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2022-08-31-accounts

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

REGISTERED CHARITY NUMBER 1115516

ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

CONTENTS

Page 3 Committee and Trustees of the
Association
Page 4 Examiner's Report
Page 5 Summary Receipts and Payments Account
Page 5 Statement of Assets and Liabilities
Pages 6-10 Notes to the Accounts
Pages 11-20 Trustees Annual Report

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

COMMITTEE AND TRUSTEES OF THE ASSOCIATION

Ex-Officio

Chair Anjula Pindard Vice-Chair Claire Bird Treasurer Andrew McCleery Secretary Lucy Jinete

Trustees (Nominated)

Mrs Rachel Coleman

3

EXAMINER'S REPORT TO THE TRUSTEES OF THE FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION

I report on the accounts of the Association for the year ended 31 August 2022 which are set out on the following pages.

Respective responsibilities of trustees and scrutineer

As the trustees you are responsible for the preparation of the accounts. It is my responsibility, without carrying out an audit or independent examination, to scrutinise the accounts and report to you.

Basis of scrutineer's report

In accordance with the directions given I have scrutinised the records and the accounts set out in the following pages.

Scrutineer's statement

In my opinion the accounts are in accordance with the records produced to me.

Name: Charlotte Martenstyn Address: Date: 24[th] November 2022

4

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

SUMMARY RECEIPTS AND PAYMENTS ACCOUNT

Year to 31 August
2022
£


Year to 31
August 2021
£		 Notes
Total receipts in the year 50,610.02
14,577.86		 A
Total payments in the year (37,445.58)
(15,181.62)		 A
Net receipts/(payments) in the
year		 13,164.44
(603.76)
Cash, bank and similar funds
brought forward		 20,644.46
21,248.22
Cash, bank and similar funds
carried forward		 33,808.90
20,644.46

STATEMENT OF ASSETS AND LIABILITIES

31 August 2022
£

31 August 2021
£

Notes
Monetary assets
HSBC Current account 32,758.90
20,644.46
Paypal -
-
Float Cash 1,050
-
Total monetary assets 33,808.90
20,644.46
Non-monetary assets
FOPS equipment 853.69
853.69		 D
Stock 1,688.81
1,161.22		 E
Debtors 372.05
-		 F
Total non-monetary assets 2,914.55
2,014.91
Total net assets/(liabilities) 36,723.45
22,659.37

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NOTES TO THE ACCOUNTS

Note A: Detailed receipts and payments account

Year to 31
August 2022
£


Year to 31
August 2021
£		 Notes
General receipts
Uniform (including M&S
commission)		 1,844.28
982.32
School Lottery 1,312.50
1,369.40
Matched Funding 1,000.00
-
Easy Fundraising 72.26
57.80
Amazon Smile 283.90
297.65
Christmas Cards 481.00
1,027.81
Voluntary Donations 130.73
244.65
Events (Note B)
Reception BBQ -
240.35
Spring Fair 5,979.33
-
Christmas Fair 2,421.69
2,718.60
Circus 7,485.99
-
Disco -
-
Fireworks night 9,481.55
-
Pantomime 5,549.11
-
Quiz nights -
-
Bingo night -
-
Summer Fair 9,058.63
767.06
Year 6 leavers hoodies -
29.23
Other 5,509.05
6,842.99
Total receipts 50,610.02
14,577.86

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Year to 31
August 2022
£


Year to 31
August 2021
£		 Notes
General payments
FOPS equipment -
-
General PTA expenses (563.52)
(539.80)
School non-item costs -
-
Uniforms for resale (672.50)
(140.00)
Events
Reception BBQ (69.90)
-
Christmas Cards -
-
Christmas Fair (2,048.61)
(1,032.45)
Circus 2021 (3,747.02)
-
Circus 2024 (264)
-
Disco (126.27)
-
Fireworks Night 2021 (1,873.76)
(1,834.00)
Fireworks Night 2022 (2,302.79)
Pantomime (5,083.00)
-
Quiz Nights -
-
Bingo Night -
-
Spring Fair (2,959.04)
Summer Fair (3,791.65)
(81.00)
Year 6 Barbecue/Ice Creams (302.96)
(713.67)
Year 6 Leavers Hoodies -
-
Other (1,953.66)
Items for school (Note C)
Total payments made for items to
school		 (11,686.90)
(10,840.70)

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Year to 31
August 2022
£


Year to 31
August 2021
£

Notes
Total payments (37,445.58) (15,181.62)
Net receipts/(payments) 13,164.44 (603.76)

Note B: Fundraising Events

Events run by Friends of Parish School in the year to 31 August 2022 made the following profits:

Year to 31
August 2022
£		 Year to 31
August 2021
£
Reception BBQ (69.90) 240.35
Fireworks Night 5,773.79 -
Panto 466.11 -
Christmas Fair 373.08 1,686.15
Christmas Cards 481.00 1,027.81
Circus 3,738.97 -
Bingo Night - -
Quiz Nights - -
Cake Sale - -
School Picnic - -
Break the Rules Day - 1,618.73

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Year to 31
August 2022
£		 Year to 31
August 2021
£
Other (Inc Stock W/Off & Use) (72.62) 7,143.36
Parish Fest 4,501.97 -
Spring Fair 3,020.29 -
Summer fair 5,266.98 686.06
Total 23,479.67 12,402.46

Note that the profits stated above reflect the receipts and payments in the year to 31 August 2022 (see Note A) as well as receipts and payments made in respect of these events during the prior period.

Note C: Items for school

The items purchased for the school become their property and are not included as assets held by the Association.

Items purchased for the school during the year to 31 August 2022 were as follows:

£
Smart boards for class rooms 10,746.00
Pritt Stick 415.00
Times Table Rock Stars and Numbots subscriptions 240.90
School Christmas Tree 90.00
Jubilee Day – School Drone Photo 195.00
Total 11,686.90

Note D: FOPS equipment

The equipment held by the Association was valued at £853.69, based on the cost of replacement, as at 31 August 2022. No new equipment was purchased over the course of the year from 1[st] September 2021 to 31[st] August 2022.

The equipment held by FOPS include a laminator, barbeque and urns.

Note E: Stock

At 31 August 2022, the Association held the following items as stock. These amounts

9

are included within the Receipts and Payments account at Note A as being amounts paid in the year, and are also shown on the face of the Statement of Assets and Liabilities as being held by the Association at the year end.

31 August 2022 31 August 2021
£
Refreshments 419.23
54.02
Uniform for resale 1221.43
1,059.05
Firework glow products -
-
Christmas products 48.15
48.15
Total 1688.81
1,161.22

Note F: Debtors

As of year end 31 August 2022, an outstanding £372.05 was owed to FOPS by third parties. This was cleared in September 2022.

10

FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Trustees’ Annual Report for the period

From 1[st] September 2021 To 31[st] August 2022

Charity name: The PTA of Parish C of E Primary School

Charity registration number: 1115516

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 •
Raise funds to support Parish C of E
Primary School.
•
Bring the school community to-
gether by putting on fun events for
the children and their families.
Summary of the main activi-
ties in relation to those pur-
poses for the public benefit,
in particular, the activities,
projects or services identi-
fied in the accounts.		 Para 1.17
and 1.19		 Fundraising events held at the school such
as a Christmas fair, a summer fair, fire-
works and a school disco.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity Com-
mission onpublic benefit		 Para 1.18 The trustees have had regard to the guid-
ance issued by the Charity Commission on
public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP refer-
ence
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38

11

Contribution made by vol-
unteers		 Para 1.38 A committee is elected comprising a di-
verse range of parents with children at the
school.
The committee members contribute their
time in organising fundraising activities.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the char-
ity, identifying the differ-
ence the charity’s work
has made to the circum-
stances of its beneficiar-
ies and any wider bene-
fits to society as a whole.		 Para 1.20 Events are organised to bring the
school community and interested par-
ties together which bring benefits to the
school in terms of fundraising and so-
cial connection.
Events held this year include:
-
Spring Fair
-
Christmas Fair
-
Circus
-
Fireworks Night
-
Pantomime
-
Summer Fair

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against ob-
jectives set		 Para 1.41
Performance of fundrais-
ing activities against ob-
jectives set		 Para 1.41
Para 1.41

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Investment performance against objectives Other

13

Financial Review

Financial Review
Review of the charity’s fi-
nancial position at the end
of theperiod		 Para 1.21 Cash held at end of year was £33,808.90
which increased by £13,164.44 during the
course of theyear.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to cover deposits for fu-
ture events. They are also need to cover
purchases of resources in the run up to
events.
Amount of reserves held Para 1.22 Cash held at end ofyear was £33,808.90.
Reasons for holding zero re-
serves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any uncer-
tainties about the charity
continuing as a going con-
cern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Events as previously listed.
Investment policy and ob-
jectives including any social
investment policy adopted		 Para 1.46 No investments.
A description of the princi-
pal risks facing the charity		 Para 1.46 Finding sufficient volunteers.
Pandemic event cancellation risks.
Other

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing docu-
ment
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity consti-
tuted?
(e.g unincorporated asso-
ciation, CIO)		 Para 1.25 Unincorporated association
Trustee selection meth-
ods including details of
any constitutional provi-
sions e.g. election to post
or name of any person or
body entitled to appoint
one or more trustees		 Para 1.25 Nomination can be made by one Com-
mittee member.
Selection is via election at Committee
Meeting.
Committee comprises Trustees and
other elected members.
Every member has one vote except the
Chair who has a second, or casting
vote.

Additional information (optional)

You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider net-
work with which the charity
works		 Para 1.51
Relationship with any re-
lated parties		 Para 1.51
Other

Reference and Administrative details

Charity name The PTA of Parish C of E Primary School

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Other name the charityuses Friends of Parish School(FOPS)
Registered charitynumber 1115516
Charity’s principal address Parish C of E Primary School
London Lane
Bromley
BR1 4HF

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Rachel Coleman President
Anjula Pindard Chair
Andrew McCleery Treasurer
LucyJinete Secretary
Claire Bird Vice Chair

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
**year **

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FRIENDS OF PARISH (CHURCH OF ENGLAND) PRIMARY SCHOOL PARENT TEACHER ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects
Details of arrangements
for safe custody and seg-
regation of such assets
from the charity’s own as-
sets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

19

Declarations

The trustees declare that they have approved the trustees’ annual report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Andrew McCleery Position (eg Secretary, Treasurer Chair, etc) Date 30/6/23

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