## **Friends of the Cotswolds**
## **Championing our heritage and culture**
Laura Richards ACA Godfrey Wilson Limited Chartered Accountants & Statutory Auditors 5[th] Floor Mariner House 62 Prince Street Bristol BS1 4QD
12 November 2021
Dear Laura
## **Letter of Representations on the Financial Statements for the Year Ended 31 March 2021**
We confirm that the following representations are made on the basis of enquiries of the trustees, management and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the following representations to you:
1. We have fulfilled our responsibilities as trustees, as set out in the terms of your engagement letter dated 21 July 2021, under the Companies Act 2006 for preparing financial statements, in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed. We confirm that the selection and application of the accounting policies used in the preparation of the financial statements are appropriate, and we approve these accounts for the year ended 31 March 2021.
2. We confirm that all accounting records have been made available to you for the purpose of your examination, in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management, trustees’ and members’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your examination.
3. We confirm the charity has satisfactory title to all assets and there are no liens or encumbrances on the assets, except for those disclosed in the financial statements.
4. We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. We confirm that we have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.
5. We confirm that the charity has no liabilities or contingent liabilities other than those disclosed in the financial statements.
**Registered Office: 3 The Green, Northleach, GL54 3EX Company limited by guarantee number 3650374: Registered Charity Number 1115119**
## **Friends of the Cotswolds**
## **Championing our heritage and culture**
6. We confirm that all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to you and accounted for and disclosed in accordance with the applicable financial reporting framework.
7. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
8. We confirm that we are aware that a related party of the charity is a person or organisation which either (directly or indirectly) controls, has joint control of, or significantly influences the charity or vice versa and as a result will include: trustees/directors, other key management, close family and other business interests of the previous. We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable financial reporting framework.
9. We confirm that the charity neither had, at any time during the year, any arrangement, transaction or agreement to provide credit facilities (including advances and credits granted by the charity) for trustees, nor provided guarantees of any kind on behalf of the trustees except as disclosed in the financial statements.
10. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements.
11. We confirm that the charity has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non-compliance.
12. We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements.
13. We acknowledge our responsibility for the design, implementation and maintenance of internal controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our risk assessment of the risk of fraud in the organisation. There have been no deficiencies in internal control of which we are aware.
14. We confirm that there have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by trustees, former trustees, employees, former employees, regulators or others.
15. We confirm that, in our opinion, the charity’s financial statements should be prepared on the going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. In reaching this conclusion, we have taken into account all relevant matters of which we are aware, and have considered a period of at least one year from the date on which the financial statements will be approved.
16. We confirm that in our opinion the effects of uncorrected misstatements are immaterial, both individually and in aggregate, to the financial statements as a whole.
**Registered Office: 3 The Green, Northleach, GL54 3EX Company limited by guarantee number 3650374: Registered Charity Number 1115119**
## **Friends of the Cotswolds**
## **Championing our heritage and culture**
17. We confirm that we are not aware of any matters of material significance that should be reported to regulators. We confirm that all correspondence with the Charity Commission has been made available to you.
18. We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of terms or conditions during the period regarding the application of such income.
Yours sincerely
## David Rockey
David Rockey - Trustee
For and on behalf of the trustees of Friends of the Cotswolds
**Registered Office: 3 The Green, Northleach, GL54 3EX Company limited by guarantee number 3650374: Registered Charity Number 1115119**
Company no. 03650374 Charity no. 1115119
## **Friends of the Cotswolds Report and Unaudited Financial Statements**
**31 March 2021**
## **Friends of the Cotswolds**
## **Reference and administrative details**
## **For the year ended 31 March 2021**
**Company number** 03650374 **Charity number** 1115119 **Registered office and** 3 The Green **operational address** Northleach Cheltenham Gloucestershire GL54 3EX **Trustees** Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows: Harry Acland Paul Blacker Louise Chandler-Mullins Kate Farquhar-Thomson Christopher Hancock Karen Morgan OBE DL Simon Randall CBE Dr David Rockey Lt Col Andrew Tabor Andrew Wade **Company secretary** Simon Randall CBE (resigned 3 November 2021) Louise Chandler-Mullins (appointed 3 November 2021) **Bankers** Lloyds Bank High Street Moreton-in-Marsh Gloucestershire GL56 0AY **Independent examiners** Godfrey Wilson Limited Chartered accountants and statutory auditors 5th Floor, Mariner House 62 Prince Street Bristol BS1 4QD
1
## **Friends of the Cotswolds**
## **Report of the trustees**
## **For the year ended 31 March 2021**
The trustees are pleased to present their report and financial statements for the year ended 31 March 2021.
Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).
## **Structure, governance and management**
The charity is controlled by its Memorandum and Articles of Association as a limited company, limited by guarantee, as defined by the Companies Act 2006.
Trustees are recruited and appointed for their knowledge of the Cotswolds and their business and other skills.
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **Objectives and activities**
The purposes of the charity as set out in its governing documents include the following:
- Promoting, enhancing, improving and protecting the physical and natural environment of the Cotswolds Area of Outstanding Natural Beauty and adjoining and adjacent areas;
- Advancing the education of the public to the AONB;
- Providing within the AONB facilities in the interest of social welfare for recreation, sport and leisure time occupation;
- Preserving buildings and/or sites within the area of historic or architectural merit; and
- ▪ Such other charitable activities consistent with the above objects.
The main activities undertaken during the year to meet the purposes of the charity are:
- Ownership and renovation of, and fund raising for, its freehold ownership of Grade II* listed Georgian prison at Northleach, Gloucestershire. During the year we have completed the replacement of the roof above the female cell block after a lead theft.
- Promoting Cotswold Crafts Apprenticeship Scheme (CCAS) for important rural crafts which contribute towards the unique landscape and architecture of the Cotswolds. During the year we recruited an additional apprentice to the scheme which now includes two saddlery and two stone mason apprentices. Discussions are ongoing with bee farmers, blacksmiths and a Cotswold roofer. Recruitment has been delayed due to COVID-19.
- Thanks to a grant from the National Lottery Heritage Fund under their Cultural Recovery Fund, we produced a Business Strategy and Business Plan, Interpretation Report and Audience Development Plan for the Old Prison. This has been approved by the trustees and will now be used to drive the charity’s plans forward at the Old Prison.
- Promoting the Cotswolds, the nationally important collection of agricultural artefacts at the Old Prison, and interpreting this collection and the Old Prison itself, with plans to improve the visitor experience at the Old Prison being confirmed and developed for launch in Q3 2021.
2
## **Friends of the Cotswolds**
## **Report of the trustees**
## **For the year ended 31 March 2021**
The charity trustees are aware of the Charity Commission guidance on public benefit and confirm that they have complied with the duty under Section 17 of the Charities Act 2011. The Old Prison, its café and the collection is open to the general public throughout the year.
## **Covid-19**
COVID-19 has had a significant impact on the charity in the last financial year. The museum and cafe were closed for much of the period; March - July 2020, November 2020 and from the end of December 2020 - beyond the end of the financial year. This had a significant impact on projected revenues; from both cafe turnover share, event revenues and fundraising. However, costs were also reduced through closing the building, and where we were ineligible for Government business grants, rents were still collected to ensure our financial obligations were covered.
The trustees consider that the charity will continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved, for the following reasons:
- The charity holds reserves, as detailed in the policy below; and
- Re-opening of the Café, should significantly increase the charity’s income.
The trustees, therefore, consider it appropriate to adopt the going concern basis of preparation of the accounts, as detailed in Note 1(b) to the financial statements.
## **Achievements and performance**
Having come through what we hope is the worst of the COVID-19 pandemic, the trustees have also undertaken to take significant steps forward in our strategic planning for the Old Prison to ensure the financial future of the site in line with our charitable objectives. Having approved the business plan and strategy, work is now ongoing to put this next phase at the Old Prison in place. Fundraising has been extremely challenging during the past 12 months; we will now continue our active fundraising exercise over the coming months for the next phase of work.
## **Financial review**
The finances of the charity are sound. The Old Prison was purchased by the charity from Cotswold District Council in July 2013 with the benefit of a twenty year fixed rate repayment mortgage. The office premises at the building are let to the Cotswolds Conservation Board at a rent which includes the original mortgage repayments.
## **Reserves policy**
At 31 March 2021, the charity had reserves of £357,003 (2020: £370,066), of which £95,432 (2020: £114,359) were restricted and £261,571 (2020: £255,707) were unrestricted.
The majority of our expenditure on the Old Prison will be undertaken with the benefit of grants, and long and short term loans, obtained from either charitable, public or individual sources and the charity would only contemplate projects if it is certain funding is available as and when required. We are particularly grateful to our funders referred to in the accounts. The charity is keen to build up its reserves and increase its regular income as mentioned above. Most of the charity’s income has been notionally reserved for specific expenditure, such as CCAS.
3
## **Friends of the Cotswolds**
## **Report of the trustees**
## **For the year ended 31 March 2021**
## **Statement of responsibilities of the trustees**
The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- ▪ state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
## **Independent examiners**
Godfrey Wilson Limited were re-appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.
Approved by the trustees on 12 November 2021 and signed on their behalf by
## David Rockey
Dr David Rockey - Chair
4
## **Independent examiner's report**
## **To the trustees of**
## **Friends of the Cotswolds**
I report to the trustees on my examination of the accounts of Friends of the Cotswolds (the charitable company) for the year ended 31 March 2021, which are set out on pages 6 to 18.
## **Responsibilities and basis of report**
As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
- (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 15 November 2021 **Laura Richards ACA Member of the ICAEW** For and on behalf of: **Godfrey Wilson Limited**
Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD
5
## **Friends of the Cotswolds**
**Statement of financial activities** _(incorporating an income and expenditure account)_
## **For the year ended 31 March 2021**
|Restricted
Note
£
**Income from:**
Donations
3
38,400
Charitable activities
5
-
Other income
6
-
**Total income**
38,400
**Expenditure on:**
Raising funds
3,500
Charitable activities
53,827
**Total expenditure**
7
57,327
**Net income / (expenditure)**
(18,927)
Transfers between funds
-
**Net movement in funds**
8
(18,927)
**Reconciliation of funds:**
Total funds brought forward
114,359
**Total funds carried forward**
95,432|Unrestricted
£
17,047
46,866
44,123
108,036
3,934
98,238
102,172
5,864
-
5,864
255,707
261,571|**2021**
**Total**
**£**
**55,447**
**46,866**
**44,123**
**146,436**
**7,434**
**152,065**
**159,499**
**(13,063)**
**-**
**(13,063)**
**370,066**
**357,003**|2020
Total
£
113,375
36,952
743|
|---|---|---|---|
||||151,070|
||||8,866
83,729|
||||92,595|
||||58,475
-|
||||58,475
311,591|
||||370,066|
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 17 to the accounts.
6
## **Friends of the Cotswolds**
## **Balance sheet**
## **As at 31 March 2021**
|Note
**Fixed assets**
Heritage assets
10
**Current assets**
Debtors
12
Cash at bank and in hand
**Liabilities**
Creditors: amounts falling due within 1 year
13
**Net current assets**
**Total assets less current liabilities**
Creditors: amounts falling due after more than 1 year
14
**Net assets**
16
**Funds**
17
Restricted funds
Unrestricted funds
Designated funds
General funds
**Total charity funds**|**£**
**4,012**
**168,739**
**172,751**
**(41,099)**|**2021**
**£**
**579,638**
**131,652**
**711,290**
**(354,287)**
**357,003**
**95,432**
**2,130**
**259,441**
**357,003**|2020
£
595,627
14,511
133,399|
|---|---|---|---|
||||147,910
(50,875)|
||||97,035|
||||692,662
(322,596)|
||||370,066|
||||114,359
2,130
253,577|
||||370,066|
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsibilities for:
- (i) ensuring that the Company keeps proper accounting records which comply with section 386 of the Act; and
- (ii) preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.
Approved by the trustees on 12 November 2021 and signed on their behalf by
David Rockey
David Rockey - Chair
7
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
**1. Accounting policies**
## **a) Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Friends of the Cotswolds meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **b) Going concern basis of accounting**
The accounts have been prepared on the assumption that the charity is able to continue as a going concern. However, the COVID-19 pandemic has had a profound impact on the global economy, and has in turn affected the charity. The trustees have considered the impact of this issue on the charity’s current and future financial position. The charity has unrestricted net current assets of £34,090 (2020: £19,454 net liabilities) at the balance sheet date, and there is a cash balance of £168,739. The charity has taken advantage of several forms of loan financing including a government backed Bounce Back Loan issued during the year for £35,000. The trustees therefore consider that the charity is a going concern for a period of at least 12 months from the date on which these financial statements are approved.
## **c) Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Rental income received in advance is deferred until criteria for income recognition are met.
Income from the sale of goods is recognised at the physical point of sale when goods are transferred to the customer.
## **d) Funds accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.
8
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **1. Accounting policies (continued)**
## **e) Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **f) Allocation of support and governance costs**
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities based on the proportion of direct costs, as follows:
||**2021**|2020|
|---|---|---|
|Raising funds|**4.7%**|9.6%|
|Charitable activities|**95.3%**|90.4%|
## **g) Heritage assets**
Heritage assets are measured at historical cost less accumulated depreciation. Depreciation is provided at rates calculated to write down the cost of each tangible heritage asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
|Buildings|4% straight line|
|---|---|
|Land|not depreciated|
Costs relating to the acquisition or improvement of heritage assets are capitalised. Restoration and ongoing maintenance works are charged to expenditure in the year in which they are incurred.
## **h) Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **i) Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **j) Creditors**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
9
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **1. Accounting policies (continued)**
## **k) Financial instruments**
The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
## **l) Accounting estimates and key judgements**
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are policies relating to heritage assets (note 1 (g)) described above.
|**Prior period comparatives**
**Income from:**
Donations
Charitable activities
Other income
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
**Total expenditure**
**Net income / (expenditure)**
Transfers between funds
**Net movement in funds**|Restricted
£
94,831
-
-|£
18,544
36,952
743
Unrestricted|**2020**
**Total**
**£**
**113,375**
**36,952**
**743**|
|---|---|---|---|
||94,831|56,239|**151,070**|
||3,025
46,205|5,841
37,524|**8,866**
**83,729**|
||49,230|43,365|**92,595**|
||45,601
(139,345)|12,874
139,345|**58,475**
**-**|
||(93,744)|152,219|**58,475**|
**2. Prior period comparatives**
10
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **3. Donations**
|**Grants > £5,000**
Cultural Recovery Fund
Cotswold District Council Covid Grant
**Total grant income**
Other donations and gift aid
Membership subscriptions
**Total income from donations**
**Prior period comparative**
**Grants > £5,000**
Rural Development Programme for England
David Thomas Trust
Elizabeth Creak Charitable Trust
**Grants < £5,000**
**Total grant income**
Other donations and gift aid
Membership subscriptions
**Total income from donations**|Restricted
£
38,400
-|£
-
12,000
Unrestricted|**2021**
**Total**
**£**
**38,400**
**12,000**|
|---|---|---|---|
||38,400
-
-|12,000
4,870
177|**50,400**
**4,870**
**177**|
||38,400|17,047|**55,447**|
||Restricted
£
39,159
7,500
15,000
8,608|£
-
-
-
2,500
Unrestricted|**2020**
**Total**
**£**
**39,159**
**7,500**
**15,000**
**11,108**|
||70,267
24,564
-|2,500
15,867
177|**72,767**
**40,431**
**177**|
||94,831|18,544|**113,375**|
## **4. Government grants**
The charitable company receives government grants in the form of the Cultural Recovery Fund and a Covid grant from the CDC to fund charitable activities. The total value of such grants in the period ending 31 March 2021 was £50,400 (2020: £nil). There are no unfulfilled conditions or contingencies attaching to these grants in 2020/21.
11
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **5. Income from charitable activities**
|Rental income
Café income
Sale of books and Christmas cards
**Total income from charitable activities**
**Prior period comparative**
Rental income
Café income
Sale of books and Christmas cards
**Total income from charitable activities**
**Other income**
Insurance refund|Restricted
£
-
-
-|£
27,697
18,870
299
Unrestricted|**2021**
**Total**
**£**
**27,697**
**18,870**
**299**|
|---|---|---|---|
||-|46,866|**46,866**|
||Restricted
£
-
-
-|£
32,489
4,309
154
Unrestricted|**2020**
**Total**
**£**
**32,489**
**4,309**
**154**|
||-|36,952|**36,952**|
||Restricted
£
-|Unrestricted
£
44,123|**2021**
**Total**
**£**
**44,123**|
## **6. Other income**
12
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **7. Total expenditure**
|**Total expenditure**|||||
|---|---|---|---|---|
|Old Prison maintenance
Old Prison venue costs
Mortgage interest
General expenses
Consultancy
Insurance
Depreciation
Grants paid*
**Sub-total**
**Total expenditure**
**Prior period comparative**
Old Prison maintenance
Old Prison venue costs
Mortgage interest
General expenses
Consultancy
Insurance
Depreciation
Grants paid*
**Sub-total**
**Total expenditure**
Allocation of support and
governance costs
Allocation of support and
governance costs|£
-
-
-
450
5,750
-
-
-
Raising
funds|£
51,805
3,667
11,653
13,762
29,951
-
15,989
-
Charitable
activities|£
-
-
-
3,536
2,900
685
-
19,351
Support and
governance
costs|**2021**
**Total**
**£**
**51,805**
**3,667**
**11,653**
**17,748**
**38,601**
**685**
**15,989**
**19,351**|
||6,200
1,234|126,827
25,238|26,472
(26,472)|**159,499**
**-**|
||**7,434**|**152,065**|**-**|**159,499**|
||£
-
-
-
3,073
3,025
-
-
-
Raising
funds|£
6,164
5,434
13,613
7,630
9,187
-
15,562
-
Charitable
activities|£
-
-
-
11,871
10,007
633
-
6,396
Support and
governance
costs|**2020**
**Total**
**£**
**6,164**
**5,434**
**13,613**
**22,574**
**22,219**
**633**
**15,562**
**6,396**|
||6,098
2,768|57,590
26,139|28,907
(28,907)|**92,595**
**-**|
||**8,866**|**83,729**|**-**|**92,595**|
Total governance costs were £1,700 (2020: £1,650).
*Grants paid are salary costs for 2 individuals on the Cotswold Crafts Apprenticeship Scheme (2020: 2 individuals).
13
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
**8. Net movement in funds**
This is stated after charging:
|Depreciation
Trustees' donations
Independent examiner's remuneration:
IE and statutory accounts preparation (excluding VAT)
Trustees' reimbursed expenses
Trustees' indemnity insurance|**2021**
**£**
**15,989**
**685**
**3,800**
**Nil**
**1,700**|2020
£
15,562
633
14,900
439
1,650|
|---|---|---|
The key management personnel of the charity consists of the trustees. One trustee received remuneration of £14,539 (2020: £17,970) during the year for administration, fundraising and project management work for the charity.
## **9. Taxation**
The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
## **10. Heritage assets**
|**Cost**
At 1 April 2020
Additions in year
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
At 31 March 2021
**Net book value**
**At 31 March 2021**
At 31 March 2020|**Total**
**£**
**649,726**
**-**|
|---|---|
||**649,726**|
||**54,099**
**15,989**|
||**70,088**|
||**579,638**|
||595,627|
Heritage assets consist of the Old Prison building in Northleach, Gloucestershire. The Old Prison is a Grade II* listed building of cultural and historical value to the local area. The total net book value of the assets is pledged as security for the Cotswold District Council loan.
14
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **11. Summary analysis of heritage asset transactions**
|Improvements cost|**2021**
**£**
**-**|2020
£
79,591|2019
£
165,952|2018
£
-|2017
£
-|
|---|---|---|---|---|---|
Heritage asset additions represent capital improvements made to the Old Prison. There have been no heritage assets acquired by donation. No heritage assets have been disposed of and no impairments have been or are required to be recognised in the period. All heritage assets are recognised on the balance sheet.
## **12. Debtors**
|Trade debtors
VAT
Accrued income|**2021**
**£**
**3,017**
**-**
**995**
**4,012**|2020
£
2,185
148
12,178|
|---|---|---|
|||14,511|
## **13. Creditors: amounts due within 1 year**
|Loans
Trade creditors
Accruals
**14. Creditors: amounts due after 1 year**
Loans|**2021**
**£**
**23,309**
**13,382**
**4,408**
**41,099**
**2021**
**£**
**354,287**|2020
£
40,261
4,510
6,104|
|---|---|---|
|||50,875|
|||2020
£
322,596|
15
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **15. Analysis of debt maturity**
|**Analysis of debt maturity**|||
|---|---|---|
|Amounts falling due:
In 1 - 2 years
In 2 - 5 years
In more than 5 years|**2021**
**£**
**72,026**
**90,860**
**214,710**
**377,596**|2020
£
40,261
88,454
234,142|
|||362,857|
Included within loans is a mortgage which is provided by the Cotswold District Council and is repayable over 20 years at a fixed interest rate of 3.5%. The total outstanding at year end is £322,596.
Included within loans repayable in more than one year are four private, unsecured loans of £5,000 each, totalling £20,000. No interest is charged on these loans.
Included within loans is a Bounce Back Loan issued by Lloyds Bank in November 2020 held at year end at £35,000. The interest is guaranteed by the government until December 2021, and the loan will be repaid in full in November 2026. The fixed interest rate chargeable after the first year is 2.5%.
## **16. Analysis of net assets between funds**
|Fixed assets
Net current assets
Non current liabilities
**Net assets at 31 March 2021**
**Prior period comparatives**
Fixed assets
Net current assets
Non current liabilities
**Net assets at 31 March 2020**|£
-
95,432
-
**95,432**
£
-
114,359
-
**114,359**
Restricted
funds
Restricted
funds|£
-
2,130
-
**2,130**
£
-
2,130
-
**2,130**
Designated
funds
Designated
funds|General
funds
£
579,638
34,090
(354,287)
**259,441**
General
funds
£
595,627
(19,454)
(322,596)
**253,577**|**Total**
**funds**
**£**
**579,638**
**131,652**
**(354,287)**|
|---|---|---|---|---|
|||||**357,003**|
|||||**Total**
**funds**
**£**
**595,627**
**97,035**
**(322,596)**|
|||||**370,066**|
16
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **17. Movements in funds**
|**Restricted funds**
Leyhill Prison
Shepherd's Hut
**Total restricted funds**
_Designated funds_
Leyhill Prison
**Total unrestricted funds**
**Purposes of restricted funds**
Cotswold Craft Apprenticeship
Scheme
**Total funds**
**Unrestricted funds**
General funds
CRF funded project at the Old
Prison
CRF funded project at the Old
Prison|At 1 April
2020
Income
Transfers
between
funds
**At 31**
**March**
**2021**
£
£
£
£
**£**
-
38,400
(36,851)
-
**1,549**
112,754
-
(20,476)
-
**92,278**
1,263
-
-
-
**1,263**
342
-
-
-
**342**
114,359
38,400
(57,327)
-
**95,432**
2,130
-
-
-
**2,130**
253,577
108,036
(102,172)
-
**259,441**
255,707
108,036
(102,172)
-
**261,571**
370,066
146,436
(159,499)
-
**357,003**
Expenditure
The Culture Recovery Fund for Heritage has granted £38,400
for the initial part of Phase 2 of the Old Prison project. This is
primarily regarding interpretation and presentation of the
building
as
a
heritage
project.
Louise
Chandler-Mullins
worked on this project with various consultants – her costs
were approved by the funders.|**At 31**
**March**
**2021**
**£**
**1,549**
**92,278**
**1,263**
**342**|
|---|---|---|
|||**95,432**|
|||**2,130**|
|||**259,441**|
|||**261,571**|
|||**357,003**|
Cotswold Craft Apprenticeship Scheme Leyhill Prison
Partnering with a local college to jointly provide a full apprenticeship scheme for a number of different rural heritage skills.
Project supporting work to be undertaken by prisoners to repair wooden parts of the roof and structure covering the large collection of agricultural bygones to the rear of the principal building at HMP Leyhill.
Shepherd's Hut
This is to fund the repair and maintenance of a historical Shepherd’s Hut house at the Old Prison.
17
## **Friends of the Cotswolds**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **17. Movements in funds (continued) Purposes of designated funds** Leyhill prison
Project supporting work to be undertaken by prisoners to repair wooden parts of the roof and structure covering the large collection of agricultural bygones to the rear of the principal building at HMP Leyhill.
## **Prior period comparatives**
|**Prior period comparatives**|||||
|---|---|---|---|---|
|**Restricted funds**
Northleach Old Prison Appeal
Leyhill Prison
Shepherd's Hut
**Total restricted funds**
_Designated funds_
Leyhill Prison
**Total unrestricted funds**
General funds
**Total funds**
**Unrestricted funds**
Cotswold Craft Apprenticeship
Scheme|At 1 April
2019
£
116,111
91,650
-
342
208,103
2,130
101,358
103,488
311,591|Income
£
£
66,068
(42,834)
27,500
(6,396)
1,263
-
-
-
94,831
(49,230)
-
-
56,239
(43,365)
56,239
(43,365)
151,070
(92,595)
Expenditure|Transfers
between
funds
£
(139,345)
-
-
-
(139,345)
-
139,345
139,345
-|**At 31**
**March**
**2020**
**£**
**-**
**112,754**
**1,263**
**342**|
|||||**114,359**|
|||||**2,130**|
|||||**253,577**|
|||||**255,707**|
|||||**370,066**|
## **18. Related party transactions**
During the year ended 31 March 2021, in aggregate, the trustees gave donations amounting to £3,800 (2020: £14,400) to the charity.
The trustees, Karen Morgan, David Rockey, Andrew Tabor and Chris Hancock all made an interest-free, unsecured short term loan of £5,000 each to the charity during the prior year. The full balance of £20,000 was outstanding at 31 March 2021.
18
## **Friends of the Cotswolds**
## **Championing our heritage and culture**
Laura Richards ACA Godfrey Wilson Limited Chartered Accountants & Statutory Auditors 5[th] Floor Mariner House 62 Prince Street Bristol BS1 4QD
12 November 2021
Dear Laura
## **Letter of Representations on the Financial Statements for the Year Ended 31 March 2021**
We confirm that the following representations are made on the basis of enquiries of the trustees, management and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the following representations to you:
1. We have fulfilled our responsibilities as trustees, as set out in the terms of your engagement letter dated 21 July 2021, under the Companies Act 2006 for preparing financial statements, in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed. We confirm that the selection and application of the accounting policies used in the preparation of the financial statements are appropriate, and we approve these accounts for the year ended 31 March 2021.
2. We confirm that all accounting records have been made available to you for the purpose of your examination, in accordance with your terms of engagement, and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management, trustees’ and members’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your examination.
3. We confirm the charity has satisfactory title to all assets and there are no liens or encumbrances on the assets, except for those disclosed in the financial statements.
4. We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. We confirm that we have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.
5. We confirm that the charity has no liabilities or contingent liabilities other than those disclosed in the financial statements.
**Registered Office: 3 The Green, Northleach, GL54 3EX Company limited by guarantee number 3650374: Registered Charity Number 1115119**
## **Friends of the Cotswolds**
## **Championing our heritage and culture**
6. We confirm that all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to you and accounted for and disclosed in accordance with the applicable financial reporting framework.
7. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
8. We confirm that we are aware that a related party of the charity is a person or organisation which either (directly or indirectly) controls, has joint control of, or significantly influences the charity or vice versa and as a result will include: trustees/directors, other key management, close family and other business interests of the previous. We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable financial reporting framework.
9. We confirm that the charity neither had, at any time during the year, any arrangement, transaction or agreement to provide credit facilities (including advances and credits granted by the charity) for trustees, nor provided guarantees of any kind on behalf of the trustees except as disclosed in the financial statements.
10. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements.
11. We confirm that the charity has complied with all aspects of contractual agreements that could have a material effect on the financial statements in the event of non-compliance.
12. We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements.
13. We acknowledge our responsibility for the design, implementation and maintenance of internal controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our risk assessment of the risk of fraud in the organisation. There have been no deficiencies in internal control of which we are aware.
14. We confirm that there have been no actual or suspected instances of fraud involving trustees, management or employees who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by trustees, former trustees, employees, former employees, regulators or others.
15. We confirm that, in our opinion, the charity’s financial statements should be prepared on the going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. In reaching this conclusion, we have taken into account all relevant matters of which we are aware, and have considered a period of at least one year from the date on which the financial statements will be approved.
16. We confirm that in our opinion the effects of uncorrected misstatements are immaterial, both individually and in aggregate, to the financial statements as a whole.
**Registered Office: 3 The Green, Northleach, GL54 3EX Company limited by guarantee number 3650374: Registered Charity Number 1115119**
## **Friends of the Cotswolds**
## **Championing our heritage and culture**
17. We confirm that we are not aware of any matters of material significance that should be reported to regulators. We confirm that all correspondence with the Charity Commission has been made available to you.
18. We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of terms or conditions during the period regarding the application of such income.
Yours sincerely
## David Rockey
David Rockey - Trustee
For and on behalf of the trustees of Friends of the Cotswolds
**Registered Office: 3 The Green, Northleach, GL54 3EX Company limited by guarantee number 3650374: Registered Charity Number 1115119**