Docusi9n Envelope ID.. BD40E2A&39E2-48E%9E6FCl2o41Bs238 Charity Registration No. 1115439 Company Registration No. 05822985 (England and Wales) SAM BEARE HOSPICE (A COMPANY LIMITED BY GUARANTEE) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Docusign Envelope ID.. BD40E2A3-39E248E3-9E6B-FC12041 B5238 SAM BEARE HOSPICE LEGAL AND ADMINISTRATIVE INFORMATION Trustees Nicola Eggers (Resigned 7th June 2024) Susan Gent {Resigned 31 st December 20241 Peter Goodyear (Resigned 13th November 2024) Jon Jagger Kerry Jarred (Resigned 1 st April 2025) Roy Anthony Jarvis (Resigned 12th November 2025) Carina Kemp (Resigned 31st March 2025} Marc Riggs (Resigned 13th November 2024) Richard Roberts Tim Stokes Simon Moore (Appointed 29th January 20251 Nuweed Razaq (Appointed 29th January 2025) Ketan Arnin (Appointed 11th February 20251 Paula Van Beurden (Appointed 11th February 2025) Dr Katharine Emma Wilkinson (Appointed 10th June 20251 Jennifer Way (Appointed 12th September 2025) Company Secretary Anne Collett Charity number 1115439 Company number 05822985 Registered office Woking Hospice Goldsworth Park Centre Woking Surrey, GU213LG Independent examiner Colin Hamilton ACCA Ward Williams Limited Belgrave House 39-43 Monument Hill Weybridge KT13 BRN Bankers Barclays Bank PLC Leicester, LE87 7BB Lloyds TSB, Gail House, Lower Stone St, Maidstone, ME15 6NB Solicitors Moore Barlow The Oriel Sydenham Road Guildford, Surrey, GU1 3SR
Docusign Envelope ID.. BD40E2A3-39E248E3-9E6B-FC12041B5238 SAM BEARE HOSPICE CONTENTS Page Trustees, report Independent examinerfs report Statement of financial activities Balance sheet Notes to the financial stalements 7-11
Docusign ENvelope ID.. BD40E2A3-39E248E3-9E6B-FC12041 B5238 SAM BEARE HOSPICE TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Trustees present their annual report and the financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance wilh the accounting policies set out in the notes to the accounts and comply with the charity's goveming document, the Charities Act 2011, Companies Act 2006, Accounting and Reporting by Charities.. Statement of Recommended Practice ISORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102 SORP). Since the company qualified as small under section 383 ofthe Companies Act 2006 an exemption has been taken from the requirement to prepare a strategic report. Our Vision To enable all those with life-limiting illnesses to live life to the full and to equip them to die with choice and dignity. Our Mission To be a centre of excellence delivering specialist palliative care, from the heart of North West Surrey, to people with life limiling illnesses and support to those important to them. To continually improve by gaining, sharing, and applying knowledge. To raise both an awareness of our activities and the funds to deliver them. Our Values Caring and compassion We will care with compassion, communicate with honesty and sensitivity, facilitate understanding and choice and ensure both respect and dignity. Accountability We will dedicate ourselves to safeguard and support our patients. their families. our volunteers, and our staff by working to the highest professional and ethical standards. Respect We will respect all regardless of their ability, age, gender, ra or sexual orientation and we will not tolerate prejudice of any kind. Excellence We will remain committed to continual leaming and development to ensure we deliver excellence in 211 that we do. Structure. Governance and Management Sam Beare Hospice is govemed by its Memorandum and Articles ofAs50ciation. In May 2006, Sam Beare Hospice, a charitable company limited by guarantee, was restructured as a wholly controlled subsidiary of Woking Hospice, a charitable company limited by guarantee which is its only member. The charity was originally formed to take over the management and operation of the Sam Beare Unit based at the Weybridge Community Hospital under a contract with the North Suyrey Primary Care Trust. In December 2016 Sam Beare Hospice ceased the day to day running of the Hospice and its clinical operations were transferred to its parent company, Wvoking Hospice. Oryan15ational Structure Sam Beare Hospi operates under the same govemance and management of the group and is governed by the same Board of Trustees who meet on a regular basis. The balance ofthe Board is such that it provides the hospice with the necessary skills and expertise to ensure the effective running of the hospice. The day to day running of the charity is undertaken by the Chief Executive and a Management Team of the parent charity. They are tasked with making operational decisions but refer to the Board to ratify significant decisions in their meetings. All seNices are provided by the parent, Woking Hospice.
Docusign Envelope ID.. BD40E2A3-39E248E3-9E6B-FC12041 B5238 SAM BEARE HOSPICE TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 Recruitment and Appointment of Trustses Under the requirements of the Memorandum and Articles ofAssociation the Trustees are elected to serve for a perioé of four years after which they must stand for re-election. New Trustees are appointed from the population of the catchment area of the hospice according to a formal recruitment procedure. The Board constantly monitors its own skill base and aims to ensure that it has proper representation for all functions that will enable it to govern the hospice effectively. New Trustees are recruited by identifying specific skills, through the local press, other relevant media. and local organisations and where appropriate, knowledge of suitable local candidate5. All potential candidates are fully vetted and go through a selection process using a sub-oommittee of both Trustees and senior managers who jointly recommend the most suitable person{s). Trustee Induction and Training There is a formal induction programme using the existing Trustees. the Management Team, staff, and volunteers. In addition, the Trustees receive a full induction pack and ongoing training. Remuneration policy Trustees are not remunerated. All staff are employed by the parent Woking Hospice. Board Effectiveness Our Trustees are all respected figures with a wide range of appropriate skills. Trustees all live in our local community and are ultimately responsible for all we do. The Board of Trustees works with the Management Team to.. Shape the hospice's long-tem1 Strategy and key priorities to ensure its charitable objeGtives are met,. Monitor progress and evaluate the impact of the hospice's activities; Provide vision, challenge and leadership, upholding the highest levels of integrity, financial stewardship and corporate governance. Related Parties There were no related party transactions in the year, other than those detsiled in note 13 of these financial statements. Achievement and Performance Sam Beare Hospice ceased the day to day running of the Hospice in December 2016. The charity is now maintained for fijndraising and donation purposes. Any gifts received in the year are granted to the parent charity, Woking Hospice. During the year a grant of£182k was made to Woking Hospice in orderto fund end of life and specialist palliative care. Principal Risks and Uncertainties With the reallocation of sernices to Woking Hospice the ongoing financial risks are now within the parent, Woking Hospice. Financial Review The nel funds generated during theyear have been granted to the parent, Woking Hospice. A]1 care and retail activities within the Sam Beare Hospice have been transferred to the parent, Woking Hospice. Active fundraising aclivities will also be conducted by the parent, Woking Hospice. It is very important lo us Ihat we continue to support palliative care in the area covered by Sam Beare Hospice. All future surpluses generated by Sam Beare will be granted to Woking Hospice. During the year donations of £164k {2024. £159kl were received by the charity and grants totalling £182k <2024.. £166k) were made to Woking Hospi. Reserves All Nnning costs of the charity have been transferred to the parent, Woking Hospice. This therefore negates the need for Sam Beare to hold reserves. The free reserves of Sam Beare at 31 March 2025 were £Nil. All free reserves have been granted to the parent. Further details on the reserves policy can be found in the accounts of Woking Hospice.
Docvsign Envelope ID: BD40E2A3-39E2-48E&9E6B-FC12041B5238 SAM BEARE HOSPICE TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 Going Concern The Trustees consider that Ihere are no material uncertainties regarding the charitable company's ability to continue as a going concern for the foreseeable future. The charity's role is to raise funds for Woking Hospice and does not incur liabilities. Accordingly, the ffinancial statements have been prepared on a going conrn basis as the Trustee5 consider that no material uncertainties exist conceming its ability to meet its financial obligations as they fall due for the foreseeable future. The Finance and Infomiation Technology Committee of Woking Hospice continues to monitor monthly financial performance against Budget and Prior Year. The Committee also focuses quarterly on cash flow forecasts on a rolling 24-month basis and annually over a 36-month basis. Despite the cost pressures noted above, our cash reseNe position appears to be sufficiently strong to maintain activities at full capacity levels. Trustees, Responsibilities The Trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the Trustees, Annual Report and Finanaal Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for the financial year that give a true and fair view of the slate of affairs of the charitable company and of the incoming and application of resours, including the income and expenditure of the charitable company for that period. In preparing these financial statements, the Trustees are required to.. Select suitable accounting policies and then apply them consistenlly., Observe the methods and principles in the Charities SORP., Ensure that applicable accounting standards have been followed, subject to any material departures disclosed in the financial statements-, Make judgements and estimates that are reasonable and prudent., Prepare the financial statements on the going concern basis unless it is inappropnate to presume that the charitable company will continue in business. The ralionale for the going conrn basis is explained above. The Trustees are responsible for keeping adequale accounting records, which disclose with reasonable accuracy at any lime the financial position of the charitable company to enable them to ensure that Ihe financial statements comply with the Companies Act 2006. They are asso responsible for safeguarding thè assets of the charitable company and hen¢e for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees, Annual Report has been approved and authorised for issue by the board on and signed on its behalf by: 18-Nov-25 Do¢uSlgned by.. D27E2C£OQ¢4¢B... J Jagger, Trustee 18-Nov-25 Dated..
Docusign Envelope ID.. BD40E2A3-39E248E>9E6B-FC12041B5238 SAM BEARE HOSPICE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SAM BEARE HOSPICE report to the Trustees on my examination of the financial statements of Sam Beare Hospi for Ihe year ended 31 Maroh 2025. Responsibilitles and basis of report As the Trustees of the company (and also ils directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 { the 2006 Act"). Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the ompany's financial ststements carried out under section 145 of Ihe Charitie5 Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51{b> of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by 5eGtion 386 of the 2006 Act., or Ihe financial statements do not accord with those records", or Ihe financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view whiGh is not a matter considered as part of an independent examination., or the financial statements have not been prepared in accordance wilh the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordan with Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). have no concerns and have Gome across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statement5 to be reached. Colin Hamilton CCA Ward William5 Limited Belgrave House 3943 Monument Hill Weybridge Vff13 8RN Dated..
Docusign Envelope ID.. BD40E2A349E2-48E3-9E68-FC12041 B5238 SAM BEARE HOSPICE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Notes Donations and legacies Other trading activities Investments 164,425 18,374 2,899 158,827 3,728 9,734 Total income 185,698 172,289 Ex enditure on: Govemance costs 1,170 5,085 Charitable activities 184,528 167,204 Total resources expended 185,698 172,289 Net income for the yearl Net movement in funds Fund balances at 1 April 2024 Fund balance5 at 31 March 2025 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account underthe Companies Act 2006.
Docusign Envelope ID.. BD40E2A>39E248E3-9EfjB-FC12041 B5238 SAM BEARE HOSPICE BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Notes Current assets Debtors Cash at bank and in hand 2,057 140,208 31,261 138,229 142,265 169.490 Creditors: amounts falling due within one year 10 1142,265) {169,490) Net current assets Income funds Unrestricted funds The company is entitled to the exemption from the audit requirement contained in section 477 ofthe Companies Act 2006, for the year ended 31 March 2025. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements. The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial Statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, induding its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which othe¢wise comply with the requirements of the Companies Act 2006 relating to financial stalements, so far as applicable to the company. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 18-Nov-25 The financial statements were approved by the TrLbStee$ on ......................... Do¢uSlgned by.. U27B2fE039CE4CB... J Jagger Trustee Company Registration No. 05822985
Docusign Envelope ID.. BD40E2A3-39E248E>9E6B-FC12041B5238 SAM BEARE HOSPICE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies Charity information Sam Beare Hospice is a charitable company limited by guarantee and a registered charity in the Untied Kingdom. The address of the registered office is given in the charity information page of these financial statements. The nature of the charity's operations and principal activities are for the provision of grants to the parent charity, Woking Hospi in order to provide end of life and specialist palliative care. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. 1.1 Accounting Gonvention The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021" las amended for accounting periods commencing from 1 January 2016). The charty is a Public Benefit Entity as defined by FRS 102. The charity has tsken advantage ofthe provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern The Trustees consider that there are no material uncertainties regarding the charitable company's ability to continue as a going concern for the foreseeable future. The Hospice has continued to build on its relationships with its partners within the Integrated Care Board (the ICB) for North Vvest Surrey although there continues to be extreme budgetary pressure across the healthcare sedor which limits any increase in financial assistance. The Hospice has continued to deliver the maximum level of care it can despite any significant increase in funding. It is hoped that the inflationary pressures which have been apparent in recent years may recede and the Hospice can endeavour to achieve a baland budget. Despite the ongoing cost pressures, our cash reserve position appears to be sufficiently strong to maintain activities at full capacity levels. Accordingly, the finanaal statements have been prepared on a going concern basis as the Trustees consider that no material uncertainties exist concerning its ability to meet its financial obligations as they fall due for the foréseeable future. 1.3 Incoming resources All income is included in the Statement of Financial Activities (SOFA} when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attsched to the donation and Ihis requires a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).
Docusign Envelope ID.. BD40E2A3-39E248E3-gE6B-FC12041 B5238 SAM BEARE HOSPICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (Continued) For legacies, entitlement is the earlier of the charity being notifi'ed of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be dislributed. on these occasions, the legacy is treated as a contingent asset and disclosed. Income from trading activities includes income eamed from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when the entitlement has occurred. 1.4 Resources expended All expenditure is accounting for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably. It is categorised under the following headings= Expenditure on fundraising activilies includes the operation of the income generation and retsil departments., Expenditure on charitable activities includes the grant to the parent charity, Woking Hospice. Irrecoverable VAT is charged as an expense againsl the aGtivity for which expenditure arose. 1.5 Cash and cash equivalents Cash and cash equivalents include cash in hand and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.6 Financial instruments The charity only holds basic Financial Instruments. Financial Instruments are classified and accounted for according to the substance of the contractual arrangement as financial assets or financial liabilities. The financial assets and financial liabilities of the charity are as follows.. Debtors Trade and other debtors (including accrued income) are financial instruments and are dek instruments measured at amortised cost. Prepayments are not financial instruments. Cash at bank- Classified as a basic financial instrument and is measured at face value. Liabilities Trade creditors, accruals and other creditors are classified as financial instruments, and are measured at amortised cost. Amounts due for taxation and social security are not included in the financial instruments disctosure. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is simply an obligation to deliver charitable services rather than cash or another financial instrument. 1.7 Taxation The charity is considered to pass the tests set out in paragraph 1 schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. It therefore does not suffer tax on income or gains applied for charitable purposes. 1.8 Debtors and creditors Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. 1.9 Fund accounting General funds are unrestricted funds which are available for use at the discretlDn of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Docusign Envelope ID.. BD40E2A3-39E2-48E3-9E6B-FC1204185238 SAM BEARE HOSPICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Critical accounting estimates and judgements In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may dtffer from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in Ihe period in which the estimate is revised where the revision affects wly that period, or in the period of the revision and future periods where the revision affects both current and future periods. Consideration of the going concern basis Going conrn as descnbed above together with legacy income recognition which is recognised on a prudent basis and will not be recognised until it is certain that they will be reIved. Donations and legacies 2025 2024 Donations and gift5 Legacies receivable Grants from trusts In Memory 27,754 103,588 9,000 24,083 23,629 124,095 11,103 164,425 158,827 Donations and gifts Donations Corporate 22,955 4,799 21,929 1,700 27,754 23,629 Other trading activities 2025 2024 Fundraising events 18,374 3,728 Investments 2025 2024 Bank interest 2,899 9,734
Docusign Envelope ID.. e040E2A3-39E2-48E3-gE68-FC12041 B5238 SAM BEARE HOSPICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Charitable activities 2025 2024 Support costs 2,227 1,035 Grants to institutions.. Woking Hospice 182,301 166,169 184,528 167,204 Wokin Hos ice Any gifts received in the year are granted to the parent charity, Woking Hospice. During the year a grant was made to Woking Hospice in order to fund end of life and specialist palliative care. Governance costs 2025 2024 Govemance costs 1,170 5,085 1,170 5,085 Included in governance costs are fees payable to the Independent Examiner of £800 (2024: £2,400). Trustees. remuneration and expenses During the year. no Trustees received any remuneration or other benefits (2024.. £Nil}. The charity considers its key management personnel to comprise of the Twstees, CEO and Senior Leadership Team. Details of the remuneration paid to key management personnel are provided in the accounts of the parent, Woking Hospice. During the year ended 31 March 2025, no Trustee expenses have been incurred (2024.. £Nil). Debtors 2025 2024 Amounts falling due within one year: other debtors 2,057 31,261 10-
Docusign Envelope ID.. BD40E2A3-39E248E3-9E6B-FC12041B5238 SAM BEARE HOSPICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 10 Creditors: amounts falling due within one year 2025 2024 Amounts owed to Woking Hospice Accruals 140,265 2,000 166,790 2,700 142,265 169,490 11 Contlngent assets In the prior year, a material legacy notification was received which was not included within the accounts. The legatols estate is subject to a legal claim which means that it was not Possible to value the benefit to the Hospice. This legacy will be recognised and included once the legal matters have been conduded or adequately clarified for recognition purposes. The legal claim was still ongoing during 2023124 and since the year end. 12 Post balance sheet ovents There were no post balance sheel events. 13 Related party transactions Other than the grant to the charity's parent, Woking Hospice of £182,301 {2024.' £166,169), as detailed previously, there were no other related party trans3Ctions in either year. 14 Controlling party Sam Beare Hospice is a wholly controlled subsidiary of Woking Hospice, a company limited by guarantee and a registered charity in the United Kingdom. Woking Hospice registered charity number 1082798, with a registered company number of 03955487. The registered office address is Goldsworth Park Centre, Woking, Surrey, GU21 3LG. Woking Hospice is a company limited by guarantee and a registered charity in the United Kingdom. Woking Hospice is a patient-centred charity that delivers palliative and end of life c3re to people with advanced life limiting illnesses and that provides support to their carers, and families. The Trustees have taken the option not to consolidate since March 2017 as the income and activities of the Sam Beare Hospice are immaterial in the contexl of the parent charity. Legacies are inherently variable in nature and if in the future it appears that Sam Beare is consistently receiving notifications of high value legacies Ihen the point of consolidating will be reviewed again. We are committed to retaining the Sam Beare name and therefore Woking Hospi operates as Woking & Sam Beare Hospices. 11