## Annual Report 2020 - 2021
**Home-Start Birmingham South is a company Limited by guarantee.**
**Registered in England and Wales no. 5746423 Registered Office: Hampstead House, Condover Rd, West Heath, Birmingham B31 3QY Registered charity no 1114872**
## **Home-Start Birmingham South.**
## **Annual Report 2020-2021**
Our core work at HSBS is to support families with young children. Throughout this year we have continued to do this. Due to the COVID pandemic our staff and volunteers have adapted to new ways of working both in volunteer support and through our Family Group. We are extremely grateful to everyone for their imagination, flexibility and the extra effort this has meant. Joanne, our manager, had to take extended leave for most of the year, so Sonia our family & volunteer coordinator took on many of her responsibilities.
In June Holly Payne the administrative assistant left after 8 years with Home-Start Birmingham South. In September Dawn Pulford joined and took on this role. It has been quite a challenging time to join the team, but her input has been invaluable.
Our staff have been wonderful this year and worked extremely hard to cover work, to develop new ways of working from home and meet the many extra demands created by COVID.
## **Volunteer Family Support**
Due to the pandemic our family & volunteer coordinators Sonia and Sarah took on extra work as our volunteer numbers were seriously reduced. We offered a virtual training session on providing telephone support to the volunteers who were able to continue at this challenging time. We are very grateful to them. We signposted families to available help from Food Banks, energy vouchers, and virtual support groups. As guidelines changed and staff and volunteers were vaccinated, we started home visits again, but with a reduced team. We delivered two Volunteer Preparation Courses, using a virtual programme, a learning curve for everyone! Eight volunteers completed this training. See the table at the end of the report for the statistics for the year for Birmingham South.
## **Family Group**
We are very grateful to BBC Children In Need for their grant this year. When they were unable to meet face to face Michelle our family group coordinator adapted the support provided.
- Making weekly well-being phone calls
- Arranging food parcels
- Applying for resilience funding
- Dropping activity packs for the children
- Arranging for ‘Santa’s Elves’ to deliver gifts
- Hosting weekly Family Group sessions via Zoom.
In September we welcomed families back to 2 smaller groups. The families made huge efforts to access our stay and play.
This year we have supported families helping them build positive relationships, learn through play, build their confidence and become ‘school ready’.
Our application for continued support from CIN was not successful, due to their reduced income, so our team will work hard to find other funding.
And finally..
The generosity of individuals and local organisations giving financial support and gifts for parents and children was amazing and so encouraging to us all. Our donors include Eveson Trust, Children In Need, Mr & Mrs Garrod, Easy Fundraising, St Modwen, ICS, Credit Centre (UK), Mr & Mrs Osborn, CFC Community Grant, Heart of England, NNS Micro grant, and We are all Making a Difference. Christmas was made extra special for our families with gifts of toys, food and clothing, with donations from Birmingham City Mission, Mabel’s Enterprise CIC, Infosys BPM Ltd, The Thomas Franks Company, Riverside Church, White Stuff, Baron Davenports, Sir John Middlemore, and John Lewis. Special thanks to the staff who delivered these gifts at Christmas.
Thank you to you all Kate Routley Chair of Trustees
**Home-Start Birmingham South Figures**
**----- Start of picture text -----**
Volunteers
Volunteers as at Total newly trained Total Volunteers at
Leavers
1.4.20 in year 31.3.21
22 8 7 23
Children and Families Supported in the Home
Nº of Families Nº of Children Nº of Children Total Children Supported in
Under 5 Over 5 the Home
72 123 40 163
Children and Families Supported by Group Work
Nº of Families Nº of Children Under 5yrs
24 31
**----- End of picture text -----**
Here are some of our **Golden Moment Quotes** from families:
‘Home Start has provided me with people around me to support me – if you have friends in your life that is the most important thing.’
‘This group is the only place I feel accepted and part of the community and I can be myself.’
‘Seeing toddler enjoy the park for only the second time in her life, laughing and squealing with joy on the swings was heart-warming. Genuine happy smiles from mom. A feel good experience for all and an achievement for mom.’
‘Mom told volunteer-You make me feel like I can do anything ‘
‘From family- N is a blessing to us. Thank you very much for bringing someone to our lives. This means everything to our family.’
I asked mom if she would recommend Home-Start and she replied ‘Yes a million times over, you don’t realise what an impact you have had on my life.’
During a review Mom said about her volunteer, ‘She relieves my isolation and I look forward to her visits’.
Comment from a family about our service – ‘All the staff from Home Start are extremely knowledgeable and Professional. The service is invaluable – it will be a ‘dark day’ when the support from our volunteer ends.’
On closure of a family, M said that calls from her volunteer have made a world of difference to her and her family. She was able to have an offload, not be judged and feels that this is important. She thanked all the staff who play an important role in ensuring that the volunteers stay motivated. ‘They are wonderful for giving up their own time during Lockdown when they are obviously having to work and home school as well.’
## **Management Committee**
Kate Routley – Chair of Trustees Vivienne Miller – Vice Chair & Company Secretary Tony Guest – Treasurer Sandra Walton – Trustee Chris Pascal – Trustee Randal Brew – Trustee Graham Routley – Trustee Debbie Clancy – Advisor
## **Staff Team**
Joanne Taylor - Manager
Sonia Barrett-Hawkins – Family and Volunteer Co-ordinator Sarah McDowall – Family and Volunteer Co-ordinator Michelle Gauntlett – Family Group Co-ordinator Dawn Pulford – Admin Assistant
## **Volunteers**
Pauline Allbutt, Anne Marie Henry, Afshan Ahmad, Geradline Quinn, Lisa Strawford, Helgard Mills, Stacey Nolan, Theresa Wieczerak, Justine Cull, Sarah Jane Jones, Rebecca Pearson, Claire McGurin, Rachel McGurin, Martin Boote , Elizabeth Hesketh, Clare Walker, Ian Forrest, Gemma Vanstone, Clare Taylor, Amanda Bond, Katie Hill, Leanne Harte, Helen Curran, Sheila Rochester, Cheryl Phillips, Shelley Fulford, Kirsty McAulay, Fiona Doherty, Kerry Brunn, Melissa Afuye
2020-2021 – We helped improve the lives of 194 children with access to family group or through home visiting support from a volunteer.
The Volunteers gave many hours of their time to families offering telephone and home visiting support. We cannot thank them enough for their hard work & commitment.
## **Home-Start Birmingham South**
**( A Charitable Company limited by guarantee)**
**Year ended 31st March 2021**
**Company Number 5746423 Charity Number 1114872**
## **Home-Start Birmingham South Financial statements Year ended 31st March 2021**
|Page 1|Charity Information|
|---|---|
|Page 2-3|Report of the Trustees|
|Page 4|Independent Examiner's Report|
|Page 5|Statement of Financial Activities|
|Page 6|Balance Sheet|
|Pages 7-11|Notes to Accounts|
## **Home-Start Birmingham South**
## **CHARITY INFORMATION**
Directors Randal Brew Anthony Guest Vivienne Miller Christine Pascal Graham Routley Kate Routley Sandra Walton Charity Number 1114872 Company Number 5746423 Registered Office Hampstead House Condover Rd West Heath Birmingham West Midlands B31 3QY
Treasurer Vice Chair & Company Secretary Chair
page 1
## **Home-Start Birmingham South**
## **Trustee's Annual report for Year ended 31 March 2021**
The directors who are also trustees of the charity present their accounts for the year ended 31 March 2021
## **Directors**
The directors as named on page 1 have served either throughout or during the year.
Directors are selected from known relevant networks considering the balance of skills and representation required.
## **Constitution, object and policies**
The organisation is a charitable company limited by guarantee, incorporated in March 2006, The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.
In planning the charity's activities for the year the trustees kept in mind the Charity Commission guidance on public benefit at their meetings
The objects of the charity are:
To safeguard, protect and preserve the good health, both physical and mental of children and parents To prevent cruelty or maltreatment of children
To relieve sickness, poverty and need amongst children and parents of children
To promote the education of the public in better standards of childcare
Although an independent scheme, Home Start Birmingham South is affiliated to Home Start U.K.
The senior organiser is responsible for the day to day operational management of the charity
The Charity is grateful, to the number of volunteers who assist and without whom the charity would not exist.
## **Development, activities and achievements this year.**
The charity continues to maintain its core services
For completion the statistics reported are for the whole year.
## **Families & Children:**
Number of families receiving support: 85 Total referrals: 57 (28 carry overs) Number of children supported: 208 Number of children under 5: 132 Number of children 5+: 76 Number of families receiving family group only support: 18 (Families receiving both Family Group and Volunteer Support: 5) Number of children with a child protection plan: 13 Number of children with a child in need plan: 4 Number of children with an Early Help Plan: 18 Number of children with a disability: 16 Parents with a disability: 4 Number of lone parents: 52
## **Referral sources:**
Family Support Workers: 21 Health Visitors: 15 Mental Health Service: 2 Other Home-Starts: 1 Social Workers: 9 Doctor/Midwife: 1 Speech & Language: 1 Perinatal; 3 Other: 3 Social Services: 1
## **Volunteers**
Total of newly trained volunteers: 3 Number of volunteers who have left the scheme: 6
page 2
## **Home-Start Birmingham South Trustee's Annual report for Year ended 31 March 2021**
## **Financial Review**
The statement of Financial activities shows an income of £139,019 (2020 £113,606) and expenditure of £139,217 (2020 £111,536) resulting in a deficit of £198 ( 2020 surplus £2,070)
## **Reserves Policy**
The trustee board consider it prudent to retain unrestricted funds equivalent to a minimum of 3 months core operating expenditure to cover potential short term changes in funding and winding up costs as necessary At 31 March 2021 the reserves are within this target.
## **Statement of directors responsibilities**
The directors are required under Company Law to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of its results for that period. In preparing those financial statements the trustees are required to:
- (a) select suitable accounting policies and apply them consistently
- (b) make judgments and estimates that are reasonable and prudent
- (c) prepare the financial statements on an on going concern basis unless it is inappropriate to assume that the company will continue in business.
The directors are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for the safeguarding of the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Approval**
Home-Start Birmingham South
## **By order of the Board of Trustees**
**Kate Routley Director & Trustee** 15 November 2021
page 3
**Home-Start Birmingham South Year ended 31st March 2021**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
I report on the accounts for the year ended 31 March 2021 set out on the following pages
## **Respective responsibilities of trustees and examiner**
The trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- (1) Examine the accounts under section 145 of the Charities Act
(2) To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5) (b) of the Charities Act, and
- (3) To state whether particular matters have come to my attention.
## **Basis of independent examiners report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
(a) which gives me reasonable cause to believe that in any material respect the requirements :
(i) to keep accounting records in accordance with section 130 of the Charities Act; and
(ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act
have not been met: or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Angela Weise-Bent, FCCA Chartered Certified Accountant AB Accounting and Taxation Services Limited 17 Gleneagles Drive Great Barr Birmingham, B43 7RX
Date : 15 November 2021
Page 4
## **Home-Start Birmingham South STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**Notes**
**Incoming Resources**
**Incoming resources from generating funds**
Voluntary Income
**2**
Activities for generating funds
Bank Interest receivable
**Incoming resources from charitable activities**
**2**
**Total Incoming resources**
**Resources Expended**
**Costs of generating funds:**
**Charitable Activities**
**3**
**Governance Costs**
**4**
**Total expenditure**
**Net movement in funds for the year**
**Total funds brought forward**
Transfer between funds
**Total funds carried forward**|**Restricted**
**Funds**
**2021**
**£**
-
-
-
20,100
20,100
17,462
-
17,462
2,638
2,861
-
5,499|**Unrestricted**
**Funds**
**2021**
**£**
560
68
2
118,289
118,919
121,605
150
121,755
(2,836)
26,484
-
23,648|**Total**
**Funds**
**2021**
**£**
560
68
2
138,389
139,019
139,067
150
139,217
(198)
29,345
-
29,147|**Total**
**Funds**
**2020**
**£**
1,708
17
-
111,881
113,606
111,377
159
111,536
2,070
27,275
-
29,345|
|---|---|---|---|---|
There were no recognised gains or losses for 2021 or 2020 other than those included in the Financial Activities The turnover and deficit are derived from continuing operations
This Statement of Financial Activities incorporates the same information required for an Income and Expenditure account under the Companies Acts
page 5
## **Home-Start Birmingham South BALANCE SHEET AS AT 31 MARCH 2021**
|**Note**
**Fixed Assets**
Tangible Assets for use by the Company
**6**
**Current Assets**
Debtors
**8**
Cash at bank and in hand
**7**
Total
**Creditors :**amounts falling due within one year
**9**
**Net Current Assets**
**Creditors :**amounts falling due after one year
9
**Net Assets**
**Represented by**
**Funds**
Restricted Funds
**10**
Unrestricted Funds
Total|**2021**
**£**
**£**
-
239
72,994
73,233
7,952
65,281
36,134
29,147
5,499
23,648
29,147|**£**
**£**
-
449
37,420
37,869
8,524
29,345
-
29,345
2,861
26,484
29,345
**2020**|
|---|---|---|
For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to the small companies regime.
Director's responsibilities;
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Signed and approved on the behalf of the Board on 15 November 2021
**A Guest Hon Treasurer and Trustee**
page 6
## **Home-Start Birmingham South Notes to the accounts Year ended 31st March 2021**
## **1. Accounting Policies**
## **(a) Basis of Accounts Preparation**
The financial statements are prepared under the Historic Cost Convention and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005) and Accounting Standards and the Charities Act 1993
## **(b) Incoming Resources**
## **Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability.
## **Incoming resources with related expenditure**
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
## **Grants and donations**
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
## **Contractual income and performance related grants**
This is only included in the SoFA once the related goods or services have been delivered.
## **Investment income**
This is included in the accounts when receivable.
## **(c) Expenditure and Liabilities**
## **Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Governance costs**
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **Support Costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
page 7
## **Home-Start Birmingham South**
## **Notes to the accounts**
## **Year ended 31st March 2021**
## **(d) Assets**
## **Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost.
Office Equipment is depreciated on a 20% written down basis
## **2. Analysis of Incoming Resources**
|**Voluntary Income**
Donations
Gift Aid Tax rebate
**Incoming resources from charitable activities**
**Restricted**
Children in Need
**Unrestricted**
Birmingham Community Healthcare
Eveson Charitable Trust
Credit Centre UK
Baron Davenport's Charity
BVSC
Heart of England Community Trust
St Modwen Properties
Sir John Middlemore Charitable Trust
We Are All Making A Difference
Other donations for less than £1000|**£**
-
-
-
20,100
-
-
-
-
-
-
-
-
-
-
20,100
**Restricted**|**Unrestricted**
**£**
560
-
560
-
70,089
15,000
7,800
1,000
10,000
12,000
1,250
-
1,000
150
118,289
**2021**|**Total**
**£**
560
-
560
20,100
70,089
15,000
7,800
1,000
10,000
12,000
1,250
-
1,000
150
138,389|**2020**
**Total**
**£**
560
1,148
1,708
19,727
70,089
10,000
7,800
1,000
-
-
-
2,000
1,000
265
111,881|
|---|---|---|---|---|
page 8
**Home-Start Birmingham South Notes to the accounts Year ended 31st March 2021**
## **3 Analysis of Resources Expended**
|**Charitable activities**
**Direct Costs**
Salaries, National Insurance and Pensions
Premises Rent
Family Group Travel & Outings/ Provisions etc
Staff and Volunteers Expenses
Homestart UK Levy
Insurance
Allocated Support costs( as detailed below)
Total
**Support Costs**
Telephone & Internet
Stationery & Office Supplies
Postage
Advertising & Publicity
Office Equipment & Computer Expenses
Depreciation
Legal & Professional Fees
Sundry Expenses
Training
Bank Charges
Total
**4. Governance costs**
Statutory accounts preparation and Independent
Examination
AGM Expenses
Total|**2021**
**2020**
**Un-**
**£**
**£**
**restricted**
**Restricted**
**Total**
**Total**
111,249
16,145
127,394
95,134
5,400
190
5,590
6,505
0
190
190
1,580
420
136
556
2,829
1,683
362
2,045
2,096
965
0
965
766
1,888
439
2,327
2,467
121,605
17,462
139,067
111,377
997
94
1,091
864
210
159
369
710
-25
25
0
123
0
0
0
450
515
103
618
9
0
0
0
0
35
0
35
35
87
26
113
216
0
32
32
0
69
0
69
60
1,888
439
2,327
2,467
**2021**
**2020**
**£**
**£**
150
150
0
9
150
159|
|---|---|
page 9
## **Home-Start Birmingham South Notes to the accounts Year ended 31st March 2021**
|**5. Staff Costs**
Wages & Salaries
Social Security Costs
Pension Costs
Total
The average monthly number of employees during the year was as follows:
Management
Field Workers
Administrative Staff
Sessional Workers
**6. Tangible fixed assets for use by the Company**
Cost as at 1 April 2020
Additions
Disposals
**Cost as at 31 March 2021**
Depreciation as at 1 April 2020
Charge for the year
On disposals
**Depreciation as at 31 March 2021**
**Net Book Value as at 31 March 2021 & 2020**
**7. Bank and Cash**
Petty Cash
Bank Accounts|**2021**
**£**
80,649
1,579
45,166
127,394
1
3
1
1
6
**2021**
**Total**
**£**
-
-
-
-
-
-
-
-
-
**2021**
**£**
53
72,941
72,994|**2020**
**£**
84,124
3,030
7,980
95,134
1
3
1
1
6
**2020**
Total
**£**
-
-
-
-
-
-
-
-
-
**2020**
**£**
183
37,237
37,420|
|---|---|---|
page 10
**Home-Start Birmingham South Notes to the accounts Year ended 31st March 2021**
|**8. Debtors**
Prepayments
HMRC
**9. Liabilities**
**Amounts due within one year**
Accruals
HMRC
Pension
Trade Creditors
**Amounts due after one year**
Pension
**10. Restricted Fund Movements**
Children in Need|**Fund**
**Balances**
**Brought**
**Forward**
**1 April 2020**
**£**
2,861
2,861|**Incoming**
**Resources**
**£**
20,100
20,100|**Transfer**
**£**
-
-|**2021**
**£**
155
84
239
**2021**
**£**
175
-
7,327
450
7,952
36,134
**Outgoing**
**Resources**
**£**
17,462
17,462|**2020**
**£**
449
-
449
**2020**
**£**
5,980
1,545
447
552
8,524
-|
|---|---|---|---|---|---|
||||||**Fund**
**Balances**
**Carried**
**Forward**
**31 March**
**2021**
**£**
5,499
5,499|
page 11