REGISTERED COMPANY NUMBER: 05818938 (England and Wales)
REGISTERED CHARITY NUMBER: 1114978
{
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2021
FOR
COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
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Weaver Wroot 28 Dudley Street N E GrimsbyLincolnshire DN31 2AB
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
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CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
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|Page|
|Report of the Trustees|1|to|2|
|Independent|Examiner's|Report|3|
|Statement|of|Financial|Activities|4|
|Balance|Sheet|5|
|Notes|to the|Financlal|Statements|6|to|11|
|Detailed Statement of Financial Activities|12|
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financlal statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accountlng and Reporting by Charities: Statement of Recommended Practice applicable to charitles preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The charity's objectives are to advance the education of the general public in the history of North Lincolnshire through the use of arts and media activities including music, dance, visual arts, photography, video, drama and electronic media forms. The historic archive Is used to be an inspiratlon for a variety of documentary, arts and media activities.
ACHIEVEMENT AND PERFORMANCE
All objectives were achieved in the period under review. Significant time was spent in developing projects and preparing funding bids.
FINANCIAL REVIEW
Reserves policy
The committee's policy is to maintain reserves so that in the event of a winding up they are sufficient to meet employee entitlements and other commitments.
STRUCTURE, GOVERNANCE AND MANAGEMENT Govern|ng document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006,
Recrultment and appointment of new trustees
The charity recruits trustees to be representative of local community organisations.
Organisational structure
The charity is managed by the trustees who meet regularly.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 05818938 (England and Wales)
Registered Charity number 1114978
Registered[office]
Baysgarth House Museum Baysgarth Park . Caistor Road Barton upon Humber North Lincolnshire DN18 6AH
Trustees
N Turner Joiner
G Saunders Retired Lecturer J P Vickers Director R Elliott Retired D A Watson Retired
Company Secretary
S Turner
Independent Examiner Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED FOR THEREPORT YEAR ENDED OF THE 31ST TRUSTEES MARCH 2021
Approved by order of the board of trustees on 22nd December 2021 and signed on its behalf by:
N Turner - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
Company’) Independent examIner’s report to the trustees of Community, Heritage, Arts and Media Project Limited (‘the | report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2021, Responsibilltles and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act andout areundereligiblesection for independ145 of th e ntCharitiesexamination,Act 2011| report(‘the in2011 respectAct’). of myIn examcarry in gationout myof yourexamination charity's accounts| have followedas_ carriedthe Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examiner's statement | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or ; 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of accountsRecommendedin accordancePracticewithfor theaccountingFinancial Reportingand reportingStandardby charitlesapplicable(applicablein the UK andto charitiesRepublic of Irelandpreparing _ their(FRS 102)). |be have drawn no concernsin this report andin haveorder come to enable acrossa noproper understanding other maiters in connectionof the accounts with the to examination be reached.to which attention should
Scott Nixon FCCA Weaver Wroot 28 Dudley Street Grimsby N E Lincolnshire DN31 2AB Date oe eecececeserecsessssserescereenvenss
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
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|Unrestricted|31.3,21|31.3.20|
|fund|Restricted|Total|Total|
|Notes|funds|funds|funds|
|INCOME|£|£|£|£|
|AND|ENDOWMENTS|FROM|
|Donations|and|legacles|.|2,916|2,916|-|
|Charitable|activities|
|Baysgarth|House|Museum|87,776|-|87,776|82,452|
|Total|87,776|2,916|90,692|92,452|
|EXPENDITURE ON|
|Raising|funds|16,446|4,931|18,377|28,314|
|CharitableBaysgarth Houseactivities Museum|39,149|-|39,149|52,884|
|Total|55,595|1,931|57,526|81,195|
|NET INCOME|32,181|985|33,166|11,257|
|RECONCILIATION|OF FUNDS|
|Total|funds|brought forward|56,368|1,959|68,327|47,070|
|TOTAL FUNDS CARRIED FORWARD|88,549|2,944|91,493|§8,327|
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these financial statements | Page 4 | |
The notes form part of these financial statements
COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
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31ST MARCH 2021 BALANCE SHEET
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|31.3.21|31.3.20|
|Unrestricted|—_ Restricted|Total|Total|
|Notes|fund|funds|funds|funds|
|FIXED|ASSETS|£|£|£|g£|
|Tangible|assets|6|646|10,932|11,578|13,692|
|CURRENTStocks|ASSETS|7|2,875|-|2,875|5,750.|
|Debtors|8|5,574|-|5,574|3,836|
|Cash|at bank|and|In|hand|80,954|208|81,162|47,661|
|89,403|208|89,611|57,247|
|CREDITORS|
|Amounts|falling|due|within one year|9|(1,500)|(8,196)|(9,698)|(12,612)|
|NET CURRENT ASSETS|87,903|(7,988)|79,915|44,635|
|TOTAL ASSETS|LESS CURRENT|LIABILITIES|88,549|2,944|91,493|58,327|
|NET ASSETS|88,549|2,944|91,493|58 327|
|FUNDS|10|
|Unrestricted|funds|88,549|56,368|
|Restricted|funds|2,944|1,959|
|TOTAL FUNDS|91,493|58,327|
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The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2021,
The members have not required the company to obtain an audit of its financial statements for the year ended The31st Marchtrustees 2021acknowledgein accordancetheir withresponsibilities Section 476for of the Companies Act 2006. {a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the (b) Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financlal year In accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. Thesesubjectfinancialto the smallstatements companies have beenregime. prepared in accordance with the provisions applicable to charitable companles The financial statements were approved by the Board of Trustees and authorised for issue on 22nd December 2021 and were signed on its behalf by:
N Turner ~ Trustee
The notes form part of these financial statements
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
1. ACCOUNTING POLICIES
Basis The[financlal] of preparing[statements] the financial[of][ the][charitable] statements[company,][which][is][a][public][benefit][entity][under][FRS][102,][have][been] prepared in accordance wlth the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts In accordance with the Financlal Reporting Standard applicable in the UK and Republic of treland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2008. The financial statements have been prepared under the historical cost convention.
Income All Income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the tc h aritye amounto t hatof expenditure, the obligationit canis probablebe measuredthat a reliably.transfer ofExpenditure economic Isbenefitsaccountedwill beforrequiredon an accrualsin settlementbasis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
it
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 33% on cost Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
- NET INCOME/(EXPENDITURE)
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2018 2015
£ £
4,419 6,165
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Depreciation
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COMMUNITY, HERITAGE, ARTS AND MEDIA
PROJECT LIMITED
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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST MARCH 2021 3. TRUSTEES' REMUNERATION AND BENEFITS
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There were no trustees’ remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.
Trustees’ expenses
There were no trustees’ expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.
- STAFF COSTS
The average monthly number of employees during the year was as follows:
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|Adminlstration|31.3.213|31.3.203|
|No|employees|received|emoluments|in|excess|of £60,000.|
|5.|COMPARATIVES|FOR THE|STATEMENT OF|FINANGIAL ACTIVITIES|
|Unrestricted|
|fund|Restrictedfunds|fundsTotal|
|£|£|£|
|INCOME AND|ENDOWMENTS|FROM|
|Charltable|activities|
|Baysgarth|House Museum|92,452|-|92,452.|
|EXPENDITURE|ON|
|Raising funds|26,042|2,269|28,311|
|Charitable|actlvities|
|Baysgarth|House Museum|49,968|2,916|52,884|
|Total|—|—|a|
|76,010|5,185|81,195|
|NET|INCOME/(EXPENDITURE)|16,442|(5,185)|11,257|
|RECONCILIATION OF FUNDS|
|Total funds brought forward|39,926|7,144|47,070|
|TOTAL FUNDS CARRIED FORWARD|56,368|1,959|58,327|
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
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NOTES TOFOR THE FINANCIAL STATEMENTS- continued THE YEAR ENDED 31ST MARCH 2021
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|6.|TANGIBLE FIXED ASSETS|
|Plant|Fixtures|
|and|and|
|machinery|fittings|Totals|
|COST|£|£|£|
|At|
|1st April|2020 and|31st March 2021|32,718|37,173|69,894|
|DEPRECIATION|
|At|1st|April 2020|32,096|24,103|56,199|
|Charge|for year|154|1,960|2,114|
|At 31st March 2021|32,250|26,063|§8,313|
|NET BOOK VALUE|
|At 31st March 2021|468|11,110|11,578|
|At 31st March 2020|622|13,070|13,692|
|7.|
|STOCKS|
|31.3.21|31.3.20|
|Stocks|£|£|
|2,875|5,750|
|8.|DEBTORS:|AMOUNTS|FALLING|DUE|WITHIN|ONE YEAR|
|31.3.21|31.3.20|
|Prepayments|£|£|
|5,574|3,836|
|—|—_—|
|9,|CREDITORS:|AMOUNTS|FALLING|DUE|WITHIN|ONE YEAR|
|31.3.21|313.20|
|Other creditors|8,196£|11,112£|
|Accrued|expenses|1,500|1,500|
|9,696|12,612|
|10.||MOVEMENT|IN FUNDS|
|Net|
|movement|At|
|At|1.4.20|in|funds|31.3.21|
|Unrestricted|funds|£|£|£|
|General|fund|56,368|32,181|88,549|
|Restricted|funds|
|Get|Involved|Project|(3,833)|(273)|(4,106)|
|Miscellaneous|Restriced funds|9,213|(1,485)|7,728|
|Heritage|Lottery Fund|(707)|-|(707)|
|Positive|Activities|139|(173)|(34)|
|Aim|Conserve|(146)|-|(146)|
|HMP Grant|209|-|209|
|NLC|Community|Grant|(2,918)|2,916|-|
|1,959|985|2,944|
|TOTAL FUNDS|58,327|33,166|91,493|
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
- MOVEMENT IN FUNDS- continued Net movement in funds, included In the above are as follows:
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31ST MARCH 2021
| Unrestricted funds General fund |
Incoming resources £ 87,776 |
Resources expended £ (55,595) |
Movement in funds £ 32,181 |
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| Restricted funds GetInvolvedProject Miscellaneous Restriced funds Positive Activities NLCCommunityGrant |
“ - - 2,916 |
(273) (1,485 (173) “ |
(273) (1,485 (173) 2,916 |
| TOTAL FUNDS | 2,916 90,692 |
(1,931) (57,528) |
985 33,166 |
| Comparatlives formovement In funds | |||
| Net | |||
| movement | At | ||
| At 1.4.19 | in funds | 31.3.20 | |
| Unrestricted funds | £ | gE | £ |
| General fund | 39,926 | 16,442 | 56,368 |
| Restricted funds | |||
| Get Involved Project Miscellaneous Restriced funds Heritage Lottery Fund Positive Activities Aim Conserve HMP Grant NLCCommunityGrant TOTAL FUNDS |
(3,512) 10,959 (707) 341 (146) 209 - 7,144 _— 47,070 |
(321) (1,746) - (202) - - (2,916) (5,185) — 11,257 |
(3,833) 9,213 (707) 139 (146) 209 (2,916) 1,959 —_—___. 58,327 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds General fund |
92,452 | (76,010) | 16,442 |
| Restricted funds | |||
| GetInvolved Project Miscellaneous Restriced funds Positive Activities NLC Community Grant |
- - - - - _— |
(321) (1,746) (202) (2,916) (5,185) — |
(321) (1,746) (202) (2,916) (5,185) — |
| TOTALFUNDS | 92,452 ———— |
(81,195) ———— |
11,257 ——____ |
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED NOTES TOFOR THE THE FINANCIALYEAR ENDED STATEMENTS31ST MARCH- continued2021 10. | MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
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|Net|
|At|1.4.19|movementin|funds|31.3.21At|
|£|£|£|
|Unrestricted|funds|
|General|fund|39,928|48,623|88,549|
|Restricted|funds|
|Get|Involved|Project|(3,512)|(594)|(4,106)|
|Miscellaneous|Restriced|funds|10,959|(3,231)|7,728|
|Heritage|Lottery|Fund|(707)|-|(707)|
|Positive Activities|341|(375)|(34)|
|Aim Conserve|(146)|-|(146)|
|HMP Grant|209|-|209|
|7,144|(4,200)|2,944|
|TOTAL|FUNDS|47,070|44,423|91,493|
|A|current|year|12|months|and|prior year year|12|months|combined|net movement movement|in|funds,|included|in the the|above|
|as follows: follows:|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|180,228|(131,605)|48,623|
|Restricted|funds|
|Get|Involved|Project|-|(594)|(694)|
|Miscellaneous|Restriced|funds|-|(3,231)|(3,231)|
|Positive Activities|-|(375)|(375)|
|NLC Community|Grant|2,916|(2,916}|-|
|—__.|—|—_|
|2,916|(7,116)|(4,200)|
|TOTAL FUNDS|183,144|(138,721)|44,423|
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A current year 12 months and prior year year 12 months combined net movement movement in funds, included in the the above are as follows: follows:
TOTAL FUNDS
The restricted fund entitled the 'Get Involved Project’ is a grant received from Heritage Lottery Fund. The purpose of this grant is a 2 year project to develop and encourage volunteering involving local schools, colleges, youth organisations and the general public in all local heritage activities and the grant received is restricted to all expenditure on this project only.
Miscellaneous restricted funds are grants received specifically for various repairs and renewals of equipment and the expenditure is restricted to these purposes only.
The restricted fund entitled ‘Mirrored Memories’ is a grant received from Heritage Lottery Fund. This Is an elghteen month project delivering reminiscence therapy involving local schools, colleges, youth organisations, heritage centres and the general public. The grant received is restricted to all expenditure on this project only.
The restricted fund entitled ‘Positive Activities’ is a grant received specifically to provide a number of organised and structured youth drop in sessions during the year. The grant received is restricted to all expenditure on this project only.
The restricted fund received from the NLC Hub is a grant received specifically to provide repalrs and maintenance to Maltby Lane, primarily to be used for the installation of a ventilation system. The grant received is restricted to all expenditure on this project only.
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COMMUNITY, HERITAGE, ARTS AND MEDIA NOTES PROJECT LIMITED TO THE FINANCIAL STATEMENTS- continued 10. FOR THE YEAR ENDED 31ST MARCH 2021 MOVEMENT IN FUNDS- continued
The restricted fund received from AIM Is a grant specifically related to the conservation and restoration of a sculpture on display in the museum.The grant recelved is restricted to all expenditure on this project only. The restricted fund received from HMP Is a grant received specifically to provide activities and equipment to assist In the education and enlightenment of younger children, The grant received is restricted to all expenditure on this project only.
The restricted fund received from NLC Community Grants is a grant received specifically to enhance the hall and the facilities thereln. The grant received Is restricted to all expenditure on this project only.
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11. | RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st March 2021,
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COMMUNITY, HERITAGE, ARTS AND MEDIA PROJECT LIMITED
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DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
| DETAILED STATEMENT OF FINANCIAL ACTIVITIESSTATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIES FOR THE YEARTHE YEARYEAR ENDED |
DETAILED STATEMENT OF FINANCIAL ACTIVITIESSTATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES 31ST MARCH 2021 |
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|---|---|---|
| 31.3.21 | 31.3.20 | |
| £ | £ | |
| INCOMEANDENDOWMENTS Donationsand legacies Grants Charitabie activities Museum and Related Activities Government Grants |
2,916 43,996 43,780 |
- 92,452 - |
| 87,776 | 92,452 | |
| Total incomingresources | 90,692 | 92,452 |
| EXPENDITURE | ||
| Raising donationsand legacies Wages Social security Dep'n ofplantandmachinery Fixturesandfittings Bank interestand charges |
9,421 3,878 154 1,960 91 |
9,416 4,214 208 2,307 23 |
| 15,502 | 18,168 | |
| Other trading activitles Barpurchases |
2,875 | 12,143 |
| Charitable actlvities Repairsandrenewals Premises costs Insurance Lightandheat Telephone Postage and stationery Sundries Refreshments Project and Exhibition Costs |
1,051 1,801 3,975 5,559 4,208 172 710 1 - |
4,186 4,202 3,889 8,888 4,705 1,274 498 129 3,766 |
| 17,477 | 31,537 | |
| Support costs | ||
| Governance costs | ||
| Generalfinanceand payroll Accountancy |
20,172 1,500 |
19,847 1,500 |
| 21,672 | 21,347 | |
| Totalresourcesexpended | 57,528 | 81,195 |
| Netincome | 33,166 | 11,257 |
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This page does not form part of the statutory financial statements
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