**Registered number: 05694721 Charity number: 1115555**
**THEATRE503 LIMITED (A company limited by guarantee)**
## **UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2024**
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **CONTENTS**
||Page|
|---|---|
|**Reference and administrative details of the Charity, its Trustees and advisers**|1|
|**Trustees' report**|2 - 8|
|**Independent examiner's report**|9|
|**Statement of financial activities**|10|
|**Balance sheet**|11 - 12|
|**Notes to the financial statements**|13 - 26|
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024**
|**Trustees**|Erica Whyman OBE, Chair|
|---|---|
||Royce Bell, Vice Chair|
||Joshua Jin Li Chua (appointed 2 October 2023)|
||Celine Gagnon (temporarily stood down 11 October 2023)|
||Eleanor Lloyd|
||Ollie Raggett|
||Emma Rees, Vice Chair|
||Luke Shires (resigned 30 June 2023)|
||Jack Tilbury|
||Zena Tuitt|
||Roy Williams OBE|
||Lisa Spirling Coleman|
||Naomi Kerbel (appointed 13 March 2024)|
||Cerian Walsh (appointed 13 March 2024)|
||Pippa Hill (appointed 13 March 2024)|
||Tian Brown-Sampson, Associate Trustee (appointed 13 March 2024)|
|**Company registered**
**number**
05694721
**Charity registered**
**number**
1115555
**Registered and principal**
**operating office**
503 Battersea Park Road
London
SW11 3BW
**Executive Director**
Emily Carewe
**Artistic Director**
Lisa Spirling
**Independent Examiners**
MHA
Chartered Accountants
2 London Wall Place
London
EC2Y 5AU||
Page 1
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024**
The Trustees present their annual report together with the financial statements of the Theatre503 Limited for the year ended 31 March 2024.
The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
## **Objectives and activities**
## **a. Policies and objectives**
In shaping the theatre's objectives for the year and planning its activities, the Trustees have considered the Charity Commission's guidance on public benefit, including the guidance on public benefit and fee charging. The theatre relies on grants and the income from fees and charges to cover its operating costs.
In setting the level of fees, charges and concessions, the Trustees give careful consideration to the accessibility of the theatre for those on low incomes.
Affordability and access to the programme is important to Theatre503 and the work it produces is intended to be enjoyed by all ages, both locally, London and UK wide.
## **b. Strategies for achieving objectives**
The strategies employed to achieve the charity's aims and objectives are to:
- develop, produce, present, and support a wide variety of theatre productions for the enjoyment and education of a diverse audience demographic;
- identify and support the very best debut and emerging writers to stage their first productions, performed to the highest professional standard;
- break down all barriers to writing, staging, participating in and seeing work;
- be the best practice model for early career playwrights and new writing practice through The 503Studio;
- become a sustainable, dynamic, and flexible business able to adapt to an ever-changing future landscape.
Putting these strategies into action the theatre has three major areas of activity which are:
- Stage productions; and
- Literary development programmes (The Writers Programme); and
- Participation and accessibility in the local community.
Page 2
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
**TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024**
## **Objectives and activities (continued)**
## **c. Activities for achieving objectives**
This year saw great success in our artistic activity with the announcement of Roxy Cook as the winner of the 2023 International Playwriting Award, and the sell-out production of her winning script **A Woman Walks Into A Bank** which saw Theatre503’s first successful extension of a production due to audience demand. Alongside this, productions of various scale brought in over 6000 audience members across the year, with sustained affordable ticket pricing.
Our Online Writers Programme has gone from strength to strength. We saw increased attendance throughout the year, including piloting in person sessions, and the continuation of our subsidised bursary places ensuring this training opportunity is available to all.
This year we felt the impact of a shift in success rates for Arts Council England Project Funding from prepandemic to the current climate across the sector, which led to a number of productions needing to be cancelled or postponed. Ultimately, of the 7 3-week productions programmed within the year, only 4 went on to face audiences in their original allocated programme slot. This posed challenges financially, as well as additional pressure on the team’s capacity as alternative productions, short runs or projects were developed to ensure our connections with participants, audiences and key stakeholders was not affected.
Changes in leadership continued this year with Interim Executive Director Juliette Oakshett stepping away from the organisation in September 2023, following the successful appointment of Emily Carewe as Executive Director, who joined the organisation in October 2023. Recruitment also took place in the Board of Trustees, with the appointment of 4 Trustees and 1 Associate Trustee, a trainee governance role encouraging opportunities in leadership progression.
Our progress towards opening the 503Studio continued, with the completion of RIBA Stage 4 by architects t-sa and project managers Plann. We crossed the 50% mark of our fundraising campaign with key support pledged from the Backstage Trust, Foyle Foundation and the Cockayne Foundation. We were handed the keys to the shell of the 503Studio, went to tender and began a phased approach to the build. We will complete Phase 1 of the fit-out in December 2025 (Mechanical Engineering and Plumbing) which will allow building regulation certification to take place for the building to be used publicly as one large space for events, rehearsals and more in its current state until further funding has been secured to complete Phase 2 of the fit-out.
Page 3
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024**
## **Achievements and performance**
## **a. Key performance indicators**
- 1162 early career writers participated in the Online Writers Programme this year
- 57 early career writers had their worked staged across the year
- 6,015 audiences watched our work in person
## **b. Stage performances**
This year saw 4 full-length 3-week productions on our stage, as well as a series of shorter runs (1 night to 2- week) featuring **Faun** by Vinnie Heaven (co-produced with Cardboard Citizens), **The Lesson** by Emma Anderson, **Matryoshka** by Joe Strickland, and **I just like you | a gay myth** by Zachary Wilcox.
For full length productions, we began the year with Helen by Maureen Lemon. A stunning piece of work artistically and a wonderful company. A tender two hander, female led play that centres around grief through a lifetime. Whilst attendance was not as high as hoped, the audiences who did attend most often gave the show standing ovations.
**Agatha** written by Florence Howard was a dynamic, powerful production and our first experience of supporting a writer through the process when they are also performing in their own work. Designer Carly Brownbridge was nominated for a Stage Debut Award.
**These Demons** by Rachel Bellman with producer Tanya Truman ran with strong reviews from The Stage and The Guardian, both celebrating the talent of the writer and the ambition of the production. With the conflict in Israel and Palestine escalating during this production, our responsibility as a company to respond to and protect the Jewish company in a moment of collective pain was key. We engaged increased security for the remaining run and are grateful to the full 503 team for their holding of the company.
The final 3-week run of this year was **A Woman Walks Into A Bank** by Roxy Cook - winner of the 2023 International Playwriting Award. The production had unprecedented ticket sales, leading to an additional week being added to performances. Roxy Cook went on to be a finalist for the Susan Smith Blackburn Award for this play.
The spring season of 2024 highlighted the increasing impact of dramatically decreased success rates for Arts Council Project funds, and the financial vulnerability of emerging artists. Two 3-week productions of this period were forced to postpone or cancel their performances due to lack of funding. In response, we programmed an additional season of shorter runs to allow us to continue to welcome audiences into the theatre.
Page 4
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024**
## **Achievements and performance (continued)**
## **c. Education, community, literary and artist development**
The Writers Programme continues to sell brilliantly and reach aspiring voices around the world, with an average of 75% of places sold across the year (1061 participants) and over 60 subsidised bursary spaces offered.
We received over 400 applications for the new 503Five cohort, and successfully recruited 5 brilliant writers Joe Kerridge, Melis Aker, Asa Hayes, Shona Babayemi and Rachel Mae Brady who are currently under commission with the theatre and engaging in a series of professional development workshops with writers including debbie tucker green.
Rapid Write Response continued to progress from stride to stride, held brilliantly by our Carne Associate Director Kalungi Ssebandeke. It has continued to open up a pathway to future collaborations and opportunities with early career artists, platforming 6 writers’ responses to every 3-week run we programme. Across the year we platformed 30 new plays and received over 150 submissions.
We delivered 503’s first Literary Takeover project, in preparation for capacity building and increased artist support as we move into the 503Studio. The Literary Takeover supported 18 readings of plays being held and developed within the literary department and included:
- 1 x Reader/Producer supported play
- 2 x Rapid Write Response Director (Literary supported)
- 2 x Extended Rapid Write Response pieces
- 8 x RWR Alumni/503 Five interviewed/Literary supported writers
- 4 x Playwriting Award 2023 Shortlisted plays
- 2 x 503Five Commissions
## **d. Factors relevant to achieve objectives**
## _Artistic values_
- Diversity begins with who is telling the stories and informs how we run our venue throughout the year.
- • Theatre503 is aware that artistic tastes are not the same for everyone. The theatre therefore tries to make clear the themes and issues that the work contains on its website and in marketing materials.
- Theatre503 takes the views of audiences very seriously and without compromising the integrity of the programme, seeks to respect the diverse ethnicity, faith, sexual orientation, and lifestyles of the community and audience.
## _Pricing policy_
- The theatre's pricing policy reflects its strategy of enabling all within its community, whatever their means, to take part in its activities and to attend the theatre. We increased top price tickets to £20.
- Theatre503 continues to be on a par with, or cheaper than, other London theatres of similar size.
- A concession ticket of £14 is available to students, senior citizens, members of Equity and BECTU.
- The same discount is available to those with access requirements, with a free ticket for a companion.
- • There are also 6 x £6 available for all evening shows after Press Nights.
## _Accessibility_
- Our Share the Drama Scheme means we subsidise around 50% of our tickets.
- Theatre503’s customers are given the opportunity to "Pay what you Can" for performances on one
- i Saturday Matinee and one Evening performance, ensuring work is accessible to all, regardless of income. • Parent & Baby Matinees and Relaxed performances continue to build an audience.
- Trustees recognise the restrictions the current premises pose to some visitors and continue to seek to improve accessibility in areas where the opportunity exists.
Page 5
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024**
## **Financial review**
## **a. Reserves policy**
We aim for our reserves to be equivalent of 3 months running costs, currently valued at £44,000 and broken down as to Salaries of £36,000 and £8,000 of operational costs.
Due to the ongoing impact of COVID-19, wider impacts on funding, and drastically increased inflation levels, we have not been able to meet this target (which increased in 2022) and have seen a negative impact on our reserves between 2023 and 2024, but continue to implement a rigorous plan to do so incrementally over the next 4 years. This plan responds to the need to meet our policy, without impacting our ability to deliver our charitable mission.
The growing success and momentum of the Slate funding model strengthens the Board’s confidence in the continued delivery of the Charity, and increased capacity to grow reserves and financial sustainability over the next 4 years.
## **b. Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future, in the understanding of the increased risk posed as a result of the pandemic. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
## **c. Reserves and overall review**
Total reserves at the end of the financial year were £126,971 _(2023: £58,751)_ of which £59,253 _(2023: £27,929)_ were restricted, £65,348 _(2023: Nil)_ were unrestricted designated capital funds and £2,370 _(2023: £30,822)_ were unrestricted general funds.
Our production of A Woman Walks into a Bank did not receive project funding (equating to £30,000) from the Arts Council. With support from the Board, in September 2023 it was deemed critical that we committed to the production of this Theatre503 International Playwriting Award winning play in spite of this, so as to deliver our charitable, artistic objectives. It was known that this decision would put strain on our resources, however, we could not predict that in the following quarter of the financial year we would see unprecedented losses in productions, with an entire season of work being postponed and/or cancelled due to lack of public/Arts Council funding, further impacting both our ticket income and TTR.
We entered into 2023-24 with projected substantial growth in turnover, in preparation for the opening of the 503Studio. By September 2023, as we faced challenges in programming and associated income streams, decisions were made which led to significant cuts in expenditure throughout the latter half of the year. In spite of these cuts, ongoing income challenges, associated with loss of productions, led to us ending the year with a deficit budget.
Despite this deficit, the Board acknowledges that there was a significant increase in fundraising activity throughout the second half of this financial year, the positive impact of which is being felt in 2024-25.
Page 6
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
**TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024**
## **d. Principal funding**
The majority of the charity's income has continued to derive from box office income, tax credit claims from HMRC, Arts Council England grants, The Carne Trust, Wandsworth Borough Council, Concord Theatrical, The Orseis Trust, The De Lazslo Foundation, GrOW Annenberg Foundation, Old Possums Practical Trust and individual donors.
## **e. Capital project**
We have accounted for previously deferred, and newly received, income for 503Studio Capital Project as restricted funds as the fit-out process has begun.
## **Structure, governance and management**
## **a. Constitution**
Theatre503 Limited was incorporated on 1 February 2006 under the Companies Act 1985 as a private company limited by guarantee, having no share capital, and its objects and regulations are governed by its Memorandum and Articles of Association.
Charitable status was granted on 24 July 2006 under registered number 1115555. The principal objects of the Charity are to promote, maintain, improve and advance education particularly by the promotion of educational plays and the encouragement of the Arts including the arts of Drama, Music, Singing and Movement.
There have been no changes in the objectives since the last annual report.
## **b. Methods of appointment or election of Trustees**
As per the Memorandum and Articles of Association of the Charity, new Trustees are appointed by ordinary resolution.
Not less than fourteen nor more than thirty five days before the date of the meeting, the Charity is given a notice that is signed by a member entitled to vote at the meeting; which states the member's intention to propose the appointment of a person as a Trustee; which contains the details that, if the person were to be appointed, the Charity would have to file at Companies House and which is signed by the person who is to be proposed to show his or her willingness to be appointed.
## **c. Risk management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Theatre503 operates a Risk Register covering Finance, Premises, Audiences, Product, Staffing and Capacity which is reviewed regularly by Trustees. The Artistic Director and Executive Director review operating risk during operations meetings and the Trustees interrogate changes in risk as they occur.
## **Members' liability**
The Members of the Charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up.
Page 7
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024**
## **Statement of Trustees' responsibilities**
The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP (FRS 102);
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees' Annual Report has been prepared in accordance with the provisions applicable to entities subject to the small companies' regime, was approved by order of the members of the board of Trustees and signed on their behalf by:
**Royce Bell** Vice Chair (Trustee)
Date: 14 November 2024
Page 8
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Independent examiner's report to the Trustees of Theatre503 Limited ('the Charity')**
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 18 November 2024
John Coverdale FCA (ICAEW)
MHA (the trading name of MacIntyre Hudson LLP) Chartered Acountants 2 London Wall Place, London, EC2Y 5AU
Page 9
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024**
|**Note**
**Income from:**
Charitable activities
3
Investments
5
**Total income**
**Expenditure on:**
Charitable activities
6
**Total expenditure**
**Net income/(expenditure)**
Transfers between funds
15
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Restricted**
**funds**
**2024**
**£**
**158,062**
**-**
**158,062**
**60,778**
**60,778**
**97,284**
**(65,960)**
**31,324**
**27,929**
**31,324**
**59,253**|**Unrestricted**
**funds**
**2024**
**£**
**293,142**
**2,300**
**295,442**
**324,506**
**324,506**
**(29,064)**
**65,960**
**36,896**
**30,822**
**36,896**
**67,718**|**Total**
**funds**
**2024**
**£**
**451,204**
**2,300**
**453,504**
**385,284**
**385,284**
**68,220**
**-**
**68,220**
**58,751**
**68,220**
**126,971**|_Total_
_funds_
_2023_
_£_
_409,650_
_68_
_409,718_|
|---|---|---|---|---|
|||||_409,532_
_409,532_|
|||||_186_
_-_
_186_|
|||||_58,565_
_186_
_58,751_|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 13 to 26 form part of these financial statements.
Page 10
## **THEATRE503 LIMITED (A company limited by guarantee) REGISTERED NUMBER: 05694721**
## **BALANCE SHEET AS AT 31 MARCH 2024**
|**Note**
**Fixed assets**
Tangible assets
11
**Current assets**
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within one
year
13
**Net current assets**
**Total assets less current liabilities**
Creditors: amounts falling due after more
than one year
14
**Total net assets**
**Charity funds**
Restricted funds
15
Unrestricted funds
15
**Total funds**|**72,466**
**113,711**
**186,177**
**(114,179)**|**2024**
**£**
**76,973**
**76,973**
**148,971**
**148,971**
**(22,000)**
**126,971**
**59,253**
**67,718**
**126,971**|_162,699_
_64,353_
_227,052_
_(136,433)_|_2023_
_£_
_14,132_
_14,132_
_104,751_
_104,751_
_(46,000)_
_58,751_
_27,929_
_30,822_
_58,751_|
|---|---|---|---|---|
The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
Page 11
## **THEATRE503 LIMITED (A company limited by guarantee) REGISTERED NUMBER: 05694721**
**BALANCE SHEET (CONTINUED) AS AT 31 MARCH 2024**
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
## **Royce Bell**
Vice Chair (Trustee)
Date: 14 November 2024
The notes on pages 13 to 26 form part of these financial statements.
Page 12
**THEATRE503 LIMITED**
**(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **1. General information**
The Charity is a company limited by guarantee, incorporated in England & Wales, company number 05694721, having its registered office at 503 Battersea Park Road, London, SW11 3BW.
The members of the company are the Trustees named on page 1. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the Charity.
Charitable status was granted on 24 July 2006 by the Charity Commission of England & Wales, registered number 1115555.
## **2. Accounting policies**
## **2.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Theatre503 Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **2.2 Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future, in the understanding of the increased risk posed as a result of the pandemic. For this reason they continue to adopt the going concern basis in preparing the financial statements.
## **2.3 Income**
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to donations received under Gift Aid is recognised at the time of the donation.
Creative industry tax relief claims are recognised to the extent that claims are expected to made and accepted in relation to qualifying expenditre incurred in the year.
Page 13
**THEATRE503 LIMITED**
**(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **2. Accounting policies (continued)**
## **2.4 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
## **2.5 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
## **2.6 Tangible fixed assets and depreciation**
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following bases:
- Long-term leasehold property Other fixed assets - over ten years on cost
## **2.7 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **2.8 Cash at bank and in hand**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 14
**THEATRE503 LIMITED**
**(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **2. Accounting policies (continued)**
## **2.9 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
## **2.10 Financial instruments**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2.11 Pensions**
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
## **2.12 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 15
## **THEATRE503 LIMITED**
## **(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **3. Income from charitable activities**
|Productions
Education, Community & Development
Capital project
**Total 2024**
Productions
Education, Community & Development
Capital project
_Total 2023_|**Restricted**
**funds**
**2024**
**£**
49,062
16,000
93,000
158,062
_Restricted_
_funds_
_2023_
_£_
_106,012_
_40,140_
_30,000_
_176,152_|**Unrestricted**
**funds**
**2024**
**£**
172,456
120,686
-
293,142
_Unrestricted_
_funds_
_2023_
_£_
_131,057_
_102,441_
_-_
_233,498_|**Total**
**funds**
**2024**
**£**
**221,518**
**136,686**
**93,000**
**451,204**|
|---|---|---|---|
||||_Total_
_funds_
_2023_
_£_
_237,069_
_142,581_
_30,000_
_409,650_|
## **4. Government grants**
|Arts Council England
Wandsworth Council
Gift Aid claims
Theatre tax relief claims
Employment Allowance|**2024**
**£**
**17,354**
**-**
**13,381**
**37,722**
**5,000**
**73,457**|_2023_
_£_
_16,011_
_10,782_
_5,669_
_62,257_
_5,000_
_99,719_|
|---|---|---|
There were no unfulfilled commitments or other contingencies associated with the above grants at the end of the financial year.
Page 16
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **5. Investment income**
|Bank interest received
_Total 2023_|**Unrestricted**
**funds**
**2024**
**£**
2,300
_68_|**Total**
**funds**
**2024**
**£**
**2,300**
_68_|_Total_
_funds_
_2023_
_£_
_68_|
|---|---|---|---|
|||||
## **6. Analysis of expenditure on charitable activities Summary by fund type**
|Productions
Education, Community & Development
**Total 2024**
Productions
Education, Community & Development
Capital project
_Total 2023_|**Restricted**
**funds**
**2024**
**£**
22,503
38,275
60,778
_Restricted_
_funds_
_2023_
_£_
_115,895_
_31,456_
_13,480_
_160,831_|**Unrestricted**
**funds**
**2024**
**£**
188,693
135,813
324,506
_Unrestricted_
_funds_
_2023_
_£_
_115,587_
_111,006_
_22,108_
_248,701_|**Total**
**2024**
**£**
**211,196**
**174,088**
**385,284**|
|---|---|---|---|
||||_Total_
_2023_
_£_
_231,482_
_142,462_
_35,588_
_409,532_|
Page 17
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **7. Analysis of expenditure by activities**
|Productions
Education, Community & Development
**Total 2024**|**Activities**
**undertaken**
**directly**
**2024**
**£**
86,952
19,672
106,624|**Support**
**costs**
**2024**
**£**
124,244
154,416
278,660|**Total**
**funds**
**2024**
**£**
**211,196**
**174,088**
**385,284**|
|---|---|---|---|
|Productions
Education, Community & Development
Capital project
_Total 2023_|_Activities_
_undertaken_
_directly_
_(restated)_
_2023_
_£_
_80,690_
_57,489_
_35,588_
_173,767_|_Support_
_costs_
_(restated)_
_2023_
_£_
_150,792_
_84,973_
_-_
_235,765_|_Total_
_funds_
_2023_
_£_
_231,482_
_142,462_
_35,588_
_409,532_|
|---|---|---|---|
Page 18
**THEATRE503 LIMITED**
**(A company limited by guarantee)**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **7. Analysis of expenditure by activities (continued)**
## **Analysis of support costs**
|Staff costs
Depreciation
Theatre and building
Nine Elms running costs
Fees
Interest
Marketing, administration and finance
Historic VAT adjustment
**Total 2024**|**Total**
**funds**
**2024**
**£**
**197,706**
**2,508**
**20,416**
**5,144**
**16,376**
**901**
**35,609**
**-**
**278,660**|_As restated_
_Total_
_funds_
_2023_
_£_
_161,935_
_820_
_12,839_
_-_
_30,819_
_1,342_
_39,704_
_(11,694)_
_235,765_|
|---|---|---|
Expenditure on Projects and Productions of £31,459 allocated as Support costs in the financial statements for the year to 31 March 2023 has been reviewed and recategorised under Activities undertaken directly.
## **8. Independent examiner's remuneration**
||**2024**|_2023_|
|---|---|---|
||**£**|_£_|
|Fees payable to the Charity's independent examiner for the independent|||
|examination of the Charity's annual accounts|**4,000**|_4,000_|
|Fees payable to the Charity's independent examiner in respect of:|||
|All other services not included above|**3,850**|_3,700_|
Page 19
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **9. Staff costs**
|Wages and salaries
Social security costs
Contributions to defined contribution pension schemes|**2024**
**£**
**183,303**
**10,399**
**4,004**
**197,706**|_2023_
_£_
_150,152_
_7,599_
_4,184_|
|---|---|---|
|||_161,935_|
The average number of persons employed by the Charity during the year was as follows:
|Operations
Creatives|**2024**
**No.**
**3**
**5**
**8**|_2023_
_No._
_2_
_5_|
|---|---|---|
|||_7_|
No employee received remuneration amounting to more than £60,000 in either year.
The Trustees of the Charity considers that its Key Management Personnel comprise:
- Trustees
- Artistic Director
- Executive Director
The total of employee benefits for Key Management Personnel was £66,002 _(2023 - £54,041)_ .
## **10. Trustees' remuneration and expenses**
During the year, no Trustees received any remuneration or other benefits _(2023 - £NIL)_ .
During the year ended 31 March 2024, no Trustee expenses have been incurred _(2023 - £NIL)_ .
Page 20
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **11. Tangible fixed assets**
|**Cost or valuation**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
At 31 March 2024
**Net book value**
At 31 March 2024
_At 31 March 2023_|**Long-term**
**leasehold**
**property**
**£**
**-**
**65,348**
**65,348**
**-**
**-**
**-**
**65,348**
_-_|**Other fixed**
**assets**
**£**
**24,349**
**-**
**24,349**
**10,217**
**2,507**
**12,724**
**11,625**
_14,132_|**Total**
**£**
**24,349**
**65,348**
**89,697**|
|---|---|---|---|
||||**10,217**
**2,507**
**12,724**|
||||**76,973**|
||||_14,132_|
The Nine Elms project is currently in the course of construction.
## **12. Debtors**
|**Due within one year**
Trade debtors
Other debtors
Tax recoverable|**2024**
**£**
**47,203**
**4**
**25,259**
**72,466**|_2023_
_£_
_18,973_
_7,571_
_136,155_
_162,699_|
|---|---|---|
Page 21
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **13. Creditors: Amounts falling due within one year**
|Bank overdrafts
Other loans
Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income
Deferred income at 1 April 2023
Resources deferred during the year
Amounts released from previous periods|**2024**
**£**
**-**
**12,000**
**16,063**
**8,377**
**7,739**
**70,000**
**114,179**
**2024**
**£**
**50,000**
**70,000**
**(50,000)**
**70,000**|_2023_
_£_
_2,069_
_-_
_64,665_
_14,925_
_4,774_
_50,000_|
|---|---|---|
|||_136,433_|
|||_2023_
_£_
_-_
_50,000_
_-_|
|||_50,000_|
The Cockayne grant of £50,000 designated for RIBA Stage 4 of our Nine Elms development was deferred during the year to 31 March 2023 pending the formal start of the phase which began in October 2023. Contributions totalling £70,000 received from Concord, Eilene Davidson and Dynamis Ltd during the year to 31 March 2024 have been deferred to later phases due to commence in the years to 31 March 2025 and 31 March 2026.
## **14. Creditors: Amounts falling due after more than one year**
|Other loans
Deferred capital grant|**2024**
**£**
**22,000**
**-**
**22,000**|_2023_
_£_
_45,000_
_1,000_|
|---|---|---|
|||_46,000_|
The deferred capital grant is being amortised to income at the rate of £1,000 per year to mirror depreciation charged on the fixed assets to which it relates.
Page 22
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **15. Statement of funds**
**Statement of funds - current year**
|**Unrestricted funds**
**Designated funds**
Nine Elms capital spend
**General funds**
General Fund
**Total Unrestricted funds**
**Restricted funds**
Arts Council England
Wandsworth Council
Amortisation
Carne Associate Director
Production contributions
Concorde Theatrical
503Five
Capital project
**Total of funds**|**Balance at 1**
**April 2023**
**£**
**-**
**30,822**
**30,822**
**Balance at 1**
**April 2023**
**£**
**-**
**2,059**
**-**
**-**
**-**
**6,000**
**3,350**
**16,520**
**27,929**
**58,751**|**Income**
**£**
**-**
**295,442**
**295,442**
**Income**
**£**
**1,779**
**-**
**1,000**
**13,000**
**33,283**
**-**
**16,000**
**93,000**
**158,062**
**453,504**|**Expenditure**
**£**
**-**
**(324,506)**
**(324,506)**
**Expenditure**
**£**
**(1,779)**
**-**
**(1,000)**
**(13,000)**
**(33,283)**
**(6,000)**
**(5,716)**
**-**
**(60,778)**
**(385,284)**|**Transfers**
**in/out**
**£**
**65,348**
**612**
**65,960**
**Transfers**
**in/out**
**£**
**-**
**(612)**
**-**
**-**
**-**
**-**
**-**
**(65,348)**
**(65,960)**
**-**|**Balance at**
**31 March**
**2024**
**£**
**65,348**|
|---|---|---|---|---|---|
||||||**2,370**|
||||||**67,718**|
||||||**Balance at**
**31 March**
**2024**
**£**
**-**
**1,447**
**-**
**-**
**-**
**-**
**13,634**
**44,172**
**59,253**|
||||||**126,971**|
Page 23
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **15. Statement of funds (continued)**
## **Statement of funds - prior year**
|**Unrestricted funds**
General Fund
**Restricted funds**
Wandsworth Council
Trusts, foundations and private
donations
Amortisation
Production contributions
Capital project
**Total of funds**|_Balance at_
_1 April 2022_
_£_
_10,164_
_-_
_12,608_
_-_
_-_
_35,793_
_48,401_
_58,565_|_Income_
_£_
_233,566_
_9,640_
_29,500_
_1,000_
_106,012_
_30,000_
_176,152_
_409,718_|_Expenditure_
_£_
_(248,701)_
_(7,581)_
_(32,758)_
_(1,000)_
_(106,012)_
_(13,480)_
_(160,831)_
_(409,532)_|_Transfers_
_in/out_
_£_
_35,793_
_-_
_-_
_-_
_-_
_(35,793)_
_(35,793)_
_-_|_Balance at_
_31 March_
_2023_
_£_
_30,822_|
|---|---|---|---|---|---|
||||||_2,059_
_9,350_
_-_
_-_
_16,520_
_27,929_|
||||||_58,751_|
Further explanation of the funds is provided within the Trustees' Report.
The transfers from Restricted funds represent:
Bursary places provided to the value of £612 out of the Wandsworth Writes funding provided by Wandsworth Council.
Expenditure of £65,348 raised for the Nine Elms Project, included as fixed assets and transferred to the Designated fund.
Page 24
**(A company limited by guarantee)**
## **THEATRE503 LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **16. Analysis of net assets between funds**
## **Analysis of net assets between funds - current period**
|Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year
**Total**|**Restricted**
**funds -**
**income**
**2024**
**£**
-
129,253
(70,000)
-
59,253|**Unrestricted**
**funds**
**2024**
**£**
76,973
56,924
(32,179)
(34,000)
67,718|**Total**
**funds**
**2024**
**£**
**76,973**
**186,177**
**(102,179)**
**(34,000)**
**126,971**|
|---|---|---|---|
## **Analysis of net assets between funds - prior period**
|Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year
**Total**|_Restricted_
_funds_
_2023_
_£_
_-_
_27,929_
_-_
_-_
_27,929_|_Unrestricted_
_funds_
_2023_
_£_
_14,132_
_199,123_
_(136,433)_
_(46,000)_
_30,822_|_Total_
_funds_
_2023_
_£_
_14,132_
_227,052_
_(136,433)_
_(46,000)_
_58,751_|
|---|---|---|---|
## **17. Pension commitments**
The Charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund.
The pension cost charge represents contributions payable by the Charity to the fund and amounted to £4,004 _(2023: £4,184)_ .
Contributions of £5,762 _(2023: £4,774)_ were payable to the fund at the balance sheet date and are included in creditors.
Page 25
**THEATRE503 LIMITED**
**(A company limited by guarantee)**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **18. Related party transactions**
The aggregate amount of donations made by trustees or connected parties without conditions during the year was £5,000 _(2023: £20,000)_ .
Eleanor Lloyd, a trustee, provided advances to support the charity's cash flow as part of the initial move to the new operating model. £34,000 _(2023: £45,000)_ was outstanding at the end of the year.
Jack Tilbury, a trustee, is a director of Plann Ltd appointed as project manager to lead our Capital project for the development of our new studio space. The charity paid £11,920 _(2023: £Nil)_ in fees related to this project during the year.
Celine Gagnon, a trustee during the year, charged the charity £8,000 for capital fundraising consultancy services during the year to 31 March 2024 _(2023: £3,200)_ .
There were no other material related party transactions requiring disclosure during the period _(2023: None)_ .
Page 26