OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Surviving, Thriving and Planning for the Future

THE GREGSON COMMUNITY ASSOCIATION LTD

ANNUAL ACCOUNTS AND REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2021

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Contents of the Financial Statements

Page
Report of the Trustees 1 to 8
Independent Examiner's Report 9
Statement of Financial Activities 10
Balance Sheet 11 to 12
Notes to the Financial Statements 13 to 19
Detailed Statement of Financial Activities 20 to 21

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

1 Statement From Our Chair Of Trustees

Having been a trustee of the Gregson Community Association (GCA) for nearly 17 years now I have seen many periods of change at the Gregson Centre. Some of these periods have been difficult and challenging. None of them more so than the last fifteen months. This said, the GCA now has control of the Gregson Centre and we have taken the decision to run it directly for and on behalf of the community it serves. Preparing the ground to do this has meant a lot of hard work by a lot of people and we will be eternally grateful for the support that we have had in our endeavours. Members of the GCA and others have been overwhelmingly generous with their time, their money and with their words of encouragement for what we are trying to achieve. We cannot help but be excited about what the future holds for our beloved Gregson and about all that the Board of Trustees and the community can achieve together going forward. Some of that is laid out in this document and as we emerge from this period of difficulty we look forward to helping and facilitating our community to create the community centre that it wants and that it needs.

Billy Pye – May 2021

2 Introduction

The Covid-19 pandemic and subsequent restrictions due to public health concerns in the 2020–21 period have profoundly affected the Charity and its work. Whilst this year has been difficult for many and has seen tragedy for others it has at the same time allowed the GCA to reflect carefully about how the Gregson could be run most effectively in the future. On the 20th March, 2020 the Centre’s doors were closed to the public. The Gregson staff were subsequently furloughed. The financial impact of this temporary closure meant that by August 2020 the managing agents Gregson Arts and Community Centre Limited were no longer able to continue trading and they informed the GCA that they would be filing for insolvency. At the end of August 2020 responsibility for running the Gregson was formally handed to the Charity. Rather than appoint another management company the GCA Board decided that the Charity itself should run the Gregson directly in the future. The 2020-21 period has been both challenging and rewarding . It has required an extraordinary amount of work from the trustees and the many volunteers who have come forward with offers of support.

The Charity has focussed on six areas of development which are set out in detail in Section 3 below: These are:

2.1 Our 2021 Vision and Values

Out of this process the Board has developed a strong vision to be a fantastic, thriving community centre which is:

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 1

This vision is underpinned by the following values

3 ACHIEVEMENT AND PERFORMANCE

Our main achievements are set out in detail here

3.1 Renovating and re-decorating the building.

The closure of the building due to the pandemic provided the opportunity to carry out much needed repairs and extensive renovation work to the building. This has been made possible through thousands of hours of labour. Most of this has been carried out voluntarily and by local contractors carrying out specialist repairs at competitive and at times reduced rates as part of their commitment to the Gregson. The work includes:

Our priority going forward is to raise funds for re-roofing the main part of the Centre and for the replacement of the windows to the front of the building.

3.2 Developing and delivering the charities response to the impact of the pandemic ‘Lend-a Hand’ project and community arts activities

Lend a Hand

The ‘Lend a Hand’ project began in April 2020 with the collection and distribution of weekly food parcels to local people and families in need. Our catchment area included Bulk Ward, which is in the

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 2

top 20% of deprived areas in the country and where existing support agencies are under extreme pressure. At the outset, we worked in partnership with Ridge Community Centre, on the nearby Ridge Estate. This complemented their Fairshare Food redistribution project as they were running out of food each week in early 2020. This then transitioned into reaching people who were not accessing the support available at the Ridge Community Centre. Food, baby care items, toiletries and cleaning products were sourced from weekly local donations. The project was promoted via our members newsletter, social media and leafleting in Bulk, Freehold, Ridge, Newton and Moorlands. Donations were dropped off at the Gregson Centre and the Corner Shop on Ullswater Road weekly. These were then distributed to the door of people in need who had contacted us. Our service has been completely confidential and discrete. We have provided essentials to between 10 and 15 families per week throughout the period from April 2020 and the end of May 2021 when the project will come to an end. Funding from Lancashire Community Foundation meant that we were able to purchase and distribute school uniforms to 25 local families through work with Ridge Secondary School and Castle View Primary School. At Christmas we distributed food vouchers and festive hampers to the ‘Lend A Hand’ parcel recipients.

Glow up Gregson

Due to the pandemic the popular annual community events organised and run by the Gregson Festival Group were not possible. In response to this loss we developed ‘Glow up Gregson’ which was a community window display at the Gregson Centre on the theme of Fireworks and which was displayed in November 2020. This project, coordinated by a local creative artist Steven Hodges, brought people together to decorate the windows of the centre by creating window panels on the theme of fireworks. This was a real highlight in the local calendar and a welcome chance to participate safely. Forty art panels made by local children and young people and were displayed in the front and side windows of the Gregson Centre. Three prizes were given out and all participants got a homemade toffee apple.

Improvements to Highfield

An award from the Sport England Return to Play fund purchased movable flood lighting allowing extended use of the tennis courts and other facilities in the evening.

3.3 Planning for re-opening

While the Centre has been closed, Board members supported by volunteers and a freelance coordinator have been working hard planning for the re-opening of the building. This has required an extraordinary amount of work and learning for the Board. Small working groups were tasked with researching and addressing the necessary operational matters including licencing, health and safety, policy and procedures, opening a trade account with the brewery etc. This is a process which is ongoing at the time of writing.

3.4 Board Development

In March/April 2020 the Board meetings moved to on line meetings via Zoom and Google Meet. Charitable funding made it possible to develop a guide to using the Google platform and to follow up support from a Volunteer Coordinator. However, The transition to on line working, the increased number of meetings and responsibilities combined with changes in personal circumstances meant that several longstanding trustees left the board during this period. These were the then Chair Paul Batchelor, who stood down from the chair on 25 June 2020 and who then resigned from the Board later in the year. Other resignations during the year were, Lyndsey Robertson, Helen Jones, Danielle Jones, John Euers and Michael Pickthall.

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 3

In April 2020, Billy Pye, a former chair, was reappointed to the Board and then was elected as chair in June when Paul Batchelor stood down. Claire Duff stood down from the role of secretary and Katherine Bevington, a former secretary was elected to take her place. Claire was subsequently appointed to the Board. Also, during the year, the Board appointed two new members who bring significant skills to the Board: Joe Sumsion and Jamie Murphy

3.5 Developing a new vision and longer-term strategic plan for the charity.

In November 2020 the trustees began a strategic planning process, supported by a team of voluntary specialist advisers. This process has had a galvanizing effect on the charity and will result in the creation of a four years strategic plan by July 2021. Progress made in 2020-21 is summarized in a document entitled Ambitions and Priorities for the Next Four Years.

4 VOLUNTEERS

Historically, the charity has been principally supported by highly experienced and dedicated volunteer Board members as well as a number of volunteers who support the organisation more generally. The GCA is keen to develop new and additional volunteers who can offer support to the organisation on both specific projects and more generally as and when needed. During the 2020-21 period, in addition to the Board, a large number of individuals came forward as volunteers to help support charitable projects, building repairs and strategic organisational development as members of strategic planning groups on human resources, finance, arts and wellbeing, bar development, governance and communications. Our survival in this challenging year would not have been possible without this support. In recognition of this, and in order to underpin future good practice we have developed a number of policies to underpin our volunteering and a volunteer agreement.

5 OUR MEMBERS

Annual membership continues to be voluntary and affordable (£15/£10) . Growing our membership has been important to our survival this year. In the 20-2021 period, we have increased our membership to 219. Keeping our members informed of the situation as it developed during the public health crisis has been important. We established an interim Gregson Community Association Facebook page and distributed regular newsletters via our mailing list.

6 OUR IMPACT AND VALUE

Historically the Gregson Community Association has contributed to the public benefit in carrying out its activities, in order to achieve its charitable objectives in a range of different ways through:

In 2020-21 we have renewed our commitment to realising our values through community activity . This is reflected in the achievements set out above and in our ‘ambitions document’

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 4

7 Statutory Information

The trustees, who are also directors of the charity for the purpose of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021.

The trustees have adopted the provisions of Accounting and Reporting by charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015).

In August 2020 the Board formally ended the GCA’s partnership with Gregson Arts & Community Centre Ltd (GACCL) who were, until this point, contracted to manage the day-to-day operation of the Gregson Centre in accordance with the aims of the Charity under a 10-year Management Agreement.

7.1 GCA Aims

The Gregson Community Association (GCA) was established in the 1980s. It owns and supervises the operation of the Gregson Community Arts Centre in Lancaster, Lancashire. This historic building contains two halls, a small cinema and a café/bar. It is fitted with an accessible lift to the upper floors. Its aims are:

"To promote and encourage discussion and participation in arts and community events, issues, activities and groups in order to improve the quality of life for the whole community. To excite, engage, stimulate and fulfil."

7.2 GCA Objectives

A summary of the Objects and Aims of the Charity are set out in the constitution as follows:

7.3 Statement

The Board of Trustees are satisfied that the Charity's affairs and resources have been managed in accordance with its aims and purpose and, at their meetings during the year, made clear decisions about what needed to be achieved in accordance with these aims and purpose.

7.4 Structure, Governance And Management

The Gregson Community Association Ltd (GCA) owns and supervises goings on at the Gregson Centre, an Arts & Community Centre within the Freehold area of Lancaster. It was formed in 1983 and became a registered company limited by guarantee in November 2007. The Board of Directors controls the overall strategic direction of the organisation and ensures regulatory and legal compliance. Directors are unpaid volunteers. Board members are recruited for the balance of skills and commitment that they can bring to the organisation. These are: business planning and entrepreneurial skills, HR,

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 5

marketing, finance, legal and governance. The Board meets monthly and additional meetings are scheduled if circumstances require this

Board members are selected based upon professional skills to complement those of existing Board members. Induction involves meetings with the Officers, receiving copies of policies, accounts and attending Board meetings prior to appointment

7.5 Our Financial Picture 2020- 21

Due to the closure of the Gregson Centre in March 2020 our managing agents declared that they were unable to pay the management fees. This removed our principal source of income. The Charity has been actively fundraising throughout 2020-21. Fundraising has focussed on two areas: delivering charitable activity to support people in need in our communities and improving the building. We also received donations and statutory business relief support. The total income for the year was £86,800 comprising restricted funds of £23,874 and £62,926 in unrestricted funds. The following amounts were amongst those raised:

----- Start of picture text -----
National Lottery Covid Response £10,000
Morecambe Bay Foundation Urgent Response Fund £1000
Community Foundation Lancashire £5000
Sport England"Return to Play" £8004
Oak Foundation £19,250
Donations £18,642
----- End of picture text -----

In addition to this we received £21,003 in Business Support Grants from Lancaster City Council.

At year end, our accounts look very healthy and during the year we have raised more than we have spent. However, we will use the money we have raised over expenditure and the money we have raised from our crowd funding campaign to restart the Gregson Centre business. We will need to employ staff in the very near future to run the bar, catering and the premises for us. The money that we have raised and the generous donations we have received will give us a solid foundation on which to build going forward.

7.6 Key Management Remuneration

No remuneration is paid to any trustee for their services as a trustee, nor did any trustee have a material interest in any of the charity's contracts during the year.

7.7 Statement Of Trustees Responsibilities

The trustees (who are also the directors of The Gregson Community Association Ltd for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 6

and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charity SORP; make judgements and estimates that are reasonable and prudent; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

7.8 Public Benefit

In setting policy, the Board gives consideration to the guidance issued by the Charities Commission regarding the provision of public benefit.

7.9 Reference and Administrative Details

Registered Company number 05676887 (England and Wales) Registered Charity number 1115084

Registered office 33 Moorgate LANCASTER Lancashire LAI 3PY

7.10 Trustees

Board members are selected based upon professional skills to complement those of existing Board members. Induction involves meetings with the Officers, receiving copies of policies, accounts and attending Board meetings prior to appointment. The Board of Trustees has 9 members as of 31st March 2021. These are:

Company Secretary Ms K M Bevington

Independent examiner Taylor, Robertson & Willett Ltd 95 King Street Lancaster Lancashire LA1 IRH

Solicitors Holden and Wilson, Castle Hill, Lancaster

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the Board of Trustees on 21st January 2021 and signed on its behalf by:

Mr W J Pye - Chairperson

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 7

8 ACKNOWLEDGEMENTS

We would like to thank all of the organisations and individuals who have donations and contributed to the crowdfunder and everyone who gave their time and support in the last year and the following organisations: The National Lottery Covid Response Fund, Morecambe Bay Foundation Urgent Response Fund, Community Foundation Lancashire, Business Boost Lancashire, Lancaster CVS.

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 8

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GREGSON COMMUNITY ASSOCIATION LTD

Independent examiner's report to the trustees of The Gregson Community Association Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr N M Slater FCCA Taylor, Robertson & Willett Ltd 95 King Street Lancaster Lancashire LA1 1RH Date: .............................................

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales) Page | 9

THE GREGSON COMMUNITY ASSOCIATION LTD

STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 March 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Grants, donations and legacies
58,895
Charitable activities
Highfield Recreation Project
2,621
Other trading activities
2
1,407
Investment income
3
3
Total
62,926
EXPENDITURE ON
Raising funds
2,623
Charitable activities
Highfield Recreation Project
2,673
Premises Costs
5,475
Lend a Hand Project
572
Other
22,561
Total
33,904
NET INCOME
29,022
Transfers between funds
14
2,358
Net movement in funds
31,380
RECONCILIATION OF FUNDS
Total funds brought forward
358,431
TOTAL FUNDS CARRIED FORWARD
389,811		 Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Grants, donations and legacies
58,895
Charitable activities
Highfield Recreation Project
2,621
Other trading activities
2
1,407
Investment income
3
3
Total
62,926
EXPENDITURE ON
Raising funds
2,623
Charitable activities
Highfield Recreation Project
2,673
Premises Costs
5,475
Lend a Hand Project
572
Other
22,561
Total
33,904
NET INCOME
29,022
Transfers between funds
14
2,358
Net movement in funds
31,380
RECONCILIATION OF FUNDS
Total funds brought forward
358,431
TOTAL FUNDS CARRIED FORWARD
389,811		 Restricted
funds
£
23,874
-
-
-
23,874
2,527
8,004
7,945
1,110
1,009		 2021
Total
funds
£
82,769
2,621
1,407
3
86,800
5,150
10,677
13,420
1,682
23,570		 2020
Total
funds
£
27,015
2,960
11,556
28
41,559
3,352
8,237
3,856
-
20,936
36,381
5,178
-
5,178
354,918
360,096
33,904
29,022
2,358
31,380
358,431
389,811		 20,595
3,279
(2,358)
921
1,665
2,586		 54,499
32,301
-
32,301
360,096
392,397

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales) Page | 10

THE GREGSON COMMUNITY ASSOCIATION LTD

BALANCE SHEET

31 March 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Intangible assets
7
41,475
Tangible assets
8
345,745
387,220
CURRENT ASSETS
Debtors
9
1,101
Cash at bank and in hand
65,872
66,973
CREDITORS
Amounts falling due within one year
10
(12,223)
NET CURRENT ASSETS
54,750
TOTAL ASSETS LESS CURRENT
LIABILITIES
441,970
CREDITORS
Amounts falling due after more than one year
11
(52,159)
NET ASSETS
389,811
FUNDS
14
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
-
2,586
2,586
-
2,586
2,586
-
2,586		 2021
Total
funds
£
41,475
345,745
387,220
1,101
68,458
69,559
(12,223)
57,336
444,556
(52,159)
392,397
389,811
2,586
392,397		 2020
Total
funds
£
47,775
349,338
397,113
5,829
22,987
28,816
(12,255)
16,561
413,674
(53,578)
360,096
358,431
1,665
360,096

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 11

THE GREGSON COMMUNITY ASSOCIATION LTD

BALANCE SHEET - continued

31 March 2021

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Mr W J Pye - Trustee

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales) Page | 12

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Allocation and apportionment of costs

Costs are allocated between types of resources expended on the basis of estimates made by the trustees.

Administration expenditure includes all expenditure not directly related to direct charitable activity. In respect of certain items of expenditure it is a matter of judgement as to whether such items are direct charitable expenditure or administrative, and the trustees have applied what they consider to be reasonable judgements in apportioning such costs.

Goodwill

Goodwill, being the amount paid in connection with the acquisition of a business in 2017, is being amortised evenly over its estimated useful life of ten years.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost Plant and machinery - at variable rates on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales) Page | 13

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021

2. OTHER TRADING ACTIVITIES

Subscriptions
Management Fees
3.
INVESTMENT INCOME
Bank deposit interest
4.
NET INCOME/(EXPENDITURE)		 2021
£
1,407
-
1,407
2021
£
3		 2021
£
1,407
-
1,407
2021
£
3		 2020
£
1,406
10,150		 2020
£
1,406
10,150
11,556
2020
£
28

Net income/(expenditure) is stated after charging/(crediting):

Depreciation - owned assets
Goodwill amortisation		 2021
£
10,387
6,300		 2020
£
8,965
6,300

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Grants, donations and legacies
1,152
Charitable activities
Highfield Recreation Project
2,960
Other trading activities
11,556
Investment income
28
Total
15,696
EXPENDITURE ON
Raising funds
3,352		 Restricted
funds
£
25,863
-
-
-
25,863
-		 Total
funds
£
27,015
2,960
11,556
28
41,559
3,352

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales)

Page | 14

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted		 Total
fund funds funds
£ £ £
Charitable activities
Highfield Recreation Project 5,411 2,826 8,237
Premises costs 3,856 - 3,856
Other 20,936 - 20,936
Total 33,555 2,826 36,381
NET INCOME/(EXPENDITURE) (17,859) 23,037 5,178
Transfers between funds 24,467 (24,467) -
Net movement in funds 6,608 (1,430) 5,178
RECONCILIATION OF FUNDS
Total funds brought forward 351,823 3,095 354,918
TOTAL FUNDS CARRIED FORWARD 358,431 1,665 360,096
7. INTANGIBLE FIXED ASSETS
Goodwill
£
COST
At 1 April 2020 and 31 March 2021 63,000
AMORTISATION
At 1 April 2020 15,225
Charge for year 6,300
At 31 March 2021 21,525
NET BOOK VALUE
At 31 March 2021 41,475
At 31 March 2020 47,775

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales) Page | 15

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

8.
TANGIBLE FIXED ASSETS
Freehold
property
£
COST
At 1 April 2020
399,213
Additions
2,920
At 31 March 2021
402,133
DEPRECIATION
At 1 April 2020
54,535
Charge for year
8,042
At 31 March 2021
62,577
NET BOOK VALUE
At 31 March 2021
339,556
At 31 March 2020
344,678
9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other Debtors
VAT
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 12)
Accrued expenses		 Freehold
property
£
399,213
2,920
402,133
54,535
8,042
62,577
339,556
344,678		 Plant and
machinery
£
47,493
3,874
51,367
42,833
2,345
45,178
6,189
4,660		 Plant and
machinery
£
47,493
3,874
51,367
42,833
2,345
45,178
6,189
4,660		 Plant and
machinery
£
47,493
3,874
51,367
42,833
2,345
45,178
6,189
4,660		 Totals
£
446,706
6,794		 Totals
£
446,706
6,794		 Totals
£
446,706
6,794
453,500
97,368
10,387
107,755
345,745
349,338
2021
£
-
1,101
1,101
2021
£
11,022
1,201
12,223		 2021
£
-
1,101
1,101		 2020
£
5,720
109
5,829
2020
£
10,622
1,633
12,255

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number: 05676887 (England and Wales) Page | 16

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

11.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Bank loans (see note 12)
12.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
Amounts falling between one and two years:
Bank loans - 1-2 years
Amounts falling due between two and five years:
Bank loans - 2-5 years
13.
SECURED DEBTS
The following secured debts are included within creditors:
Bank loans		 2021
£
52,159
2021
£
11,022
11,822
40,337
2021
£
63,181		 2020
£
53,578
2020
£
10,622
10,622
42,956
2020
£
64,200

The loan is secured by a legal mortgage charge on 33 and 35 Moorgate, Lancaster

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number 05676887 (England and Wales) Page | 17

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021

14. MOVEMENT IN FUNDS

Grants, Donations & Legacies
Sport England
LCC Covid funding
Covid Response Fund
National Lottery Community Fund
Community Foundation for Lancashire
Oak Foundation
Other Donations
Income from Charitable Activities
Highfield Recreation Project
Other Trading Activities
Investment Income
Total Income
Expenditure
Net Movement Before Transfers
Transfers Between Funds
Fund balance Brought Forward
Fund Balance Carried Forward		 Restricted

Projects &
Programmes Window Highfield
Fund
Fund
Fund
8,004
1,000
9,870
5,000		 Restricted

Projects &
Programmes Window Highfield
Fund
Fund
Fund
8,004
1,000
9,870
5,000		 Unrestricted
General
Fund

21,003
19,250
18,642		 Total
Funds
8,004
21,003
1,000
9,870
5,000
19,250
18,642
82,769
2.621
1,407
3
86,800
54,499
32,301
-
360,096
392,397
15,870
15,870
12,591
3,279
(2,358)
-
921		 -
8,004
-
8,004
-
8,004
-
-
-
-
1,665
-		 58,895
2,621
1,407
3
62,926
33,904
29,022
2,358
358,431
1,665
-		 389,811

Transfers Between Funds represent expenditure of restricted funds in the year on fixed assets.

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number 05676887 (England and Wales) Page | 18

THE GREGSON COMMUNITY ASSOCIATION LTD

NOTES TO THE FINANCIAL STATEMENTS - continued

for the Year Ended 31 March 2021

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number 05676887 (England and Wales) Page | 19

THE GREGSON COMMUNITY ASSOCIATION LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 March 2021

DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 March 2021
2021 2020
£ £
INCOME AND ENDOWMENTS
Grants, donations and legacies
Grants and donations 82,769 27,015
Other trading activities
Subscriptions 1,407 1,406
Management Fees - 10,150
1,407 11,556
Investment income
Bank deposit interest 3 28
Charitable activities
Highfield recreation project 2,621 2,960
Total incoming resources 86,800 41,559
EXPENDITURE
Raising donations and legacies
Insurance 231 204
Lancashire environmental fund - 2,415
Fundraising and events 2,539 733
Support & coordinators 2,380 -
5,150 3,352
Charitable activities
Highfield recreation project 2,673 8,237
Lend a hand project 1,682 -
Rates - 776
Water 1,883 816
Repairs & renewals 8,333 -
Insurance 1,374 2,264
Heat & light 1,830 -
Highfield floodlights 8,004 -
25,779 12,093
Other
Interest payable 3,603 4,036

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number 05676887 (England and Wales) Page | 20

THE GREGSON COMMUNITY ASSOCIATION LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

for the Year Ended 31 March 2021

DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 March 2021
2021 2020
£ £
Support costs
Management
Telephone & internet 667 -
Postage and stationery 909 -
1,576 -
Finance
Bank charges 405 335
Other
Amortisation of intangible fixed assets 6,300 6,300
Depreciation of tangible fixed assets 10,386 8,965
16,686 15,265
Governance costs
Accountancy and legal fees 1,300 1,300
Total resources expended 54,499 36,381
Net income 32,301 5,178

Gregson Community Association Ltd, Registered Address: 33 - 35 Moor Gate, Lancaster LA1 3PY

Registered Charity Number: 1115084 Company Number 05676887 (England and Wales) Page | 21