIAL STATEMENTS

31 DECEMBER 2020

Registered company number 05865697 Registered charity number 1115815

JOSEPH MILLER Chartered Accountants Newcastle upon Tyne

NEWCASTLE VISION SUPPORT

31 DECEMBER 2020

CONTENTS

Page
1 Reference and administrative details
2 Trustees’ report
10 Independent examiner’s report
11 Statement of financial activities
12 Balance sheet
13 Notes to the financial statements

NEWCASTLE VISION SUPPORT

REFERENCE AND ADMINISTRATIVE DETAILS

31 DECEMBER 2020

Company number: 05865697 Charity number: 1115815 Website: www.newcastlevisionsupport.org.uk

Trustees

Miss L Charlton MBE Chair of the Board of Trustees and Management Committee Mr S B Bell, Vice Chair Mr E H Tainsh, Management Committee Mrs H A Niven Prof M Cattan Mr R E Boggie Mr J A Cokeley*

*denotes trustees who have a visual impairment

Co-opted member of the Management Committee

D L Kilner FCA

Staff information:

Chief Executive Officer Vision Support Workers (P/T)

Volunteering Co-ordinator (P/T) Empowerment Officer (P/T) Support Worker for Mr A Huntley IT Support Worker Financial Inclusion Officer Business Administration (P/T) Bookkeeper (P/T) (Self-employed)

Miss S Gregg Mrs J Robinson Mrs J Smith Miss J McCormack (to 12 June 2020) Mr A Huntley Mr J Braithwaite (from 12 February 2020) Miss P Ho Mrs P Taylor Miss C Lee Mrs S Bowdon

Registered and principal operating office

MEA House Ellison Place Newcastle upon Tyne NE1 8XS

Independent examiner

D R Gold FCA Joseph Miller Milburn House Dean Street Newcastle upon Tyne NE1 1LE

Bankers

Lloyds TSB 102 Grey Street Newcastle upon Tyne NE99 1SL

Investment manager

Brewin Dolphin Time Central Gallowgate Newcastle upon Tyne NE1 4SR

1

NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

The Trustees, who are also Directors for the purposes of company law, are pleased to present their report, together with the unaudited financial statements of the charity for the year ended 31 December 2020 which are also prepared to meet the requirements for a directors’ report and financial statements for Companies Act purposes.

Reference and administrative details set out on page 1 form part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland – Charities SORP FRS 102 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Structure, governance and management

Governing document

Newcastle Vision Support (NVS) is a company limited by guarantee and is governed by its Memorandum and Articles of Association, as amended 25 July 2018. It is a charity registered with the Charity Commission.

Method of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. At each AGM, one third of the Trustees retire by rotation. The Trustees who served during the year and up to the date of this report are set out on page 1.

Policies adopted for the induction and training of Trustees

The policies adopted follow the Code of Governance for the Voluntary and Community Sector as published by the Charity Commission.

Organisational structure and decision-making

The policies adopted to further the objects of the charity are formulated by the Trustees who meet quarterly.

The day-to-day management and running of the charity is the responsibility of the CEO.

Risk management

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems and procedures are in place to mitigate their exposure to the major risks.

2020 has been a very difficult year due to the Pandemic and all our procedures have been updated and amended. It was also necessary to update all our IT and telecommunication systems to enable staff to work effectively from home.

Objectives and activities

Aims and objectives. The history of NVS goes back to 1867 it aims are:-

‘To promote any charitable purpose for the benefit of sight impaired and severely sight impaired people living in Newcastle upon Tyne and the surrounding area’. This is achieved by the provision of support calculated to meet their needs - provided that such support will be given in a way which increases and respects their independence, choice, privacy and dignity’. These Aims and Objectives are realised through

2

NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Objectives and activities (continued).

NVS’s provision of a range of specialist, supportive and enabling projects which continue to be developed to meet the identified needs and aspirations of our service users.

Over the last 12 months NVS has not been able to offer its usual groups or classes. However, we offered a weekly ‘ring around’ service to our paid-up members, IT assistance via the telephone or remotely and introduced two remote groups which were conducted via conference telephone calls.

To enable staff to work effectively from home CEO Sue Gregg and Trustee Andy Cokeley, reviewed and made suggestions for upgrading the IT and Communication Systems and the Database. Staff now have portable devices and mobile phones; this had led to a reduction in paperwork as records can be updated during home visits directly to the IT systems where they are now stored in the cloud.

Meeting the Charity Commissions’ requirement of Public Benefit. NVS achieves this through offering its services mainly free of charge to our service users. The projects described below illustrate how this provision ensures that NVS meets its Public Benefit responsibility.

Overview of NVS’s Provision. NVS’s work includes:- Outreach, Advocacy, Empowerment, Safeguarding, Financial Inclusion and IT support. In addition, we provide a range of social and support groups to improve the quality of our service users lives, this is through offering specialist support to enable people to maintain and develop skills and self-confidence, reduce isolation, loneliness and depression.

Achievements and performance

NVS projects

Safeguarding Project . During 2020 we received 10 concerns regarding safeguarding issues. These concerns included neglect, self-neglect, financial, domestic, and psychological abuse.

We have continued to support people on a one-to-one basis for as long as necessary giving practical and emotional support. People have said they have felt listened too and really appreciate the continued support we provide.

We have continued to offer ongoing support to people by phone and email - this support has enabled them to talk about any concern they are experiencing and has enabled us to take appropriate action during very difficult times.

We continue to find several people are asking NVS to advocate on their behalf on several issues, unfortunately during 2020 we could only refer them to third parties due to restrictions. Once it was safe to do so we did visit people in their homes, wearing PPE, checking they had no symptoms before the visit and following social distance guidelines. This is an extremely useful service as many people do not have family to assist and are wary asking friends especially when it is for financial issues.

We will continue to keep up to date with training, so we are all aware of indicators which enables staff to raise concerns by following our policies and procedures.

Vision Support Project. Judith and Jacqui continued to work with and support people during the 39-week period of lockdown in 2020 via weekly telephone calls. They continued throughout supporting people in a very different way. Support was offered around the emotional and psychological impact that Covid had imposed on us. During the periods of restrictions being less intense they supported people in the way they had in the past, during these visits they noticed the deterioration of some of the service users: their sight,

3

NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Vision Support Project (continued).

loss of confidence, mobility needs, anxiety, low mood, emotional and loneliness in people who in the past had not showed any of these signs.

Work carried out when restrictions allowed,

4

NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Vision Support Project (continued).

Support around the effects of Covid on individual service users by keeping in regular contact during 2020 by making phones calls and referring on for support to other organisations. These included SCD, Atime2Talk, Safeguarding, equipment suppliers, Marie Curie, shopping for service users, ECLOs, City helpline and Dementia. In total of approximately 3,000 phone calls to our vulnerable and anxious service users whilst working from home.

When able to offer support on a 1 to 1 basis in the capacity of a Vision Support Worker 90 plus service users were supported. Each service user has a 12-week support plan available to them and quite often this needs to be extended according to individual needs .

Volunteering Project. Volunteering is described as freely giving time to benefit a community. NVS volunteers are valuable to the support offered by 7 members of staff. During the pandemic, our volunteers helped with the distribution of membership renewals and our quarterly newsletter.

Feedback from volunteers is that they enjoy their role and are looking forward to helping again.

During the beginning of the pandemic the volunteer co-ordinator made approximately 400 phones calls.

Empowerment Project. Our empowerment project is for people aged 50 and over. It has three main areas - empowering people to take action to make life better for others, engaging people in activities that do not just have a social benefit and our IT service.

As for all projects 2020 was a challenging year. This was exacerbated when Angus Huntley, empowerment officer had to have unexpected surgery and was absent for a significant time. We are all pleased that he is fully recovered and back to work.

Prior to the first lockdown in March 2020, services ran as normal: history group, 10 service users attended to learn about local history in the Northeast. The Northeast Action on Transport group met representatives from Nexus to discuss the design and accessibility of the new metro carriages; held a weekly art class, visited the Hatton Art Gallery and the Great North Museum to experience a specially designed planetarium show and workshop for visually impaired people.

When the first lockdown was announced in mid-March, changes were made to services offered and the way we worked. Whilst working from home our focus was to stay in contact with our service users by phone, providing information and advice, checking on their needs and wellbeing and helping to reduce isolation. As lockdown continued, we adjusted to our new way of working.

We also explored running groups remotely, but technical and logistical problems meant in most cases, this was not possible.

Our campaigning work has continued throughout the pandemic and has delivered many positive outcomes and opportunities for service users to have their say.

July: We worked with Newcastle City Council providing advice regarding temporary changes to street layouts to enable social distancing as lockdown restrictions were eased.

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NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Empowerment Project (continued).

August: The empowerment officer and a service user met the cabinet member for transport and air quality and officials from the City Council to outline the practical problems caused by changes to the street layout on Grey Street. Problems included poorly defined and badly positioned pavement cafes; moving the pavement in to the road to allow for increased outdoor seating; lack of physical separation between pedestrians and the cycle lane and a lack of safe crossing points. We made recommendations for improvements, all of which have been implemented, meaning there is once again a proper pavement with a kerb to separate pedestrians from traffic and cyclists. The area is now easier to navigate thanks to improved crossing points and better definition and positioning of street cafes .

September : Our service users took part in remote workshops run by Nexus regarding the design and accessibility of the new metro carriages which are due to enter service in 2023.

Alongside Visionary we worked with the City Council prior to the launch of Newcastle’s E-scooter trial, highlighting the dangers E-scooters pose to people with sight problems and suggesting measures which would help to improve safety. We continue to work with the City Council and Neuron Mobility (the E- scooter operator) monitoring the scheme, reporting incidents, and providing feedback from our service users.

IT Support Project. At the beginning of 2020 we continued with our core service of home visits and working with people on a one-to-one basis at Newcastle Vision Support. We supported individuals for multiple sessions with each session being up to 2 hours. The majority of referrals have been for training on either smartphones or tablets and specialist software (Dolphin Guide Connect and Synaptic). We also received requests for one off support for advice and queries. Our 5-week Tablets Course also recommenced in March. From January to March, 20 people have used our service, this consisted of 21 home visits and 16 ‘one to one’ sessions.

Working in partnership with Newcastle City Learning, a tutor continued to deliver IT classes and a new course started in January. In this course, the service users were given a project to complete using the skills gained from the previous course.

We continued to deliver the technology session for the Sight Awareness for Everyone (SAFE) course. The aim of the session is to make people aware of what is available, the benefits, and to promote our IT service and demonstrate equipment. This often resulted in new referrals for our service.

When the lockdown was announced in March, we were all required to work from home. Therefore, all faceto-face sessions for the IT service had to be suspended and the service was temporarily switched to over the phone support only.

There were many challenges and we had to adapt to the current situation; thinking of ways of how we could still provide the IT service remotely. Not being able to support service users face-to-face presented its own challenges but we were able to innovate our IT service and offer support through a remote connection and control of someone’s device. This was of great benefit to us and the service user, as we could see the screen as well as taking control and being able to fix any issues or make configurations when needed.

The pandemic highlighted the significance of technology for someone with a sight loss. It helped reduce isolation, has provided a means of communication, entertainment, a library of information and online shopping for essentials. Many of the referrals we received were primarily related to tuition on how to use a device/application.

Although 2020 has been an unprecedented year for all of us, our IT service managed to support a total of 59 people. The number of referrals also gradually increased as restrictions eased, currently we have several people on our waiting list.

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NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Financial Inclusion. The year was very difficult, notwithstanding the restrictions of lockdown our support continued. During 2020, 149 individual people (including 27 home visits) were supported and making the total amount of benefit secured to just under half a million pounds. A summary of the amounts is given below.

ESA (Employment Support Allowance) 16 people, £49,920 PIP (Personal Independence Payment) High rate 19 people, £149,188 PIP Med rate 7 people, £44,408 AA (Attendance Allowance) High rate 28 people £129,584 AA low rate 25 people, £78,000 UC (Universal Credit) extra disability premium 5 people £24,960

5 people were supported on council tax queries, 2 on pension credit queries. In addition, 8 Blue Badges and 4 TV Licences were applied for.

Following lock down on 23 March 2020, 39 weeks of the year were subject to either full or partial lock down restrictions. In that time approximately 1,500 phone calls were made on a weekly basis to vulnerable and lonely service users by NVS staff who were working from home .

NVS social support groups: Due to the pandemic, we were unable to continue with our social groups.

When restrictions are lifted, we will start to introduce them. They have always been popular as it allows our service users to socialise with likeminded people. They are good for motivation, relieving isolation and loneliness and reducing depression.

Quarterly Newsletter. We continue to send out regular newsletters in various formats, these keep people informed of events and information from other organisations on various topics.

Board of Trustees

The Board of Trustees wish to thank all staff, volunteers, service users and partners for their continued hard work and commitment to NVS during 2020. During the year we received two legacies and a number of donations. The receipt of legacies and donations is very gratifying for the Board of Trustees because they reflect a full appreciation by service users of the continued hard work and dedication of the staff.

Financial review

The principal sources of income comprised grants, donations and legacies and charges for services and equipment as shown in notes 4 and 5 respectively.

The net expenditure for the year after investment gains and losses amounted to £55,108 (2019: net income £101,669) as shown in the statement of financial activities on page 11.

Reserves policy

In determining the charity’s reserves policy, the Trustees have taken into account the unpredictable nature of its income from donations, gifts and legacies and the need to avoid suspension of much needed services to its vulnerable client group.

The Trustees have therefore resolved that, so far as possible, unrestricted reserves should be held to enable services to be sustained for a period of six months in the event of a marked downturn in income. Such reserves would also be required to cover the financial obligations of the charity in the event of dissolution.

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NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Reserves policy (continued).

The Trustees are carefully monitoring the reserves position on a regular basis to ensure current services can be maintained.

The unrestricted reserves not invested in fixed assets at 31 December 2020 were £206,194 (2019: £254,062), which represents approximately 13 months’ expenditure and excludes £20,372 (2019: £28,941) of restricted funds and £48,231 of designated funds (2019: £51,133).

The charity has two designated funds as follows:

Safeguarding: £30,000 had been designated in 2018 to support safeguarding for a period of three years.

Additional activity room: In 2018, £25,000 had been designated to pay for the new activity room over the period of its lease. At 31 December 2020, the fund balance stood at £18,231.

Investment policy and performance

The Trustees have agreed a policy for investing funds, enabling them to maintain a strategic reserve of funds while providing funding for the activities of the charity. The investment managers have been instructed to provide an execution service only.

Principal funding

NVS’s Trustees would like to thank the following funders for supporting the charity’s work during 2020. Without this financial support NVS could not have provided its clients with its vital support.

The Trustees would also like to thank the many members and supporters for their generous donations during the year, including:

Community Foundation Community Foundation - Kellett Fund Masonic Charitable Foundation Newcastle City Council Reaching Communities – Big Lottery Fund Reece Foundation The Albert Hunt Trust

The Joseph Strong Frazer Trust The Royal Victoria Trust for the Blind Thomas Pocklington Trust

Plans for the future

The charity is hoping to continue all its essential activities but will also aim to respond to any new initiatives provided funding can be obtained.

The potential continued impact of the COVID-19 pandemic is referred to in note 15.

Statement of trustees’ responsibilities in relation to the financial statements

The Trustees (who are also Directors of Newcastle Vision Support for the purposes of company law) are responsible for preparing the report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application

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NEWCASTLE VISION SUPPORT

TRUSTEES’ REPORT

YEAR ENDED 31 DECEMBER 2020

Statement of trustees’ responsibilities in relation to the financial statements (continued).

of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

This report was approved by the Trustees on 14 September 2021 and signed on their behalf by:

Mr S B Bell Vice Chair

9

INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF NEWCASTLE VISION SUPPORT

I report to the charity Trustees on my examination of the financial statements of the company for the year ended 31 December 2020, which are set out on pages 11 to 21.

Responsibilities and basis of report

As the charity’s Trustees of the company (and also it’s directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s financial statements as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s report

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

D R GOLD FCA Independent Examiner Joseph Miller Milburn House Dean Street Newcastle upon Tyne NE1 1LE Date: 14 September 2021

10

NEWCASTLE VISION SUPPORT

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING INCOME AND EXPENDITURE ACCOUNT)

FOR THE YEAR ENDED 31 DECEMBER 2020

Unrestricted
Restricted
Note
funds
funds
£
£
Income from:
Donations and legacies
4
58,395
60,394
Charitable activities
5
2,690
-
Investments
6
2,822
-
Total income
63,907
60,394
Expenditure on:
Raising funds
576
-
Charitable activities
109,293
68,963
Total expenditure
3,7
109,869
68,963
Net (expenditure) income before
investment (losses) gains
(45,962)
(8,569)
Net (losses) gains on investments
(577)
-
Net (expenditure) income
movement in funds
(46,539)
(8,569)
Reconciliation of funds:
Total funds brought forward
305,930
28,941
Total funds carried forward
12,13
259,391
20,372		 Total
funds
2020
£
118,789
2,690
2,822
124,301
576
178,256
178,832
(54,531)
(577)
(55,108)
334,871
279,763		 Total
funds
2019
£
285,286
9,774
2,255
297,315
576
201,119
201,695

95,620

6,049
101,669
233,202
334,871

The results for the year derive from continuing activities and there are no gains and losses other than those shown above.

The notes on pages 13 to 21 form part of these financial statements

11

NEWCASTLE VISION SUPPORT

BALANCE SHEET

Company number: 05865697

AS AT 31 DECEMBER 2020

Note
Fixed assets
Tangible assets
8
Investments
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors:amounts falling due within
one year
11
Net current assets
Net assets
Charity funds
12,13
Unrestricted income funds
Designated funds
Restricted income funds
Total funds		 £
5,034
59,715
12,780
230,159
242,939
(27,925)		 2020
£
64,749
215,014
279,763
211,160
48,231
20,372
279,763		 £
2,743
60,652
8,164
281,320
289,484
(18,008)		 2019
£
63,395
271,476
334,871
254,797
51,133
28,941
334,871

For the year ended 31 December 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees’ responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees and authorised for issue on 14 September 2021 and are signed on their behalf by:

Mr S B Bell Vice Chair

The notes on pages 13 to 21 form part of these financial statements

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NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

1. Legal status of the charity

The charity is a company limited by guarantee. The members of the charity are the Trustees on page 1. The address of the registered office is 3rd Floor, MEA House, Ellison Place, Newcastle upon Tyne, NE1 8XS. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

2. Accounting policies

The principle accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

(a) Basis of preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated. They have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland - Charities SORP FRS 102 (1 January 2019), the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements are prepared in sterling which is the functional and presentation currency of the charity.

Newcastle Vision Support meets the definition of a public entity under FRS 102.

(b) Preparation of financial statements on a going concern

The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

(c) Fund structure

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds which the Trustees have decided at their discretion to set aside to use for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

(d) Income recognition

All income is included in the statement of financial activities when the charity is legally entitled to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

The following specific policies are applied to particular categories of income:

Legacies - are recognised following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date.

Gifts in kind - donated for distribution are included at fair value and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the fair value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

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NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

2. Accounting policies (continued)

(e) Expenditure recognition

Expenditure is recognised once there is legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is included in the statement of financial activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Costs of expenditure on raising funds comprise the costs incurred towards obtaining income from grants and donations.

Charitable expenditure comprises all costs of activities in furtherance of the objects of the charity. Governance costs include those costs incurred in connection with compliance with constitutional and statutory requirements and costs associated with the strategic management of the charity. Support costs are allocated on the basis of staff time spent on each activity and are shown in note 7.

(f) Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is calculated to write off the cost less estimated residual value of tangible fixed assets over their expected useful lives as follows:

Furniture and fittings - 25% per annum straight line Computer equipment - 33% per annum straight line

(g) Investments

Investments are a form of financial instrument and are initially recognised at transaction value and subsequently measured at their fair value at the balance sheet date using the closing quoted market price. The statement of financial activities includes the net gains and losses arising on revaluations and disposals throughout the year.

(h) Cash at bank

Cash at bank includes a current account, an instant access deposit account and a CAF fixed interest saver account.

(i) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.

(j) Financial instruments

The charity only has financial instruments and financial liabilities that qualify as basic instruments. Basic instruments are initially measured at transaction value and subsequently measured at their settlement value.

(k) Operating leases

The charity classifies the lease of the premises and photocopier hire as operating leases. Rental charges are charged on a straight line basis over the term of the lease.

(l) Pensions

Employees of the charity are entitled to join a defined contribution ‘money purchase’ scheme. The charity contribution in the year is disclosed in note 7. There were no outstanding contributions at the year end. The administration costs of the defined contribution scheme are included within charitable activities support costs as set out in note 7. The money purchase plan is managed by B&CE Holdings Limited (The Peoples Pension). The charity has no liability beyond making its contribution and paying across the deductions for the employee’s contributions.

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NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

3. Net (expenditure) income for the year 2020 2019
£ £
Net (expenditure) income for the year is stated after charging:
Independent examination and accountancy services:
Independent examination 1,130 1,095
Accountancy services 2,170 2,105
Depreciation of tangible fixed assets 2,807 3,463
4. Income from donations and legacies Unrestricted
Restricted		 2020 2019
£ £ £ £
Donations and in kind support 16,795 -
16,795		 18,817
Legacies 10,100 -
10,100		 152,883
Grants 31,500 60,394
91,894		 113,586
58,395 60,394
118,789		 285,286
5. Income from charitable activities Unrestricted
Restricted		 2020 2019
£ £ £ £
Charges for services and equipment 2,690 -
2,690 8,234
Contributions for outings - - - 1,540
2,690 -
2,690 9,774
6. Income from investments Unrestricted
Restricted		 2020 2019
£ £ £ £
Investment income 2,822 - 2,822 2,255
7. Total expenditure Raising Charitable Governance
Total		 Total
funds
activities		 2020 2019
£ £ £ £ £
Direct costs
Purchases - 2,541 - 2,541 6,171
Transport and outings - 2,688 - 2,688 11,602
Wages and salaries -
76,860		 - 76,860 91,846
Redundancy costs - 2,748 - 2,748 -
Staff and volunteer training - 753 - 753 661
Staff and volunteer expenses and travel - 4,091 - 4,091 8,629
Trustee expenses and travel - - 61 61 173
Establishment expenses -
19,432		 - 19,432 15,027
Advertising - - - - 66
Printing, postage, stationery and telephone - 3,730 - 3,730 3,593
Carried forward -
112,843		 61 112,904 137,768

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NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

7. Total expenditure(continued)
Brought forward
Direct costs (continued)
Repairs and renewals
Computer maintenance
Project expenditure
Sundry expenditure
Depreciation and loss on disposal
Accountancy and independent examination
Fundraising costs
Investment management costs
Allocated support costs
Wages and salaries
Pension administration costs
Staff and volunteer training
Staff and volunteer expenses and travel
Establishment expenses
Advertising
Printing, postage, stationery and telephone
Repairs and renewals
Legal and professional fees
Bookkeeping fees
Computer maintenance
Sundry expenditure
Depreciation
Total expenditure
Summary of total expenditure:
Direct costs
Allocated support costs
Governance
Total expenditure on charitable activities		 Raising Charitable Governance
Total
Total
funds
activities
2020
2019
£
£
£
£
£
-
112,843
61
112,904
137,768
-
-
-
-
-
-
216
360
275
4,700
270
362
1,940
-
-
-
-
-
-
-
-
3,300
-
-
275
4,700
270
362
1,940
3,300
216
360
87
1,524
4,178
642
3,024
3,200
216
360
-
-
-
-
-
-
-
-
-
-
-
-
-
26,982
249
42
560
9,656
-
1,718
137
13
4,062
2,165
212
867
7,842
-
-
-
-
-
-
-
-
-
-
-
-
34,824
249
42
560
9,656
-
1,718
137
13
4,062
2,165
212
867
33,750
249
329
607
7,334
33
1,782
44
13
4,986
753
377
439
576
167,053
11,203
178,832
201,695
576
120,390
3,361
124,327
150,999
-
46,663
7,842
54,505
50,696
576
167,053
11,203
178,832
201,695
11,203
178,256		 Raising Charitable Governance
Total
Total
funds
activities
2020
2019
£
£
£
£
£
-
112,843
61
112,904
137,768
-
-
-
-
-
-
216
360
275
4,700
270
362
1,940
-
-
-
-
-
-
-
-
3,300
-
-
275
4,700
270
362
1,940
3,300
216
360
87
1,524
4,178
642
3,024
3,200
216
360
-
-
-
-
-
-
-
-
-
-
-
-
-
26,982
249
42
560
9,656
-
1,718
137
13
4,062
2,165
212
867
7,842
-
-
-
-
-
-
-
-
-
-
-
-
34,824
249
42
560
9,656
-
1,718
137
13
4,062
2,165
212
867
33,750
249
329
607
7,334
33
1,782
44
13
4,986
753
377
439
576
167,053
11,203
178,832
201,695
576
120,390
3,361
124,327
150,999
-
46,663
7,842
54,505
50,696
576
167,053
11,203
178,832
201,695
11,203
178,256
576 167,053
576
-		 120,390
46,663
576 167,053
11,203
178,256

16

NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

7. Total expenditure (continued)

Staff costs:
Wages and salaries
Redundancy costs
Social security costs
Pension costs
Other staff costs		 2020
2019
£
£
107,386
120,525
2,748
-
1,678
2,960
1,800
1,221
820
890
114,432
125,596

The average number of employees for the year, analysed by function was as follows:

Number Number
Charitable activity and support staff 8 9

The charity considers its key management personnel comprise the Trustees and the Manager. The total employment benefits of the key management personnel were £22,956 (2019: £22,132). No employees received remuneration above £60,000.

None of the Trustees received any emoluments during the year.

The aggregate amount of expenses reimbursed to the Trustees during the year was £61 (2019: £173). The number of Trustees reimbursed for travelling expenses was 1 (2019: 2).

8. Tangible fixed assets
Furniture
Computer
and fittings
equipment
£
£
Cost
At 1 January 2020
3,456
37,641
Additions
-
5,098
Disposals
(79)
-
At 31 December 2020
3,377
42,739
Depreciation
At 1 January 2020
2,812
35,542
Charge for year
308
2,499
On disposals
(79)
-
At 31 December 2020
3,041
38,041
Net book value
At 31 December 2020
336
4,698
At 1 January 2020
644
2,099		 Total
£
41,097
5,098
(79)
46,116
38,354
2,807
(79)
41,082
5,034
2,743

17

NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

9. Fixed asset investments
Summary
Listed investments
Cash available for reinvestment by investment advisers
Listed investments
Market value at 1 January 2020
Additions at cost
Disposals at carrying value
Net (losses) gains on revaluation
Market value at 31 December 2020
Historical cost at 31 December 2020		 2020
2019
£
£
56,907
57,484
2,808
3,168
59,715
60,652
2020
2019
£
£
57,484
54,962
-
-
-
(3,618)
(577)
6,140
56,907
57,484
48,410
48,380

The investments are subject to the price and yield volatility of the investment portfolio, but this is considered necessary to achieve a higher total return in the long term.

10. Debtors
Other debtors
Prepayments and accrued income
11. Creditors:amounts falling due within one year
Deferred income
Other creditors and accruals		 2020
2019
£
£
1,140
1,813
11,640
6,351
12,780
8,164
2020
2019
£
£
-
10,616
27,925
7,392
27,925
18,008

18

NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

12. Charity funds


Unrestricted income funds
General funds
Designated funds:
Safeguarding
Additional activity room
Restricted income funds
Vision Support
Resource centre
Daycare
Macular
Safeguarding
Empowerment
Financial Inclusion (formerly Welfare
benefits)
Breathing spaces
Core salary costs
Rebranding of charity for 150 anniversary
IT Support
Computer equipment capital grants
Braillers and other capital grants
Total funds
Summary of funds		 At 1 Jan Movement in funds Gains
At 31 Dec
2020 Income Expenditure (losses)
2020
£
£
£
£
£
254,797
63,907
(106,967)
(577)
211,160
30,000
-
-
-
30,000
21,133
-
(2,902)
-
18,231
305,930
63,907
(109,869)
(577)
259,391
4,633
3
2,485
2,823
1,079
-
-
610
7,465
852
4,983
2,008
2,000
21,232
-
-
-
-
24,041
3,000
-
12,121
-
-
-
-
(25,865)
(3)
(2,485)
(223)
(1.079)
(24,041)
(3,000)
-
(10,106)
-
(221)
(1,940)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,600
-
-
-
610
9,480
852
4,762
68
2,000
28,941
60,394
(68,963)
-
20,372
334,871
124,301
(178,832)
(577)
279,763
At 1 Jan Movement in funds Movement in funds Gains At 31 Dec
2020 Income Expenditure (losses) 2020
£ £
£		 £ £
Unrestricted income funds 254,797 63,907
(106,967)		 (577) 211,160
Designated funds 51,133 -
(2,902)		 - 48,231
Restricted income funds 28,941 60,394
(68,963)		 - 20,372
334,871 124,301
(178,832)		 (577) 279,763

19

NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

12. Charity funds (continued)

Restricted funds:

Income for the year includes the following:

Vision Support project

A grant of £21,231 was received towards the vision support projects. Core salary costs

A grant of £12,000 was received to fund core salary costs. Empowerment project

A grant of £24,041 was received towards the empowerment projects. Financial Inclusion (formerly Welfare Benefits project)

A grant of £3,000 was received towards the financial inclusion project.

13. Analysis of net assets between funds
Unrestricted income funds
Designated funds
Restricted income funds
Total funds
Analysis of net assets between funds - prior year
Unrestricted income funds
Designated funds
Restricted income funds
Total funds		 Tangible
Fixed
Net
fixed
assets current
Total
assets
investments
assets
2020
£
£
£
£
4,966
59,715 146,479
211,160
-
-
48,231
48,231
68
-
20,304
20,372
5,034
59,715 215,014 279,763
Tangible
Fixed
Net
fixed
assets current
Total
assets
investments
assets
2019
£
£
£
£
735
60,652 193,410
254,797
-
-
51,133
51,133
2,008
-
26,933
28,941
2,743
60,652 271,476
334,871

14. Operating lease commitments

The total future minimum lease payments under non-cancellable operating leases are as follows:

Expiry date:
Later than 1 year and not later than 5 years
Not later than 1 year		 2020
2019
£
£
5,920
4,155
3,641
4,164
9,561
8,319

20

NEWCASTLE VISION SUPPORT

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2020

15. Post balance sheet events

Any continuing impact of the COVID-19 pandemic constitutes a non-adjusting post balance sheet event. It is anticipated that there may continue to be a reduction in income from grants and donations.

21