2025-03-31-accounts - Worleston And District Village Hall Association

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Trustees’ Annual Report for the period
Period startdate Period end date
A f —_— 01 April 2024 ,, 31 March 2025
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Section A Reference and administration details

Charity name| Worleston and District Village Hall Association

Registered charity number (if any) | 1115499

| Charity's principal address Worleston & District Village Hall | Main Road, Worleston, Nantwich, Cheshire

Names of the charity trustees who manage the charity

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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name Catt acted if not for whole year
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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

Section B Structure, governance and management

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|||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Description|of the|charity’s|trusts| |Type|of governing|document|Constitution|Trust Deed| |Trust|lecti|thod|Recruitment and|appointment|of new trustees| |rustee|selection|MetNOGS|||Trustees|may|be|appointed|in|accordance|with|paragraph|5|of|the|Deed|of| |Constitution.|The|main|provisions|are|as|follows:|(Trustees|as|a|body|are|referred| |to|as|"The|Committee"|in|this|note|hereinafter).| |e|The|committee|shall|consist|of|elected|members|and|representative| |members;| |e|Co|opted|members|can|be|appointed|to|fill|casual|vacancies;| |e|The|elected|members|shall|be|appointed|at|annual|general|meetings;| |e|Representative|members|shall|be|appointed|by|organisations|(Church;| |Chapel;|School;|Womens'|Institute;|Scouts;|Parish|Council)|which|they| |represent;| |e|Co|Opted|Members|shall|be|appointed|at|duly|convened|meetings|of|the| |committee;| |e|All|members|of|the|committee|shall|retire|from|office|together|at|the| |annual|general|meeting|next|after|the|date|on|which|they|came|into|office| |but|they|may|be|re-elected|or|re-appointed;| |e|Additional|local|organisations,|on|application|to|the|trustees,|may|be| |added|to|the|body|of|organisations|entitled|to|appoint|a|representative| |member|of|the|committee,|subject|to|authorisation|by|a|majority|vote|of| |two|thirds|of the|members|of the|committee.|

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Additional governance issues (Optional information)
You m h to includ Organisational Structure
| may ¢ oose lo Ince The Charity is administered by a Committee of Management made up of elected
additional information, where members (elected at each annual general meeting) and representative members
relevant, about: (representing local organisations specific in the Deed of Constitution).
¢ policies and procedures Induction and training of new trustees
adopted for the induction and |Prospective new trustees are offered suitable training to enable them to take up
training of trustees; their duties as trustees.
e the charity's organisational Risk Management
structure and any wider —= — | The trustees have a duty to identify the risks to which the undertaking of the
network with which the charity | Village Hall is exposed, and to ensure that adequate and suitable controls are put
works; in place and maintained to address the areas of risk so identified.
° relationship with any related One of the controls that are currently in place is in regards to a relation of a
parties; trustee who is remunerated for work completed at the Hall, there are procedures
e trustees’ consideration of in place which involve countersigned documents by others before payment.
major risks and the system
and procedures to manage
them.
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TAR

March 2012

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Section C Objectives and activities
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The objectives of the Charity, as set out in the Deed of Constitution, are to
provide a Village Hall to be held upon trust for the use of the inhabitants of
S f the objects of th Worleston, Aston Juxta Mondrum, Reaseheath and Poole, without distinction of
ummary ° —- jects of the political, religious or other opinions, including use for meetings, lectures and
charityset out in its classes, and for other forms of recreation and leisure-time occupation, with the
governing document object of improving the conditions of life for the inhabitants. The Charity has a
range of powers to enable achievement of the objects.
Significant activities
The Village Hall is available for use by local groups: Guides, Brownies, Scouts,
Dance Classes, Bridge Club and various others. The Village Hall has dining and
bar facilities and is provided with stage and sound facilities to enable use for a
wide range of activities falling within the objects of the Charity.
Summary of the main
activities undertaken for the —_| Public; benefit
public benefit in relation to The trustees have had due regard to guidance issued by the Charity
nesection: the: statutonwee WorlestonCommissionandin DistrictrespectVillageof PublicHall meetsBenefit.theTherequirementsTrustees setare outsatisfiedwithin thatthat
declaration that trustees have guidance.
had regard to the guidance
issued by the Charity
Commission on public
benefit)
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Additional details of objectives and activities (Optional information)

Volunteers

The Charity is greatly indebted to an extensive body of volunteers who have worked tirelessly to ensure that the project might be a success. Thanks also must go to all Trustees and committee members for a job well done.

It is important to note that the committee has had members from the various groups within the parish over the years but inevitably they have chosen to move on for whatever reason. The local church is represented and in recent years the You may choose to include committee has had representatives from the local School and also the Womens further statements, where Institute. relevant, about: The door is always open should other local group members decide to join us. e policy on grantmaking;

e policy programme related investment;
e contribution made by volunteers.

TAR

March 2012

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||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Section|D|Achievements|and|performance| |Summary of the main|Chairmans|Report| |achievements|of the|charity|||am|proud|to|state|that Worleston|village|hall|has|now|been|operating|for|over| |during|the|year|ten|years|and|to|celebrate|that|milestone|an|anniversary|party|will|be|held|on|the| |315t|May.| |That|will|involve|an|afternoon|of|childrens’|activities,|afternoon|tea|for|adults|and| |entertainment|etc.|followed|by|an|evening|of|music|along|with|food|and|a| |licensed|bar.| |Once|again,|the|hall|has|had|a|good|year|of|operation|and|we|continue|to|have| |a|lot|of|regular|hirers,|many|of whom|have|stayed|with|us|from|the|beginning|of| |this|journey.| |Our|one-off|party|bookings|are|still|strong|at|the|weekends|along|with|some| |corporate|bookings|for|the|hall|during|the week|and|in|the|conference|room.| |The|hall|is|now|free|of any|lottery|involvement,|so|we|are|now| |fully|independent|as|an|asset|for|the|local|community.| |||must|thank|the|national|lottery|for|their|support|over|ten|years|ago|which|has| |helped|create|this|wonderful|hall|that we|enjoy|today.| |My|thanks|also|to|the|trustees|and|committee|for|their|continued|support|for|the| |last|twelve|months|and|the|coming|years.| |Mark|Astbury|(Chair|of WDVH)|

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TAR

March 2012

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Section E Financial review
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Reserves Policy

Brief statement of the charity’s policy on reserves At all times the charity will retain 3 months operating income as unrestricted reserves. Free reserves at the year-end stood at £72,506 (2024: £69,867), which is within the reserves target.

Details of any funds materially in deficit

Further financial review details (Optional information)

Y h 6 includ Principal Funding Sources ou may, © age? 2 inert The original building project has been funded by means of grant finance
additional information, where obtained from the big lottery. relevant about: e the charity's principal Ongoing funding comes from the range of activities that take place within the sources of funds (including hall. any fundraising);
e how expenditure has Assets supported the key objectives | The leasehold land is the subject of a 125 year lease which commenced on of the charity; 27/09/2000. There are no rental or other costs associated with this lease.
e investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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etc)
Date 03/08/2025
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TAR

March 2012

z CHARITY COMMISSION| FOR ENGLAND AND WALES

. Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ sas . +g members of |Worleston and District Village Hall Association On accounts for the year | 31 March 2025 Charity no | 1115499 ended (if any)

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

signed: [Jevie [weeds Date: 2025— Name: | S.J. Tweedie Relevant professional | BSc, FCA, DChA qualification(s) or body (if any): Address: | WR Partners Belmont House, Shrewsbury Business Park, Shrewsbury, SY2 6LG

IER

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

October 2018

|tt 7 CHARITYCOMMISSION|“orlestonandDistrictVillageHall
fuser |
| FOR ENGLAND AND WALES
Receipts and payments accounts|CC16a| |---|---| |Forthe period
To
from
01-Apr-24
31-Mar-25|| |Section A Receipts and payments|| |Unrestricted
Restricted
Endowment
funds
funds
funds
Totalfunds|Last year| |tothe nearest
£
to the nearest£
tothe nearest£
tothe nearest£|tothe nearest£| |A1 Receipts
[Donationsandlegacies
TC CTCdTE805|
a
|
Bankinterest,
CE Ci TCPPT0390]
a
fe(Oo
a (sO OoOs
POaee|| |PO Fe|| |Pe|| |Sub total(Grossincome for
27,967
27,967
AR)|| |A2 Asset and investment sales,|| |(see table).|| |ee
Subtotal]
||| |A3 Payments
PO
tetas]
insurance
SSCS
|[Cd«88
Lignt&Heat SSCS SSS]
COCC
S dSCdESSSSSSCS
08][828
a eee
es
0
Po
ef[8]
Subscriptions
CT
SYP88
|
[SundryExpenses
OT
8BP83|
Advertising
CT
8BPO
Accountantsfees
CYSCOOT TCTCTOO
ee0 QO
a
(ee(0
Pe ee
Subtotal]
25.328}[2.828||936
|
[828|
[4,442|
Po8
(990| |Ad Asset and investment|| |purchases, (see table)|| |Ye
[purchase
offiedassets——S—SC~dT~SSSCSCSC~S~SY
Subtotal]
||| |Netofreceipts(payments)| 2.639] |E2639] |9,550)
A5Transfersbetweenfunds [| {PP
A6Cashfunds last year end
ee|
69,867
Cash funds thisyearend
IC_||

CCXX R1 accounts (SS)

21/07/2025

Section B Statement	ofassets	and liabilities at the end ofthe period	and liabilities at the end ofthe period	and liabilities at the end ofthe period	and liabilities at the end ofthe period
				Unrestricted	Restricted	Endowment
Categories	Details			funds	funds	funds
				to nearest £	to nearest £	to nearest£
					es
	(agree balances with receipts		and payments
			account(s))
				Unrestricted	Restricted	Endowment
				funds	funds	funds
Details —_—				tonearest£	tonearest£	to nearest£
—_—	Fundtowhich Details asset belongs —=				Cost (optional ost (optional)	Currentvalue optional
	Details			Fundtowhich assetbelongs	Cost (optional ost (optional)	Current value optional
charity'sown use	a					0
				Fund to which	Amount due	When due
-	; Details liability relates —=				optional	optional
Signed by one or two trustees on behalf of all the trustees	— E oh	. Signature uy?		. PrintName wants		Date of approval
CCXXR2accounts(SS)			9			21/07/2025