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2023-08-31-accounts

Trustees’ Annual Report for the period

From 1[st ] September 2022 To 31[st ] August 2023

Charity name: The PTA of Parish C of E Primary School

Charity registration number: 1115516

Objectives and Activities

Objectives and Activities Objectives and Activities
SORP reference
Summary of the purposes
of the charity as set out
in its governing
document		 Para 1.17 • Raise funds to support Parish C of E
Primary School.
• Bring the school community together by
putting on fun events for the children
and their families.
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services identified
in the accounts.		 Para 1.17
and 1.19		 Fundraising events held at the school such
as a Christmas fair and fireworks night.
Resale of pantomime tickets and a school
disco.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38
Policy on social Para 1.38
investment including
program related
investment

Contribution made by Para 1.38 A committee is elected comprising a diverse volunteers range of parents with children at the school. The committee members contribute their time in organising fundraising activities. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a
whole.		 Para 1.20 Events are organised to bring the school
community and interested parties together
which bring benefits to the school in terms
of fundraising and social connection.
Events held this year include:
- Christmas Fair
- Circus
- Fireworks Night
- Pantomime
- Summer Fair

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41
objectives set
Performance of Para 1.41
fundraising activities
against objectives set
Investment
performance against
objectives		 Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the
period		 Para 1.21 Cash held at end of year was £33,808.90
which increased by £13,164.44 during the
course of the year.
Statement
explaining
the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to cover deposits for future
events. They are also need to cover purchases
of resources in the run up to events.
Amount of reserves held Para 1.22 Cash held at end of year was £33,808.90.
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially
in deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any
fundraising)		 Para 1.47 Events as previously listed.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 No investments.
A description of the
principal risks facing the
charity		 Para 1.46 Finding sufficient volunteers.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document(trust deed,
royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated association
Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more
trustees		 Para 1.25 Nomination can be made by one
Committee member.
Selection is via election at
Committee Meeting.
Committee comprises Trustees and
other elected members.
Every member has one vote except
the Chair who has a second, or
casting vote.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s
organisational structure
and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name The PTA of Parish C of E Primary School
Other name the charity uses Friends of Parish School (FOPS)
Registered charity number 1115516
Charity’s principal address Parish C of E Primary School
London Lane
Bromley
BR1 4HF

Names of the charity trustees who manage the charity


Trustee name
Office (if any)
Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
Rachel Coleman President
Anjula Pindard Chair
Andrew McCleery Treasurer
Lucy Jinete Secretary
Claire Bird Vice Chair

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the N/A assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Name Address

Type of adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

James Lagden Treasurer

Position (eg Secretary, Chair, etc)

Date

30/6/25

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

REGISTERED CHARITY NUMBER 1115516

ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

CONTENTS

Page 3 Committee and Trustees of the
Association
Page 4 Scrutineer's Report
Page 5 Summary Receipts and Payments Account
Page 5 Statement of Assets and Liabilities
Page 6 Notes to the Accounts

2

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

COMMITTEE AND TRUSTEES OF THE ASSOCIATION

Ex-Officio

Chair Anjula Pindard Vice-Chair Claire Bird Treasurer Andrew McCleery Secretary Lucy Jinete

Trustees (Nominated)

Mrs Rachel Coleman

3

SCRUTINEER'S REPORT TO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

I report on the accounts of the Association for the year ended 31 August 2023 which are set out on the following pages.

Respective responsibilities of trustees and scrutineer

As the trustees you are responsible for the preparation of the accounts. It is my responsibility, without carrying out an audit or independent examination, to scrutinise the accounts and report to you.

Basis of scrutineer's report

In accordance with the directions given I have scrutinised the records and the accounts set out in the following pages.

Scrutineer's statement

In my opinion the accounts are in accordance with the records produced to me.

Name: Date:

4

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

SUMMARY RECEIPTS AND PAYMENTS ACCOUNT

Year to 31 August
2023
£


Year to 31
August 2022
£		 Notes
Total receipts in the year 29,290.94
50,610.02		 A
Total payments in the year (41,763.59)
(37,445.58)		 A
Net receipts/(payments) in the
year		 (12,472.65)
13,164.44
Cash, bank and similar funds
brought forward		 33,808.90
20,644.46
Cash, bank and similar funds
carried forward		 21,336.25
33,808.90

STATEMENT OF ASSETS AND LIABILITIES

31 August 2023
£

31 August 2022
£

Notes
Monetary assets
HSBC Current account 21,336.25
32,758.90
Paypal -
-
Float Cash -
1,050
Total monetary assets 21,336.25
33,808.90
Non-monetary assets
FOPS equipment 1625.67
853.69		 D
Stock 1688.81
1,688.81		 E
Debtors -
372.05		 F
Total non-monetary assets 3314.48
2,914.55
Total net assets/(liabilities) 24,650.70
36,723.45

5

NOTES TO THE ACCOUNTS

Note A: Detailed receipts and payments account

Year to 31
August 2023
£


Year to 31
August 2022
£		 Notes
General receipts
Uniform (including M&S
commission)		 1,574.90
1,844.28
School Lottery 980.80
1,312.50
Matched Funding -
1,000.00
Easy Fundraising 108.67
72.26
Amazon Smile 345.21
283.90
Christmas Cards 686.70
481.00
Voluntary Donations 312.36
130.73
Events (Note B)
Reception BBQ -
-
Spring Fair -
5,979.33
Christmas Fair 4,461.21
2,421.69
Circus -
7,485.99
Disco -
-
Fireworks night 9,023.81
9,481.55
Pantomime 5,470.22
5,549.11
Break The Rules Day 1,007.96
-
Bingo night -
-
Summer Fair 4,872.05
9,058.63
Year 6 leavers hoodies -
-
Other 447.05
5,509.05
Total receipts 29,290.94
50,610.02

6

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

Year to 31
August 2023
£


Year to 31
August 2022
£		 Notes
General payments
FOPS equipment (771.98)
-
General PTA expenses (238.33)
(563.52)
School non-item costs -
-
Uniforms for resale -
(672.50)
Events
Reception BBQ -
(69.90)
Christmas Cards -
-
Christmas Fair (2,212.78)
(2,048.61)
Circus 2021 -
(3,747.02)
Circus 2024 -
(264)
Disco (555.74)
(126.27)
Fireworks Night 2021 -
(1,873.76)
Fireworks Night 2022 (3,082.24)
(2,302.79)
Fireworks Night 2023 (3740.00)
Pantomime (5066.00)
(5,083.00)
Quiz Nights -
-
Bingo Night -
-
Spring Fair -
(2,959.04)
Summer Fair (2,892.12)
(3,791.65)
Year 6 Barbecue/Ice Creams (202.79)
(302.96)
Year 6 Leavers Hoodies (237.82)
-
Other (77.92)
(1,953.66)
Items for school (Note C)
Total payments made for items to
school		 (22,685.87)
(11,686.90)

7

Year to 31
August 2023
£


Year to 31
August 2022
£

Notes
Total payments (41,763.59)
(37,445.58)
Net receipts/(payments) (12,472.65)
13,164.44

Note B: Fundraising Events

Events run by Friends of Parish School in the year to 31 August 2023 made the following profits:

Year to 31
August 2023
£		 Year to 31
August 2022
£
Reception BBQ - (69.90)
Fireworks Night 3,638.78 5,773.79
Panto 404.22 466.11
Christmas Fair 2,248.43 373.08
Christmas Cards 686.70 481.00
Circus - 3,738.97
Bingo Night - -
Quiz Nights - -
Cake Sale - -
School Picnic - -

8

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

Year to 31
August 2023
£		 Year to 31
August 2022
£
Break the Rules Day 1007.96 -
Other (Inc Stock W/Off & Use) - (72.62)
Parish Fest - 4,501.97
Spring Fair - 3,020.29
Summer fair 1,979.93 5,266.98
Total 9,966.02 23,479.67

Note that the profits stated above reflect the receipts and payments in the year to 31 August 2023 (see Note A) as well as receipts and payments made in respect of these events during the prior period.

Note C: Items for school

The items purchased for the school become their property and are not included as assets held by the Association.

Items purchased for the school during the year to 31 August 2023 were as follows:

£
Smart boards for class rooms (10) (17,944.00)
Books (49.87)
Times Table Rock Stars and Numbots subscriptions (255.50)
Regatta Trousers (1051.50)
Log Cabin (3000.00)
Yoga Classes (385)
Total 22,685.87

Note D: FOPS equipment

The equipment held by the Association was valued at £1,625.67, based on the cost of replacement, as at 31 August 2023. A Christmas Tree baler and 3 gazebos were purchased over the course of the year from 1[st] September 2022 to 31[st] August 2023.

The equipment held by FOPS include a laminator, barbeque, urns, Christmas Tree baler and gazebos.

9

Note E: Stock

At 31 August 2023, the Association held the following items as stock. These amounts are included within the Receipts and Payments account at Note A as being amounts paid in the year, and are also shown on the face of the Statement of Assets and Liabilities as being held by the Association at the year end.

31 August 2023 31 August 2022
£
Refreshments 419.23
419.23
Uniform for resale 1221.43
1221.43
Firework glow products -
-
Christmas products 48.15
48.15
Total 1688.81
1688.81

Note F: Debtors

As of year end 31 August 2023, there were no outstanding debts owed to FOPS.

10

FRIEND50F PAR15H ¢CIKIRCH(FfiKIA￿1IpRIht1￿y 5CTrK SCRUTINEER'S REPORT TO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION I report on the accounts of the L%sociation fc* the year ended 31 Au8LlSt 2023 whith are set out on the following pages. Respective responsibllltles of trustees and scrutineer As the trustees you are responsible for the preparation of the xcounts. It Is my responsibility. withwt carryin8 Out an audit cy independent examination, to xrutinise the accounts and repyt to you. Basis of xrutinee¢$ report In accordance with the directions wen I have scrutini5ed the reccfds and the accounts set out in the follown8 Pa8es. ScNtlneer's statement In my opinion the a¢¢ounts ¥e In a¢¢ordance with the rewds pyoduced to me. Name: Date. Il LOL