Sam Beare Hospice Financial Statements Year Ended 31 March 2022 Registered Company No: 05822985 Charity Regi5tratiort No.. 1115439 Sam Beare Hosplce Annual Report and Financial Statements Year Ended 31 March 2022 Sam Beare Hospice Financial Statements Year Ended 31 March 2022 Contents Page Charity Referente and Administrative Details Trustees, Annual Report Independent Examiners Report Statement of Financlal Activities lincluding Income and Expenditure Account) Balance Sheet Notes to the Financial Statements 4-8 io li 12-17 Sam Beare Hospice Financial Statements Year Ended 31 March 2022 Charity Registration Number Company Number 1115439 05822985 The Trustee5 who are also the Directors of Sam Beare Hospice for the purpose of Company Law. who served durirtÉ the year and stnce the year end were as follows Trustees Tim Stokes Marc Riggs Peter Goodyear Piers Meadows Ire518ned 13 May 20211 Richard Roberts Jon lagger Tony Jarvis BSC IHonsl susan Gent Nicola Eggers Kerry Jarred Carina Kemp Company Secretary Anne Collett Chief ExetutivÈ Officèr Marian Imrle Registered Offbce Sam Beare Hospice Goldsworth Park Centre Woking Surrey GU213LG Independent Examiner MHA Maclntyre Hudson 6, Floor, 2 London Wall Pla￿, London EC2Y SAU Solicitor Moore Barlow The Oriel, Sydenham Road. GuildfoTd, Surrey, GUI 3SR Bankers Barclays Bank PLC, Leicester, LE87 7BB Lloyd5 TSB PLC, Gail House, Lower Stone St., Maidstone ME15 6NB Sam Beare Hospice Trustees, Annual Report Year Ended 31 $t March 2022 The Trustees present their annual report and the financial statements of the Charity for the year ended 31st March 2022. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the account5 and comply with the Charity's governing document, the Charities Act 2011, Companies Act 2(X)6, Accounting and Reporting by Charities- Statement of Recommended Practice ISORPI applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102 SORPI. Since the company qualified as small under section 383 of the Companies Act 2CKJ6 an exemption has been taken from the requirement to prepare a strategic report. Our Vision To enable all those with life-limiting illnesses to live life to the full and to equip them to die with choice and dignity. Our Mission To be a centre of excellence delivering specialist palliative care, from the heart of North West Surrey, to people with life-limiting illnesses and support to those important to them. To continually improve by gaining, sharing and applying knowledge. To raise both an awareness of our activities and the funds to deliver them. Our Values Caring and compassion We will care with tompassion, communicate with honesty and sensitivity, facilitate understanding and choice and ensure both respect and dignity. Accountability We will dedicate ourselves to safeguard and support our patients, their familie5, our volunteers, and our staff by working to the highest professional and ethical standards. Respect We will respect all regardless of their ability. age, gender, race or sexual orientation and we will not tolerate prejudice of any kind. Excellence We will remain committed to continual learninE and development to ensure we deliver excellence in all that we do. Sam Beare Hospice Trustees, Annual Report Year Ended 31st March 2022 Structure, Governance and Management Sam Beare Hospice is governed by its Memorandum and Articles of Association. In May 2006, Sam Beare Hospice, a charitable company limited by guarantee, was restructured as a wholly controlled subsidiary of Woking Hospice, a charitable company limited by guarantee which is its only member. The Charity was formed by Woking Hospice taking over the management and operation of the Sam Beare Unit based at the Weybridge Community Hospital under a contract with the North Surrey Prlmary Care Trust. Organisational Structure Sam Beare Hospice operates under the Same governance and management of the group and is governed by the same Board of Trustees who meet on a regular basis. The balance of the Board is such that it provides the hospice with the necessary skills and expertise to ensure the effective runnin8 of the hospice. The day to day running of the Charity is undertaken by the Chief Executive and a Management Team of the parent Charity. They are tasked with making operational decisions but refer to the Board to ratify 5ignifitant decisions in their meetings. The structure of the established Governance Committees, working with the Management Team, cover all the main activities of the hospice. They have Trustee representation and chairmanship on each Committee. The Committees are comprised of senior management and Trustees. All services are provided by the parent, Woking H05pice. Recruitment and Appointment of Trustees Under the requirements of the Memorandum and Articles of Association the Trustees are elected to serve for a period of four years after which they must stand for re-election. New Trustees are appointed from the population of the catchment area of the hospice according to a formal recruitment procedure. The Board constantly monitors its own skill base and aims to ensure that it has proper representation for all functions that will enable it to govern the hospice effertively. New Trustees are recruited by Identifying specific skills, through the local press, other relevant media and local organisations and where appropriate, knowledge of suitable local candidates. All potential candidates are fully vetted and go through a selection process using a sub-committee of both Trustees and senior managers who jointly recommend the most suitable personlsl. Once approved, a new Trustee is co-opted until the next AGM when he or she stands for formal election. Trustee Induction and Training There is a formal induction programme using the existing Trustees. the Management Team, staff and volunteers. In addition the Trustees receive a full induction pack and ongoing training. Sam Beare Hospice Trustees, Annual Report Year Ended 318t March 2022 Remuneration policv Trvstees are not remunerated. All staff are employed by the parent Woking Hospice. Staff salaries are benchmarked against similar roles in the voluntary sector and for our clinical staff against the NHS. A Remuneration Committee consisting of Trustees is in place to approve the ManaBement Team's salaries, which are benchmarked against similar roles within the charity sector. Further details can be found in the Financial Statements of the parent, Woking Hospite. Board Effectiveness Our Trustees are all distinguished figures from the world of finance, business, law, medical and clinical, marketing and public life. These are all local community residents and are ultimately responsible for all we do. The Board of Trustees works Wtth the Management Team to.. Shape the hospice's long-term strategy and key priorities to ensure its charitable objectives are met Monitor progress and evaluate the impact of the hospice's activities Provide vision, challenge and leadership, upholding the highest levels of integrityfft flnical stewardship and corporate governance. Related Parties As detailed in note 11 of the accounts there were no related party transattions in the year. Achievement and Performance Sam Beare Hospice ceased the day to day running of the Hospice in December 2016. The Charity is now maintained for fundraising and donation purposes. Any gifts received in the year are granted to the parent Charity, Woking Hospice. During the year a grant of £IOlk was made to Woking Hospice in order to fund End of Life and Specialist Palliative care. Principal Risks and Uncertainties With the reallocation of services to Woking Hospice the ongoing financial risks are now wlthin the parent, Woking Hospice. Sam Beare Hospice Trustees, Annual Report Year Ended 31¥t March 2022 Financial Review The net fund5 generated during the year have been granted to the parent, Woking Hospice. All care and retail activities within the Sam Beare Hospice have been transferred to the parent, Woking H05pice. Active fundraising activities will also be conducted by the parent, Woking Hospice. It is very important to us that we continue to support palliative care in the area covered by Sam Beare Hospice. All fLSture surpluses Benerated by Sam Beare will be granted to Woking Hospice. During the year donation5 of £102k12021.. £323kl were received by the Charity and grants totalling £IOlk 12021.. £325kl were made to Woking Hospice. Reserves All running costs of the Charity have been transferred to the parent, Woking Hospice. This therefore negates the need for Sam Beare to hold reserves. The free reserves of Sam Beare at 31 March 2022 were Nil. All free rese￿e5 have been granted to the parent. Further details on the reserves policy can be found in the accounts of Woking Hospice. COVID-19 Although Covid-19 has not significantly impacted the 2021122 financial year it will continue to have an effect for the future delivery of services and the finances of the Hospice. It is currently very difficult to quantify this effect. The management team and Trustees continue to monitor the performance and implement measures to mitigate the risk as necessary. Going Concern Throughout the course of 2021122, the Hospice has continued to reduce its operating costs base. The negotiations with Woking Borough touncil concerning the loan position were concluded on 9th August 2021. In parallel. the Hospice has continued to build on its relationships with its partners within the Integrated Care Partnership Ithe ICPI for North West Surrey and its contract for the provision of clinical Se￿iCe5 from April 2021 was been renewed for one year with the option to extend for a further two years. The Finance and Sustainable Committee now meets every quarter to review financial performance against Budget and Prior Year. The Committee also focuses on cash flows forecasts on a rolling 24 month period, and periodically on a 36 month basis. The Management Teom also send monthly management accounts to the Committee. The financial statements have been prepared on a going concern basis as the Trustees consider that no material uncertaintie5 exist concerning its ability to meet its financial obligations for the foreseeable future. Sam Beare Hospice Trustees, Annual Report st Year Ended 31 March 2022 Trustees, Responsibilities The Trustees (who are also directors of Wokin8 Hospice for the purposes of company lawl are responsible for preparing the Trustee5' Annual Report Ilncluding the Strategic Report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practicel. Company law requires the Trustees to prepare financial statements for the financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming and application of resources, Including the income and expenditure of the charitable company for that period. In preparing these financial statements, the trLSStees are required to.. select suitable accounting policies and then apply them consistently; obseNe the methods and principles in the Charitie5 SORP; ensure that applicable accounting standards have been followed, subject to any material departures disclosed in the financial statements. make judgements and estimates that are reasonable and prudent,. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The rationale for the going concern basis is explained above. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charitable company and group and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable Steps for the prevention and detection of fraud and other irregularities The Trustees. Annual Report has been approved and authorised for issue by the board on 17 August 2022 and signed on its behalf by.. J Jaggér-, ee ember 2022 Sam Beare Hosplce Financial Statements Year Ended 31 March 2022 Independent Examiner's Report to the Trustees of Sarn Beare Hospice {'the charity,) I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2022 which are set out on pages 10 to 17. Responsibilities and basi5 of report As the charity trustees of the company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2CKJ6 Act and are eligible for independent examination, I report in respect of my examination of your companvs accounts as carried out under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examlnels statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- accounting records were not kept in respect of the company as required by sectlon 386 of the 2006 Act- or the accounts do not accord with those records- or the accounts do not comply with the accounting requirements of sertion 396 of the 2006 Act other thar* any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination- or the accounts have not been prepare(l in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have tome across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. E￿L Sudhir Singh FCA Forand behalf of MHA Maclntyre Hudson London, United Kingdom Date.. 25 November 2022 Sam Beare Hospice (a company limited by guarantee) Statement of Financial Activities (incorporating income and expenditure account) for the year end 31 March 2022 2021 Unrestrirted 2022 Total Total Funds Funds Fund5 £'ooo £'ocx> Notes Income From: Donations and legacies Other trading activities 102 102 323 Total 103 103 328 EXPENDITURE ON Charitable activities Raising Funds including Retail Governance Costs Totsl ioi 101 326 102 102 328 Net movement in funds Reconciliation of f unds Total funds brought forward Total funds carrted forward As described in the Trustees, Annual Report, all care and retail activitie5 have been transferred to Woking Hospice from December 2016. Active fundraising activities will be conducted by the parent, Woking Hospice. The statement of financial activities includes all gains and losses recognised during the year. The notes on pages 12-18 form part of these financial statements 10 Sam Beare Hospice (a company limited by guarantee) Balance Sheet as at 31 March 2022 Charlty 2022 Notes £'OCK) Charlty 2021 CURRENT ASSErs Debtors Cash at Bank and in hand 97 391 162.00 271 Total Current Assets CREDifoRS: amounts falling due wlthln one year 433 NETCURRENT ASSErs Tota Assets less Current L13bilities Net AssetllLlabilitlesl Funds of the Group/Charity Restricted Funds Vnrestricted Funds TOTALFUNDS For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2016. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accountinE records and for the preparation of the accounts. The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. The financia on 17, Aug tatement t2022b were approved and authorised for issue by the board and were signed on its behalf J Jagge The no n pages -18 form part of these financial statements egistered Company No. 05822985 Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2022 Summary of Significant AccountlnE Pollcles {al General information and basis of preparation Sam Beare Hospice is a company limited by guarantee and a reElStered charity in the United Kingdom. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity'5 operation5 and principal activities are for the provision of grant5 to the parent Charity, Woking Hospice in order to provide End of Life and Specialist PalliatNe care. In the event of the Charitable Company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland IFRS 1021 (Charities SORP FR5 1021 and the Companies Act 2006. The financial statements have been prepared underthe historical cost convention, if appropriate modified to include certaln items at falr value. The flnancSal statements are prepared in sterllng which 15 the functional currency of the Charity and rounded to the nearest £OWI. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otheNise stated. (bl Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectNes of the Charity and which have not been designated for other purposes. {c) Income recognition All income is included in the Statement of Financial Artivities ISOFAI when the Charity is legallv entitled to the income after any performance conditions have been met, the amount can be measured reliably, and it is probable that the Income will be reteived. For donations to be recognised the Charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained. then income is deferred until those condition5 are fully met or the fulfilment of those conditions is within the control of the Charlty and It is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP IFRS 1021. 12 Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2022 For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the legacy being received. At tt)is point income is recognised. On occasion legacies will be notified to the Charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed. Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the Charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. {dl Expenditure recognition All expenisiture is accounted for on an accruals basis and hos been classified under headings that aggregate all cost5 related to the category. Expenditure is recognised where there Is a lega5 or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings= Expenditure on fundraisin8 activities includes the operation of the income generation and retail departments Expenditure on Charitable Activities includes the grant to the parent Charity, Woking Hospice Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. (el Support costs allocation Support costs are those that assist the work of the Charity but do not directly represent charitable activities. They are incurred directly in support of expenditure on the objects of the Charity. Where support costs cannot be directly attributed to particular heading5 they have been allocated to costs of fundraising activities arbd expenditure on charitable activitie5 on a basis consistent with use of the resources. (fj Debtors and creditors receivable I payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any105ses arising from impairment are recoEnised in expenditure. Igl Financial Instruments The Charity only holds basic Financial Instruments. Financial Instruments are classified and accounted for according to the substance of the contractual arrangement as financial assets orfinancial liabilities. The financial assets and financial liabilities of the Charity are as follows.. Debtors- trade and other debtors lincluding accrued incomel are financial instruments and are debt instruments measured at amortised cost as detailed in note 8. Prepayment5 are not financial instruments. Cash at bank- is classified as a basic financial instrument and is measured at face value. 13 Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2022 Liabilities- trade creditors, accruals and other creditors are classified as financial instruments, and are measured at amortised cost as detailed in note 9. Amount5 due for taxation and social security are not included in the financial instruments disclosure. Deferred income is not deemed to be a financial liability. as the cash settlement has already taken place and there is Simply an obligation to deliver charitable Se￿iceS rather than cash or another financial instrument. (h) Tax The Charity is considered to pass the test5 set out in paragraph I schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. It therefore does not suffer tax on income or gains applied for charitable purposes (l) Golng concern statement for Sam Beare Hospice Throughout the course of 2021122, the Hospice has continued to reduce its operating costs base. Negotiations with Woking Borough Council concerning the loan position were concluded on 9th August 2021. In parallel, the Hospice has continued to build on its relationships with its partners within the Inte@rated Care Partnership (the ICPI for North West Surrey and its contract for the provision of clinical services from April 2022 has been renewed for a year with an option to extend for a further two years. The Finance and Sustainable Committee meets every quarter to review financial performance against Budget and Prior Year. The Committee also focuses on tash flows forecasts on a rolling 24 month period, and periodically on a 36 month basis. The Management Team also send monthly management accounts to the Committee. The financial statements have been prepared on a going concern basis as the Trustees consider that no material uncertainties exist concerning its ability to meet its financial obligations for the foreseeable future. U) Judgements and key sources of estlmatlon uncertalnty The following judgements (apart from those Involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements.. Q)n5ideration of the going concern basis, a5 described above. 14 Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2022 Income from Donations and Legacies Unrestricted Funds Total Fund5 2022 Total Funds 2021 General Donations In Memory Legacies Trusts & Grants Corporate 27 io 62 27 io 62 36 14 272 102 102 323 In 2022 and 2021 all income in this category was unrestricted Income from other Trading Activities 2022 2021 Fundraising events AII 2022 and 2021 all income from tradlng activlties was unrestricted Expenditure on Charitable Activitie5 2022 2021 Grant to Woking Hospice Support f05ts ioi 101 ioi 325 326 In 2022 and 2021 all expenditure in this category was unrestricted. 15 Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2022 Expenditure on Fundraising Activities 2022 2021 £000 Direct f undraising costs In 2022 and 2021 all expendlture in this category was unrestricted. Governance Costs 2022 2021 Independent Examination Fees Trustees, and Key Management Personnel Remuneration and Expenses Trustees did not receive remuneration in either year. The Charity con5ider5 Its key management personnel compromise the Trustees, CEO and Management Team. Details of the remuneration paid to key management personnel are provided in the accounts of the parent, Woking Hospice. The reimbursement of trustee5' expenses was £Nil in both 2022 and 2021 Debtors 2022 2021 Other Debtors 97 97 162 162 Creditor5 2022 2021 Amounts due to Woking Hospice Accruals and Deferred Income 14861 11 14321 iii 16 Sam Beare Hospice (a company limited by guarantee) Notes to the Financial Statements for the year ended 31 March 2022 io Analysis of Net Assets between Funds Unrestricted Restricted Total Fund5 Fund5 2022 £'ooo £'(xx) Unrestrirted Restricted Total Funds Fund5 2021 £'OOD £'O(M) Fixed Assets Current Assets Current Liabilites Tot31 433 14331 433 14331 14881 14881 li Related Party Transartions Other than the grant to the charity's parent. Woking Hospice, of £IOlk12021.' £325kl, as detailed in Note 4 above, there were no related party transactions in either year. 12 Controlling party Sam Beare Hospice is a wholly controlled subsidiary of Woking Hospice, a company limited bv guarantee and a registered charity. WokinE Hospice is the sole memberand deemed to be the ultimate parent undertaking. Woking Hospice is registered charity nijmber 1082798, registered company number03955487 wSth the registered office address of Goldsworth Park Centre, WokinE, Surrey, GU21 3LG. Woking Hospice 15 a company limited by guarantee and a registered charity in the United Kingdom. Woking Hospice is a patient-centred charity that delivers palliative and end of life care to people with advanced life limiting illnesses and that provides support to their carers and families. The Trustees have taken the option of not preparing consolidated financial statements as the income and activities of the Sam Beare Hospice are immaterial in the context of the parent charity. We are committed to retaining the Sam Beare name and therefore Woking Hospice operates as Woking & Sam Beare Hospices. 13 Post balante Sheet events There were no post balance sheet events. 17