**Charity number: 1115080 Company number: 05456556** 

**Harrow Community Transport (A company limited by guarantee)** 

**Trustees' report and unaudited financial statements** 

**for the year ended 31 March 2023** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Contents** 

||**Page**|
|---|---|
|Legal and administrative information|**1**|
|Trustees' report|**2 - 6**|
|Independent examiners' report|**7**|
|Statement of financial activities|**8**|
|Statement of financial position|**9 - 10**|
|Notes to the financial statements|**11 - 17**|





## **Harrow Community Transport (A company limited by guarantee)** 

## **Legal and administrative information** 

**Charity number** 1115080 **Company registration number** 05456556 **Registered office** The Lodge 64 Pinner Road Harrow Middlesex HA1 4HZ **Trustees** Gladys Janes Louise Bennett Resigned 10/05/2023 Gerard Devine Chair Lesley Spence Zeba Arif Shailesh Patel Appointed 20/01/2023 John Quinn Georgia Weston Appointed 20/01/2023, Resigned 04/06/2023 **Accountants** Hamilton-Eddy & Co. Chartered Accountant 39 Tamworth Road Croydon Surrey CR0 1XU **Bankers** Santander Business Banking Centre 301 St Vincent Street Glasgow G2 5NT 

**Page 1** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023** 

The trustees present their report and the financial statements for the year ended 31 March 2023. The trustees, who are also directors of Harrow Community Transport for the purposes of company law and who served during the year and up to the date of this report are set out on page 1. 

## **Structure, governance and management** 

The organisation is a charitable company limited by guarantee, incorporated on 19 May 2005 (as amended by special resolution dated 25 May 2006) and registered as a charity. 

The Trustees, who also are the Management Committee and Directors of Harrow Community Transport [HCT] for the purposes of company law and who served during the year up to the date of this report are shown on page 1 of this report. The Trustees meet regularly (usually 6 times per year but more frequently if required) to manage the affairs of the company. 

The trustees have complied with the duty in the Charities Act 2011 to have regard to the public benefit guidance published by the Charity Commision. 

## _Trustees_ 

During the year we were pleased to welcome Georgia Weston and Shailesh Patel as trustees. Both have been volunteer drivers with Harrow CT for several years and are able to offer practical and customer focused expertise in the company's activities, as well as being local residents with detailed knowledge of the Harrow community. Georgia was an independent councillor for four years and has extensive experience of government administration and involvement in disability rights and the Equality Act 2010, whilst before his recent retirement, Shailesh held senior posts in the financial services industry, specialising in information technology systems. Their experience and talents complement those of other board members and is warmly welcomed. 

We were sorry to say goodbye to Louise Bennett, who gave six years of valuable service as a trustee and introduced the risk register process which has proved an important management tool. We wish Louise well in her continuing busy activities with other local charities. Georgia also resigned from the board when she became an employee of the company by joining our team of professional drivers, where her skills are much in demand. 

## **Objectives and activities** 

The Charity's objectives and principal activities are the provision of non-profit community transport services in the London Borough of Harrow and its environs. The services are provided primarily for the use of individuals in specific need who by reason of age, mental or physical disability or poverty are unable to use or have difficulty in using public transport and for use by charitable organisations or for the charitable purposes of other voluntary organisations. 

The company operates minibuses (including specially adapted vehicles) for the purposes outlined above and also recruits, trains, certifies and registers volunteer drivers and assistants. 

**Page 2** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023** 

## **Achievements and performance** 

## _Governance_ 

The trustees meet bi-monthly to manage the company's affairs. They monitor the company's performance as well as participating in the ongoing activities of Harrow Community Transport (Harrow CT), such as being volunteer drivers, users and promoters of the service and providing feedback on opportunities for the company to improve its performance and develop its activities in the charitable and voluntary sector. As well as ensuring that the company complies with all required policies, the trustees maintain a general overview of the activities of Harrow CT and regularly update a risk register which provides early warning of issues which may affect future performance and require mitigation measures. Trustees are also encouraged to apply their specialist knowledge and skills where appropriate and develop skills in new areas appropriate to their role as trustees, for example through courses such as those run by Voluntary Action Harrow. Trustees receive no payment of money or any other material benefit for their services to the charity. A weekly report on cash flow is produced by the Administrator and circulated to the Chair, Trustees and Operations Director. This also contains forward forecasts and provides a constant indicator of the financial health of the Company. Income/expenditure accounts are monitored bi-monthly by the Trustees, who at the same time are advised on financial performance and recommendations on financial transaction expenditure, including acquisition and disposal of vehicles and IT equipment. 

## _Income and fleet deployment_ 

Financial results show a disappointing deterioration from a surplus of £70,821 in 2021-22 to a deficit of £120,482 in 2022-23. The main cause was a reduction in income from two main sources -  Harrow Council Special Educational Needs (SEN) transport, and NHS patient transport. The number of vehicles contracted to Council SEN transport routes has declined sharply since the Covid pandemic, reflecting a change in the balance of requirements from minibuses to taxis. From a peak of ten daily routes in 2019-20, Harrow Council reduced its daily requirement to only two routes for most of 2022-23. Due to reductions in overall funding and a review of its own operations, the Council's commitment to Harrow CT has shrunk to a ten year low. 

Although NHS Patient transport had been expanding following the resumption of more normal workload post-Covid, this was suddenly reversed when the NHS North West London Integrated Care Board changed patient transport arrangements for appointments at local hospitals. This prevented GPs from booking Harrow CT for the majority of their home-to-hospital transport, which had been a growing source of income for Harrow CT in recent years. We are in discussion with NHS transport managers to establish a more stable contractual relationship which should reduce future instability of workload and restore some of the lost income. We invested during the year in a second brand new purpose-built minibus which is fully compliant with the latest standards for NHS patient transport. We hope to be able to resume its full deployment, otherwise it will be converted to standard minibus configuration for general use. 

Our contract with NHS Royal Free Hospital Foundation Ttrust for older peoples' transport to Chase Farm and North Middlesex hospitals continued to work well during the year, as did deployment of three vehicles for school transport to independent schools in north and west London. 

Income from the voluntary and community sector has improved, though still below pre-Covid levels and hampered by the availability of fewer volunteer drivers with D1 licence qualifications. 

Our Wayfarers' Club continued to provide a range of day trips for much of the year, which was much appreciated. It is a popular way of enabling volunteer drivers to utilise vehicles for the benefit of Harrow residents who would otherwise suffer from social isolation and loneliness. 

Reduction in fleet size to reflect lower activity levels was achieved by returning some leased vehicles, and selling one of our older owned vehicles, which were surplus to requirements. The inevitable time lag in doing this meant that reduction in revenue happened far more quickly than it was possible to reduce costs. This also applied to staff costs. 

**Page 3** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023** 

## _Cost management_ 

In addition to fleet downsizing, five staff had to be told their services were no longer required. This was sadly necessary in order to contain costs to ensure that the charity survives. Constant attention to the detail of costs, together with rapid responsiveness to changes in revenue earning opportunities, are being applied to ensure a return to a positive financial result. Economies of scale are being sought through co-operation in administrative and financial functions with other Community Transport organisations and this is likely to increase in future years. 

Whilst further downsizing cannot be ruled out if this proves to be necessary to restore our financial position to an acceptable level, we are committed to maintaining and improving the successful Harrow CT model of supporting community activities by earning regular income from contracts in the health and education sectors in Harrow and elsewhere. 

## _Community activities_ 

During the year we continued to operate at least one minibus dedicated to community transport services rather than contract work, to the benefit of organisations and individuals in Harrow who need affordable and accessible transport. Additional vehicles are made available for the use of community groups such as the Scouts, churches and neighbourhood organisations when not engaged on revenue earning work. However our imperative is to return to surplus in order to generate enough funds to meet the demand for accessible transport for individuals and voluntary and charitable organisations in Harrow. In parallel with this, we need to recruit more volunteer drivers to meet the growing demand for trips. Regrettably it has not been possible to resume the Community Car Service which was suspended before the Covid lockdown due to a shortage of drivers (who use their own vehicles to offer lifts to those without access to any other form of transport). We are seeking ways of re-launching this important service whenever it becomes feasible. 

## _Training and the regulatory environment_ 

Operational training is done mainly through MiDAS (Minibus Driver Awareness Scheme), First Aid training and wheelchair handling courses, and we are grateful to Old Oak Training Ltd for the excellent service they provide for our staff. The Fleet Operator Recognition Scheme (FORS) is a voluntary accreditation scheme for fleet operators, which is essential to securing new contracts which are being sought by Harrow CT. Other training has been undertaken for Management CPC (Certificate of Professional Competence), MiDAS Driver Assessor training, various safeguarding courses, and the use of new systems for administrative functions. A training programme for trustees continues to be available, mainly through the facilities offered by Voluntary Action Harrow (VAH). For this and other activities, we are grateful for VAH's help and support. 

We encourage volunteers to work in a range of driving and administrative roles in conjunction with professional staff, enabling us to provide our community with the highest possible standards of affordable and accessible transport. 

## _Health and Safety_ 

The company maintains a high level of commitment to health and safety and has measures in place to ensure that its policies are carried out in respect of staff, vehicles, administration and operating procedures. 

## _Service delivery_ 

Excellent service delivery is a key objective of Harrow CT, whose standards of customer service are highly regarded across the transport and health sectors. The responsiveness and flexibility of our small operations team, drivers and passenger assistants ensures that the integrity of day-to-day operations is maintained despite the challenges of worsening traffic congestion and the need for short notice changes in vehicle seating configurations to maximise the flexibility of the fleet. 

## _Staff remuneration_ 

Pay increases were awarded to staff, which recognised the effect of the rate of inflation prevailing during the year. We are now paying the London Living Wage to all staff 

**Page 4** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023** 

## _Fundraising_ 

We are grateful to Harrow and Pinner Lions for their regular fundraising activities on our behalf, and to Headstone Neighbours for their generous donation following a legacy. Their support helps us  to continue our activities, thereby contributing to the health and well being of the isolated, lonely and disabled members of Harrow community. 

## _Future outlook_ 

Widening of our geographical area of operation to include other London boroughs, coupled with continuing rigorous cost control, will create a sustainable level of activity in order to help secure the company's long term future. The trustees' aim is to develop a diversified portfolio of contracts to ensure optimal financial and operational performance. Continuation of the locally based community transport service which the charity delivers will remain our highest priority. 

## **Financial review** 

## _Financial review 2022/23_ 

The accounts reflect a disappointing financial performance. Incoming resources decreased by £79.7k (14%) compared with 2021/22, and resources expended increased by £111.2k (23%). This  resulted in a reduction to £281.6k  in the amount being carried forward to the year 2023/24, compared with last year's figure of £402.1k. Notable changes include increased staff costs due to salary increases (16% in salaries, wages and employer's NIC); vehicle running costs (22%, mainly due to increased repair costs and higher fuel prices); and higher depreciation (74%, due mainly to the acquisition of one new and one second hand vehicle). The increase in professional and legal fees from £1.9k to £13.4k was due mainly to costs associated with work to change the charity's objects to allow a wider sphere of operations. The trustees believe these will be necessary to achieve future financial objectives, given the restrictive financial environment we have experienced in Harrow in recent years, and the changes are expected to come into effect during the 2023/24 financial year. 

Finally we would like to thank the Director and staff for all their hard work against a financially challenging background, including some areas of shrinking resources. The outlook for the 2023/24 financial year is uncertain due to the economic downturn and cuts in public expenditure. The route to achieving surplus may prove to be slower than we would like, but we are determined to succeed.  A number of community transport organisations have ceased trading in recent years, and we are determined that this will not happen in Harrow. 

## **Statement of trustees' responsibilities** 

The trustees (who are also directors of Harrow Community Transport for the purpose of company law) are responsible for preparing the Trustees' Annual Report  and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. 

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the applicable Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. 

**Page 5** 



## **Harrow Community Transport (A company limited by guarantee)** 

## **Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023** 

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## **Small company provisions** 

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. 

This report was approved by the Board on 12 December 2023 and signed on its behalf by 

**Gerard Devine Director** 

**Gladys Janes Director** 

**Page 6** 



## **Harrow Community Transport (A company limited by guarantee)** 

## **Independent examiner's report to the trustees on the unaudited financial statements of Harrow Community Transport.** 

I report on the accounts of Harrow Community Transport for the year ended 31 March 2023 set out on pages 2 to 17. 

## **Respective responsibilities of trustees and independent examiner** 

The charity's trustees (who are also the directors of the company for purposes of company law) are responsible for the preparation of the accounts.  The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed. The charity is required by company law to prepare accrued accounts and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. 

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to examine the accounts under section 145 of the Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and to state whether particular matters have come to my attention. 

## **Basis of independent examiner's statement** 

My examination was carried out in accordance with the general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

I have completed  my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

1. Accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or 

2. the financial statements do not accord with those records; or 

3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or 

4. the financial statements have not been prepared in accordance with the methods andprinciples of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 

I have no concerns and have come accross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

........................................................... **David Weeden Date: 12 December 2023** F.C.A. **Independent examiner** Hamilton-Eddy & Co. Chartered Accountants 39 Tamworth Road Croydon CR0 1XU 

**Page 7** 



## **Harrow Community Transport** 

## **(A company limited by guarantee)** 

## **Statement of financial activities (incorporating the income and expenditure account)** 

## **For the year ended 31 March 2023** 

|**Unrestricted**<br>**Restricted**<br>**funds**<br>**funds**<br>**Notes**<br>**£**<br>**£**<br>**Incoming resources**<br>Incoming resources from generating funds:<br>Donations and grants<br>4<br>12,632<br>-<br>Activities for generating funds<br>5<br>453,435<br>-<br>Investment income<br>6<br>104<br>-<br>Other incoming resources<br>7<br>5,000<br>-<br>**Total incoming resources**<br>471,171<br>-<br>**Resources expended**<br>Charitable activities<br>8<br>579,359<br>10,544<br>Governance costs<br>9<br>1,750<br>-<br>**Total resources expended**<br>581,109<br>10,544<br>**Net incoming/(outgoing) resources**<br>**for the year**<br>)<br>(109,938<br>)<br>(10,544<br>Total funds brought forward<br>331,279<br>70,821<br>**Total funds carried forward**<br>221,341<br>60,277|**2023**<br>**Total**<br>**£**<br>12,632<br>453,435<br>104<br>5,000<br>471,171<br>589,903<br>1,750<br>591,653<br>)<br>(120,482<br>402,100<br>281,618|**2022**<br>**Total**<br>**£**<br>33,484<br>513,054<br>6<br>4,333|
|---|---|---|
|||550,877|
|||478,939<br>1,500|
|||480,439|
|||70,438<br>331,662|
|||402,100|



The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared. 

All of the above amounts relate to continuing activities. 

**The notes on pages 11 to 17 form an integral part of these financial statements.** 

**Page 8** 



## **Harrow Community Transport (A company limited by guarantee)** 

## **Statement of financial position as at 31 March 2023** 

|**Notes**<br>**Fixed assets**<br>Tangible assets<br>14<br>**Current assets**<br>Debtors<br>15<br>Cash at bank and in hand<br>**Creditors: amounts falling**<br>**due within one year**<br>16<br>**Net current assets**<br>**Net assets**<br>**Funds**<br>17<br>Restricted income funds<br>Unrestricted income funds<br>**Total funds**|**2023**<br>**£**<br>**£**<br>145,453<br>104,413<br>67,882<br>172,295<br>)<br>(36,130<br>136,165<br>281,618<br>60,277<br>221,341<br>281,618|**2022**<br>**£**<br>**£**<br>118,126<br>96,921<br>205,962<br>302,883<br>)<br>(18,909<br>283,974<br>402,100<br>70,821<br>331,279<br>402,100|**2022**<br>**£**<br>**£**<br>118,126<br>96,921<br>205,962<br>302,883<br>)<br>(18,909<br>283,974<br>402,100<br>70,821<br>331,279<br>402,100|
|---|---|---|---|
||||402,100|
||||70,821<br>331,279|
||||402,100|



The Statement of financial position continues on the following page. 

**The notes on pages 11 to 17 form an integral part of these financial statements.** 

**Page 9** 



## **Harrow Community Transport (A company limited by guarantee)** 

## **Statement of financial position  (continued)** 

## **Trustees statements required by the Companies Act 2006 for the year ended 31 March 2023** 

In approving these financial statements as trustees of the company we hereby confirm: 

(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ; 

(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2023. 

(c) that the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to the accounting records and the preparation of financial statements. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS 102 ' The Financial Reporting Standard applicable in the UK and Republic of Ireland' 

The financial statements were approved by the board on 12 December 2023 and signed on its behalf by 

**Gerard Devine Gladys Janes Director Director** 

**Company number: 05456556** 

**The notes on pages 11 to 17 form an integral part of these financial statements.** 

**Page 10** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

## **1. General Information** 

The company is a private company, limited by guarantee, registered in England. The address of the registered office is The Lodge, 64 Pinner Road, Harrow, Middlesex, HA1 4HZ. 

## **2. Statement of compliance** 

These financial statements have been pepared in compliance with the provisions of FRS 102, Section 1A, 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'. 

## **3. Accounting policies** 

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year. 

## **3.1. Basis of accounting** 

The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' (SORP 2015) and the Companies Act 2006. 

The financial statements are prepared in sterling, which is the functional currency of the entity. 

## **3.2. Going concern** 

There are no material uncertainties about the charity's ability to continue. 

## **3.3. Incoming resources** 

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: 

Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. 

Donated services and facilities are included at the value to the charity where this can be quantified.  The value of services provided by volunteers has not been included. 

Grants are recognised in full in the statement of financial activities in the year in which they are receivable. 

Income from investments is included in the year in which it is receivable. 

## **3.4. Resources expended** 

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. 

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. 

**Page 11** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

## **3.5. Tangible fixed assets and depreciation** 

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: 

- Fixtures, fittings and equipment 25% reducing balance Motor vehicles - new - 10% straight line Motor vehicles - 2nd hand - 20% straight line 

## **3.6. Defined contribution pension schemes** 

The pension costs charged in the financial statements represent the contribution payable by the charity during the year. 

## **4. Donations and grants** 

|**Unrestricted**<br>**funds**<br>**£**<br>Donations and Legacies<br>1,880<br>Grants - BSOG<br>10,752<br>12,632|**2023**<br>**Total**<br>**£**<br>1,880<br>10,752<br>12,632|**2022**<br>**Total**<br>**£**<br>20,505<br>12,979|
|---|---|---|
|||33,484|



## **5. Activities for generating funds** 

|**Unrestricted**<br>**funds**<br>**£**<br>Group Transport<br>376,255<br>Driver Service<br>66,218<br>Membership Subscriptions<br>336<br>Management Recharges<br>10,626<br>453,435|**2023**<br>**Total**<br>**£**<br>376,255<br>66,218<br>336<br>10,626<br>453,435|**2022**<br>**Total**<br>**£**<br>451,754<br>61,160<br>140<br>-|
|---|---|---|
|||513,054|



## **6. Investment income** 

|**Unrestricted**<br>**funds**<br>**£**<br>Bank interest receivable<br>104<br>104|**2023**<br>**Total**<br>**£**<br>104<br>104|**2022**<br>**Total**<br>**£**<br>6|
|---|---|---|
|||6|



**Page 12** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

## **7. Other incoming resources** 

|**Other incoming resources**|||
|---|---|---|
|**Unrestricted**<br>**funds**<br>**£**<br>Gain on disposal of tangible fixed assets<br>-<br>Employers Allowance<br>5,000<br>5,000|**2023**<br>**Total**<br>**£**<br>-<br>5,000<br>5,000|**2022**<br>**Total**<br>**£**<br>333<br>4,000|
|||4,333|



## **8. Costs of charitable activities** 

|**Costs of charitable activities**|||
|---|---|---|
|**Unrestricted**<br>**Restricted**<br>**funds**<br>**funds**<br>**£**<br>**£**<br>Salaries and Wages<br>306,497<br>-<br>Employer's NIC<br>23,664<br>-<br>Pension costs<br>4,978<br>-<br>Subcontractor<br>342<br>-<br>Office Rent<br>10,003<br>-<br>Computer Expenses<br>5,366<br>-<br>Bad Debts<br>)<br>(59<br>-<br>Advertising<br>24<br>-<br>Insurance<br>2,223<br>-<br>General Expenses<br>6,852<br>-<br>Vehicle Running Costs<br>163,372<br>-<br>Repairs & maintenance<br>74<br>-<br>Travelling Expenses<br>672<br>-<br>Consultancy Fees<br>7,599<br>-<br>Bookkeeping<br>2,380<br>-<br>Training<br>333<br>-<br>Telephone<br>5,912<br>-<br>Printing & Stationery<br>1,846<br>-<br>Volunteer Support<br>75<br>-<br>Depreciation<br>23,312<br>10,544<br>Subscriptions<br>536<br>-<br>Professional and Legal fees<br>13,358<br>-<br>579,359<br>10,544|**2023**<br>**Total**<br>**£**<br>306,497<br>23,664<br>4,978<br>342<br>10,003<br>5,366<br>)<br>(59<br>24<br>2,223<br>6,852<br>163,372<br>74<br>672<br>7,599<br>2,380<br>333<br>5,912<br>1,846<br>75<br>33,856<br>536<br>13,358<br>589,903|**2022**<br>**Total**<br>**£**<br>266,892<br>17,821<br>4,245<br>278<br>9,121<br>4,861<br>-<br>1,475<br>2,135<br>1,062<br>133,611<br>-<br>627<br>4,651<br>2,917<br>392<br>5,820<br>1,131<br>-<br>19,449<br>547<br>1,904|
|||478,939|



**Page 13** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

|**9.**<br>**Governance costs**<br>**Unrestricted**<br>**funds**<br>**£**<br>Independent Examiner fees<br>1,750<br>1,750<br>**10.**<br>**Net (outgoing)/incoming resources for the year**<br>Net (outgoing)/incoming resources is stated after charging/(credting):<br>Depreciation and other amounts written off tangible fixed assets<br>Independent Examiner's  remuneration<br>and after crediting:<br>Profit on disposal of tangible fixed assets<br>**11.**<br>**Employees**<br>**Employment costs**<br>Wages and salaries<br>Job Retention Scheme receipts<br>Social security costs<br>Pension costs||**2023**<br>**Total**<br>**£**<br>1,750<br>1,750<br>**2023**<br>**£**<br>33,856<br>1,750<br>-<br>**2023**<br>**£**<br>306,497<br>-<br>23,664<br>4,978<br>335,139|**2022**<br>**Total**<br>**£**<br>1,500<br>1,500<br>**2022**<br>**£**<br>19,449<br>1,500<br>333<br>**2022**<br>**£**<br>293,421<br>)<br>(26,529<br>17,821<br>4,245|
|---|---|---|---|
||||288,958|



No employee received emoluments of more than £60,000 (2022 : None). 

## **Number of employees** 

The average monthly headcount of employees during the year, was as follows: 

|<br>Direct charitable work<br>Management and administration|**2023**<br>**Number**<br> <br>14<br>3<br>17|**2022**<br>**Number**<br>19<br>3|
|---|---|---|
|||22|



**Page 14** 



**Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

## **12. Pension costs** 

The company operates a defined contribution pension scheme in respect of the employees who need to be included in Auto Enrolment. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and was as follows: 

Pension charge 

|**2023**|**2022**|
|---|---|
|**£**|**£**|
|4,978|4,245|



## **13. Taxation** 

The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts. 

|**Fixtures,**<br>**Tangible fixed assets**<br>**fittings and**<br>**equipment**<br>**£**<br>**Cost**<br>At 1 April 2022<br>19,855<br>Additions<br>300<br>At 31 March 2023<br>20,155<br>**Depreciation**<br>At 1 April 2022<br>13,229<br>Charge for the year<br>1,735<br>At 31 March 2023<br>14,964<br>**Net book values**<br>At 31 March 2023<br>5,191<br>At 31 March 2022<br>6,626|**Motor**<br>**vehicles**<br>**£**<br>182,947<br>60,883<br>243,830<br>71,447<br>32,121<br>103,568<br>140,262<br>111,500|**Total**<br>**£**<br>202,802<br>61,183|
|---|---|---|
|||263,985|
|||84,676<br>33,856|
|||118,532|
|||145,453|
|||118,126|



**14. Tangible fixed assets** 

## **15. Debtors** 

|Trade debtors<br>Other debtors<br>Accrued income<br>Prepayments|**2023**<br>**£**<br>96,623<br>1,516<br>5,601<br>673<br>104,413|**2022**<br>**£**<br>84,448<br>-<br>11,702<br>771<br>96,921|
|---|---|---|



**Page 15** 



## **Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

|**16.**<br>**Creditors: amounts falling due**<br>**within one year**<br>Trade creditors<br>Other taxes and social security<br>Accruals|**2023**<br>**£**<br>20,105<br>-<br>16,025<br>36,130|**2022**<br>**£**<br>15,612<br>208<br>3,089<br>18,909|
|---|---|---|



## **17. Analysis of net assets between funds** 

|**Analysis of net assets between funds**||||||||||
|---|---|---|---|---|---|---|---|---|---|
||||**Unrestricted**||**Restricted**||**Total**|||
|||||**funds**|||**funds**|||
|||||**£**|**£**||**£**|||
|Fund balances at 31 March 2023 as represented by:||||||||||
|Tangible fixed assets||||104,155|41,298||145,453|||
|Current assets||||153,316|18,979||172,295|||
|Current liabilities||||)<br>(36,130<br>-|||(36,130|)||
|||||221,341|60,277||281,618|||
|**Unrestricted funds**||**At**|||||**At**|||
||**1 April**||**Incoming**||**Outgoing**|**31 March**||||
|||**2022**|**resources**||**resources**||**2023**|||
|||**£**||**£**|**£**||**£**|||
|General Fund|331,279|||471,171|)<br>(581,109|221,341||||
||331,279|||471,171|)<br>(581,109|221,341||||



## **18. Unrestricted funds** 

## **Purposes of unrestricted funds** 

The General Fund provides for the provision of head office services. Funding grants have been received from the London Borough of Harrow which are supplemented by small surpluses on Transport operations. 

**Page 16** 



## **Harrow Community Transport (A company limited by guarantee)** 

## **Notes to  financial statements for the year ended 31 March 2023** 

|**19.**<br>**Restricted funds**<br>Dept for Transport - Greener Bus Fund|**At**<br>**At**<br>**1 April**<br>**Incoming**<br>**Outgoing**<br>**31 March**<br>**2022**<br>**resources**<br>**resources**<br>**2023**<br>**£**<br>**£**<br>**£**<br>**£**<br>70,821<br>-<br>)<br>(10,544<br>60,277<br>70,821<br>-<br>)<br>(10,544<br>60,277|**At**<br>**At**<br>**1 April**<br>**Incoming**<br>**Outgoing**<br>**31 March**<br>**2022**<br>**resources**<br>**resources**<br>**2023**<br>**£**<br>**£**<br>**£**<br>**£**<br>70,821<br>-<br>)<br>(10,544<br>60,277<br>70,821<br>-<br>)<br>(10,544<br>60,277|
|---|---|---|
|||60,277|



## **Purposes of restricted funds** 

## **Dept for Transport - Greener Bus Fund** 

Government funding to reduce nitrogen oxide emmissions and improve air quality. 

## **20. Capital commitments** 

|**Capital commitments**|||
|---|---|---|
||**2023**|**2022**|
||**£**|**£**|
|Details of capital commitments at the|||
|accounting date are as follows:|||
|Contracted for but not provided in|||
|the financial statements|-|37,011|



## **21. Company limited by guarantee** 

Harrow Community Transport is a company limited by guarantee and accordingly does not have a share capital. 

Every member of the company undertakes to contribute such amount as may be required not exceeding £10 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member. 

**Page 17**