REGISTERED COMPANY NUMBER: 05818938 (England and Wales) REGISTERED CHARITY NUMBER: 1114978
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for Community, Heritage, Arts and Media Project Limited
Xeinadin Grimsby Burlington House 28 Dudley Street Grimsby North East Lincs DN31 2AB
Community, Heritage, Arts and Media Project Limited
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 10 |
| Detailed Statement of Financial Activities | 11 |
Community, Heritage, Arts and Media Project Limited
Report of the Trustees for the Year Ended 31 March 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
The charity's objectives are to advance the education of the general public in the history of North Lincolnshire through the use of arts and media activities including music, dance, visual arts, photography, video, drama and electronic media forms. The historic archive is used to be an inspiration for a variety of documentary, arts and media activities.
ACHIEVEMENTS AND PERFORMANCE
All objectives were achieved in the period under review.
As well as its' Museum collection, the charity is now also involved in the running and management of the Hub at Maltby Lane (a multi-purpose community centre), the Historic Assembly Rooms (supporting live theatre and dance) and 51 Fleetgate (one of Barton's oldest heritage buildings).
FINANCIAL REVIEW
Reserves policy
The committee's policy is to maintain reserves so that in the event of a winding up they are sufficient to meet employee entitlements and other commitments.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The charity recruits trustees to be representative of local community organisations.
Organisational structure
The charity is managed by the trustees who meet regularly.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05818938 (England and Wales)
Registered Charity number 1114978
Registered office
Hub Maltby Lane Barton-Upon-Humber DN18 5PY
Trustees
N C Turner D A Watson
Company Secretary
Ms S Turner
Independent Examiner
Xeinadin Grimsby Burlington House 28 Dudley Street Grimsby North East Lincs DN31 2AB
Approved by order of the board of trustees on 31 March 2025 and signed on its behalf by:
Page 1
Community, Heritage, Arts and Media Project Limited
Report of the Trustees for the Year Ended 31 March 2024
N C Turner - Trustee
Page 2
Independent Examiner's Report to the Trustees of Community, Heritage, Arts and Media Project Limited
Independent examiner's report to the trustees of Community, Heritage, Arts and Media Project Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen Neville
The Institute of Chartered Accountants in England and Wales
Xeinadin Grimsby Burlington House 28 Dudley Street Grimsby North East Lincs DN31 2AB
31 March 2025
Page 3
Community, Heritage, Arts and Media Project Limited
Statement of Financial Activities for the Year Ended 31 March 2024
| 31.3.24 | 31.3.23 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Charitable activities | |||||
| Community Activites | 62,568 | - | 62,568 | 53,843 | |
| EXPENDITURE ON | |||||
| Raising funds | 10,749 | - | 10,749 | 19,683 | |
| Charitable activities | |||||
| Community Activites | 67,948 | - | 67,948 | 59,451 | |
| Total | 78,697 | - | 78,697 | 79,134 | |
| NET INCOME/(EXPENDITURE) | (16,129) | - | (16,129) | (25,291) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 31,818 | - | 31,818 | 57,109 | |
| TOTAL FUNDS CARRIED FORWARD | 15,689 | - | 15,689 | 31,818 |
The notes form part of these financial statements
Page 4
Community, Heritage, Arts and Media Project Limited
Balance Sheet 31 March 2024
| 31.3.24 | 31.3.23 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 5 | 7,064 | - | 7,064 | 8,624 |
| CURRENT ASSETS | |||||
| Stocks | 6 | 2,875 | - | 2,875 | 2,875 |
| Cash at bank and in hand | 8,930 | - | 8,930 | 21,819 | |
| 11,805 | - | 11,805 | 24,694 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 7 |
(3,180) | - | (3,180) | (1,500) |
| NET CURRENT ASSETS | 8,625 | - | 8,625 | 23,194 | |
| TOTAL ASSETS LESS CURRENT | LIABILITIES | 15,689 | - | 15,689 | 31,818 |
| NET ASSETS | 15,689 | - | 15,689 | 31,818 | |
| FUNDS | 8 | ||||
| Unrestricted funds | 15,689 | 31,818 | |||
| TOTAL FUNDS | 15,689 | 31,818 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 31 March 2025 and were signed on its behalf by:
N C Turner - Trustee
The notes form part of these financial statements
Page 5
Community, Heritage, Arts and Media Project Limited
Notes to the Financial Statements for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery - 33% on cost
Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Costs are valued of a first in first out basis.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31.3.24 | 31.3.23 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 1,560 | 1,962 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.
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continued...
Community, Heritage, Arts and Media Project Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
| 4. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | ||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||
| fund | funds | funds | ||||
| £ | £ | £ | ||||
| INCOME AND ENDOWMENTS FROM | ||||||
| Charitable activities | ||||||
| Community Activites | 53,843 | - | 53,843 | |||
| EXPENDITURE ON | ||||||
| Raising funds | 18,290 | 1,393 | 19,683 | |||
| Charitable activities | ||||||
| Community Activites | 59,451 | - | 59,451 | |||
| Total | 77,741 | 1,393 | 79,134 | |||
| NET INCOME/(EXPENDITURE) | (23,898) | (1,393) | (25,291) | |||
| Transfers between funds | (88) | 88 | - | |||
| Net movement in funds | (23,986) | (1,305) | (25,291) | |||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 55,804 | 1,305 | 57,109 | |||
| TOTAL FUNDS CARRIED FORWARD | 31,818 | - | 31,818 | |||
| 5. | TANGIBLE FIXED ASSETS | |||||
| Fixtures | ||||||
| Plant and | and | |||||
| machinery | fittings | Totals | ||||
| £ | £ | £ | ||||
| COST | ||||||
| At 1 April 2023 and 31 March 2024 | 33,797 | 37,173 | 70,970 | |||
| DEPRECIATION | ||||||
| At 1 April 2023 | 33,201 | 29,145 | 62,346 | |||
| Charge for year | 356 | 1,204 | 1,560 | |||
| At 31 March 2024 | 33,557 | 30,349 | 63,906 | |||
| NET BOOK VALUE | ||||||
| At 31 March 2024 | 240 | 6,824 | 7,064 | |||
| At 31 March 2023 | 596 | 8,028 | 8,624 | |||
| 6. | STOCKS | |||||
| 31.3.24 | 31.3.23 | |||||
| £ | £ | |||||
| Stocks | 2,875 | 2,875 |
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Community, Heritage, Arts and Media Project Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
|---|---|---|---|---|
| 31.3.24 | 31.3.23 | |||
| £ | £ | |||
| Trade creditors | 1,560 | - | ||
| Accrued expenses | 1,620 | 1,500 | ||
| 3,180 | 1,500 | |||
| 8. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.23 | in funds | 31.3.24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 31,818 | (16,129) | 15,689 | |
| TOTAL FUNDS | 31,818 | (16,129) | 15,689 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 62,568 | (78,697) | (16,129) | |
| TOTAL FUNDS | 62,568 | (78,697) | (16,129) |
Comparatives for movement in funds
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.22 | in funds | funds | 31.3.23 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 55,804 | (23,898) | (88) | 31,818 |
| Restricted funds | ||||
| Get Invloved Project | (4,338) | (197) | 4,535 | - |
| Miscellaneous Restricted funds | 6,467 | (1,072) | (5,395) | - |
| Heritage Lottery Fund | (707) | - | 707 | - |
| Positive Activities | (180) | (124) | 304 | - |
| Aim Conserve | (146) | - | 146 | - |
| HMP Grant | 209 | - | (209) | - |
| 1,305 | (1,393) | 88 | - | |
| TOTAL FUNDS | 57,109 | (25,291) | - | 31,818 |
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continued...
Community, Heritage, Arts and Media Project Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Incoming | Resources | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 53,843 | (77,741) | (23,898) | |
| Restricted funds | ||||
| Get Invloved Project | - | (197) | (197) | |
| Miscellaneous Restricted funds | - | (1,072) | (1,072) | |
| Positive Activities | - | (124) | (124) | |
| - | (1,393) | (1,393) | ||
| TOTAL FUNDS | 53,843 | (79,134) | (25,291) |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.22 | in funds | funds | 31.3.24 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 55,804 | (40,027) | (88) | 15,689 |
| Restricted funds | ||||
| Get Invloved Project | (4,338) | (197) | 4,535 | - |
| Miscellaneous Restricted funds | 6,467 | (1,072) | (5,395) | - |
| Heritage Lottery Fund | (707) | - | 707 | - |
| Positive Activities | (180) | (124) | 304 | - |
| Aim Conserve | (146) | - | 146 | - |
| HMP Grant | 209 | - | (209) | - |
| 1,305 | (1,393) | 88 | - | |
| TOTAL FUNDS | 57,109 | (41,420) | - | 15,689 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Incoming | Resources | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 116,411 | (156,438) | (40,027) | |
| Restricted funds | ||||
| Get Invloved Project | - | (197) | (197) | |
| Miscellaneous Restricted funds | - | (1,072) | (1,072) | |
| Positive Activities | - | (124) | (124) | |
| - | (1,393) | (1,393) | ||
| TOTAL FUNDS | 116,411 | (157,831) | (41,420) |
The restricted fund entitled the 'Get Involved Project' is a grant received from Heritage Lottery Fund. The purpose of this grant is a 2 year project to develop and encourage volunteering involving local schools, colleges, youth organisations and the general public in all local heritage activities and the grant received is restricted to all expenditure on this project only.
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continued...
Community, Heritage, Arts and Media Project Limited
Notes to the Financial Statements - continued for the Year Ended 31 March 2024
8. MOVEMENT IN FUNDS - continued
Miscellaneous restricted funds are grants received specifically for various repairs and renewals of equipment and the expenditure is restricted to these purposes only.
The restricted fund entitled 'Mirrored Memories' is a grant received from Heritage Lottery Fund. This is an eighteen month project delivering reminiscence therapy involving local schools, colleges, youth organisations, heritage centres and the general public. The grant received is restricted to all expenditure on this project only.
The restricted fund entitled 'Positive Activities' is a grant received specifically to provide a number of organised and structured youth drop in sessions during the year. The grant received is restricted to all expenditure on this project only.
The restricted fund received from the NLC Hub is a grant received specifically to provide repairs and maintenance to Maltby Lane, primarily to be used for the installation of a ventilation system. The grant received is restricted to all expenditure on this project only.
The restricted fund received from AIM is a grant specifically related to the conservation and restoration of a sculpture on display in the museum.The grant received is restricted to all expenditure on this project only.
The restricted fund received from HMP is a grant received specifically to provide activities and equipment to assist in the education and enlightenment of younger children. The grant received is restricted to all expenditure on this project only.
The restricted fund received from NLC Community Grants is a grant received specifically to enhance the hall and the facilities therein. The grant received is restricted to all expenditure on this project only.
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
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Community, Heritage, Arts and Media Project Limited
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 March 2024 | ||
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Charitable activities | ||
| Museum and related activities | 62,568 | 53,843 |
| Total incoming resources | 62,568 | 53,843 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Wages | - | 2,962 |
| Social security | 3,133 | 3,350 |
| Plant and machinery | 356 | 546 |
| Fixtures and fittings | 1,204 | 1,416 |
| Bank interest and charges | 199 | 280 |
| 4,892 | 8,554 | |
| Other trading activities | ||
| Bar purchases | 5,857 | 11,129 |
| Charitable activities | ||
| Premises costs | 3,012 | 3,412 |
| Insurance | 6,037 | 5,849 |
| Light and heat | 33,047 | 23,316 |
| Telephone | 522 | 937 |
| Postage and stationery | - | 6 |
| Repairs and renewals | 2,051 | 4,016 |
| Sundries | 1,172 | 265 |
| 45,841 | 37,801 | |
| Support costs | ||
| Governance costs | ||
| General finance and payroll | 20,427 | 20,150 |
| Accountancy | 1,680 | 1,500 |
| 22,107 | 21,650 | |
| Total resources expended | 78,697 | 79,134 |
| Net expenditure | (16,129) | (25,291) |
This page does not form part of the statutory financial statements
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