Treasurer’s Report – 2023
This time last year I was reporting a slow start to our u3a activities after Covid but I am pleased to say that this year has seen event participation back to pre-Covid levels. Unfortunately, this has made my job a little busier than last year, but there is always the reward of seeing our members out and about enjoying themselves. In fact, we held more events this year than any other year since I became treasurer in 2015. The number of members has also returned to its pre-Covid level though sadly we have seen some missing faces being replaced with new members.
There is a separate document which attempts to explain how we calculate the surplus and also a more detailed financial report. If you would like to see these documents or if you have any questions, please contact me via the contacts page on the website and I will respond either personally or at the AGM.
January 2024 will see some changes to our financial accounting. We will be closing the Travel Account and processing all transactions through the General Account. This change is mainly required by new HMRC regulations, but it then has the added advantage that our members are no longer confused as to which account to make payments to. Now there is only a single account!
This year the committee decided to close the deposit account with Scottish Widows and transfer the balance to a new LLoyds deposit account which has better interest rates. We also transferred some spare General Account monies to this new deposit account.
The accounts are audited by Doug Barrow of Weston Turville u3a.
General Account
I have no financial concerns to report. The General Account surplus is showing an increase this year which is mainly due to the increased membership fee, all of which has not been spent during the year. This is intentional so that we don’t have to make another increase in the short term. The surplus each year will slowly decrease as costs creep up. It should be noted that some of the monies held in the General Account belong to our Groups and are therefore not available for general use. We have purchased no new assets in 2023.
It should be noted that we do not write off small assets over three years – we buy them outright.
Travel Account
There was an increase in the Travel Account surplus which is due to the many successful events which were run during the year. It is always difficult to estimate the cost of an event and when one is well attended a small profit usually occurs. We do tend to estimate on safe numbers as our u3a is in no position to make a large loss.
In summary, I have no concerns about this account.
Pete Shaw - treasurer
| Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | B/fwd@ 31/12/2022 | January | February | March | April | May | June | July | August | Sept | October | November | December | Total YTD | |
| Subs | 255.00 | 3,350.50 | 102.00 | 271.00 | 153.00 | 51.00 | 34.00 | 99.50 | 24.50 | 42.50 | 42.50 | 76.50 | 136.00 | 4,383.00 | |
| GroupIncome | 224.00 | 337.00 | 399.00 | 466.50 | 178.00 | 292.00 | 440.00 | 220.70 | 372.50 | 448.00 | 626.07 | 164.00 | 4,167.77 | ||
| Interest on Deposit Account | 3.38 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 3.38 | ||
| Gift Aid | 712.86 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 712.86 | ||
| Other | 0.00 | 0.00 | 4,005.09 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 11,000.00 | 65.00 | 65.00 | 6,994.91 | ||
| Total | 4,290.74 | 439.00 | 4,675.09 | 619.50 | 229.00 | 326.00 | 539.50 | 245.20 | 415.00 | 10,509.50 | 767.57 | 235.00 | 2,272.10 | ||
| Expenditure | |||||||||||||||
| Main MeetingCosts | 180.27 | 131.85 | 41.85 | 81.85 | 218.53 | 126.85 | 141.85 | 91.85 | 131.05 | 150.00 | 150.00 | 233.37 | 1,679.32 | ||
| GroupHall Hire | 219.30 | 331.20 | 331.20 | 351.70 | 168.30 | 175.80 | 315.80 | 288.30 | 112.50 | 322.00 | 292.00 | 105.00 | 3,013.10 | ||
| General Expenses | 114.90 | 0.00 | 0.00 | 2.75 | 0.00 | 36.75 | 66.40 | 0.00 | 0.00 | 0.00 | 102.99 | 46.98 | 370.77 | ||
| GroupExpenses | 0.00 | 0.00 | 195.60 | 0.00 | 0.00 | 95.00 | 0.00 | 0.00 | 114.00 | 0.00 | 0.00 | 17.65 | 422.25 | ||
| U3A Membership/Direct Mail/CLA | 0.00 | 0.00 | 0.00 | 1,079.96 | 0.00 | 0.00 | 64.20 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 1,144.16 | ||
| Other | 70.00 | 0.00 | 0.00 | 14.00 | 34.87 | 0.00 | 143.88 | 0.00 | 0.00 | 708.40 | 59.59 | 0.00 | 1,030.74 | ||
| Assets | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Total | 584.47 | 463.05 | 568.65 | 1,530.26 | 421.70 | 434.40 | 732.13 | 380.15 | 357.55 | 1,180.40 | 604.58 | 403.00 | 7,660.34 | ||
| Deposit a/c | 4,000.00 | 4,000.00 | 4,000.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 11,000.00 | 11,000.00 | 11,019.60 | ||
| Main a/c | 8,031.17 | 11,737.44 | 11,713.39 | 15,819.83 | 14,909.07 | 14,716.37 | 14,607.97 | 14,415.34 | 14,280.39 | 14,337.84 | 2,647.94 | 2,810.93 | 2,642.93 | ||
| Total | 15,737.44 | 15,713.39 | 15,819.83 | 14,909.07 | 14,716.37 | 14,607.97 | 14,415.34 | 14,280.39 | 14,337.84 | 13,647.94 | 13,810.93 | 13,662.53 | |||
| of which,belongs togroups | 2,412.12 | 2,416.82 | 2,422.62 | 2,295.42 | 2,410.22 | 2,419.92 | 2,441.12 | 2,565.32 | 2,527.72 | 2,787.72 | 2,913.72 | 3,247.29 | 3,288.64 | ||
| Balance net ofgroupfunds | 5,619.05 | 9,320.62 | 9,290.77 | 13,524.41 | 12,498.85 | 12,296.45 | 12,166.85 | 11,850.02 | 11,752.67 | 11,550.12 | 10,734.22 | 10,563.64 | 10,373.89 | ||
| Comparative Total 2022 | 15,009.76 | 15,154.71 | 14,708.04 | 14,615.48 | 14,288.49 | 14,139.03 | 12,949.16 | 12,423.33 | 12,976.18 | 12,335.70 | 12,045.00 | 12,031.17 | |||
| Variance on Comparative 2023>2022 | 727.68 | 558.68 | 1,111.79 | 293.59 | 427.88 | 468.94 | 1,466.18 | 1,857.06 | 1,361.66 | 1,312.24 | 1,765.93 | 1,631.36 |
21/01/2024
| Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | Aston Clinton U3A- General Account- 2023 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Adjustments | ||||||||||
| Subspaid | Subspaid | Fixed asset | Defer fixed | Net Total | ||||||
| Income | B/fwd@ 31/12/2022 | Total YTD | in 2022 | for 2018 | depreciation | asset costs | YTD | |||
| Subs | 255.00 | 4,383.00 | 255.00 | -204.00 | 4,434.00 | |||||
| GroupIncome | 4,167.77 | 4,167.77 | ||||||||
| Interest on Deposit Account | 3.38 | 3.38 | ||||||||
| Gift Aid | 712.86 | 712.86 | ||||||||
| Other | 6,994.91 | 6,994.91 | ||||||||
| Total | 2,272.10 | 255.00 | -204.00 | 0.00 | 0.00 | 2,323.10 | ||||
| Expenditure | ||||||||||
| Main MeetingCosts | 1,679.32 | 1,679.32 | ||||||||
| GroupHall Hire | 3,013.10 | 3,013.10 | ||||||||
| General Expenses | 370.77 | 370.77 | ||||||||
| GroupExpenses | 422.25 | 422.25 | ||||||||
| U3A Membership/Direct Mail/CLA | 1,144.16 | 1,144.16 | ||||||||
| Other | 1,030.74 | 1,030.74 | ||||||||
| Assets | 0.00 | 0.00 | ||||||||
| Total | 7,660.34 | 0.00 | 0.00 | 0.00 | 0.00 | 7,660.34 | ||||
| Add back in moneytransferred | 7,000.00 | |||||||||
| Deposit a/c | 4,000.00 | to deposit account | ||||||||
| Main a/c | 8,031.17 | |||||||||
| Total | Reported surplus | 1,662.76 | ||||||||
| of which,belongs togroups | 2,412.12 | |||||||||
| Balance net ofgroupfunds | 5,619.05 | |||||||||
| Comparative Total 2022 | ||||||||||
| Variance on Comparative 2023>2022 |
04/01/2024
Aston Clinton U3A - Travel/Social Account - 2023
| Event Social/Admin Theatre bucket Pending refunds Yorkshire bucket S&T Nurthumberland 2023 S&T Xmas Lunch S&T London Transport S&T London Design Museum Snowshill Sixties night St George's Day Hog Roast S&T Bluebell Railway S&T Birmingham Design Centre Thames cruise Mela S&T Brooklands Ham House Winchester market Race night S&T Somerset The Woman in Black London Museums S&T Xmas lunch Six (theatre) Noises Off Walkers' lunch Coventry (2024) Sixties Night (2024) |
Da 01/0 01/0 01/0 01/0 115 24/0 22/0 23/0 11/0 23/0 08/0 28/0 04/1 14/0 30/1 30/0 06/0 14/1 18/1 06/0 10/1 27/1 20/1 24/0 23/1 08/1 22/0 22/0 A/C le |
dep b/f exp b/f te 1/2023 54.00 1/2023 67.00 1/2023 339.57 5/2023 1,293.00 /2/2023 1,250.00 1/2023 60.00 2/2023 324.00 3/2023 3/2023 4/2023 5/2023 6/2023 0/2023 7/2023 0/2023 8/2023 9/2023 2/2023 1/2023 5/2024 0/2023 1/2023 2/2023 1/2024 1/2023 2/2023 2/2024 2/2024 Travel A/C b/f 6,108.46 Travel A/C to date ss Adv Pay (approx) |
January | January | February | February | March | March | April | April | May | May | June | June | 0.00 0.00 0.00 0.00 0.00 0.00 54.00 0.00 0.00 0.00 67.00 0.00 0.00 339.57 0.00 339.57 17,979.00 18,685.00 587.00 706.00 75.00 1,175.00 0.00 1,250.00 10.00 50.00 0.00 60.00 288.00 540.00 72.00 252.00 1,029.00 730.00 299.00 299.00 1,373.00 1,074.68 298.32 298.32 1,000.00 1,000.00 0.00 0.00 1,407.00 1,210.63 196.37 196.37 1,482.00 1,454.00 28.00 28.00 1,031.00 1,018.70 12.30 12.30 1,750.00 1,740.00 10.00 10.00 1,989.00 1,982.00 7.00 7.00 1,230.00 1,071.00 159.00 159.00 667.00 780.00 113.00 113.00 1,113.00 855.00 258.00 258.00 826.00 826.00 0.00 0.00 90.00 0.00 90.00 90.00 320.00 320.00 0.00 0.00 636.00 620.00 16.00 16.00 1,434.00 1,431.00 3.00 3.00 680.50 680.00 0.50 0.50 165.00 165.00 0.00 0.00 1,071.00 1,065.00 6.00 6.00 154.00 0.00 154.00 154.00 40.00 0.00 40.00 40.00 37,669.50 38,812.58 2,244.49 1,143.08 Income (year) Expenditure (year) Balance (surplus) Balance (to date) |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | ||||
| 1,239.00 | 9,637.00 | 7,525.00 | 16,609.00 | 50.00 | 0.00 | 262.00 | 2,076.00 | 210.00 | |||||||
| 75.00 | 1,175.00 | ||||||||||||||
| 10.00 | 50.00 | ||||||||||||||
| 252.00 | 540.00 | 36.00 | |||||||||||||
| 441.00 | 546.00 | 680.00 | 42.00 | 50.00 | |||||||||||
| 781.00 | 520.00 | 100.48 | 72.00 | 974.20 | |||||||||||
| 600.00 | 475.00 | 75.00 | 1,000.00 | ||||||||||||
| 670.00 | 100.00 | 328.00 | 306.00 | 843.65 | 103.00 | 266.98 | |||||||||
| 39.00 | 39.00 | 50.00 | 351.00 | 0.00 | 1,053.00 | 750.00 | 634.00 | ||||||||
| 56.00 | 176.00 | 273.70 | |||||||||||||
| 1,400.00 | 350.00 | 1,490.00 | |||||||||||||
| 480.00 | 127.00 | 10.00 | |||||||||||||
| 41.00 | 0.00 | 574.00 | |||||||||||||
| 437.00 | |||||||||||||||
| 2,703.00 | 590.00 | 11,973.00 | 2,055.48 | 8,537.00 | 17,683.20 | 2,208.00 | 2,117.35 | 1,765.00 | 3,219.98 | 791.00 | 2,124.00 | ||||
| 8,221.46 | 18,138.98 | 8,992.78 | 9,083.43 | 7,628.45 | 6,295.45 | ||||||||||
| 2,821.00 | 2,960.00 | 3,389.00 | 3,385.00 | 3,544.00 | 3,585.00 |
03/01/2024
Aston Clinton U3A - Travel/Social Account - 2023
| Event Social/Admin Theatre bucket Pending refunds Yorkshire bucket S&T Nurthumberland 2023 S&T Xmas Lunch S&T London Transport S&T London Design Museum Snowshill Sixties night St George's Day Hog Roast S&T Bluebell Railway S&T Birmingham Design Centre Thames cruise Mela S&T Brooklands Ham House Winchester market Race night S&T Somerset The Woman in Black London Museums S&T Xmas lunch Six (theatre) Noises Off Walkers' lunch Coventry (2024) Sixties Night (2024) |
Da 01/ 01/ 01/ 01/ 115 24/ 22/ 23/ 11/ 23/ 08/ 28/ 04/ 14/ 30/ 30/ 06/ 14/ 18/ 06/ 10/ 27/ 20/ 24/ 23/ 08/ 22/ 22/ A/C le |
dep b/f exp b/f te 01/2023 54.00 01/2023 67.00 01/2023 339.57 05/2023 1,293.00 /2/2023 1,250.00 01/2023 60.00 02/2023 324.00 03/2023 03/2023 04/2023 05/2023 06/2023 10/2023 07/2023 10/2023 08/2023 09/2023 12/2023 11/2023 05/2024 10/2023 11/2023 12/2023 01/2024 11/2023 12/2023 02/2024 02/2024 Travel A/C b/f 6,108.46 Travel A/C to date ss Adv Pay (approx) |
July | July | August | August | September | September | October | October | November | November | December | December | 0.00 0.00 0.00 0.00 0.00 0.00 54.00 0.00 0.00 0.00 67.00 0.00 0.00 339.57 0.00 339.57 17,979.00 18,685.00 587.00 706.00 75.00 1,175.00 0.00 1,250.00 10.00 50.00 0.00 60.00 288.00 540.00 72.00 252.00 1,029.00 730.00 299.00 299.00 1,373.00 1,074.68 298.32 298.32 1,000.00 1,000.00 0.00 0.00 1,407.00 1,210.63 196.37 196.37 1,482.00 1,454.00 28.00 28.00 1,031.00 1,018.70 12.30 12.30 1,750.00 1,740.00 10.00 10.00 1,989.00 1,982.00 7.00 7.00 1,230.00 1,071.00 159.00 159.00 667.00 780.00 113.00 113.00 1,113.00 855.00 258.00 258.00 826.00 826.00 0.00 0.00 90.00 0.00 90.00 90.00 320.00 320.00 0.00 0.00 636.00 620.00 16.00 16.00 1,434.00 1,431.00 3.00 3.00 680.50 680.00 0.50 0.50 165.00 165.00 0.00 0.00 1,071.00 1,065.00 6.00 6.00 154.00 0.00 154.00 154.00 40.00 0.00 40.00 40.00 37,669.50 38,812.58 2,244.49 1,143.08 Income (year) Expenditure (year) Balance (surplus) Balance (to date) |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | Income | Expenditure | ||||
| 339.57 | |||||||||||||||
| 20.00 | |||||||||||||||
| 50.00 | 633.00 | 695.00 | 25.00 | 91.00 | 50.00 | ||||||||||
| 250.00 | |||||||||||||||
| 300.00 | 493.00 | 571.00 | 116.00 | 1,725.00 | 39.00 | 130.00 | |||||||||
| 615.00 | 1,071.00 | ||||||||||||||
| 114.00 | 730.00 | 116.00 | 50.00 | ||||||||||||
| 273.00 | 147.00 | 483.00 | 105.00 | 63.00 | 805.00 | 42.00 | 50.00 | ||||||||
| 60.00 | 434.00 | 86.00 | 128.00 | 53.00 | 826.00 | 65.00 | |||||||||
| 90.00 | |||||||||||||||
| 64.00 | 224.00 | 320.00 | 32.00 | ||||||||||||
| 399.00 | 216.00 | 570.00 | 21.00 | 50.00 | |||||||||||
| 54.00 | 327.00 | 918.00 | 135.00 | 1,431.00 | |||||||||||
| 638.00 | 42.50 | 680.00 | |||||||||||||
| 82.50 | 82.50 | 165.00 | |||||||||||||
| 402.00 | 642.00 | 27.00 | 1,065.00 | ||||||||||||
| 154.00 | |||||||||||||||
| 40.00 | |||||||||||||||
| 1,502.00 | 2,071.00 | 1,887.00 | 695.00 | 1,842.00 | 370.00 | 2,137.50 | 2,345.00 | 1,861.00 | 2,995.57 | 463.00 | 2,546.00 | ||||
| 5,726.45 | 6,918.45 | 8,390.45 | 8,182.95 | 7,048.38 | 4,965.38 | ||||||||||
| 3,653.00 | 3,624.00 | 3,642.00 | 3,672.00 | 3,706.00 | 3,973.00 |
03/01/2024
Aston Clinton U3A - Travel/Social Account - 2023
| Event Social/Admin Theatre bucket Pending refunds Yorkshire bucket S&T Nurthumberland 2023 S&T Xmas Lunch S&T London Transport S&T London Design Museum Snowshill Sixties night St George's Day Hog Roast S&T Bluebell Railway S&T Birmingham Design Centre Thames cruise Mela S&T Brooklands Ham House Winchester market Race night S&T Somerset The Woman in Black London Museums S&T Xmas lunch Six (theatre) Noises Off Walkers' lunch Coventry (2024) Sixties Night (2024) |
dep b/f exp b/f Date 0.00 0.00 0.00 0.00 01/01/2023 54.00 0.00 0.00 54.00 0.00 01/01/2023 67.00 0.00 0.00 67.00 0.00 01/01/2023 339.57 0.00 339.57 0.00 339.57 01/05/2023 1,293.00 17,979.00 18,685.00 587.00 706.00 115/2/2023 1,250.00 75.00 1,175.00 0.00 1,250.00 24/01/2023 60.00 10.00 50.00 0.00 60.00 22/02/2023 324.00 288.00 540.00 72.00 252.00 23/03/2023 1,029.00 730.00 299.00 299.00 11/03/2023 1,373.00 1,074.68 298.32 298.32 23/04/2023 1,000.00 1,000.00 0.00 0.00 08/05/2023 1,407.00 1,210.63 196.37 196.37 28/06/2023 1,482.00 1,454.00 28.00 28.00 04/10/2023 1,031.00 1,018.70 12.30 12.30 14/07/2023 1,750.00 1,740.00 10.00 10.00 30/10/2023 1,989.00 1,982.00 7.00 7.00 30/08/2023 1,230.00 1,071.00 159.00 159.00 06/09/2023 667.00 780.00 113.00 113.00 14/12/2023 1,113.00 855.00 258.00 258.00 18/11/2023 826.00 826.00 0.00 0.00 06/05/2024 90.00 0.00 90.00 90.00 10/10/2023 320.00 320.00 0.00 0.00 27/11/2023 636.00 620.00 16.00 16.00 20/12/2023 1,434.00 1,431.00 3.00 3.00 24/01/2024 680.50 680.00 0.50 0.50 23/11/2023 165.00 165.00 0.00 0.00 08/12/2023 1,071.00 1,065.00 6.00 6.00 22/02/2024 154.00 0.00 154.00 154.00 22/02/2024 40.00 0.00 40.00 40.00 Travel A/C b/f 6,108.46 37,669.50 38,812.58 2,244.49 1,143.08 Travel A/C to date A/C less Adv Pay (approx) Income (year) Expenditure (year) Balance (surplus) Balance (to date) |
Adjustments to surplus | Adjustments to surplus | 0.00 0.00 0.00 0.00 0.00 0.00 0.00 72.00 299.00 298.32 0.00 196.37 28.00 12.30 10.00 7.00 159.00 113.00 258.00 0.00 0.00 0.00 16.00 3.00 0.50 0.00 6.00 0.00 0.00 Reported surplus |
|---|---|---|---|---|
| relatingto 2023 Add back payments made in 2022 |
deferred to 2024 Payments received in 2023 that need to be |
|||
| 54.00 54.00 67.00 67.00 339.57 1,293.00 587.00 1,250.00 60.00 324.00 90.00 154.00 40.00 |
||||
| 3,387.57 992.00 |
1,252.49 | |||
03/01/2024
Notes about submitting annual return - 2023
I rang on 16/3/2023 regarding income and expenditure concerning the money we have to hold over for expenditure in the next year (eg a trip).
The answer seemed to be that you should not include in the income that amount you expect to spend in the following year. It is all included in the following year.
This is how I made the assessment for 2023:
| General Account Travel A/C Travel retained from 2022 General retained from 2022 To Deposit A/C |
Income 2,272.10 General A/C 37,669.50 Travel A/C 7,000.00 Travel retained for 2024 3,387.57 General retained for 2024 255.00 50,584.17 |
Expenditure 7,660.34 38,812.58 992.00 204.00 |
|---|---|---|
| 47,668.92 |