Richmond Hill Elderly Action Limited
Charity number 1114792
A company limited by guarantee number 05738091
Annual Report and Financial Statements
for the year ended 31 March 2025
Richmond Hill Elderly Action Limited
Annual Report and Financial Statements
for the year ended 31 March 2025
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 14 |
1
Richmond Hill Elderly Action Limited
Trustees' report for the year ended 31 March 2025
Reference and administrative details of the charity, its trustees and advisors
| The trustees during the financial year and up to | The trustees during the financial year and up to | and including the date the report was approved were: |
|---|---|---|
| Name | Position | Dates |
| Father Darren Percival | Chair | Resigned June 2025 |
| Mr Roger Shooter | Treasurer | |
| Ms Pam Walker | ||
| Mrs Frances Brett | ||
| Cllr. Asghar Khan | Co-opted | |
| Mr Andrew Milburn | ||
| Miss Bernie Gahan | ||
| Mr Nicholas Clements | Chair | From June 2025 |
| Key personnel | Position | |
| Darrell Xavier | Project Manager | |
| Charity number | 1114792 | Registered in England and Wales |
| Company number | 05738091 | Registered in England and Wales |
| Registered and principal address | ||
| Richmond Hill Community Centre | ||
| Long Close Lane | ||
| Leeds | ||
| LS9 8NP | ||
| Bankers | ||
| Virgin Bank | United Trust Bank | Cambridge & Counties Bank |
| 94-96 Briggate | One Ropemaker Street | Charnwood Court |
| Leeds | London | 5B New Walk |
| LS1 6NP | EC2Y 9AW | Leicester LE1 6TE |
| Independent examiner | ||
| Simon Bostron | ||
| West Yorkshire Community Accounting Service | ||
| Stringer House | ||
| 34 Lupton Street | ||
| Leeds | ||
| LS10 2QW |
Structure, governance and management
The charity is a company limited by guarantee and was formed on 10 March 2006. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
2
Richmond Hill Elderly Action Limited
Trustees' report (continued) for the year ended 31 March 2025
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
Objectives and activities
The charity's objects
-
To promote the welfare of elderly residents of the Richmond Hill area of Leeds and surrounding areas, in any manner which now or in the future may be deemed to be charitable in law.
-
To relieve poverty and to promote good health amongst elderly, disabled and otherwise disadvantaged people, and their carers, in the Richmond Hill area of Leeds and surrounding areas.
-
To advance the education of the public with particular reference to the financial, health, housing and welfare entitlements and the needs in relation to fuel, heat and light, of elderly, disabled and otherwise disadvantaged people.
-
To further any other charitable purpose or purposes.
The charity's main activities
RHEA provides social opportunities and a range of support services for people aged 55 and over to enable independence, to live well at home, to tackle isolation, and to promote physical and mental wellbeing.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the wellbeing of older people.
Achievements and performance
This financial year was another successful one, but it started with the loss of two staff members through redundancy. After a lot of consideration, forward planning and funding analysis, trustees and management had to make these redundancies to secure RHEA’s financial future.
In going from a team of 8 staff to a team of 6, RHEA began looking in April at service delivery and what levels could be maintained against this new capacity. Trustees are pleased to report that only one of our daily activities had to unfortunately end which was run by one of the now redundant roles. Every effort was made to contact the attendees and offer alternatives.
Every other service level was maintained with the phone line still being staffed, all requests for home visits met, no closures due to lower staffing levels etc which is testament to the staff and volunteers who absorbed and responded to the change.
In the 2024/2025 financial year, RHEA:
-
Was open to members and the public every single working day of the year.
-
455 people dropped into the community centre to ask a question or get advice whether they were RHEA members or members of the public.
-
136 spaces created on average every week at our daily activities: that’s 6,800 a year.
-
511 visits made to people at home to talk in privately and confidentially and to offer support around a variety of issues.
-
144 return trips made using RHEA’s accessible minibus to collect people from their door and take them home again with physical and practical support for those who need it.
-
32 different one-off events were hosted throughout the year from celebrations to awareness days which attracted 629 people.
-
Approximately 2750 hot, fresh meals were served as part of our lunch club offer.
-
9 people were supported to source, apply for and secure better suited accommodation.
-
Volunteers generously gave 2260 hours of their time to support with running of activities, acting as a trustee, befriending, buddying and more.
-
Free legal advice was given to 10 different people from a supporting law firm.
3
Richmond Hill Elderly Action Limited
Trustees' report (continued) for the year ended 31 March 2025
Achievements and performance (continued)
We also continued strong partnerships with Leeds City Council, Adult Social Care, the Community Anchor, Leeds Safeguarding Adults Board and Leeds Older People. Our funders are a big part of our partnership work and we were fortunate to welcome new funding organisations this year, welcoming McCarthy Stone, Garfield Weston and The Charles and Elsie Sykes Trust as new supporters of our work.
Financial review
The deficit for the year was £45,082, made up of net expenditure of £45,242 on unrestricted funds and a net surplus of £160 on restricted funds.
Reserves policy
Reserves are made up of total unrestricted funds less fixed assets. The total of reserves at 31/03/25 was £161,312. This total includes £25,494 which has been put aside to cover future costs of running the minibus, costs not covered by future income streams. This leaves a net free reserve of £135,818.
The policy is to held a minimum of six month's running costs to cover future funding uncertainties. At the current level of spending the reserve equates to approximately 6 months, and the aim is to maintain the reserve at this level.
Plans for the future
The most obvious and most important plan is to keep RHEA finically sound which we have started by streamlining our expenditure whilst seeking new funding sources for any new service we might establish.
The Community Greengrocer and employment of a new part time support role are ideas that trustees and management have discussed at length before but won’t be implemented with the full costs being covered by a new funder. Funding from Reaching Communities enters its third and final year so we will be looking to reapply to them to keep the role going with full costs recovered and may also include an additional Project Support role into the application. We also need to, and have been trying to, employ a cook for the various lunch clubs that we offer as the responsibility is currently falling on other staff and taking away from their roles which is counterproductive. Trustees would also welcome the recruitment of additional trustees to encourage new insight and support, and to balance out responsibilities.
As we enter the penultimate year of our main contract with Adult Social Care, there will be a lot of work around making sure that we are in the strongest position possible to write and submit a winning application that will go a long way in securing the future of older people’s services across Richmond Hill.
4
Richmond Hill Elderly Action Limited Trustees' report (continued) for the year ended 31 March 2025
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees:
Name ROGER SHOOTER
Date: 19/11/25
5
Richmond Hill Elderly Action Limited
Independent examiner's report to the trustees of Richmond Hill Elderly Action Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2025, which are set out on pages 7 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Simon Bostrom
Date: 26/11/25
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
6
Richmond Hill Elderly Action Limited
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2025
| Notes 2025 Unrestricted funds £ Income from: Charitable activities (2) 149,030 Investments 11,652 Total income 160,682 Expenditure on charitable activities: Salaries and NI (3) 165,499 Premises and office costs 6,907 Recruitment, training and other staff costs 48 Resources and other project costs 29,254 Independent examination 810 Legal and professional costs - Depreciation 3,406 Total expenditure 205,924 Net income / (expenditure) (45,242) Transfers between funds - Net movement in funds (45,242) Fund balances brought forward 206,554 Fund balances carried forward (4) 161,312 |
2025 Restricted funds £ 65,858 - 65,858 34,537 3,541 - 27,620 - - - 65,698 160 - 160 21,161 21,321 |
2025 Total funds £ 214,888 11,652 226,540 200,036 10,448 48 56,874 810 - 3,406 271,622 (45,082) - (45,082) 227,715 182,633 |
2024 Total funds £ 184,304 8,569 |
|---|---|---|---|
| 192,873 | |||
| 185,740 11,634 708 43,691 880 - 5,108 |
|||
| 247,761 | |||
| (54,888) - |
|||
| (54,888) 282,603 |
|||
| 227,715 |
All incoming resources and resources expended derive from continuing activities.
7
Richmond Hill Elderly Action Limited
Balance sheet
| as at 31 March 2025 2025 Unrestricted £ Fixed assets Tangible assets (5) - Total fixed assets - Current assets Debtors and prepayments (6) 1,129 Cash at bank and in hand (7) 164,984 Total current assets 166,113 Current liabilities: amounts falling due within one year Creditors and accruals (8) 4,801 Total current liabilities 4,801 Net current assets / (liabilities) 161,312 Total assets less current liabilities 161,312 Net assets 161,312 Funds Unrestricted funds (12) 161,312 Restricted funds - Total funds 161,312 |
2025 Restricted £ - - - 21,771 21,771 450 450 21,321 21,321 21,321 - 21,321 21,321 |
2025 Total £ - - 1,129 186,755 187,884 5,251 5,251 182,633 182,633 182,633 161,312 21,321 182,633 |
2024 Total £ 3,406 |
|---|---|---|---|
| 3,406 | |||
| 1,913 231,480 |
|||
| 233,393 | |||
| 9,084 | |||
| 9,084 | |||
| 224,309 | |||
| 227,715 | |||
| 227,715 | |||
| 206,554 21,161 |
|||
| 227,715 |
For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2015).
The financial statements were approved by the board of trustees on 19/11/25
Date: 19/11/25
(Trustee)
Name … Roger Shooter
8
Richmond Hill Elderly Action Limited
Notes to the accounts
for the year ended 31 March 2025
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
As a consequence, there has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
9
Richmond Hill Elderly Action Limited
Notes to the accounts
for the year ended 31 March 2025
1 Accounting policies continued
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computers and equipment: 33% straight line Motor vehicles: 15% straight line
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Redundancy and termination costs
Redundancy and termination costs are recognised as an expense in the Statement of Financial Activities and a liability on the Balance Sheet immediately at the point the charity is demonstrably committed to either: terminate the employment of an employee or group of employees before normal retirement date; or provide termination benefits as a result of an offer made in order to encourage voluntary redundancy. The charity is considered to be demonstrably committed only when it has a detailed formal plan for the termination and is without realistic possibility of withdrawal from the plan.
10
Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2025
| 2 Income from charitable activities Arnold Clark Charles & Elsie Sykes Trust Leeds Benevolent Society Leeds City Council Leeds Community Foundation Leeds Older People's Forum McCarthy Stone Foundation National Lottery Community Fund Space 2 Voluntary Action Leeds Windmill Events proceeds Income from activities Donations Other income 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Redundancy pay |
2025 Unrestricted funds £ 2,000 - - 106,001 - - 7,500 - - - - 1,239 29,790 1,309 1,191 149,030 |
2025 Restricted funds £ - 2,500 20,000 984 5,508 - - 10,665 - 24,201 2,000 - - 65,858 |
2025 Total funds £ 2,000 2,500 20,000 106,985 5,508 - 7,500 10,665 - 24,201 2,000 1,239 29,790 1,309 1,191 214,888 2025 £ 172,412 13,617 (5,000) 12,571 6,436 200,036 |
2024 Total funds £ - - - 112,382 5,562 14,017 - 10,666 - 13,300 2,000 741 24,240 726 670 |
|---|---|---|---|---|
| 184,304 | ||||
| 2024 £ 166,302 12,834 (5,000) 11,604 - |
||||
| 185,740 |
The average number employees during the year was 9, being an average of 5.7 full time equivalent (2024: 9, 5.8 FTE).
There were no employees with emoluments above £60,000.
Defined contribution pension scheme
| Defined contribution pension scheme Costs of the scheme to the charity for the year 4 Restricted funds Balance b/f £ Exercise in Disguise 7,439 Household Support Fund 11,781 Innovation Fund 1,331 Leeds Benevolent Society - Lunch Clubs - Mice 103 Minibus Driver 507 Stay Well This Winter - Trips - Welcome Spaces - 21,161 |
Incoming £ 2,500 17,400 - 20,000 2,508 - 10,665 3,000 2,984 6,801 65,858 |
Outgoing £ 4,072 16,067 1,331 20,000 2,508 103 11,172 3,000 2,000 5,445 65,698 |
2025 £ 6,436 Transfers £ - - - - - - - - - - - |
2024 £ - Balance c/f £ 5,867 13,114 - - - - - - 984 1,356 |
|---|---|---|---|---|
| 21,321 |
11
Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2025
4 Restricted funds continued
Fund name
Exercise in Disguise Household Support Fund
Innovation Fund
Leeds Benevolent Society Lunch Clubs Mice
Minibus Driver Stay Well This Winter Welcome Spaces
Purpose of restriction
To support the exercise in disguise class.
To support families at the highest risk from increased living expenses. This fund enables us to provide resources for the members we are supporting.
To fund the Wellbeing Worker post. To set up and provide a befriending service. The Mice grants support the cost of events.
This is a project to support wellbeing and independence amongst frail people.
To run activities over the winter months.
This was a contribution from Windmill Community Transport towards the cost of trips.
| Tangible assets Cost At 1 April 2024 At 31 March 2025 Depreciation At 1 April 2024 Charge for year At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 |
£ 34,049 34,049 30,643 3,406 34,049 - 3,406 Motor vehicles |
£ 4,078 4,078 4,078 - 4,078 - - Office equipment |
Total £ 38,127 |
|---|---|---|---|
| 38,127 | |||
| 34,721 3,406 |
|||
| 38,127 | |||
| - | |||
| 3,406 |
5 Tangible assets
6 Debtors and prepayments
| Debtors and prepayments Prepayments and accrued income Cash at bank and in hand Virgin Bank Cambridge and Counties Building Society United Trust Bank Equals prepaid card Petty cash |
2025 £ 1,129 1,129 2025 £ 26,696 101,566 57,845 505 143 186,755 |
2024 £ 1,913 |
|---|---|---|
| 1,913 | ||
| 2024 £ 22,295 97,088 111,631 434 32 |
||
| 231,480 |
7 Cash at bank and in hand
12
Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2025
| 8 Creditors and accruals Other creditors and accruals Deferred income |
2025 £ 5,251 - 5,251 |
2024 £ 9,084 - |
|---|---|---|
| 9,084 |
9 Trustee expenses
No trustee received any expenses during this year or the previous year.
10 Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
11 Related party transactions
Key management personnel
The key management personnel of the charity comprises the Project Manager only. The total employee benefits of the key management personnel of the charity were £39,460 (2024: £36,554).
There were no other related party transactions during this year or the previous year.
12 Analysis of movement in unrestricted funds
| General fund Tangible fixed assets Minibus fund |
Balance at 1 April 2024 £ 173,148 3,406 30,000 206,554 |
Income £ 160,682 - - 160,682 |
Expenditure £ 198,012 3,406 4,506 205,924 |
Transfers £ - - - - |
As at 31 March 2025 £ 135,818 - 25,494 |
|---|---|---|---|---|---|
| 161,312 |
Name of
Description, nature and purposes of the fund
General fund The free reserves after allowing for all designated funds. Tangible fixed assets This amount relates to the net book value of the minibus Minibus fund £30,000 has been designated to secure the adapted transport service for the future.
13 Analysis of net assets between funds
| Tangible fixed assets Net current assets/(liabilities) Total |
General fund £ - 135,818 135,818 |
Designated funds £ - 25,494 25,494 |
Restricted funds £ - 21,321 21,321 |
Total £ - 182,633 |
|---|---|---|---|---|
| 182,633 |
13
Richmond Hill Elderly Action Limited
Statement of Financial Activities including comparatives for all funds
(including summary income and expenditure account) for the year ended 31 March 2025
| 2025 2024 Unrestricted Unrestricted funds funds £ £ Income Charitable activities 149,030 138,096 Investments 11,652 8,569 Total income 160,682 146,665 Expenditure Salaries and NI 165,499 147,343 Premises and office costs 6,907 11,406 Recruitment, training, other staff costs 48 558 Resources and other project costs 29,254 26,743 Independent examination 810 880 Legal and professional costs - - Depreciation 3,406 5,108 Total expenditure 205,924 192,038 Net income / (expenditure) (45,242) (45,373) Transfers between funds - - Net movement in funds (45,242) (45,373) Fund balances brought forward 206,554 251,927 Fund balances carried forward 161,312 206,554 |
2025 Restricted funds £ 65,858 - 65,858 34,537 3,541 - 27,620 - - - 65,698 160 - 160 21,161 21,321 |
2024 Restricted funds £ 46,208 - 46,208 38,397 228 150 16,948 - - - 55,723 (9,515) - (9,515) 30,676 21,161 |
2025 Total funds £ 214,888 11,652 226,540 200,036 10,448 48 56,874 810 - 3,406 271,622 (45,082) - (45,082) 227,715 182,633 |
2024 Total funds £ 184,304 8,569 |
|---|---|---|---|---|
| 192,873 | ||||
| 185,740 11,634 708 43,691 880 - 5,108 |
||||
| 247,761 | ||||
| (54,888) - |
||||
| (54,888) 282,603 |
||||
| 227,715 |
14