Registered number: 5659531 Charity number: 1114860 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** **(A company limited by guarantee)** **Report and Financial Statements for the year ended 31 March 2023** ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON (A company limited by guarantee)** |**Contents**|**Page**| |---|---| |Legal and administrative information|3| |Report of the Trustees|4 & 5| |Independent Examiner's report|6| |Statement of financial activities|7| |Balance sheet|8| |Notes forming part of the Financial Statements|9 - 12| 2 **HOME-START BANBURY, BICESTER & CHIPPING NORTON (A company limited by guarantee)** **Legal and Administrative Information for the year ended 31 March 2023** ## **Constitution** Home-Start Banbury and Chipping Norton Limited is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. Previously Home-Start Banbury & Chipping Norton operated as charity number 296837. The company was formed on 20 December 2005. ## **Directors and trustees** The directors of the charitable company are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. The trustees' liability is limited to £1, provided that they do not act negligently, or fraudulently, and do not allow the charity to continue when it is insolvent. **The trustees serving during the year and since the year-end were as follows:-** Chloe Woodhead Chair Douglas Keir Treasurer and Secretary Nick Case (Appointed October 2023) Amanjit Dhillon Jo Graves John Karslake (Appointed Oct 2022) Valerie Knight (Resigned May 2022) Sadie Patamia (Appointed July 2023: resigned October 2023) Laura Sharpe Ellie Thornton (Appointed January 2023) Anne Waters Pete Welply Britannia Road Children's Centre **Registered Office:** Grove Street Banbury OX16 5DN Mercer Lewin Ltd **Accountants:** 6-7 Citibase New Barclay House 234 Botley Road Oxford OX2 0HP 3 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON (A company limited by guarantee)** ## **Report of the Trustees for the year ended 31 March 2023** The Trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31 March 2023. ## **Objects of the Charity** The objects of the Charity are to offer practical help and supportive friendship to parents who have young children in local communities across the area. We offer a unique service, visiting families with at least one child under five to offer them informal, friendly and confidential support in their own home surroundings. We also offer group 'Stay and Play' sessions in Bicester and Banbury. ## **Summary of activities 22-23** This last year has once again been an extremely busy one providing face-to-face volunteer home-visiting support to 76 families throughout our area of Banbury, Bicester and Chipping Norton and their environs; 118 families enjoyed the increasingly popular Stay and Play sessions in both Bicester and Banbur. The many negative effects on vulnerable families of the Covid epidemic of previous years were still very evident, leading to ever increasing complexity in the referrals received. Examples of the Covid impact include increased isolation, anxiety, loneliness, and domestic abuse. During the year we were very grateful to Nicholsons, a local garden design and management company, for completely refurbishing the garden at Britannia Road at a heavily subsidised fee, allowing nature and outside play to feature prominently in the activities enjoyed by the children. There was also a summer outing and a Christmas party for families. It would be remiss not to mention our gratitude to the 58 volunteers who so willingly offer their time to support families. During the year we welcomed 15 new volunteers following their completion of our preparation courses. ## **Review of financial affairs** After a 23% fall in income in 2021-22 to £131,171, it is pleasing to report a 30% rebound to £169,938 in 2022-23. The increase came entirely through unrestricted donations from Charitable Trusts responding very generously to the increased need amongst vulnerable families following the difficult period of the Covid pandemic. This included a number of local charities who very kindly contributed towards the cost of the garden refurbishment. Expenses in 2022-23 rose by 13% to £178,722 (21-22: £145,301) largely due to the increased cost of fund-raising salary costs, through a combination of both increased hours employed and the significantly higher salary rates being offered in that market, post Covid. The combined effect of the 30% increased income and the 13% increased expenses led to a smaller deficit of £8,785, compated to the 21-22 deficit of £14,130. The year end reserves consequently decreased to £100,557 (2022: £109,342). The unrestricted, uncommitted, year-end reserves represented 55% (7 months) of the year's expenditure. In the current environment, we are seeing a much greater competition for funds, and are anticipating an increasingly challenging financial period. We really appreciate all the financial support we receive, as well as the outstanding family support provided by the staff and volunteers, even in the face of increasing need and complexity. 4 **HOME-START BANBURY, BICESTER & CHIPPING NORTON (A company limited by guarantee)** **Report of the Trustees continued for the year ended 31 March 2023** ## **Trustees' Responsibilities** Company and charity law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements the trustees have: - selected suitable accounting policies and applied them consistently; - made judgements and estimates that are reasonable and prudent; - stated whether applicable accounting standards have been followed, - subject to any material departures disclosed and explained in the financial statements; and - prepared the financial statements on a going-concern basis. The Trustees have overall responsibility for ensuring that the charity has an appropriate system of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the detection and prevention of fraud and other irregularities This report is prepared in accordance with the special provisions of the Companies Act 2006 relating to small charitable companies. This report was approved by the trustees on 8 November 2023 and signed on its behalf, by: Douglas Keir Treasurer 5 Vndepeudtnt txaminevs nport tty th¢ trnStffJ of Homt-stan Binbury & Chipping Norton for the y¢&r tndtd 31 Mareh 2023 IA company Ilml¢td by guarantee) I report on thc accounts (pf Home Siart Banbury and Chippin8 Norton for the }ear ended 31 March 2023 s¢i out on page$ 4 to 12. Respettlve respDn3ibilities of trustees as dlrettors and ex*m]￿er. The Irustee5 (who are also the dircdors of the company tor the purtK)ses of lowl are r¢S￿￿51b[e for thE prEpa13tion of the acLY)Uttt5. Th¢ irllstees consider that an audit 15 not required for this year under section 144121 ol the Choi'iti¢s Ac(2011 I'the Aa'l and that an independent Lxamination is needed. Havinu sat15fied myselt that the Charity is not subject to audit under company law and is eligible for independerti exarnination. it is my responsibiliry to.. . Examit)e the accounts undcr section 14) of Ihe 2011 Ac¢ To follow the procedures laid dowi in die genei?l Directions giv¢n by the Charity CLTrmmiSSion under section 145151 of the 2011 ACL and . to statr whether pwti¢ular tnatters h&ve come to my attenuon. My examination ivas Carried out in accordanceivith the geneTdl Directions given by the Charity Commi&sion. An examination includes a review of the accounting retords kept by the Charity and a comparison of the accounts presented with thos¢ rwords. It a150 includes consideration of any unusual items or disclosures in the accounts. and seeking explanation5 from you a5 trustees con¢Eming any such matters. Tl]e procedurts undertaken do not provide the evidence that would be required in an audit and consequenLly no opitjion is given as to whether the accounts present a'tjue and fail. vieme and the report is limited to those matters w oui in the Stsiement brlow. Oplknlo In connection with my exarninatioTr, no materiol matters have come to my attention thich give5 me Cause to believe that in any maieti81 respect.. al the ac¢ouniing rwords were not kept in accordance with section 130 of the Charities A¢i' or bl the accounts did noi aetord Mith the accounting rettjrds. or cl the at¢ourtts did not comply with the applicable requirements conccming thc forrn and contBnt ofaccounts Set oul in the Ch￿ilieS IA¢¢ounts and Re[￿rts) Regulations 2008 vth¢r than any requiremenl thai the accounts give a'true and faitr Triew whicl) is not a matter considered as pait of an inde￿ndeNt &Naminaiion. I have no concerns and have Come across no other matters in connection ii'itli the ex2minatton att¢ntion should bc tn Ihis rLPK)rt in order to cnable u pl￿PEr undLrsianding rf5 to bL rc4ched. Dtuiea Signed.....................- Dated... A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered A￿OU￿￿￿ts 7 Ciiib&se Nem. BaTclay Housc 234 Bodey Ro OX2 OHP ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** ## **(A company limited by guarantee)** ## **Statement of Financial Activities** |Notes
**Incoming Resources**
Grants, fundraising & donations
5
Interest income
**Total Incoming Resources**
**Resources Expended**
Direct charitable expenditure
2
Fund-raising costs
2a
Management & administration
3
Governance
4
**Total Expenditure**
**Operating deficit/surplus for the year**
**Transfers between funds**
**Net deficit/surplus for the year**
**Accumulated Funds**
Brought forward
Current year surplus
**Total funds at 31 March 2023**|**2023**
**2023**
**(Restricted)**
**(Unrestricted)**
**£**
**£**
57,893
111,834
-
212
57,893
112,045
42,839
61,205
-
32,527
12,081
29,031
-
1,039
54,921
123,802
**2,972**
**-11,756**
-
-
**2,972**
**-11,756**
246
109,096
2,972
-11,756
**3,218**
**97,340**|**Total**
**2023**
**£**
169,727
212
169,938
104,044
32,527
41,112
1,039
178,722
**-8,785**
-
**-8,785**
109,342
-8,785
**100,557**|**Total**
**2022**
**£**
131,148
24
131,171
105,563
8,054
31,098
586
145,301
**-14,130**
-
**-14,130**
123,472
-14,130
**109,342**| |---|---|---|---| 7 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** ## **(A company limited by guarantee)** ## **Balance Sheet at 31 March 2023** |Notes
**Cash at Bank and in Hand**
Current Accounts
Savings Accounts
Cash in Hand
**Liabilities: Amounts Falling due in One Year**
Net of current assets
6
**Net Current Assets**
**Accumulated Funds**
Restricted
7
Unrestricted|**2023**
**£**
60663
55613
652
116,927
-16,370
-16,370
**100,557**
3,218
97,340
**100,557**|**2022**
**£**
34912
95476
52
130,441
-21,099
-21,099
**109,342**
246
109,096
**109,342**| |---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of the Trustees on 8 November 2023 and signed on their behalf, by: Douglas Keir (Treasurer) 8 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** ## **(A company limited by guarantee)** ## **Notes to the Financial Statements for the year ended 31 March 2023** ## 1 **Accounting Policies The following accounting policies were used consistently:** ## **Accounting basis:** The financial statements have been prepared under the historical cost basis and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). The statement of Recommended Practice by Charities, issued by Charities Commissioners has also been followed. ## **Grants:** Grants received are credited to the Financial Activities when they are receivable, split between restricted and unrestricted funds. ## **Resources expended:** All expenditure is accounted for on an accrual basis, inclusive of VAT and has been classified under headings that aggregate all costs related to the category. The value of volunteers' time has not been reflected in the accounts. ## **Depreciation:** Depreciation is calculated to write off the assets on a reducing balance basis. Items for which grants have been received, as well as all other items under £1,000 are written off to revenue. |2
2(a)
3
4|**Direct Charitable Expenditure**
Salaries, NI & Pension
Note 9
Payroll expenses
Staff/Volunteer Expenses
Training
Staff / volunteer recruitment
Drop-in Groups
Direct family assistance
**Total Direct Expenditure**
**Fund-raising Expenditure**
Salaries, NI & Pension
Note 9
Other fund-raising costs
**Total Fund-raising Expenditure**
**Management & Administration**
Salaries (Management)
Note 9
Office Costs
Stationery
Telephone / internet
Insurance
Fees
Premises
**Total Management & Admin**
**Governance**
AGM related
Trustee travel and miscellaneous
**Total Governance**|**Restricted**
**Funds**
**£**
**2023**
37,326
-
3,382
250
-
1,252
630
**42,839**
-
-
-
2,638
3,297
-
729
-
298
5,120
**12,081**
-
-
**0**|**Unrestricted**
**Total**
**Funds**
**Funds**
**£**
**£**
**2023**
**2023**
50,960
88,286
972
972
5,701
9,083
2,183
2,433
836
836
535
1,786
17
647
**61,205**
**104,044**
31,538
31,538
989
989
**32,527 0**
**32,527**
15,287
17,925
2,188
5,485
301
301
957
1,686
1,216
1,216
3,532
3,830
5,549
10,669
**29,031**
**41,112**
373
373
666
666
**1,039**
**1,039**|**Total**
**Funds**
**£**
**2022**
92,873
828
5,658
2,302
850
970
2,081
**105,563**
8,054
-
**8,054**
18,218
1,954
405
929
1,093
4,479
4,022
**31,099**
0
586
**586**| |---|---|---|---|---| 9 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** ## **(A company limited by guarantee)** ## **Notes to the Financial Statements (continued) for the year ended 31 March 2023** ## 5 **Grants, fund-raising and donations** Grants are occasionally received for family support to be provided, or work to be done, during periods other than our financial year. In such cases, a pro-rata portion of the grant received is deferred until the following financial year, when it will be credited as income. It is described as prepaid grants. The published 'earned income' is shown net of the change of deferred income. |**Restricted Grants**
B&Q Foundation
Bartlett Taylor Trust
Bicester Town Council
Bicester Village
Bodicote Church Bounty Fund
Boutell Bequest
Cherwell District Council
Chipping Norton TC
Clothworkers' Foundation
Cottsway Housing
Edgar Palamountain Memorial Fund
Home-Start UK
Leeds Building Society
Magic Little Fund
Mid-counties Co-op Community Fund
National Lottery Comm Fund: 3 schemes (†)
Oxfordshire Comm. Foundation
Oxfordshire County Council
Rodney Portman
Rotary Club of Banbury
Sanctuary Housing Association
Sovereign Housing
Tambour Foundation
Tesco GroundWork OneStop
Waitrose
West Oxf. D.C.
Other
**Total Restricted**
**Unrestricted Donations**
**Charitable Trusts**
Albert Hunt Trust
Arnold Clark Comm. Fund
Banbury Charities
Cumber Family Trust
DCR Allen CT
Donald Forrester Trust
Doris Field CT
Four Acres Trust
Friends of Britannia Road
Henry Smith
JK Foundation
Jules Thorn Trust
Oxfordshire Comm. Foundation
PF CT
Pye Settlement Trust
Tesco Ground Work OneStop
Turners Court Youth Trust
Woodward Trust
Other CT
**Sub-Total CT Donations**
Banbury & District Sports Ass'n
Covid Furlough Grant
VSL Consulting
Waitrose
Others
Individuals (incl. Gift Aid)
Unclaimed expenses
Fund-raising events
Organised by Home-Start
Organised by others
**Total Unrestricted**
Total Grants, donations & Fund-raising
(†): see over|Opening
prepaid
grants
released
Gross
income
received
Closing
prepaid
grants
Net income
earned
2022-23
2022-23
£
£
£
£
3,452
3,452
500
500
1,000
1,000
725
1,500
375
1,850
900
900
3,750
3,750
871
871
0
5,100
5,100
1,450
242
1,208
1,000
1,000
2,638
9,000
11,638
1,000
1,000
1,000
1,000
0
0
725
725
3,877
3,877
1,000
1,000
750
750
930
5,002
381
5,551
0
17,650
10,296
7,354
333
333
1,000
1,000
2,900
2,900
583
550
1,133
**16,562**
**52,625**
**11,294**
**57,893**
-
4,000
4,000
4,000
4,000
1,500
1,500
10,000
10,000
1,000
1,000
11,573
11,573
15,000
15,000
25,000
25,000
2,000
2,000
2,500
2,500
8,300
8,300
5,000
5,000
3,000
3,000
1,125
1,125
1,000
1,000
0
250
250
**0**
**95,248**
**0**
**95,248**
0
0
0
0
190
190
4,508
4,508
0
2,302
2,302
9,586
9,586
**0**
**111,834**
**0**
**111,834**
**16,562**
**164,458**
**11,294**
**169,726**|Net income
earned
2021-22
£
1,000
2,175
1,250
0
2,900
725
0
3,836
0
500
2,000
29,783
10,144
2,261
0
600
2,793
1,445
9,583
1,000
2,983
**74,978**
3,000
1,000
3,000
3,000
9,345
12,500
3,000
1,500
5,000
1,813
1,000
1,500
**45,658**
500
199
500
1,500
157
3,552
124
1,483
2,496
**56,169**
**131,147**| |---|---|---| 10 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** **(A company limited by guarantee)** ## **Notes to the Financial Statements for the year ended 31 March 2023** |**Restricted**|**Unrestricted**|**Total**|**Total**| |---|---|---|---| |**Funds**|**Funds**|**Funds**|**Funds**| |**£**|**£**|**£**|**£**| |**2023**|**2023**|**2023**|**2022**| ## 5 **Grants, fund-raising and donations (cont.)** ## **(†) National Lottery Community Fund: 3 schemes consortium** In 2018, Home-Start Banbury, Bicester and Chipping Norton, as the lead scheme for the 3 Home-Start schemes in Oxfordshire, was successsful in bidding for a 3-year grant from the National Lottery Community Fund. There is a formal agreement between the schemes under which all income is received by Home-Start Banbury, Bicester and Chipping Norton which is then responsible for transferring the appropriate amounts to each of the other schemes. The amounts shown in the financial statements represent the net income and outgo for Home-Start Banbury, Bicester and Chipping Norton alone. ## 6 **Liabilities: Amounts falling due within one year:** |Accruals in respect of HMRC
-
Accruals in respect of pension contributions
Accruals: staff & volunteer expenses
-
Prepaid grants
Note 5
11,294
Prepaid accounts
-
Other creditor
Other accruals
-
Accruals in respect of Accountant's Fees
-
**Total Liabilities falling within one year**
**11,294**|2,033
859
150
-
-260
-
1,796
498
**5,076**|2,033
859
150
11,294
-260
-
1,796
498
**16,370**|2,408
741
150
16,561
-233
-
974
498
**21,098**| |---|---|---|---| ## 7 **Restricted funds** |Banbury Charities
Family Holiday Association
B&Q
Clothworkers Foundation
Home-Start UK
Rotary Club of Banbury
**Total restricted funds**|**£**
64
-
182
-
1,762
-
1,074
-
16
-
120
-
**3,218**
-|**£**
64
64
182
182
1,762
-
1,074
-
16
-
120
-
**0**
**3,218**
**246**| |---|---|---| 11 ## **HOME-START BANBURY, BICESTER & CHIPPING NORTON** **(A company limited by guarantee)** **Notes to the Financial Statements (continued) for the year ended 31 March 2023** ## 8 **Reserves Policy** ## **£** |The trustees believe that the minimum level of uncommitted reserves should be the equivalent of
at least four-and-a-half months', preferably six months', operating costs, plus an element to
cover redundancy, outstanding leases, and other wind-up costs.
The minimum amount, at 31.3.23 is
Prudent reserves amount (50% expenses + close down costs)
The total unrestricted funds at 31.3.23 are:
9 **Staff costs and emoluments**
**£**
**2023**
Gross salaries (including maternity pay)
126,846
Employer's National Insurance
10,064
Employer's Pension Contributions
4,892
Home-working allowance
948
Employment Allowance (statutory reduction in employer's NI)
-5,000
137,749
**2023**
Numbers of full time employees or full time equivalents
4.9|88,306
110,646
**97,340**
**£**
**2022**
112,337
7,424
3,383
-
-4,000
119,144
**2022**
4.4| |---|---| There were no employees with emoluments in excess of £60,000 per annum. The charity has a defined contribution pension scheme, which complies with the auto-enrolment regulations. The pension contributions shown represent the contributions paid by the charity in the year. ## **10 Trustee remuneration:** None of the trustees received any remuneration for their services. ## **11 Trustee Expenses** Where trustee travelling expenses were paid, donations were also received to cover the costs. 12