## Treasurer’s Report – 2024
My main concern this year was the closing of our Travel Account, transferring the outstanding balance to the General Account. This was required by a change in the Charity Commission rules for all u3as. Previously, the Commission was only interested in membership fees and their use. Now, all incomes must be reported and explained.
I am pleased to say that this year has seen event participation well and truly back to pre-Covid levels. The job as treasurer is quite a busy one, but there is always the reward of seeing our members out and about enjoying themselves. The number of members has also returned to its pre-Covid level though sadly we have seen some missing faces being replaced with new members.
We have, over the years, accumulated some unused monies in the bank account so the committee made a decision mid-year to pay hall costs for those groups meeting in a hall. This was set at a maximum of £30 per group per month. By close of the year we had supported groups by £717. The committee will be deciding in January how long this support will continue.
This year we transferred the storing of membership details to the Beacon System, a membership and accounting system provided by the u3a head office. This has been successful so, in 2025, I will be looking into transferring the accounting information to this system. This will be a big task though, if possible, I hope to achieve it by the time I retire in 2026.
There is a separate document which attempts to explain how we calculate the surplus. If you would like to see this document or if you have any questions, please contact me via the contacts page on the website and I will respond either personally or at the AGM.
I have no financial concerns to report. The General Account surplus is showing an increase this year which is mainly due to the surplus transferred from the Travel Account. The surplus each year will slowly decrease as costs creep up. It should be noted that some of the monies held in the General Account belong to our Groups and are therefore not available for general use. We have purchased no new assets in 2024.
The accounts are audited by Doug Barrow of Weston Turville u3a.
Pete Shaw
Treasurer
**Note** for the Charities Commission.
The income shown in our account’s summary includes £4965 which was transferred from the now-closed Travel Account (in line with instructions given to the u3a head office). Therefore, I have reduced the income in the Charity Commission submission from £60660 to £55695 so it more accurately represents the real income.
|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Aston Clinton U3A- General Account- 2024**||||||||||||||||
|||||||||||||||||
|||||||||||||||||
|**Income**|**B/fwd@ 31/12/2023**|January|February|March|April|May|June|July|August|Sept|October|November|December||Total YTD|
|||||||||||||||||
|Subs|204.00|3,825.00|272.00|110.50|51.00|0.00|85.00|51.00|51.00|25.50|42.50|34.00|306.00||4,853.50|
|GroupIncome||436.50|294.00|227.00|351.00|189.00|124.00|155.50|329.50|529.50|778.50|746.00|779.00||4,939.50|
|Events(paid for)||5,207.00|3,990.00|18,663.00|5,006.00|1,236.00|1,310.00|1,594.00|2,129.00|1,687.00|2,166.00|1,045.00|1,048.00||45,081.00|
|Other||820.92|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00||820.92|
|From Travel A/C||4,955.38|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|10.00|0.00||4,965.38|
|Total||15,244.80|4,556.00|19,000.50|5,408.00|1,425.00|1,519.00|1,800.50|2,509.50|2,242.00|2,987.00|1,835.00|2,133.00||60,660.30|
|||||||||||||||||
|**Expenditure**||||||||||||||||
|||||||||||||||||
|Main MeetingCosts||160.00|145.00|175.71|140.00|125.00|188.38|145.00|125.00|184.22|130.00|198.60|194.52||1,911.43|
|GroupExpenses||479.54|299.00|349.00|299.00|359.00|274.00|433.00|385.22|321.50|322.00|480.00|602.00||4,603.26|
|Events(paid for)||1,400.00|50.00|2,255.99|24,540.15|4,002.50|996.65|1,390.00|1,368.00|1,336.50|3,610.52|201.85|3,593.00||44,745.16|
|Social(free from membership)||0.00|0.00|100.00|0.00|119.00|726.15|214.17|0.00|0.00|0.00|0.00|0.00||1,159.32|
|General Expenses||107.94|0.00|0.00|0.00|55.35|0.00|155.88|0.00|88.93|55.00|0.00|0.00||463.10|
|u3a Membership/TAM/CLA/Beacon||0.00|0.00|0.00|1,016.00|163.40|0.00|0.00|0.00|0.00|185.12|0.00|0.00||1,364.52|
|Assets||0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00||0.00|
|Total||2,147.48|494.00|2,880.70|25,995.15|4,824.25|2,185.18|2,338.05|1,878.22|1,931.15|4,302.64|880.45|4,389.52||54,246.79|
|||||||||||||||||
|||||||||||||||||
|Deposit a/c|11,019.60|11,030.98|11,043.00|11,055.35|11,066.77|11,078.59|11,091.22|11,102.68|11,113.66|11,123.10|11,123.10|11,142.30|11,150.85|||
|Main a/c|2,642.93|15,740.25|19,802.25|35,922.05|15,334.90|11,935.65|11,269.47|10,731.92|11,363.20|11,674.05|10,358.41|11,312.96|9,056.44|||
|Total||26,771.23|30,845.25|46,977.40|26,401.67|23,014.24|22,360.69|21,834.60|22,476.86|22,797.15|21,481.51|22,455.26|20,207.29|||
|||||||||||||||||
|Events funds||8,762.38|12,702.38|29,109.39|9,575.24|6,773.74|7,087.09|7,227.09|8,012.09|8,362.59|6,918.59|7,805.59|5,311.59|||
|Groupfunds||3,246.60|3,241.60|3,119.60|3,171.60|2,696.60|2,916.60|2,638.10|2,558.38|2,900.38|3,505.88|3,931.88|4,391.88|||
|Balance net of events andgroupfunds||14,762.25|14,901.27|14,748.41|13,654.83|13,543.90|12,357.00|11,969.41|11,906.39|11,534.18|11,057.04|10,717.79|10,503.82|||
|||||||||||||||||
|Comparative Total 2023||13,320.62|13,290.77|13,524.41|12,498.85|12,296.45|12,166.85|11,850.02|11,752.67|11,550.12|10,734.22|10,563.64|10,373.89|||
|Variance on Comparative 2024>2023||1,441.63|1,610.50|1,224.00|1,155.98|1,247.45|190.15|119.39|153.72|15.94|322.82|154.15|129.93|||
19/02/2025
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**Aston Clinton U3A- General Account- 2024**|||||||||||
|||||||Adjustments|||||
||||||Subspaid|Subspaid|Fixed asset|Defer fixed||Net Total|
|**Income**|**B/fwd@ 31/12/2023**||Total YTD||in 2023|for 2025|depreciation|asset costs||YTD|
||||||||||||
|Subs|204.00||4,853.50||204.00|-340.00||||4,717.50|
|GroupIncome|||4,939.50|||||||4,939.50|
|Events(paid for)|||45,081.00|||||||45,081.00|
|Other|||820.92|||||||820.92|
|From Travel A/C|||4,965.38|||||||4,965.38|
|Total|||60,660.30||204.00|-340.00|0.00|0.00||60,524.30|
||||||||||||
|**Expenditure**|||||||||||
||||||||||||
|Main MeetingCosts|||1,911.43|||||||1,911.43|
|GroupExpenses|||4,603.26|||||||4,603.26|
|Events(paid for)|||44,745.16|||||||44,745.16|
|Social(free from membership)|||1,159.32|||||||1,159.32|
|General Expenses|||463.10|||||||463.10|
|u3a Membership/TAM/CLA/Beacon|||1,364.52|||||||1,364.52|
|Assets|||0.00|||||||0.00|
|Total|||54,246.79||0.00|0.00|0.00|0.00||54,246.79|
||||||||||||
||||||||||||
|Deposit a/c|11,019.60|||||Interest from Deposit Account||||131.25|
|Main a/c|2,642.93|||||Monies reserved in Events for 2025||||100.00|
|Total|||||||||||
|||||||Reported Surplus||||6,308.76|
|Events funds|||||||||||
|Groupfunds|||||||||||
|Balance net of events andgroupfunds|||||||||||
||||||||||||
|Comparative Total 2023|||||||||||
|Variance on Comparative 2024>2023|||||||||||
19/02/2025
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