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Trustees' Annual Report for the period
Period start date Period end date
01 09 2019 31 08 2020
From To
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## Section A Reference and administration details
> **Charity name** Edgbaston High School Parents’ Association EHSPA (working name) **Other names charity is known by** Friends of Edgbaston High School (old name)
> **Registered charity number (if any)** 1115334 **Charity's principal address** c/o Edgbaston High School for Girls Westbourne Road Edgbaston Birmingham West Midlands **Postcode** B15 3TS
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mark Moylan Joint Chair
2 Rehana Watkinson Joint Chair
3 Sally Hartley
4 Clare Macro
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
Not applicable
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)
Constitution adopted 4 July 2006 as amended on 7 July 2010 as amended on 4 June 2019
March **2012**
**TAR**
1
Unincorporated association How the charity is constituted
(eg. trust, association, company)
## Trustee selection methods
Trustees are appointed or re-appointed at the Annual General Meeting
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The purpose of the charity is to provide a link between parents and the
school by organising appropriate activities.
The charity’s objectives are to advance the education of the pupils in the
school, in particular by:
Developing effective relationships between staff, parents and
others associated with the school; and
Engaging in activities or providing facilities or equipment which
support the school and advance the education of the pupils.|
|---|---|
||Our activities this year included the hosting of various fundraising events
in order to raise funds to support these objectives. These events
included staff, parents and pupils.
We provide funds for a range of equipment to the school for the use and
education of its pupils. This equipment, which would otherwise not be
available and is considered to be “luxury” to the normal school
expenditure, benefits the pupils and will continue to provide benefits in
the coming years.
In planning our activities for the year we kept in mind the Charity
Commission’s guidance on public benefit at our trustee meetings|
**Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
2
You **may choose** to include further statements, where relevant, about:
We are extremely grateful to all our volunteers who have assisted the charity over the course of the year, without whom it would not be possible to arrange and run our numerous fundraising events.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
- The charity held a number of fundraising events in the year including: Quiz night Fireworks evening Christmas tree lighting Wreath making Ball
These events, the majority of which are successful annual events, resulted in the charity raising funds to be used for the purposes of the charity.
In addition, the charity runs a popular second-hand uniform shop, providing parents with the option of selling and purchasing second-hand uniforms whilst raising additional funds for the charity.
Unfortunately the impact of Coronavirus resulted in other annual events usually held in the Spring and Summer terms, such as a party for the pupils of the prep school, being cancelled. Our aim is to hold these events again once it is safe to do so.
Our accounts for the year include cash receipts totalling £10,079 relating to events held in the previous financial year.
In the year ended 31 August 2020 we were delighted to be able to provide Edgbaston High School for Girls with funding, or approve future funding, for the following: A new playground for the Prep school Computing equipment for the Music department A contribution to a new piano Purchase and hire of theatre equipment for a school production A Green Screen for use in the Prep school Library books and year books
## **Section E Financial review**
Reserves are held until appropriate and suitable areas of expenditure are **Brief statement of the** identified **charity’s policy on reserves**
March **2012**
**TAR**
3
**Details of any funds materially** Not applicable **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Cash at bank at 31 August 2020 was £23,614 in unrestricted funds. The trustees consider the financial position of the charity to be secure
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
R Watkinson **Signature(s)** M Moylan Rehana Watkinson **Full name(s)** Mark Moylan **Position (eg Secretary, Chair,** Joint Chair Joint Chair **etc)**
**Date** 7 June 2021
March **2012**
**TAR**
4
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EDGBASTON HIGH SCHOOL PARENTS' ASSOCIATION 1115334
Receipts and payments accounts CC16a
For the period 01-Sep-19 31-Aug-20
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Parents subscriptions 6,972 - - 6,972 -
Fundraising events 28,353 - - 28,353 20,336
Easy Fundraising 22 22 176
Bank interest 4 - - 4 7
- - - - -
Sub total (Gross income for
- - 35,351 20,518
AR) [ 35,351 ]
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 35,351 - - 35,351 20,518
A3 Payments
Cost of fundraising events 20,402 - - 20,402 16,261
Cost of EHSPA equipment 170 170 300
Award to Edgbaston High School 26,005 - - 26,005 800
- - - - -
Sub total 46,577 - - 46,577 17,361
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 46,577 - - 46,577 17,361
Net of receipts/(payments) - 11,225 - - 11,225 3,157
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,839 - - 34,839 31,682
Cash funds this year end 23,614 - - 23,614 34,839
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
CCXX R1 accounts (SS)|**Details**
Barclays - Business Current Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
N/A
1|**Unrestricted**
**funds**
**to nearest £**
**23,614**
**23,614**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**|**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
OK
OK
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
09/06/2021|**Endowment**
**funds**
**to nearest £**
**-**|
|---|---|---|---|---|
|||||**-**|
|||||OK|
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
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Fund to which Current value
Details asset belongs Cost (optional) (optional)
N/A - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
N/A - -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
-
-
Date of
Signature Print Name
approval
M Moylan Mark Moylan 07-Jun-21
R Watkinson Rehana Watkinson 07-Jun-21
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CCXX R2 accounts (SS)
09/06/2021
2
Independent examiner's report to the trustees of Edgbaston High School
Parents. Association
I report to the trustees on my examination of the accounts of Edgbaston High
School Parents, Association (the Association) for thè year ended 31 August
2020.
Responsibilities and basis of report
As the charity trustees of the Association you are responsible for the
preparation of the accounts in accordan with the requirements of the
Charities Act 2011 ('the Act'i.
I report in respect of my examination of the Association's ac¢ounts carried out
under section 145 of the 2011 Act and in carrying out my examination I have
followed all the applicable Directions given by the Charity Commission under
section 145(51(b) of the Act.
Independent examiner's statement
I have completed my examination. I confi.rm that no matertal matters have
come to my attention in connection with the examination giving me cause to
believe that in any materral respect..
accounting records were not kept in respect of the Ass"ociation as required
by section 130 of the Act., or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with
the examination to which attention should be drawn in this report in order to
enable a proper understanding of the accounts to be reached.
Signed-.
Name..
IIP(
Relevant professional qualificatson or membership of professional bodies (if
any)..
CMA
Address:
SO IT0 COLDf4ELIJ
-?4 Ipf
2116/ZI
Date-.