**`** 

## **Southgate Church Bury St Edmunds Suffolk** 

(a company limited by guarantee) 

Annual Report and Financial Statements 

for the period ended 31 March 2022 

Charity Number: 1115737 

Company registration number: 05815695 

## **Annual report and financial statements for the period ended 31 March 2022** 

__________________________________________________________________________________ 

## **Contents** 

## **Page:** 

|2|Reference and administrative details|
|---|---|
|3|Report of the trustees|
|8|Independent Examiner’s report|
|9|Statement of fnancial activities|





## **Southgate Church Bury St Edmunds Suffolk** 

- 10 Balance sheet 

- 11 Notes to the financial statements 

2 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Reference and administrative details** 

__________________________________________________________________________________ 

## **Trustees:** 

Robert Jones - Chair James C Harrington (Resigned 11/21) Terry Ball (Appointed 11/21) Adrian Lingwood Peter Maddock Helen Moore (Appointed 03/22) Shaun Richardson (Resigned 09/21) Susan Strachan David Wakeford (Churches Together in Bury St Edmunds and District) Roger Whomes (Resigned 03/22) Philip Lloyd-Jones (St Mary’s with St Peters) 

## **Secretary to the Trustees:** 

Terry Ball 

## **Registered office:** 

Southgate Community Centre, Caie Walk, Bury St Edmunds, Suffolk IP33 2PJ Tel: (01284) 703705 

## **Registered Charity number:** 1115737 

## **Registered Company number:** 05815695 

## **Reporting Accountant** 

Andrew Prentice Partnership 5, Market Place, Stowmarket, Suffolk IP14 1DT 

## **Bankers** 

CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ 

## **Solicitors** 

Ellisons, 83-84 Guildhall Street, Bury St Edmunds, IP33 1LN 

3 



## **Southgate Church Bury St Edmunds Suffolk** 

**Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

The trustees present their report and accounts for the period ended 31 March 2022. 

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4 



## **Southgate Church Bury St Edmunds Suffolk** 

 (  

    

## _**Review of April 2021 to March 2022**_ 

Following the lifting of lockdown regulations, the Church resumed in-person worship in July with the full range of activities progressively returning from September. These included Coffee Stop on Monday mornings; Friendship Group for older people twice monthly  and  a  Thursday  evening,  monthly.   House  Groups  resumed  meeting  on alternate weeks with about 56 people attending, as did the corporate prayer meeting. Women’s Groups, the use of Zoom and other electronic means of communication had proved to be highly effective and resulted in a number of new people joining in activities. 

Rev Mike Simm joined us as our new minister at the end of April with his induction and licensing service taking place online.  He is an ordained Anglican priest but with extensive experience of another ecumenical church in Norfolk.  There is now a full leadership team in his support which meets monthly and weekly for prayer.  Church members meet four times a year. 

Two  Alpha  courses  were  held  –  one  for  potential  new  Christians,  and  one  for established church members.  More are planned. 

A comprehensive range of Christmas activities was presented including carol singing in the local pub. 

We are seeking to be more generous as a Church by increasing our monthly tithe to 12.5% of gross income, as well as establishing a community (pastoral) fund to relieve hardship by granting cash gifts to deal with particular situations.  Members of the congregation make regular or one-off gifts to the fund. 

A project to upgrade the Church Centre commenced at the end of the year to make it a more uplifting environment for the groups that use it, as well as a more inspiring place for worship.  Its completion will be reported in next year’s document. 

5 



## **Southgate Church Bury St Edmunds Suffolk** 

Safeguarding  has  been  under  particular  review.   The  church  had  to  adopt  the approach of the local Anglican Diocese – concentrating on _Promoting a Safer Church and Safer Recruitment._ All church members are being encouraged to undertake basic awareness training online, the issue is on the agenda now of all meetings of leadership team, trustees and members. 

## _**Family and Community work**_ 

Whilst Covid 19 has had a significant impact over the past year, the Family and Community Ministry of Southgate Church has changed and adapted so it can continue to best meet the needs of families in the church and in the local community. 

We have made use of the online platform Zoom which enabled us to not only maintain relationships with children and families but also to grow and develop them through this testing time. 

We have made the most of the great outdoors and have hosted four community events to celebrate Easter and Christmas, we offered an alternative to Hallowe’en on 31[st] October and we also honoured the fallen with a Remembrance display which people of all ages worked on together. 

The toddler group have made the most of the local park for outdoor activities, and the two youth groups too. 

Our children’s ministry team were delighted to be part of a Churches Together Summer Celebration which took place in the town’s historic Abbey Gardens. **Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

Also during the summer holidays, we were able to run our week long children’s Holiday Club which saw over 36 children from the local community having a week of fun, games, crafts, songs and bible teaching. A wonderful team of volunteers worked together to ensure a good and safe time was had by all. 

We have been delighted to host four Messy Church events throughout the year, one being online and three when we were able to meet in person again. 

It was good to celebrate Christmas as a community and we were able to host two family events as well as a Carol Service in the local pub. 

So despite a year of uncertainty, the work of Southgate Church has continued to flourish. 

## _**Objects and Activities**_ 

The Church is a registered charity and its objective is to advance the principles, teaching and practices of the Christian faith for the benefit of the public in particular, but not exclusively, in the Southgate area of Bury St Edmunds, Suffolk. 

6 



## **Southgate Church Bury St Edmunds Suffolk** 

Southgate Church affirms its mission: “to Glorify God in Church, Community and World, through worship, prayer, discipleship, fellowship, service and mission”. 

The Church as a charity provided public benefit activities in the following ways: 

Regular and accessible opportunities for Christian worship for all: 

A wide range of social and educational activities for people of all ages; Pastoral and social support to individuals and families; 

Activities in local schools and contributions to the curriculum; 

Encouraging young people to help in activities and develop new skills such as using the sound system; 

The giving of tithes and other financial grants to charities and community groups at home and abroad; 

Promotion of leisure and educational opportunities for the whole community through events which are open to the community as well as the Church’s involvement in and help at events with the Southgate Community Partnership; Activities for young people, elderly and other age ranges and interest groups; Use of the Church premises for activities including a regular weekly coffee morning. 

Supporting local charities and needs in the local area and Bury St. Edmunds; Recognised as a ‘Home for Good’ Church via the local partner charity, Transforming Futures - Suffolk. 

The Church’s premises are attached to the Southgate Community Centre and the Church office is also situated there.  The Church maintains close links with the Community Centre and the local community. 

Southgate Church serves the area included in the Southgate ward of St Edmundsbury Borough Council. Information on our activities is published in a monthly publication ‘Southgate Directory’ which is delivered to every address in the catchment area. 

## **Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

## **Financial Review** 

There was a deficit of **£27,321** for the period as opposed to a surplus of **£792** in the previous year. Our new minister Mike started his ministry with us in April 2022 which meant that the church house let came to an end during the previous February and the monthly stipend to the Church of England began from April, these were the two main changes to our income and expenditure pattern compared to the previous years and drove the change from a surplus to a deficit. Income during the year was some £35,000 higher than budgeted and was driven by increased income from donors and an increase in restricted gifts. A  number of appeals were made during the year to which the church membership responded extremely generously meaning that both restricted income and expenditure were significantly higher than in recent years.  A Community Fund was also set up to enable the church to respond to specific financial 

7 



## **Southgate Church Bury St Edmunds Suffolk** 

needs as and when they arise. Expenditure was higher by a little over £15,000 but this was mainly due to the disbursement of the aforementioned Restricted gifts as generally other areas were underspent such as Ministry, Church Groups and Clubs, Community  Centre  Occupancy  Costs  and  Fellowship  Activities.  The  regular  and faithful ongoing financial support of the congregation has continued and this was at an increased level compared to recent years, the majority of this through tax efficient means.  Expenditure was well controlled during the year and net expenditure was some £19,000 lower than expected. The charity’s policy of keeping three month’s running costs in reserves has been more than maintained with net current assets at the end of the period being **£135,348** . 

## **Structure, Governance and Management** 

Southgate Church is foremost a fellowship of individuals who believe that God is living and his son, the Lord Jesus Christ exemplified God’s life for us by dying in our place so that we may be restored to a real, living relationship with our God. 

In legal terms, the Church is a company limited by guarantee incorporated on 12th May 2006 and was registered as a charity on 9th August 2006. The governance principles of the Church are set out in the Articles which are registered with both Companies House and the Charity Commission.  The Articles were amended on 17th October 2018 and on 11th September 2019.  The latter amendment provides for the Minister of the Church to be eligible to become a trustee if he opts to do so.  Those amendments also included additional safeguards for the governance of the Church. 

In  the  event of  the  company being wound up Church  Members are  required  to contribute an amount not exceeding £10.  That applies also to individuals who were past Members in the last 12 months prior to dissolution. 

Southgate Church is a Local Ecumenical Partnership founded by Churches Together in Bury St. Edmunds and District over forty years ago. The founding denominations that signed the Sharing Agreement are the Church of England, the Baptist Church and  the  United  Reformed  Church.   The  Church  has  a  Board  of  Trustees,  the composition of which was amended by special resolution in October 2018 and allows the Church to draw upon the experience and guidance of other denominations.  The Trustees meet several times during the year.   The Board may comprise up to 12 trustees: 

- Southgate  Church  -  up  to  8  members  inclusive  of  the  Minister  and  the Leadership Team, the Honorary Treasurer and the Secretary; 

- St Mary’s with St Peter’s, the Parish Church  - 1 nominated from the Parochial Church Council; 

- The Diocese of St Edmundsbury and Ipswich  - 1 nomination; 

- The Eastern Baptist Association -  1 nomination; 

- The Eastern Synod of the United Reformed Church - 1 nomination 

##  To retain its Christian 

## ecumenical character, the 

8 



## **Southgate Church Bury St Edmunds Suffolk** 

Articles allow certain vacancies to be filled by drawing upon  nominations from Churches Together in Bury St Edmunds & District and in other ways.  

 The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative  from each of the three last listed denominations above.  The LAG may 

9 



## **Southgate Church Bury St Edmunds Suffolk** 

provide advice to the Minister and the  Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a  Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of  Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended  governance documents. 

10 



**Southgate Church Bury St Edmunds Suffolk** 

 

 The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with  the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual 

 General Meeting is held usually in September.  The Trustees regularly review the potential major risks to which the charity 

11 



## **Southgate Church Bury St Edmunds Suffolk** 

may be exposed and, if appropriate,  establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and 

 Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching  brief over safeguarding practices, checks and training.  Signed by:  Date:  Chair of Trustee 

12 



## **Southgate Church Bury St Edmunds Suffolk** 

 To retain its Christian ecumenical character, the Articles allow certain vacancies to be filled by drawing upon  nominations from Churches Together in Bury St Edmunds & District and in other ways. 

 

 The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative  from each of the three last listed denominations 

13 



## **Southgate Church Bury St Edmunds Suffolk** 

above.  The LAG may provide advice to the Minister and the  Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a  Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of  Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended 

14 



**Southgate Church Bury St Edmunds Suffolk** 

 governance documents. 

 

 The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with  the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual 

 General Meeting is held usually in September.  The Trustees regularly review the potential major 

15 



## **Southgate Church Bury St Edmunds Suffolk** 

risks to which the charity may be exposed and, if appropriate,  establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and 

 Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching  brief over safeguarding practices, checks and training. D 

16 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Report of the trustees for the period ended 31 March 2022** 

To retain its Christian ecumenical character, the Articles allow certain vacancies to be filled by drawing upon nominations from Churches Together in Bury St Edmunds & District and in other ways. 

The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative from each of the three last listed denominations above. The LAG may provide advice to the Minister and the Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended governance documents. 

The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual General Meeting is held usually in September. 

The Trustees regularly review the potential major risks to which the charity may be exposed and, if appropriate, establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching brief over safeguarding practices, checks and training. 

Signed by: 2022 

Date: 

Robert Jones-Chair of Trustees of Southgate Church, Bury St. Edmunds, Suffolk 

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**Report of the trustees for the period ended 31 March 2022** 

## **Trustees' Responsibilities in Relation to the Financial Statements** 

Company law requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the company and of the  profit  or  loss  of  the  company  for  that  period.  In  preparing those  financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable accounting standards have been followed, subject to  any  material  departures  disclosed  and  explained  in  the  financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. 

The  trustees  are  responsible  for  keeping  proper  accounting  records  which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. They are also responsible for safeguarding  the  assets  of  the  charitable  company  and  hence  for  taking reasonable  steps  for  the  prevention  and  detection  of  fraud  and  other irregularities. 

Approved by the Trustees on                                         2022 and signed on their behalf by 

Robert Jones Chair of the Trustees of Southgate Church, Bury St. Edmunds, Suffolk 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Independent Examiner’s Report to the Trustees of Southgate Church** 

__________________________________________________________________________________ 

I report on the accounts of the Southgate Church for the year ended 31 March 2021, which are set out on pages 9 to 17. 

## **Respective responsibilities of trustees and examiner** 

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination,  I  report  in  respect  of  my  examination  of  your  charity’s  accounts  as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”).  In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5) (b) of the 2011 Act. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations  from  the  trustees  concerning  any  such  matters.   The  procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 386 of the Companies Act 2006; or 

- the accounts did not accord with the accounting records; or 

- the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or 

- the accounts have not been prepared in accordance with the Charities SORP (FRS102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Andrew Prentice Partnership 



## **Statement of Financial Activities for the period ended 31 March 2022** 

_________________________________________________________________________________ 

|**Not**<br>**e**<br>**Unrestricte**<br>**d**<br>**Funds**<br>**Restricte**<br>**d**<br>**Funds**<br>**Total**<br>**Funds**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**Income from:**<br>Donations<br>2<br>**80,981**<br>**12,019**<br>**93,000**<br>Charitable activities<br>3<br>**11,491**<br>**-**<br>**11,491**<br>Investment income<br>**1,557**<br>**-**<br>**1,557**<br>**Total incoming resources**<br>**94,029**<br>**12,019**<br>**106,048**<br>**Resources expended**<br>**Charitable activities**<br>Charitable activities<br>4<br>**122,002**<br>**10,574**<br>**132,576**<br>**Governance costs**<br>6<br>**793**<br>**-**<br>**793**<br>**Total resources expended**<br>**122,795**<br>**10,574**<br>**133,369**<br>**Net incoming/(outgoing)**<br>**resources before transfers**<br>**(28,766)**<br>**1,445**<br>**(27,321)**<br>**Transfers**<br> Gross transfers between funds -<br>in<br>**-**<br>**-**<br>**-**<br> Gross transfers between funds -<br>out<br>**-**<br>**-**<br>**-**<br>**Net incoming/(outgoing)**<br>**resources for the year**<br>**(28,766)**<br>**1,445**<br>**(27,321)**<br>**Fund balances at 1April 2021**<br>**397,163**<br>**1,000**<br>**398,163**<br>**Fund balances at 31 March**<br>**2022**<br>**368,397**<br>**2,445**<br>**370,842**|**Total**<br>**Funds**<br>**2021**<br>£<br>**71,326**<br>**12,219**<br>**2,005**<br>**85,550**<br>**83,931**<br>**827**<br>**84,758**<br>**792**<br>**-**<br>**-**<br>**792**<br>**397,371**<br>**398,163**|
|---|---|



The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derives from continuing activities. An analysis by fund of the comparative figures for 2021 is shown in note 2. 

20 



## **Balance sheet at 31 March 2022** 


**----- Start of picture text -----**<br>
2022 2021<br>Note £ £ £ £<br>Fixed assets<br>Tangible assets 8 235,49 237,56<br>4 3<br>Current assets<br>Debtors and prepayments 9     1,810 4,2<br>Cash at bank and in hand 136,193 17<br>………. 164,6<br>138,003 26<br>……..<br>Creditors amounts falling due within one year10   (2,655) 168,8<br>………. 43<br>Net current assets ……......<br>135,34 (8,24<br>8 3) 160,60<br>Net assets  ……… 0<br>………..<br>Funds 370,84<br>Unrestricted  2 398,16<br>Restricted ………. 3<br>……….<br>Total Reserves 11 368,39<br>7 397,16<br>3<br>2,445    1,<br>………. 000<br>370,84 ………..<br>2 398,16<br>3<br>**----- End of picture text -----**<br>


In approving these financial  statements as trustees of the charitable  company we hereby confirm: 

- (a) the company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. 

- (b) the members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

- (c) the directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and preparation of accounts. 

- (d) these accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. 

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**The financial statements were approved by the Board on                           2022 and signed on its behalf by** 

## **Robert Jones** 

Trustee 

The notes on pages 11 to 17 form part of these financial statements. 

**Notes forming part of the financial statements for the period ended 31 March 2022** 

## **1 Accounting policies** 

These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard  for  Smaller  Entities  published  on  16  July  2014,  the  Financial Reporting  Standard  for  Smaller  Entities  (effective  January  2015)  and  the Charities Act 2011. 

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. 

## _Income_ 

Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period. 

## _Expenditure_ 

All expenditure is accounted for on an accruals basis and is recognised when there  is  a  legal  or  constructive  obligation  to  pay.  Expenditure  has  been classified under headings that aggregate all costs related to that category. 

Costs of activities in furtherance of the charity’s objectives include staff costs. Support costs are those costs incurred indirectly in support of expenditure on the  objects of  the  charity  and include  the  costs of  running  the  office  and administration. 

Governance  costs  are  those  incurred  in  connection  with  compliance  with constitutional and statutory requirements. 

_Tangible fixed assets_ 

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The  cost  of  tangible  fixed  assets  is  written  off  over  their  expected  useful economic lives, on a straight     line basis, as follows: 

Freehold buildings                               - over 50 years Church Centre ramp                            - over 20 years Office and computer equipment - over 5 years 

_Taxation_ 

The charity is not liable to tax on its activities for the period. 

_Fund accounting_ 

Funds held by the charity are: 

- (a) Unrestricted  general  funds  –  these  are  funds  which  can  be  used  in accordance with the charitable objects at the discretion of the trustees. 

- (b) Designated funds – comprise unrestricted funds that have been set aside by the trustees for particular purposes. 

## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

- _(c)_ Restricted funds – these are funds that can only be used for particular restricted  purposes within  the  objects of  the  charity.  Restrictions  apply when  specified  by  the  donor  or  when  funds  are  raised  for  particular restricted purposes. 

## **2    Income Resources** 

|**Unrestrict**<br>**ed Funds**<br>**Restricted**<br>**Funds**<br>**£**<br>**£**<br>Gift Aid – General<br>**56,492**<br>Legacy<br>Gift Aid – Envelopes<br>**-**<br>**5,995**<br>Gift Aid – Youth<br>**-**<br>Other Collections<br>**2,402**<br>Income Tax Recovered<br>**15,492**<br>Donations<br>**600**<br>Restricted Gifts<br>**12,019**<br>**80,981**<br>**12,019**<br>**ncome Resources**<br>**Unrestricte**<br>**d Funds**<br>**Restricte**<br>**d Funds**<br>**£**<br>**£**<br>23|**Total**<br>**Funds**<br>**2022**<br>**£**<br>**56,492**<br>**-**<br>**5,995**<br>**-**<br>**2,402**<br>**15,492**<br>**600**<br>**12,019**<br>**93,000**<br>**Total**<br>**Funds**<br>**2022**<br>**£**|**Total**<br>**Funds**<br>**2021**<br>**£**<br>**53,110**<br>**500**<br>**-**<br>**-**<br>**2,131**<br>**11,909**<br>**2,775**<br>**901**<br>**71,326**<br>**Total**<br>**Funds**<br>**2021**<br>**£**|
|---|---|---|



**3 Income Resources** 



|Fellowship Activities<br>Events<br>Church Groups<br>Miscellaneous<br>SCP<br>Church House rental<br>income|**1,028**<br>**7,640**<br>**1,734**<br>**569**<br>**520**<br>**-**<br>**11,491**|**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**1,028**<br>**7,640**<br>**1,734**<br>**569**<br>**520**<br>**-**<br>**11,491**|**516**<br>**-**<br>**90**<br>**319**<br>**660**<br>**10,634**<br>**12,219**|
|---|---|---|---|---|



24 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **1 Charitable Activities** 

|**_Activities relating directly to the work of the_**<br>**_church_**<br>Ministry<br>Youth worker<br>Sunday School & Youth work<br>Flowers, Libraries & Gifts<br>Church & Community Centre Occupancy costs<br>Church Centre Maintenance<br>Church House costs<br>Church House Maintenance<br>Fellowship activities<br>Depreciation of Fixed Assets<br>Mission & Training<br>Tithes<br>Events<br>Communications<br>Specifc Gifts<br>**_Support costs allocated to activities_**<br>Staf costs<br>Telephone & Internet<br>Insurance<br>Postage & Stationery<br>Photocopier<br>Subscriptions<br>Mileage<br>Payroll Administration<br>Bank charges<br>**Total cost of Charitable Activities**|**2022**<br>£<br>**40,401**<br>**25,077**<br>**2,457**<br>**549**<br>**5,505**<br>**3,895**<br>**3,179**<br>**2,130**<br>**2,010**<br>**5,785**<br>**324**<br>**7,850**<br>**7,640**<br>**2,303**<br>**10,574**<br>**119,679**<br>**10,025**<br>**308**<br>**486**<br>**200**<br>**679**<br>**894**<br>**27**<br>**180**<br>**98**<br> <br>**12,897**<br>**132,576**|**2021**<br>£<br>**10,403**<br>**23,876**<br>**1,728**<br>**117**<br>**3,079**<br>**553**<br>**902**<br>**13,303**<br>**400**<br>**5,504**<br>**27**<br>**9,200**<br>**-**<br>**1,568**<br>**401**<br>**71,061**<br>**9,552**<br>**404**<br>**406**<br>**485**<br>**589**<br>**1,185**<br>**-**<br>**180**<br>**69**<br>**12,870**<br>**83,931**|
|---|---|---|



25 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **2 Staff costs** 

|Wages and salaries<br>Social security costs<br>Pension costs|**2022**<br>**£**<br>**32,875**<br>**-**<br>**1,619**<br>**34,494**|**2021**<br>**£**<br>**31,398**<br>**-**<br>**1,570**<br>**32,968**|
|---|---|---|



The charity employed 2 staff during the period. No employee received emoluments of over £60,000. 

## **3 Governance costs** 

|**2021**<br> <br>**£**<br> <br>Reporting accountant’s & independent examiner fees<br>**780**<br> <br>Legal and professional fees<br>**13**<br> <br>**793**<br>|**2020**<br>**£**<br>**814**<br>**13**<br> **827**|
|---|---|



## **4 Trustees remuneration and related party transactions** 

The trustees did not receive any remuneration or reimbursement of expenses from the charity during the period. 

26 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

|**5**|**Tangible fxed assets**||||||
|---|---|---|---|---|---|---|
|||**Freehold**||**Ofice**||**Total**|
|||**Property**||**and**|||
|||||**compute**|||
|||||**r**|||
|||||**equipme**|||
|||||**nt**|||
|||**£**||**£**||**£**|
||_Cost_||||||
||At 1 April 2021|**288,649**||**29,536**||**318,185**|
||Additions|||**3,715**||**3,715**|
||Disposals||||||
||**At 31 March 2022**|**288,649**||**33,251**||**321,900**|
||_Depreciation_||||||
||At 1 April 2021|**60,807**||**19,814**||**80,621**|
||Charge for the period|**3,870**||**1,915**||**5,785**|
||Disposals||**-**||**-**|**-**|
||**At 31 March 2022**|**64,677**||**21,729**||**86,406**|
||_Net book value_||||||
||**At 31 March 2022**|**223,972**||**11,522**||**235,494**|
||**At 31 March 2021**|||||**227,842**|
||**9,721**||||**237,563**||
|**6**|**Debtors**||||||
|**2022               2021**|||||||
|||||£||£|
||Gift Aid debtor|||**1,713**||**2,344**|
||Cyclescheme Loan|||**-**||**400**|
||Other debtor|||**97**||**1,473**|



27 



**1,810 4,217** 

**Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **7 Creditors: amounts falling due within one year** 

## **2022                 2021** 


**----- Start of picture text -----**<br>
£    £<br>Tax, National Insurance and  1,120 1,111<br>Pension<br>Expense creditors and accruals 1,535 7,132<br>2,655 8,243<br>**----- End of picture text -----**<br>


## **11  Statement of Funds** 


**----- Start of picture text -----**<br>
Fund Fund<br>balances at Incoming Resource balances<br>31 March resources s  Transfers at 31<br>2021 expended March<br>2022<br>£ £ £ £<br>Restricted Funds<br>Gifts 1,000 12,019 10,574 - 2,445<br>-<br>1,000 12,019 10,574 2,445<br>**----- End of picture text -----**<br>


## _**Purposes of Restricted Funds:**_ 

Gift Fund represents donations received to be passed on to other organisations or for particular church   projects. 

## **12   Covid 19** 

Church activity during the year was impacted by the pandemic but began to return to pre pandemic activity in the first half of the year. Income and expenditure patterns where not completely as expected  however the finances of the church were not adversely impacted over the period of the pandemic. 

28 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **13   Limited liability** 

The charitable company has no share capital but is limited by guarantee. The members under the memorandum and articles of association each undertake to contribute to the assets of the charitable company, in the event of it being wound up, with each members liability limited to £10. 

29 



**`** 

## **Southgate Church Bury St Edmunds Suffolk** 

(a company limited by guarantee) 

Annual Report and Financial Statements 

for the period ended 31 March 2022 

Charity Number: 1115737 

Company registration number: 05815695 

## **Annual report and financial statements for the period ended 31 March 2022** 

__________________________________________________________________________________ 

## **Contents** 

## **Page:** 

|2|Reference and administrative details|
|---|---|
|3|Report of the trustees|
|8|Independent Examiner’s report|
|9|Statement of fnancial activities|





## **Southgate Church Bury St Edmunds Suffolk** 

- 10 Balance sheet 

- 11 Notes to the financial statements 

2 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Reference and administrative details** 

__________________________________________________________________________________ 

## **Trustees:** 

Robert Jones - Chair James C Harrington (Resigned 11/21) Terry Ball (Appointed 11/21) Adrian Lingwood Peter Maddock Helen Moore (Appointed 03/22) Shaun Richardson (Resigned 09/21) Susan Strachan David Wakeford (Churches Together in Bury St Edmunds and District) Roger Whomes (Resigned 03/22) Philip Lloyd-Jones (St Mary’s with St Peters) 

## **Secretary to the Trustees:** 

Terry Ball 

## **Registered office:** 

Southgate Community Centre, Caie Walk, Bury St Edmunds, Suffolk IP33 2PJ Tel: (01284) 703705 

## **Registered Charity number:** 1115737 

## **Registered Company number:** 05815695 

## **Reporting Accountant** 

Andrew Prentice Partnership 5, Market Place, Stowmarket, Suffolk IP14 1DT 

## **Bankers** 

CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ 

## **Solicitors** 

Ellisons, 83-84 Guildhall Street, Bury St Edmunds, IP33 1LN 

3 



## **Southgate Church Bury St Edmunds Suffolk** 

**Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

The trustees present their report and accounts for the period ended 31 March 2022. 

        

 ! "  # $ %& ' 

4 



## **Southgate Church Bury St Edmunds Suffolk** 

 (  

    

## _**Review of April 2021 to March 2022**_ 

Following the lifting of lockdown regulations, the Church resumed in-person worship in July with the full range of activities progressively returning from September. These included Coffee Stop on Monday mornings; Friendship Group for older people twice monthly  and  a  Thursday  evening,  monthly.   House  Groups  resumed  meeting  on alternate weeks with about 56 people attending, as did the corporate prayer meeting. Women’s Groups, the use of Zoom and other electronic means of communication had proved to be highly effective and resulted in a number of new people joining in activities. 

Rev Mike Simm joined us as our new minister at the end of April with his induction and licensing service taking place online.  He is an ordained Anglican priest but with extensive experience of another ecumenical church in Norfolk.  There is now a full leadership team in his support which meets monthly and weekly for prayer.  Church members meet four times a year. 

Two  Alpha  courses  were  held  –  one  for  potential  new  Christians,  and  one  for established church members.  More are planned. 

A comprehensive range of Christmas activities was presented including carol singing in the local pub. 

We are seeking to be more generous as a Church by increasing our monthly tithe to 12.5% of gross income, as well as establishing a community (pastoral) fund to relieve hardship by granting cash gifts to deal with particular situations.  Members of the congregation make regular or one-off gifts to the fund. 

A project to upgrade the Church Centre commenced at the end of the year to make it a more uplifting environment for the groups that use it, as well as a more inspiring place for worship.  Its completion will be reported in next year’s document. 

5 



## **Southgate Church Bury St Edmunds Suffolk** 

Safeguarding  has  been  under  particular  review.   The  church  had  to  adopt  the approach of the local Anglican Diocese – concentrating on _Promoting a Safer Church and Safer Recruitment._ All church members are being encouraged to undertake basic awareness training online, the issue is on the agenda now of all meetings of leadership team, trustees and members. 

## _**Family and Community work**_ 

Whilst Covid 19 has had a significant impact over the past year, the Family and Community Ministry of Southgate Church has changed and adapted so it can continue to best meet the needs of families in the church and in the local community. 

We have made use of the online platform Zoom which enabled us to not only maintain relationships with children and families but also to grow and develop them through this testing time. 

We have made the most of the great outdoors and have hosted four community events to celebrate Easter and Christmas, we offered an alternative to Hallowe’en on 31[st] October and we also honoured the fallen with a Remembrance display which people of all ages worked on together. 

The toddler group have made the most of the local park for outdoor activities, and the two youth groups too. 

Our children’s ministry team were delighted to be part of a Churches Together Summer Celebration which took place in the town’s historic Abbey Gardens. **Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

Also during the summer holidays, we were able to run our week long children’s Holiday Club which saw over 36 children from the local community having a week of fun, games, crafts, songs and bible teaching. A wonderful team of volunteers worked together to ensure a good and safe time was had by all. 

We have been delighted to host four Messy Church events throughout the year, one being online and three when we were able to meet in person again. 

It was good to celebrate Christmas as a community and we were able to host two family events as well as a Carol Service in the local pub. 

So despite a year of uncertainty, the work of Southgate Church has continued to flourish. 

## _**Objects and Activities**_ 

The Church is a registered charity and its objective is to advance the principles, teaching and practices of the Christian faith for the benefit of the public in particular, but not exclusively, in the Southgate area of Bury St Edmunds, Suffolk. 

6 



## **Southgate Church Bury St Edmunds Suffolk** 

Southgate Church affirms its mission: “to Glorify God in Church, Community and World, through worship, prayer, discipleship, fellowship, service and mission”. 

The Church as a charity provided public benefit activities in the following ways: 

Regular and accessible opportunities for Christian worship for all: 

A wide range of social and educational activities for people of all ages; Pastoral and social support to individuals and families; 

Activities in local schools and contributions to the curriculum; 

Encouraging young people to help in activities and develop new skills such as using the sound system; 

The giving of tithes and other financial grants to charities and community groups at home and abroad; 

Promotion of leisure and educational opportunities for the whole community through events which are open to the community as well as the Church’s involvement in and help at events with the Southgate Community Partnership; Activities for young people, elderly and other age ranges and interest groups; Use of the Church premises for activities including a regular weekly coffee morning. 

Supporting local charities and needs in the local area and Bury St. Edmunds; Recognised as a ‘Home for Good’ Church via the local partner charity, Transforming Futures - Suffolk. 

The Church’s premises are attached to the Southgate Community Centre and the Church office is also situated there.  The Church maintains close links with the Community Centre and the local community. 

Southgate Church serves the area included in the Southgate ward of St Edmundsbury Borough Council. Information on our activities is published in a monthly publication ‘Southgate Directory’ which is delivered to every address in the catchment area. 

## **Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

## **Financial Review** 

There was a deficit of **£27,321** for the period as opposed to a surplus of **£792** in the previous year. Our new minister Mike started his ministry with us in April 2022 which meant that the church house let came to an end during the previous February and the monthly stipend to the Church of England began from April, these were the two main changes to our income and expenditure pattern compared to the previous years and drove the change from a surplus to a deficit. Income during the year was some £35,000 higher than budgeted and was driven by increased income from donors and an increase in restricted gifts. A  number of appeals were made during the year to which the church membership responded extremely generously meaning that both restricted income and expenditure were significantly higher than in recent years.  A Community Fund was also set up to enable the church to respond to specific financial 

7 



## **Southgate Church Bury St Edmunds Suffolk** 

needs as and when they arise. Expenditure was higher by a little over £15,000 but this was mainly due to the disbursement of the aforementioned Restricted gifts as generally other areas were underspent such as Ministry, Church Groups and Clubs, Community  Centre  Occupancy  Costs  and  Fellowship  Activities.  The  regular  and faithful ongoing financial support of the congregation has continued and this was at an increased level compared to recent years, the majority of this through tax efficient means.  Expenditure was well controlled during the year and net expenditure was some £19,000 lower than expected. The charity’s policy of keeping three month’s running costs in reserves has been more than maintained with net current assets at the end of the period being **£135,348** . 

## **Structure, Governance and Management** 

Southgate Church is foremost a fellowship of individuals who believe that God is living and his son, the Lord Jesus Christ exemplified God’s life for us by dying in our place so that we may be restored to a real, living relationship with our God. 

In legal terms, the Church is a company limited by guarantee incorporated on 12th May 2006 and was registered as a charity on 9th August 2006. The governance principles of the Church are set out in the Articles which are registered with both Companies House and the Charity Commission.  The Articles were amended on 17th October 2018 and on 11th September 2019.  The latter amendment provides for the Minister of the Church to be eligible to become a trustee if he opts to do so.  Those amendments also included additional safeguards for the governance of the Church. 

In  the  event of  the  company being wound up Church  Members are  required  to contribute an amount not exceeding £10.  That applies also to individuals who were past Members in the last 12 months prior to dissolution. 

Southgate Church is a Local Ecumenical Partnership founded by Churches Together in Bury St. Edmunds and District over forty years ago. The founding denominations that signed the Sharing Agreement are the Church of England, the Baptist Church and  the  United  Reformed  Church.   The  Church  has  a  Board  of  Trustees,  the composition of which was amended by special resolution in October 2018 and allows the Church to draw upon the experience and guidance of other denominations.  The Trustees meet several times during the year.   The Board may comprise up to 12 trustees: 

- Southgate  Church  -  up  to  8  members  inclusive  of  the  Minister  and  the Leadership Team, the Honorary Treasurer and the Secretary; 

- St Mary’s with St Peter’s, the Parish Church  - 1 nominated from the Parochial Church Council; 

- The Diocese of St Edmundsbury and Ipswich  - 1 nomination; 

- The Eastern Baptist Association -  1 nomination; 

- The Eastern Synod of the United Reformed Church - 1 nomination 

##  To retain its Christian 

## ecumenical character, the 

8 



## **Southgate Church Bury St Edmunds Suffolk** 

Articles allow certain vacancies to be filled by drawing upon  nominations from Churches Together in Bury St Edmunds & District and in other ways.  

 The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative  from each of the three last listed denominations above.  The LAG may 

9 



## **Southgate Church Bury St Edmunds Suffolk** 

provide advice to the Minister and the  Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a  Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of  Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended  governance documents. 

10 



**Southgate Church Bury St Edmunds Suffolk** 

 

 The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with  the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual 

 General Meeting is held usually in September.  The Trustees regularly review the potential major risks to which the charity 

11 



## **Southgate Church Bury St Edmunds Suffolk** 

may be exposed and, if appropriate,  establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and 

 Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching  brief over safeguarding practices, checks and training.  Signed by:  Date:  Chair of Trustee 

12 



## **Southgate Church Bury St Edmunds Suffolk** 

 To retain its Christian ecumenical character, the Articles allow certain vacancies to be filled by drawing upon  nominations from Churches Together in Bury St Edmunds & District and in other ways. 

 

 The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative  from each of the three last listed denominations 

13 



## **Southgate Church Bury St Edmunds Suffolk** 

above.  The LAG may provide advice to the Minister and the  Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a  Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of  Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended 

14 



**Southgate Church Bury St Edmunds Suffolk** 

 governance documents. 

 

 The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with  the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual 

 General Meeting is held usually in September.  The Trustees regularly review the potential major 

15 



## **Southgate Church Bury St Edmunds Suffolk** 

risks to which the charity may be exposed and, if appropriate,  establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and 

 Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching  brief over safeguarding practices, checks and training. D 

16 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Report of the trustees for the period ended 31 March 2022** 

To retain its Christian ecumenical character, the Articles allow certain vacancies to be filled by drawing upon nominations from Churches Together in Bury St Edmunds & District and in other ways. 

The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative from each of the three last listed denominations above. The LAG may provide advice to the Minister and the Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended governance documents. 

The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual General Meeting is held usually in September. 

The Trustees regularly review the potential major risks to which the charity may be exposed and, if appropriate, establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching brief over safeguarding practices, checks and training. 

Signed by: 2022 

Date: 

Robert Jones-Chair of Trustees of Southgate Church, Bury St. Edmunds, Suffolk 

17 



**Report of the trustees for the period ended 31 March 2022** 

## **Trustees' Responsibilities in Relation to the Financial Statements** 

Company law requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the company and of the  profit  or  loss  of  the  company  for  that  period.  In  preparing those  financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable accounting standards have been followed, subject to  any  material  departures  disclosed  and  explained  in  the  financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. 

The  trustees  are  responsible  for  keeping  proper  accounting  records  which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. They are also responsible for safeguarding  the  assets  of  the  charitable  company  and  hence  for  taking reasonable  steps  for  the  prevention  and  detection  of  fraud  and  other irregularities. 

Approved by the Trustees on                                         2022 and signed on their behalf by 

Robert Jones Chair of the Trustees of Southgate Church, Bury St. Edmunds, Suffolk 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Independent Examiner’s Report to the Trustees of Southgate Church** 

__________________________________________________________________________________ 

I report on the accounts of the Southgate Church for the year ended 31 March 2021, which are set out on pages 9 to 17. 

## **Respective responsibilities of trustees and examiner** 

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination,  I  report  in  respect  of  my  examination  of  your  charity’s  accounts  as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”).  In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5) (b) of the 2011 Act. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations  from  the  trustees  concerning  any  such  matters.   The  procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 386 of the Companies Act 2006; or 

- the accounts did not accord with the accounting records; or 

- the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or 

- the accounts have not been prepared in accordance with the Charities SORP (FRS102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Andrew Prentice Partnership 



## **Statement of Financial Activities for the period ended 31 March 2022** 

_________________________________________________________________________________ 

|**Not**<br>**e**<br>**Unrestricte**<br>**d**<br>**Funds**<br>**Restricte**<br>**d**<br>**Funds**<br>**Total**<br>**Funds**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**Income from:**<br>Donations<br>2<br>**80,981**<br>**12,019**<br>**93,000**<br>Charitable activities<br>3<br>**11,491**<br>**-**<br>**11,491**<br>Investment income<br>**1,557**<br>**-**<br>**1,557**<br>**Total incoming resources**<br>**94,029**<br>**12,019**<br>**106,048**<br>**Resources expended**<br>**Charitable activities**<br>Charitable activities<br>4<br>**122,002**<br>**10,574**<br>**132,576**<br>**Governance costs**<br>6<br>**793**<br>**-**<br>**793**<br>**Total resources expended**<br>**122,795**<br>**10,574**<br>**133,369**<br>**Net incoming/(outgoing)**<br>**resources before transfers**<br>**(28,766)**<br>**1,445**<br>**(27,321)**<br>**Transfers**<br> Gross transfers between funds -<br>in<br>**-**<br>**-**<br>**-**<br> Gross transfers between funds -<br>out<br>**-**<br>**-**<br>**-**<br>**Net incoming/(outgoing)**<br>**resources for the year**<br>**(28,766)**<br>**1,445**<br>**(27,321)**<br>**Fund balances at 1April 2021**<br>**397,163**<br>**1,000**<br>**398,163**<br>**Fund balances at 31 March**<br>**2022**<br>**368,397**<br>**2,445**<br>**370,842**|**Total**<br>**Funds**<br>**2021**<br>£<br>**71,326**<br>**12,219**<br>**2,005**<br>**85,550**<br>**83,931**<br>**827**<br>**84,758**<br>**792**<br>**-**<br>**-**<br>**792**<br>**397,371**<br>**398,163**|
|---|---|



The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derives from continuing activities. An analysis by fund of the comparative figures for 2021 is shown in note 2. 

20 



## **Balance sheet at 31 March 2022** 


**----- Start of picture text -----**<br>
2022 2021<br>Note £ £ £ £<br>Fixed assets<br>Tangible assets 8 235,49 237,56<br>4 3<br>Current assets<br>Debtors and prepayments 9     1,810 4,2<br>Cash at bank and in hand 136,193 17<br>………. 164,6<br>138,003 26<br>……..<br>Creditors amounts falling due within one year10   (2,655) 168,8<br>………. 43<br>Net current assets ……......<br>135,34 (8,24<br>8 3) 160,60<br>Net assets  ……… 0<br>………..<br>Funds 370,84<br>Unrestricted  2 398,16<br>Restricted ………. 3<br>……….<br>Total Reserves 11 368,39<br>7 397,16<br>3<br>2,445    1,<br>………. 000<br>370,84 ………..<br>2 398,16<br>3<br>**----- End of picture text -----**<br>


In approving these financial  statements as trustees of the charitable  company we hereby confirm: 

- (a) the company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. 

- (b) the members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

- (c) the directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and preparation of accounts. 

- (d) these accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. 

21 



**The financial statements were approved by the Board on                           2022 and signed on its behalf by** 

## **Robert Jones** 

Trustee 

The notes on pages 11 to 17 form part of these financial statements. 

**Notes forming part of the financial statements for the period ended 31 March 2022** 

## **1 Accounting policies** 

These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard  for  Smaller  Entities  published  on  16  July  2014,  the  Financial Reporting  Standard  for  Smaller  Entities  (effective  January  2015)  and  the Charities Act 2011. 

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. 

## _Income_ 

Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period. 

## _Expenditure_ 

All expenditure is accounted for on an accruals basis and is recognised when there  is  a  legal  or  constructive  obligation  to  pay.  Expenditure  has  been classified under headings that aggregate all costs related to that category. 

Costs of activities in furtherance of the charity’s objectives include staff costs. Support costs are those costs incurred indirectly in support of expenditure on the  objects of  the  charity  and include  the  costs of  running  the  office  and administration. 

Governance  costs  are  those  incurred  in  connection  with  compliance  with constitutional and statutory requirements. 

_Tangible fixed assets_ 

22 



The  cost  of  tangible  fixed  assets  is  written  off  over  their  expected  useful economic lives, on a straight     line basis, as follows: 

Freehold buildings                               - over 50 years Church Centre ramp                            - over 20 years Office and computer equipment - over 5 years 

_Taxation_ 

The charity is not liable to tax on its activities for the period. 

_Fund accounting_ 

Funds held by the charity are: 

- (a) Unrestricted  general  funds  –  these  are  funds  which  can  be  used  in accordance with the charitable objects at the discretion of the trustees. 

- (b) Designated funds – comprise unrestricted funds that have been set aside by the trustees for particular purposes. 

## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

- _(c)_ Restricted funds – these are funds that can only be used for particular restricted  purposes within  the  objects of  the  charity.  Restrictions  apply when  specified  by  the  donor  or  when  funds  are  raised  for  particular restricted purposes. 

## **2    Income Resources** 

|**Unrestrict**<br>**ed Funds**<br>**Restricted**<br>**Funds**<br>**£**<br>**£**<br>Gift Aid – General<br>**56,492**<br>Legacy<br>Gift Aid – Envelopes<br>**-**<br>**5,995**<br>Gift Aid – Youth<br>**-**<br>Other Collections<br>**2,402**<br>Income Tax Recovered<br>**15,492**<br>Donations<br>**600**<br>Restricted Gifts<br>**12,019**<br>**80,981**<br>**12,019**<br>**ncome Resources**<br>**Unrestricte**<br>**d Funds**<br>**Restricte**<br>**d Funds**<br>**£**<br>**£**<br>23|**Total**<br>**Funds**<br>**2022**<br>**£**<br>**56,492**<br>**-**<br>**5,995**<br>**-**<br>**2,402**<br>**15,492**<br>**600**<br>**12,019**<br>**93,000**<br>**Total**<br>**Funds**<br>**2022**<br>**£**|**Total**<br>**Funds**<br>**2021**<br>**£**<br>**53,110**<br>**500**<br>**-**<br>**-**<br>**2,131**<br>**11,909**<br>**2,775**<br>**901**<br>**71,326**<br>**Total**<br>**Funds**<br>**2021**<br>**£**|
|---|---|---|



**3 Income Resources** 



|Fellowship Activities<br>Events<br>Church Groups<br>Miscellaneous<br>SCP<br>Church House rental<br>income|**1,028**<br>**7,640**<br>**1,734**<br>**569**<br>**520**<br>**-**<br>**11,491**|**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**1,028**<br>**7,640**<br>**1,734**<br>**569**<br>**520**<br>**-**<br>**11,491**|**516**<br>**-**<br>**90**<br>**319**<br>**660**<br>**10,634**<br>**12,219**|
|---|---|---|---|---|



24 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **1 Charitable Activities** 

|**_Activities relating directly to the work of the_**<br>**_church_**<br>Ministry<br>Youth worker<br>Sunday School & Youth work<br>Flowers, Libraries & Gifts<br>Church & Community Centre Occupancy costs<br>Church Centre Maintenance<br>Church House costs<br>Church House Maintenance<br>Fellowship activities<br>Depreciation of Fixed Assets<br>Mission & Training<br>Tithes<br>Events<br>Communications<br>Specifc Gifts<br>**_Support costs allocated to activities_**<br>Staf costs<br>Telephone & Internet<br>Insurance<br>Postage & Stationery<br>Photocopier<br>Subscriptions<br>Mileage<br>Payroll Administration<br>Bank charges<br>**Total cost of Charitable Activities**|**2022**<br>£<br>**40,401**<br>**25,077**<br>**2,457**<br>**549**<br>**5,505**<br>**3,895**<br>**3,179**<br>**2,130**<br>**2,010**<br>**5,785**<br>**324**<br>**7,850**<br>**7,640**<br>**2,303**<br>**10,574**<br>**119,679**<br>**10,025**<br>**308**<br>**486**<br>**200**<br>**679**<br>**894**<br>**27**<br>**180**<br>**98**<br> <br>**12,897**<br>**132,576**|**2021**<br>£<br>**10,403**<br>**23,876**<br>**1,728**<br>**117**<br>**3,079**<br>**553**<br>**902**<br>**13,303**<br>**400**<br>**5,504**<br>**27**<br>**9,200**<br>**-**<br>**1,568**<br>**401**<br>**71,061**<br>**9,552**<br>**404**<br>**406**<br>**485**<br>**589**<br>**1,185**<br>**-**<br>**180**<br>**69**<br>**12,870**<br>**83,931**|
|---|---|---|



25 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **2 Staff costs** 

|Wages and salaries<br>Social security costs<br>Pension costs|**2022**<br>**£**<br>**32,875**<br>**-**<br>**1,619**<br>**34,494**|**2021**<br>**£**<br>**31,398**<br>**-**<br>**1,570**<br>**32,968**|
|---|---|---|



The charity employed 2 staff during the period. No employee received emoluments of over £60,000. 

## **3 Governance costs** 

|**2021**<br> <br>**£**<br> <br>Reporting accountant’s & independent examiner fees<br>**780**<br> <br>Legal and professional fees<br>**13**<br> <br>**793**<br>|**2020**<br>**£**<br>**814**<br>**13**<br> **827**|
|---|---|



## **4 Trustees remuneration and related party transactions** 

The trustees did not receive any remuneration or reimbursement of expenses from the charity during the period. 

26 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

|**5**|**Tangible fxed assets**||||||
|---|---|---|---|---|---|---|
|||**Freehold**||**Ofice**||**Total**|
|||**Property**||**and**|||
|||||**compute**|||
|||||**r**|||
|||||**equipme**|||
|||||**nt**|||
|||**£**||**£**||**£**|
||_Cost_||||||
||At 1 April 2021|**288,649**||**29,536**||**318,185**|
||Additions|||**3,715**||**3,715**|
||Disposals||||||
||**At 31 March 2022**|**288,649**||**33,251**||**321,900**|
||_Depreciation_||||||
||At 1 April 2021|**60,807**||**19,814**||**80,621**|
||Charge for the period|**3,870**||**1,915**||**5,785**|
||Disposals||**-**||**-**|**-**|
||**At 31 March 2022**|**64,677**||**21,729**||**86,406**|
||_Net book value_||||||
||**At 31 March 2022**|**223,972**||**11,522**||**235,494**|
||**At 31 March 2021**|||||**227,842**|
||**9,721**||||**237,563**||
|**6**|**Debtors**||||||
|**2022               2021**|||||||
|||||£||£|
||Gift Aid debtor|||**1,713**||**2,344**|
||Cyclescheme Loan|||**-**||**400**|
||Other debtor|||**97**||**1,473**|



27 



**1,810 4,217** 

**Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **7 Creditors: amounts falling due within one year** 

## **2022                 2021** 


**----- Start of picture text -----**<br>
£    £<br>Tax, National Insurance and  1,120 1,111<br>Pension<br>Expense creditors and accruals 1,535 7,132<br>2,655 8,243<br>**----- End of picture text -----**<br>


## **11  Statement of Funds** 


**----- Start of picture text -----**<br>
Fund Fund<br>balances at Incoming Resource balances<br>31 March resources s  Transfers at 31<br>2021 expended March<br>2022<br>£ £ £ £<br>Restricted Funds<br>Gifts 1,000 12,019 10,574 - 2,445<br>-<br>1,000 12,019 10,574 2,445<br>**----- End of picture text -----**<br>


## _**Purposes of Restricted Funds:**_ 

Gift Fund represents donations received to be passed on to other organisations or for particular church   projects. 

## **12   Covid 19** 

Church activity during the year was impacted by the pandemic but began to return to pre pandemic activity in the first half of the year. Income and expenditure patterns where not completely as expected  however the finances of the church were not adversely impacted over the period of the pandemic. 

28 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **13   Limited liability** 

The charitable company has no share capital but is limited by guarantee. The members under the memorandum and articles of association each undertake to contribute to the assets of the charitable company, in the event of it being wound up, with each members liability limited to £10. 

29 



**`** 

## **Southgate Church Bury St Edmunds Suffolk** 

(a company limited by guarantee) 

Annual Report and Financial Statements 

for the period ended 31 March 2022 

Charity Number: 1115737 

Company registration number: 05815695 

## **Annual report and financial statements for the period ended 31 March 2022** 

__________________________________________________________________________________ 

## **Contents** 

## **Page:** 

|2|Reference and administrative details|
|---|---|
|3|Report of the trustees|
|8|Independent Examiner’s report|
|9|Statement of fnancial activities|





## **Southgate Church Bury St Edmunds Suffolk** 

- 10 Balance sheet 

- 11 Notes to the financial statements 

2 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Reference and administrative details** 

__________________________________________________________________________________ 

## **Trustees:** 

Robert Jones - Chair James C Harrington (Resigned 11/21) Terry Ball (Appointed 11/21) Adrian Lingwood Peter Maddock Helen Moore (Appointed 03/22) Shaun Richardson (Resigned 09/21) Susan Strachan David Wakeford (Churches Together in Bury St Edmunds and District) Roger Whomes (Resigned 03/22) Philip Lloyd-Jones (St Mary’s with St Peters) 

## **Secretary to the Trustees:** 

Terry Ball 

## **Registered office:** 

Southgate Community Centre, Caie Walk, Bury St Edmunds, Suffolk IP33 2PJ Tel: (01284) 703705 

## **Registered Charity number:** 1115737 

## **Registered Company number:** 05815695 

## **Reporting Accountant** 

Andrew Prentice Partnership 5, Market Place, Stowmarket, Suffolk IP14 1DT 

## **Bankers** 

CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ 

## **Solicitors** 

Ellisons, 83-84 Guildhall Street, Bury St Edmunds, IP33 1LN 

3 



## **Southgate Church Bury St Edmunds Suffolk** 

**Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

The trustees present their report and accounts for the period ended 31 March 2022. 

        

 ! "  # $ %& ' 

4 



## **Southgate Church Bury St Edmunds Suffolk** 

 (  

    

## _**Review of April 2021 to March 2022**_ 

Following the lifting of lockdown regulations, the Church resumed in-person worship in July with the full range of activities progressively returning from September. These included Coffee Stop on Monday mornings; Friendship Group for older people twice monthly  and  a  Thursday  evening,  monthly.   House  Groups  resumed  meeting  on alternate weeks with about 56 people attending, as did the corporate prayer meeting. Women’s Groups, the use of Zoom and other electronic means of communication had proved to be highly effective and resulted in a number of new people joining in activities. 

Rev Mike Simm joined us as our new minister at the end of April with his induction and licensing service taking place online.  He is an ordained Anglican priest but with extensive experience of another ecumenical church in Norfolk.  There is now a full leadership team in his support which meets monthly and weekly for prayer.  Church members meet four times a year. 

Two  Alpha  courses  were  held  –  one  for  potential  new  Christians,  and  one  for established church members.  More are planned. 

A comprehensive range of Christmas activities was presented including carol singing in the local pub. 

We are seeking to be more generous as a Church by increasing our monthly tithe to 12.5% of gross income, as well as establishing a community (pastoral) fund to relieve hardship by granting cash gifts to deal with particular situations.  Members of the congregation make regular or one-off gifts to the fund. 

A project to upgrade the Church Centre commenced at the end of the year to make it a more uplifting environment for the groups that use it, as well as a more inspiring place for worship.  Its completion will be reported in next year’s document. 

5 



## **Southgate Church Bury St Edmunds Suffolk** 

Safeguarding  has  been  under  particular  review.   The  church  had  to  adopt  the approach of the local Anglican Diocese – concentrating on _Promoting a Safer Church and Safer Recruitment._ All church members are being encouraged to undertake basic awareness training online, the issue is on the agenda now of all meetings of leadership team, trustees and members. 

## _**Family and Community work**_ 

Whilst Covid 19 has had a significant impact over the past year, the Family and Community Ministry of Southgate Church has changed and adapted so it can continue to best meet the needs of families in the church and in the local community. 

We have made use of the online platform Zoom which enabled us to not only maintain relationships with children and families but also to grow and develop them through this testing time. 

We have made the most of the great outdoors and have hosted four community events to celebrate Easter and Christmas, we offered an alternative to Hallowe’en on 31[st] October and we also honoured the fallen with a Remembrance display which people of all ages worked on together. 

The toddler group have made the most of the local park for outdoor activities, and the two youth groups too. 

Our children’s ministry team were delighted to be part of a Churches Together Summer Celebration which took place in the town’s historic Abbey Gardens. **Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

Also during the summer holidays, we were able to run our week long children’s Holiday Club which saw over 36 children from the local community having a week of fun, games, crafts, songs and bible teaching. A wonderful team of volunteers worked together to ensure a good and safe time was had by all. 

We have been delighted to host four Messy Church events throughout the year, one being online and three when we were able to meet in person again. 

It was good to celebrate Christmas as a community and we were able to host two family events as well as a Carol Service in the local pub. 

So despite a year of uncertainty, the work of Southgate Church has continued to flourish. 

## _**Objects and Activities**_ 

The Church is a registered charity and its objective is to advance the principles, teaching and practices of the Christian faith for the benefit of the public in particular, but not exclusively, in the Southgate area of Bury St Edmunds, Suffolk. 

6 



## **Southgate Church Bury St Edmunds Suffolk** 

Southgate Church affirms its mission: “to Glorify God in Church, Community and World, through worship, prayer, discipleship, fellowship, service and mission”. 

The Church as a charity provided public benefit activities in the following ways: 

Regular and accessible opportunities for Christian worship for all: 

A wide range of social and educational activities for people of all ages; Pastoral and social support to individuals and families; 

Activities in local schools and contributions to the curriculum; 

Encouraging young people to help in activities and develop new skills such as using the sound system; 

The giving of tithes and other financial grants to charities and community groups at home and abroad; 

Promotion of leisure and educational opportunities for the whole community through events which are open to the community as well as the Church’s involvement in and help at events with the Southgate Community Partnership; Activities for young people, elderly and other age ranges and interest groups; Use of the Church premises for activities including a regular weekly coffee morning. 

Supporting local charities and needs in the local area and Bury St. Edmunds; Recognised as a ‘Home for Good’ Church via the local partner charity, Transforming Futures - Suffolk. 

The Church’s premises are attached to the Southgate Community Centre and the Church office is also situated there.  The Church maintains close links with the Community Centre and the local community. 

Southgate Church serves the area included in the Southgate ward of St Edmundsbury Borough Council. Information on our activities is published in a monthly publication ‘Southgate Directory’ which is delivered to every address in the catchment area. 

## **Report of the trustees for the period ended 31 March 2022** 

__________________________________________________________________________________ 

## **Financial Review** 

There was a deficit of **£27,321** for the period as opposed to a surplus of **£792** in the previous year. Our new minister Mike started his ministry with us in April 2022 which meant that the church house let came to an end during the previous February and the monthly stipend to the Church of England began from April, these were the two main changes to our income and expenditure pattern compared to the previous years and drove the change from a surplus to a deficit. Income during the year was some £35,000 higher than budgeted and was driven by increased income from donors and an increase in restricted gifts. A  number of appeals were made during the year to which the church membership responded extremely generously meaning that both restricted income and expenditure were significantly higher than in recent years.  A Community Fund was also set up to enable the church to respond to specific financial 

7 



## **Southgate Church Bury St Edmunds Suffolk** 

needs as and when they arise. Expenditure was higher by a little over £15,000 but this was mainly due to the disbursement of the aforementioned Restricted gifts as generally other areas were underspent such as Ministry, Church Groups and Clubs, Community  Centre  Occupancy  Costs  and  Fellowship  Activities.  The  regular  and faithful ongoing financial support of the congregation has continued and this was at an increased level compared to recent years, the majority of this through tax efficient means.  Expenditure was well controlled during the year and net expenditure was some £19,000 lower than expected. The charity’s policy of keeping three month’s running costs in reserves has been more than maintained with net current assets at the end of the period being **£135,348** . 

## **Structure, Governance and Management** 

Southgate Church is foremost a fellowship of individuals who believe that God is living and his son, the Lord Jesus Christ exemplified God’s life for us by dying in our place so that we may be restored to a real, living relationship with our God. 

In legal terms, the Church is a company limited by guarantee incorporated on 12th May 2006 and was registered as a charity on 9th August 2006. The governance principles of the Church are set out in the Articles which are registered with both Companies House and the Charity Commission.  The Articles were amended on 17th October 2018 and on 11th September 2019.  The latter amendment provides for the Minister of the Church to be eligible to become a trustee if he opts to do so.  Those amendments also included additional safeguards for the governance of the Church. 

In  the  event of  the  company being wound up Church  Members are  required  to contribute an amount not exceeding £10.  That applies also to individuals who were past Members in the last 12 months prior to dissolution. 

Southgate Church is a Local Ecumenical Partnership founded by Churches Together in Bury St. Edmunds and District over forty years ago. The founding denominations that signed the Sharing Agreement are the Church of England, the Baptist Church and  the  United  Reformed  Church.   The  Church  has  a  Board  of  Trustees,  the composition of which was amended by special resolution in October 2018 and allows the Church to draw upon the experience and guidance of other denominations.  The Trustees meet several times during the year.   The Board may comprise up to 12 trustees: 

- Southgate  Church  -  up  to  8  members  inclusive  of  the  Minister  and  the Leadership Team, the Honorary Treasurer and the Secretary; 

- St Mary’s with St Peter’s, the Parish Church  - 1 nominated from the Parochial Church Council; 

- The Diocese of St Edmundsbury and Ipswich  - 1 nomination; 

- The Eastern Baptist Association -  1 nomination; 

- The Eastern Synod of the United Reformed Church - 1 nomination 

##  To retain its Christian 

## ecumenical character, the 

8 



## **Southgate Church Bury St Edmunds Suffolk** 

Articles allow certain vacancies to be filled by drawing upon  nominations from Churches Together in Bury St Edmunds & District and in other ways.  

 The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative  from each of the three last listed denominations above.  The LAG may 

9 



## **Southgate Church Bury St Edmunds Suffolk** 

provide advice to the Minister and the  Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a  Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of  Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended  governance documents. 

10 



**Southgate Church Bury St Edmunds Suffolk** 

 

 The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with  the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual 

 General Meeting is held usually in September.  The Trustees regularly review the potential major risks to which the charity 

11 



## **Southgate Church Bury St Edmunds Suffolk** 

may be exposed and, if appropriate,  establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and 

 Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching  brief over safeguarding practices, checks and training.  Signed by:  Date:  Chair of Trustee 

12 



## **Southgate Church Bury St Edmunds Suffolk** 

 To retain its Christian ecumenical character, the Articles allow certain vacancies to be filled by drawing upon  nominations from Churches Together in Bury St Edmunds & District and in other ways. 

 

 The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative  from each of the three last listed denominations 

13 



## **Southgate Church Bury St Edmunds Suffolk** 

above.  The LAG may provide advice to the Minister and the  Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a  Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of  Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended 

14 



**Southgate Church Bury St Edmunds Suffolk** 

 governance documents. 

 

 The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with  the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual 

 General Meeting is held usually in September.  The Trustees regularly review the potential major 

15 



## **Southgate Church Bury St Edmunds Suffolk** 

risks to which the charity may be exposed and, if appropriate,  establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and 

 Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching  brief over safeguarding practices, checks and training. D 

16 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Report of the trustees for the period ended 31 March 2022** 

To retain its Christian ecumenical character, the Articles allow certain vacancies to be filled by drawing upon nominations from Churches Together in Bury St Edmunds & District and in other ways. 

The ecumenical nature of the Church is overseen by a Local Advisory Group (LAG) comprised of a representative from each of the three last listed denominations above. The LAG may provide advice to the Minister and the Trustees/Church.  The LAG has agreed that should the denominations above not be able to find a nominee to be a Trustee then the Trustees of Southgate Church could fill such a vacancy by electing a Trustee from the members of Southgate Church and/or from Churches Together in Bury St Edmunds.   This is reflected in the amended governance documents. 

The Church Leadership Team consists of the Minister and up to three members elected to the Team.  To help with the work of the Church, several committees, known as teams or groups, have been established formally.  The Annual General Meeting is held usually in September. 

The Trustees regularly review the potential major risks to which the charity may be exposed and, if appropriate, establish policies, systems or procedures to manage those risks.  For example, the Safeguarding Policy and Procedure is reviewed annually and training is kept under review.    One Trustee is designated to keep a watching brief over safeguarding practices, checks and training. 

Signed by: 2022 

Date: 

Robert Jones-Chair of Trustees of Southgate Church, Bury St. Edmunds, Suffolk 

17 



**Report of the trustees for the period ended 31 March 2022** 

## **Trustees' Responsibilities in Relation to the Financial Statements** 

Company law requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the company and of the  profit  or  loss  of  the  company  for  that  period.  In  preparing those  financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable accounting standards have been followed, subject to  any  material  departures  disclosed  and  explained  in  the  financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. 

The  trustees  are  responsible  for  keeping  proper  accounting  records  which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. They are also responsible for safeguarding  the  assets  of  the  charitable  company  and  hence  for  taking reasonable  steps  for  the  prevention  and  detection  of  fraud  and  other irregularities. 

Approved by the Trustees on                                         2022 and signed on their behalf by 

Robert Jones Chair of the Trustees of Southgate Church, Bury St. Edmunds, Suffolk 



## **Southgate Church Bury St Edmunds Suffolk** 

## **Independent Examiner’s Report to the Trustees of Southgate Church** 

__________________________________________________________________________________ 

I report on the accounts of the Southgate Church for the year ended 31 March 2021, which are set out on pages 9 to 17. 

## **Respective responsibilities of trustees and examiner** 

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination,  I  report  in  respect  of  my  examination  of  your  charity’s  accounts  as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”).  In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5) (b) of the 2011 Act. 

## **Basis of independent examiner’s statement** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations  from  the  trustees  concerning  any  such  matters.   The  procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 386 of the Companies Act 2006; or 

- the accounts did not accord with the accounting records; or 

- the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or 

- the accounts have not been prepared in accordance with the Charities SORP (FRS102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Andrew Prentice Partnership 



## **Statement of Financial Activities for the period ended 31 March 2022** 

_________________________________________________________________________________ 

|**Not**<br>**e**<br>**Unrestricte**<br>**d**<br>**Funds**<br>**Restricte**<br>**d**<br>**Funds**<br>**Total**<br>**Funds**<br>**2022**<br>**£**<br>**£**<br>**£**<br>**Income from:**<br>Donations<br>2<br>**80,981**<br>**12,019**<br>**93,000**<br>Charitable activities<br>3<br>**11,491**<br>**-**<br>**11,491**<br>Investment income<br>**1,557**<br>**-**<br>**1,557**<br>**Total incoming resources**<br>**94,029**<br>**12,019**<br>**106,048**<br>**Resources expended**<br>**Charitable activities**<br>Charitable activities<br>4<br>**122,002**<br>**10,574**<br>**132,576**<br>**Governance costs**<br>6<br>**793**<br>**-**<br>**793**<br>**Total resources expended**<br>**122,795**<br>**10,574**<br>**133,369**<br>**Net incoming/(outgoing)**<br>**resources before transfers**<br>**(28,766)**<br>**1,445**<br>**(27,321)**<br>**Transfers**<br> Gross transfers between funds -<br>in<br>**-**<br>**-**<br>**-**<br> Gross transfers between funds -<br>out<br>**-**<br>**-**<br>**-**<br>**Net incoming/(outgoing)**<br>**resources for the year**<br>**(28,766)**<br>**1,445**<br>**(27,321)**<br>**Fund balances at 1April 2021**<br>**397,163**<br>**1,000**<br>**398,163**<br>**Fund balances at 31 March**<br>**2022**<br>**368,397**<br>**2,445**<br>**370,842**|**Total**<br>**Funds**<br>**2021**<br>£<br>**71,326**<br>**12,219**<br>**2,005**<br>**85,550**<br>**83,931**<br>**827**<br>**84,758**<br>**792**<br>**-**<br>**-**<br>**792**<br>**397,371**<br>**398,163**|
|---|---|



The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derives from continuing activities. An analysis by fund of the comparative figures for 2021 is shown in note 2. 

20 



## **Balance sheet at 31 March 2022** 


**----- Start of picture text -----**<br>
2022 2021<br>Note £ £ £ £<br>Fixed assets<br>Tangible assets 8 235,49 237,56<br>4 3<br>Current assets<br>Debtors and prepayments 9     1,810 4,2<br>Cash at bank and in hand 136,193 17<br>………. 164,6<br>138,003 26<br>……..<br>Creditors amounts falling due within one year10   (2,655) 168,8<br>………. 43<br>Net current assets ……......<br>135,34 (8,24<br>8 3) 160,60<br>Net assets  ……… 0<br>………..<br>Funds 370,84<br>Unrestricted  2 398,16<br>Restricted ………. 3<br>……….<br>Total Reserves 11 368,39<br>7 397,16<br>3<br>2,445    1,<br>………. 000<br>370,84 ………..<br>2 398,16<br>3<br>**----- End of picture text -----**<br>


In approving these financial  statements as trustees of the charitable  company we hereby confirm: 

- (a) the company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. 

- (b) the members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 

- (c) the directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and preparation of accounts. 

- (d) these accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. 

21 



**The financial statements were approved by the Board on                           2022 and signed on its behalf by** 

## **Robert Jones** 

Trustee 

The notes on pages 11 to 17 form part of these financial statements. 

**Notes forming part of the financial statements for the period ended 31 March 2022** 

## **1 Accounting policies** 

These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard  for  Smaller  Entities  published  on  16  July  2014,  the  Financial Reporting  Standard  for  Smaller  Entities  (effective  January  2015)  and  the Charities Act 2011. 

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. 

## _Income_ 

Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period. 

## _Expenditure_ 

All expenditure is accounted for on an accruals basis and is recognised when there  is  a  legal  or  constructive  obligation  to  pay.  Expenditure  has  been classified under headings that aggregate all costs related to that category. 

Costs of activities in furtherance of the charity’s objectives include staff costs. Support costs are those costs incurred indirectly in support of expenditure on the  objects of  the  charity  and include  the  costs of  running  the  office  and administration. 

Governance  costs  are  those  incurred  in  connection  with  compliance  with constitutional and statutory requirements. 

_Tangible fixed assets_ 

22 



The  cost  of  tangible  fixed  assets  is  written  off  over  their  expected  useful economic lives, on a straight     line basis, as follows: 

Freehold buildings                               - over 50 years Church Centre ramp                            - over 20 years Office and computer equipment - over 5 years 

_Taxation_ 

The charity is not liable to tax on its activities for the period. 

_Fund accounting_ 

Funds held by the charity are: 

- (a) Unrestricted  general  funds  –  these  are  funds  which  can  be  used  in accordance with the charitable objects at the discretion of the trustees. 

- (b) Designated funds – comprise unrestricted funds that have been set aside by the trustees for particular purposes. 

## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

- _(c)_ Restricted funds – these are funds that can only be used for particular restricted  purposes within  the  objects of  the  charity.  Restrictions  apply when  specified  by  the  donor  or  when  funds  are  raised  for  particular restricted purposes. 

## **2    Income Resources** 

|**Unrestrict**<br>**ed Funds**<br>**Restricted**<br>**Funds**<br>**£**<br>**£**<br>Gift Aid – General<br>**56,492**<br>Legacy<br>Gift Aid – Envelopes<br>**-**<br>**5,995**<br>Gift Aid – Youth<br>**-**<br>Other Collections<br>**2,402**<br>Income Tax Recovered<br>**15,492**<br>Donations<br>**600**<br>Restricted Gifts<br>**12,019**<br>**80,981**<br>**12,019**<br>**ncome Resources**<br>**Unrestricte**<br>**d Funds**<br>**Restricte**<br>**d Funds**<br>**£**<br>**£**<br>23|**Total**<br>**Funds**<br>**2022**<br>**£**<br>**56,492**<br>**-**<br>**5,995**<br>**-**<br>**2,402**<br>**15,492**<br>**600**<br>**12,019**<br>**93,000**<br>**Total**<br>**Funds**<br>**2022**<br>**£**|**Total**<br>**Funds**<br>**2021**<br>**£**<br>**53,110**<br>**500**<br>**-**<br>**-**<br>**2,131**<br>**11,909**<br>**2,775**<br>**901**<br>**71,326**<br>**Total**<br>**Funds**<br>**2021**<br>**£**|
|---|---|---|



**3 Income Resources** 



|Fellowship Activities<br>Events<br>Church Groups<br>Miscellaneous<br>SCP<br>Church House rental<br>income|**1,028**<br>**7,640**<br>**1,734**<br>**569**<br>**520**<br>**-**<br>**11,491**|**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**1,028**<br>**7,640**<br>**1,734**<br>**569**<br>**520**<br>**-**<br>**11,491**|**516**<br>**-**<br>**90**<br>**319**<br>**660**<br>**10,634**<br>**12,219**|
|---|---|---|---|---|



24 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **1 Charitable Activities** 

|**_Activities relating directly to the work of the_**<br>**_church_**<br>Ministry<br>Youth worker<br>Sunday School & Youth work<br>Flowers, Libraries & Gifts<br>Church & Community Centre Occupancy costs<br>Church Centre Maintenance<br>Church House costs<br>Church House Maintenance<br>Fellowship activities<br>Depreciation of Fixed Assets<br>Mission & Training<br>Tithes<br>Events<br>Communications<br>Specifc Gifts<br>**_Support costs allocated to activities_**<br>Staf costs<br>Telephone & Internet<br>Insurance<br>Postage & Stationery<br>Photocopier<br>Subscriptions<br>Mileage<br>Payroll Administration<br>Bank charges<br>**Total cost of Charitable Activities**|**2022**<br>£<br>**40,401**<br>**25,077**<br>**2,457**<br>**549**<br>**5,505**<br>**3,895**<br>**3,179**<br>**2,130**<br>**2,010**<br>**5,785**<br>**324**<br>**7,850**<br>**7,640**<br>**2,303**<br>**10,574**<br>**119,679**<br>**10,025**<br>**308**<br>**486**<br>**200**<br>**679**<br>**894**<br>**27**<br>**180**<br>**98**<br> <br>**12,897**<br>**132,576**|**2021**<br>£<br>**10,403**<br>**23,876**<br>**1,728**<br>**117**<br>**3,079**<br>**553**<br>**902**<br>**13,303**<br>**400**<br>**5,504**<br>**27**<br>**9,200**<br>**-**<br>**1,568**<br>**401**<br>**71,061**<br>**9,552**<br>**404**<br>**406**<br>**485**<br>**589**<br>**1,185**<br>**-**<br>**180**<br>**69**<br>**12,870**<br>**83,931**|
|---|---|---|



25 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **2 Staff costs** 

|Wages and salaries<br>Social security costs<br>Pension costs|**2022**<br>**£**<br>**32,875**<br>**-**<br>**1,619**<br>**34,494**|**2021**<br>**£**<br>**31,398**<br>**-**<br>**1,570**<br>**32,968**|
|---|---|---|



The charity employed 2 staff during the period. No employee received emoluments of over £60,000. 

## **3 Governance costs** 

|**2021**<br> <br>**£**<br> <br>Reporting accountant’s & independent examiner fees<br>**780**<br> <br>Legal and professional fees<br>**13**<br> <br>**793**<br>|**2020**<br>**£**<br>**814**<br>**13**<br> **827**|
|---|---|



## **4 Trustees remuneration and related party transactions** 

The trustees did not receive any remuneration or reimbursement of expenses from the charity during the period. 

26 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

|**5**|**Tangible fxed assets**||||||
|---|---|---|---|---|---|---|
|||**Freehold**||**Ofice**||**Total**|
|||**Property**||**and**|||
|||||**compute**|||
|||||**r**|||
|||||**equipme**|||
|||||**nt**|||
|||**£**||**£**||**£**|
||_Cost_||||||
||At 1 April 2021|**288,649**||**29,536**||**318,185**|
||Additions|||**3,715**||**3,715**|
||Disposals||||||
||**At 31 March 2022**|**288,649**||**33,251**||**321,900**|
||_Depreciation_||||||
||At 1 April 2021|**60,807**||**19,814**||**80,621**|
||Charge for the period|**3,870**||**1,915**||**5,785**|
||Disposals||**-**||**-**|**-**|
||**At 31 March 2022**|**64,677**||**21,729**||**86,406**|
||_Net book value_||||||
||**At 31 March 2022**|**223,972**||**11,522**||**235,494**|
||**At 31 March 2021**|||||**227,842**|
||**9,721**||||**237,563**||
|**6**|**Debtors**||||||
|**2022               2021**|||||||
|||||£||£|
||Gift Aid debtor|||**1,713**||**2,344**|
||Cyclescheme Loan|||**-**||**400**|
||Other debtor|||**97**||**1,473**|



27 



**1,810 4,217** 

**Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **7 Creditors: amounts falling due within one year** 

## **2022                 2021** 


**----- Start of picture text -----**<br>
£    £<br>Tax, National Insurance and  1,120 1,111<br>Pension<br>Expense creditors and accruals 1,535 7,132<br>2,655 8,243<br>**----- End of picture text -----**<br>


## **11  Statement of Funds** 


**----- Start of picture text -----**<br>
Fund Fund<br>balances at Incoming Resource balances<br>31 March resources s  Transfers at 31<br>2021 expended March<br>2022<br>£ £ £ £<br>Restricted Funds<br>Gifts 1,000 12,019 10,574 - 2,445<br>-<br>1,000 12,019 10,574 2,445<br>**----- End of picture text -----**<br>


## _**Purposes of Restricted Funds:**_ 

Gift Fund represents donations received to be passed on to other organisations or for particular church   projects. 

## **12   Covid 19** 

Church activity during the year was impacted by the pandemic but began to return to pre pandemic activity in the first half of the year. Income and expenditure patterns where not completely as expected  however the finances of the church were not adversely impacted over the period of the pandemic. 

28 



## **Notes forming part of the financial statements for the period ended 31 March 2022** _**(Continued)**_ 

__________________________________________________________________________________ 

## **13   Limited liability** 

The charitable company has no share capital but is limited by guarantee. The members under the memorandum and articles of association each undertake to contribute to the assets of the charitable company, in the event of it being wound up, with each members liability limited to £10. 

29