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2021-04-05-accounts

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE)

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

CHARITY REGISTRATION No: 1115427 COMPANY REGISTRATION No: 05291244

Page 2 Legal and Administrative Information Pages 3 to 5 Report of the Directors Page 6 Statement of Financial Activities Page 7 Balance Sheet

Pages 8 to 14 Notes to the Financial Statements Page 15 Independent Examiner's Report

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham PO18 8NF

1

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE DIRECTORS FOR THE YEAR ENDED 5TH APRIL 2021

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1115427

COMPANY REGISTRATION NUMBER 5291244 START OF FINANCIAL YEAR 6th April 2020 END OF FINANCIAL YEAR 5th April 2021

DIRECTORS AT 5TH APRIL 2021 Janet Morton (Chair) Jennifer Almond (Treasurer) Timothy Wootton Sharon Jones Sue Marley Karen Bull Richard Bull Mary Milner COMPANY SECRETARY Emma Bowden REGISTERED ADDRESS 4 Lea Road Dronfield Derbyshire S18 1SB DATE OF INCORPORATION 19th November 2004 GOVERNING INSTRUMENT Memorandum and Articles of Association incorporated 19th November 2004, amended by special resolutions on 21st May 2006, 11th March 2010 and 22nd July 2010.

PRIMARY BANKERS The Co-operative Bank PO Box 150 Delf House Skelmersdale WN8 6GG ACCOUNTANTS Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

2

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE

(A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIRECTORS FOR THE YEAR ENDED 5TH APRIL 2021

The Directors take pleasure in submitting their report and financial statements for the year ended 5[th] April 2021.

Charity Objects:

1: the advancement of the Christian faith by the holding of public meetings, and by the encouragement of personal spiritual growth

Introduction:

When planning our activities for the year, the Directors and leadership team have considered the Commission's guidance on public benefit and, in particular, the specific guidance on the Advancement of Religion for the pubic benefit.

The church aims to meet the needs of both the local and the wider community by providing opportunities for worship, teaching, pastoral care and practical help for those from all backgrounds and of all ages. It also supports others in the wider community and worldwide who work with the poor, the elderly, the needy and underprivileged.

Unfortunately, due to the COVID pandemic and government restrictions, many of our buildingbased activities have not been held.

Achievements and Performance:

Object 1: the advancement of the Christian faith by the holding of public meetings, and by the encouragement of personal spiritual growth.

The advancement of the Christian faith by running two separate congregations both which are open for the public to experience worship, Christian teaching, and pastoral support in Sunday services. We have continued these meetings online, for worship and Christian teaching, which can be accessed by the public via our website. Midweek meetings for children and youth also continued online. These groups are open to and attended by members of the public who have no other affiliation to the church. All our youth and children’s groups give teaching which contributes to the spiritual and moral education of those who attend.

We have Belonging Groups, and other small groups which, when able, meet at individuals’ homes (in accordance with government guidelines) and online at other times, where teaching, Bible studies and pastoral support is given.

Object 2: the advancement of education.

The advancement of education by teaching in Sunday services and midweek groups. We have provided leadership training online for those leading adult and children’s groups and have supported a person from overseas by way of accommodation, and a yearlong training course in discipleship and leadership. We continue to employ a young person as a part time Schools Worker for schools in both Dronfield and Eckington.

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OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE)

REPORT OF THE DIRECTORS FOR THE YEAR ENDED 5TH APRIL 2021

Achievements and Performance (continued)

Object 3: the provision and maintenance of facilities for the benefit of the community.

We provide and maintain our facilities for the benefit of the community at both the Oaks Community Church in Dronfield and the Lighthouse in Eckington. Funds are made available for the maintenance of these premises, and upgrades to facilities are ongoing. We continue to develop activities to best serve the people of both communities and our weekly groups in both locations (when COVID government regulations permit) give local people a chance to meet others in the community, and good friendships and support networks have developed as a result.

We are holding weekly activities in line with government guidelines - walking groups, Book Exchange and small groups such as Coffee Connect by way of helping folk stay connected during COVID.

Object 4: the relief of sickness and hardship, and provision of help for those in need.

We have supported the work of the New Hope Food Bank by regularly helping to collect donations, sort food and distribute food parcels to those in need in our area.

We received permission to keep the church open for the Re:Store food service (but unfortunately not the attached cafe due to COVID restrictions).

The two aims of Re:Store are to combat food waste and fight hunger. Food is donated by the charity FareShare, and local supermarkets. We also work in conjunction with other local community projects and have received external funding from various sources. Re:Store is open to everyone. It runs once weekly and costs £1.00 to access the food service. Quantity of food is allocated on household size. Re:Store is proving to be very popular with over 150 households regularly attending.

Our CAP programme in co-operation with CAP UK, a charity based in Bradford, offers free debt help, money coaching and Life Skills training to those in our community who need it. We are still able support the work of missionaries and projects overseas through our contacts at the House of Grace Thailand, Links International, as well as Greenfields Africa and Betel South Africa. All of these organisations work to bring relief of poverty, and treatment and care for those who are sick.

Summary:

The church relies heavily on the work of volunteers to run many of its groups and activities. A team of over 100 volunteers work regularly to provide care and support for those of all ages both in the church and in the wider community. We are very grateful for all the help our volunteers give. Richard Bull who works as team leader supported by a core team all give their services voluntarily. All income received for a specific purpose (e.g. special collection, or to support a mission worker) is treated as a restricted fund, and distributed in accordance with its purpose.

Looking ahead:

We will continue using the internet until such time as our church buildings can open safely. We will then hope to resume all the activities in line with our charity objects i.e. Knit and Natter, Community Cafes in both Dronfield and Eckington, Acorns Toddlers group, Craft Time, Debt management courses and all children’s and youth groups, as well as our worship and teaching. We are aware that COVID-19 still has an impact in our community so we are looking to increase our Re:Store food distribution and hope to move to 2 days per week as the demand grows. Our part time Schools Worker will be attending the schools in both Dronfield and Eckington.

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OAKS COMMUNrrY CHURCH NORTH EAsf DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE DIREcfoRS FOR THE YEAR ENDED 5TH APRIL 2021 Statement of Dlr•ctor's respoTr•lbllltlu: Company law requlres the dlrectors to prepare financial statements for each financlal year whlch gives a twe and fair view of the state of affalrs of the company and of the profit or loss of the company dudng that per1od. In prepadng those financial statements the dlrectors are requlred to.. (l) selett sultable accountlng pollcles and then apply them consistent￿. (11) make Judgernents and e5tlmates that are reasonable and prudent. {iil) prepare financial ststements on a golng cOn￿rn ba51s unless it is inapproprtate to presume that the company wlll contlnue In buslness. The diTrctors are responslble for keeplng proper accountirwJ records whlch dlsclose wlth reasonable accuracy at any time the finanoal posltlon of the company and to enable them to ensure that the flnanclal statements comply with the Companles Act 2006. They are also ￿spOnSible for safeguarding the assets of the company and hen￿ for taking reasonable steps for the preventknn and detertlon of fraud and other irregularlties. In preparlng thls report the director5 have taken advantage of spec￿1 provlsions of the Companles Act 2006 ￿lating to small companles. I approve the attached statement of flnanclal acUvStles and balance sheet for the year ended 5th Aprfl 2021, and confirm that I have rnade available all infomiatlon necessary for ts preparatlon. Date Slgned by , Janet Morton (Chalrman and Dlrector)

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2021

Incorporating income and expenditure account

Notes
Donations and Legacies
3a
Trading Activities
3b
Investments
3c
Other Income
3d
TOTAL INCOME
EXPENDITURE ON:
Raising Funds
4a
Charitable Activities
4b
TOTAL EXPENDITURE
NET INCOME/- EXPENDITURE
Total Funds Brought Forward
Transfer between funds
5
TOTAL FUNDS CARRIED FORWARD
INCOME AND ENDOWMENTS
FROM:		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2021/20
2020/19
£
£
£
£
144,155
9,921
154,076
149,801
6,973
0
6,973
8,985
135
0
135
399
586
0
586
1,397
151,849
9,921
161,770
160,582
6,751
0
6,751
862
125,736
2,489
128,225
143,738
132,487
2,489
134,976
144,600
19,362
7,432
26,794
15,982
623,247
1,262
624,509
608,527
-168
168
0
0
642,441
8,862
651,303
624,509

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 8 to 14 form part of these financial statements.

6

OAKS COMMUNrrY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) BALANCE SHEET AS AT 5TH APRIL 2021 Unrestrlcted Restrlrted O>ApTr21 05-Aprv20 Funds Funds Total Total Note Flx¢d A•8¢t• Tanglble assets 479,342 479,342 482,720 Current Assets Debtors Cash at bank and In hand Total Current A￿ets 9,460 156 635 166 095 9,460 165 497 174 957 7,855 136 671 144 526 Credltors: amounts falllng due wlthln one year 2,996 2,996 2,737 NEf CURREPll ASSErs 163,099 8,862 171,961 141,789 TOTAL ASSETS le55 current Ilabllltle5 642,441 s￿62 fj51,303 624,509 NET ASSETS 642.44 8.862 51.30 Funds of th• Ch•rlty General Funds Restdrted Funds 642,441 642.441 8.862 623.247 1,262 8,862 Totsl Funds For the year endlng 5th Aprll 2021 the Company wa5 entltled to exemptlon from aud￿ undèr sertlon 477(2) of the Companies Act 2006 relating to small companles. The members have not requlred the company to obtaln an audlt In accordan￿ wlth sectlon 476 of the Companies Art 2006. The director5 acknowledge thelr responslbllty for complylng with the requlrements of the Companles Att 2006 wlth respect to accountlng records and for the preparatlon of accounts. These accourts have been PrePa￿d In accordan￿ wlth the provtslons appllcable to companies subject to the small companle5' reglme. Slgned by , Janet Morton (Chalrman and Dlrector)

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

1. ACCOUNTING POLICIES

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the trustees are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity.

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the directors' annual report.

Investment Income

This is included in the accounts when receivable.

Investment gains and losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

Expenditure and liabilities

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Includes costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.

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OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

1. ACCOUNTING POLICIES (continued)

Grants with performance conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants payable without performance conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Assets

Tangible fixed assets for use by the charity:

These are capitalised if they can be used for more than one year, and cost at least £3,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Basis of preparation

The financial statements are prepared on the historical cost basis convention (as modified to include the revaluation of investments) in accordance with the Charities Act 2011, "Accounting and Reporting by Charities" (SORP 2015), applicable accounting standards and the Companies Act 2006. The accounts have been prepared on a going concern basis. The charity meets the definition of a public benefit entity under FRS 102.

The Charity has claimed exemptions available in Section 1a of FRS 102 not to prepare a cash flow statement since it is a small charity.

Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a straight line basis over their estimated useful lives. The rates applied per annum are as follows: Equipment 25% Fixtures and Fittings 10%

No depreciation is charged to freehold property as the property is maintained to such a standard that the estimated residual value is not less than cost.

2. TANGIBLE FIXED ASSETS

Cost
Additions
Cost at
Depreciation
Charge
Depreciation at
Net Book Value
05-Apr-21
05-Apr-20
06-Apr-20
05-Apr-21
06-Apr-20
05-Apr-21		 Building
Equipment
Fittings
TOTAL
£
£
£
£
467,323
20,556
18,130
506,009
0
0
0
0
467,323
20,556
18,130
506,009
0
13,055
10,234
23,289
0
2,501
877
3,378
0
15,556
11,111
26,667
467,323
5,000
7,019
479,342
467,323
7,501
7,896
482,720

The charity has no annual commitments under non-cancelling operating leases nor any capital commitments.

9

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2021

Note
3. INCOME AND ENDOWMENTS
FROM:
a) Donations and Legacies
Gift Aid Donations
Other Donations
Special Collections and Mission
5
Giving
Grant
Tax Reclaimed
5
b) Trading Activities
Re:Store (Community Project)
Events Income
Premises Hire
Sales
c) Investments
Interest
d) Other Income
Administration Services
Fees and Subscriptions
Insurance Claims and Refund		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2021/20
2020/19
£
£
£
£
102,745
7,102
109,847
94,441
4,050
4,050
15,052
2,696
2,696
3,084
677
677
8,313
15,978
15,978
2,400
20,705
123
20,828
26,511
144,155
9,921
154,076
149,801
6,645
6,645
380
14
14
6,393
245
245
1,960
69
69
252
6,973
0
6,973
8,985
135
135
399
135
0
135
399
75
75
150
20
20
556
491
491
691
586
0
586
1,397

10

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 5TH APRIL 2021

4. EXPENDITURE ON:
Note
a) Raising Funds
Re:Store (Community Project)
Publicity and Advertising
b) Charitable Activities
Dronfield
Equipment
Insurance
Building Maintenance
Council Tax
Utilities
Eckington
Equipment
Insurance
Maintenance
Utilities
Depreciation
Evangelism
Events
Gifts to Mission
Other Gifts
Special Collections
5
CAP
Children and Youth Work
Churchsuite
IT
Miscellaneous
Payroll Costs
9
Photocopier
Professional Fees
Resources
Subscriptions
Stationery
Supplies
Training
Credit Card Charges
Independent Examiner's Fees		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2021/20
2020/19
£
£
£
£
6,751
6,751
429
0
433
6,751
0
6,751
862
7,179
7,179
50
3,138
3,138
2,885
7,270
7,270
6,931
1,523
1,523
1,492
4,812
4,812
4,823
980
980
2,165
745
745
745
2,275
2,275
2,396
1,890
1,890
4,622
3,378
3,378
3,378
209
209
578
652
652
4,871
11,910
11,910
13,810
603
510
1,113
2,304
1,406
1,979
3,385
4,738
4,392
4,392
5,392
1,566
1,566
5,277
896
896
904
529
529
623
0
0
0
64,499
64,499
61,914
0
1,710
1,569
1,569
2,247
0
0
835
200
200
0
0
0
20
0
0
320
2,211
2,211
7,716
944
944
32
960
960
960
125,736
2,489
128,225
143,738

11

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 5TH APRIL 2021

5. RESTRICTED FUNDS

Special Collections
Snapehill Project*
Building Fund
Hardship Fund		 Balance
General
Balance
06-Apr-20
Income
Transfer
Expenditure
05-Apr-21
£
£
£
£
£
-368
2,819
368
1,979
840
410
0
0
410
0
1,020
0
0
0
1,020
200
7,102
-200
100
7,002
1,262
9,921
168
2,489
8,862

All restricted funds are wholly represented by cash at bank or in hand.

Explanations of the restricted funds are contained in the report of the directors.

6. CASH AT BANK AND IN HAND

RBS Accounts
Stewardship
Co-Operative Bank
CAF
Petty Cash Eckington
Cash Account		 Unrestricted
Restricted
Total
Total
Fund
Fund
05-Apr-21
05-Apr-20
£
£
£
£
20
0
20
87,132
44,500
0
44,500
44,394
112,115
8,862
120,977
0
0
0
5,080
0
0
60
0
0
5
156,635
8,862
165,497
136,671

12

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 5TH APRIL 2021

7. DEBTORS AND PREPAYMENTS

Inland Revenue Gift Aid
Loan		 Unrestricted
Restricted
Total
Total
Fund
Fund
05-Apr-21
05-Apr-20
£
£
£
£
9,460
0
9,460
7,255
0
0
600
9,460
0
9,460
7,855

8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade Creditors
PAYE
Credit Cards
Other Organisations
Independent Examiners Fees		 Unrestricted
Restricted
Total
Total
Fund
Fund
05-Apr-21
05-Apr-20
£
£
£
£
973
0
973
848
821
0
821
769
21
21
0
221
0
221
160
960
0
960
960
2,996
0
2,996
2,737

9. STAFF COSTS AND NUMBERS

The Charity runs a PAYE scheme, as detailed below:

Gross Salaries
Employer's National Insurance Costs
Pension Contributions
Payroll Expenses
Employees were engaged in the following activities:
Activities in furtherance of organisation's objects		 2021/20
2020/19
£
£
57,138
54,653
1,102
1,584
2,475
1,786
3,784
3,891
64,499
61,914
2021/20
2020/19
TOTAL
TOTAL
6
6

No employees received emoluments in the range of £50,000 to £60,000.

13

OAKS COMMUNITY CHURCH NORTH EAST DERBYSHIRE (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 5TH APRIL 2021

10. DIRECTORS AND OTHER RELATED PARTIES

No payments were made to directors or any persons connected with them during this financial period. No material transaction took place between the organisation and a director or any person connected with them.

11. RISK ASSESSMENT

The directors actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The directors have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

12. RESERVES POLICY

The directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily.

13. PUBLIC BENEFIT

The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the report of the directors. The directors confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

14

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/ members of Oaks Community Church North East Derbyshire on the accounts for the year ended 5th April 2021 set out on pages 6 to 14.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144) of the Charities Act 2011 (the Act), and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for an independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In the course of my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the trustees requirements:

  2. to keep accounting records in accordance with section 386 of the Companies Act 2006; and

  3. to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of recommended Practice: Accounting and Reporting by Charities.

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

P B Robinson MAAT FCIE Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham West Sussex PO18 8NF

Date: 12th August 2021

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