Richmond Hill Elderly Action Limited
Charity number 1114792
A company limited by guarantee number 05738091
Annual Report and Financial Statements
for the year ended 31 March 2024
Richmond Hill Elderly Action Limited
Annual Report and Financial Statements
for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 14 |
1
Richmond Hill Elderly Action Limited
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
| The trustees during the financial year and up to | The trustees during the financial year and up to | and including the date the report was approved were: |
|---|---|---|
| Name | Position | Dates |
| Father Darren Percival | Chair | |
| Mr Roger Shooter | Treasurer | |
| Ms Pam Walker | ||
| Mrs Frances Brett | ||
| Cllr. Asghar Khan | Co-opted | |
| Mr Andrew Milburn | ||
| Miss Bernie Gahan | ||
| Mr Nicholas Clements | Appointed September 2023 | |
| Key personnel | Position | |
| Darrell Xavier | Project Manager | |
| Charity number | 1114792 | Registered in England and Wales |
| Company number | 05738091 | Registered in England and Wales |
| Registered and principal address | ||
| Richmond Hill Community Centre | ||
| Long Close Lane | ||
| Leeds | ||
| LS9 8NP | ||
| Bankers | ||
| Virgin Bank | United Trust Bank | Cambridge & Counties Bank |
| 94-96 Briggate | One Ropemaker Street | Charnwood Court |
| Leeds | London | 5B New Walk |
| LS1 6NP | EC2Y 9AW | Leicester LE1 6TE |
| Independent examiner | ||
| Simon Bostron | ||
| West Yorkshire Community Accounting Service | ||
| Stringer House | ||
| 34 Lupton Street | ||
| Leeds | ||
| LS10 2QW |
Structure, governance and management
The charity is a company limited by guarantee and was formed on 10 March 2006. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
2
Richmond Hill Elderly Action Limited
Trustees' report (continued) for the year ended 31 March 2024
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
Objectives and activities
The charity's objects
-
To promote the welfare of elderly residents of the Richmond Hill area of Leeds and surrounding areas, in any manner which now or in the future may be deemed to be charitable in law.
-
To relieve poverty and to promote good health amongst elderly, disabled and otherwise disadvantaged people, and their carers, in the Richmond Hill area of Leeds and surrounding areas.
-
To advance the education of the public with particular reference to the financial, health, housing and welfare entitlements and the needs in relation to fuel, heat and light, of elderly, disabled and otherwise disadvantaged people.
-
To further any other charitable purpose or purposes.
The charity's main activities
RHEA provides social opportunities and a range of support services for people aged 55 and over to enable independence, to live well at home, to tackle isolation, and to promote physical and mental wellbeing.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the wellbeing of older people.
Achievements and performance
It was another enjoyable and busy year for RHEA. Achievements during the year include:
The doors were open and the offices and activity spaces were staffed for all of the 250 working days of the year. 480 people called in with their questions during the year and all were supported,
RHEA created 110 spaces on average every week at the daily activities where people continue to come to be part of a friendly community that is engaging and vibrant. Over the year 5,500 spaces where created. As party of RHEA's daily activity offer, 1,850 freshly cooked meals were served.
142 return trips were made on the accessible minibus, picking people up from their front door and taking them back again. This service created 1,092 accessible trips and greatly helped people who need accessible transport.
Regular one-off events were hosted. 32 events held over the year attracted 672 people.
RHEA helped 7 people with their benefit claims, securing £55,354 towards care and general living costs.
6 people were helped to find, secure and move into a new home that better suited their personal needs, was more manageable, or which was adapted to help with independence.
6 people wered helped to have care assessments completed or re-assessed so they could get more support at home to help them live as independently as possible.
Free leval advice was given to 5 people from a supporting law firm.
The out of hours telephone befriending scheme was relaunched. 4 volunteers contacted 22 members every Wednesday evening for a social chat and catch up.
Volunteers gave an amazing 2,205 hours of their time to help with delivering activities, being a trustee, befriending, gardening, assisting at events and social calls to members.
RHEA continued to be part of the local Community Anchor Network where other local organsisations work together for the benefit of the wider community and everyone in it.
Across the city RHEA also continued positive realtionships with Adult Social Care, Leeds Safeguarding Board and Leeds Older People's Forum to represent the voice of RHEA members.
3
Richmond Hill Elderly Action Limited
Trustees' report (continued) for the year ended 31 March 2024
Financial review
The deficit for the year was £54,888, made up of net expenditure of £45,373 on unrestricted funds and net expenditure of £9,515 on restricted funds.
Reserves policy
Reserves are made up of total unrestricted funds less fixed assets. Within reserves there are funds designated towards the cost of securing the adapted transport system for the future. The amount desingated is £30,000, leaving free reserves at the year end of £173,148.
The policy is to held a minimum of six month's running costs to cover future funding uncertainties. At the current level of spending the reserve equates to approximately 8 months. The additional amount is being used to fund activities in 2024/25. The reserve should be at the target level by 31/03/25.
Plans for the future
Looking ahead to the rest of 2024 and the biggest part of 2025, one of our ongoing priorities is to keep the benchmark of services that we have set ourselves. RHEA has a history of improving and expanding services rather than ending them when a funding stream comes to a close. One of these funding streams finishes in March 2025, and the future of our contract with Adult Social Care is uncertain. A lot of our focus till continue to be on financial security for the coming years to ensure that RHEA continues to be a key service provider. Access to fresh and healthy foods has always been an issue in the ward. We are looking at proposals to establish a community grocer to address the problems of not having a supermarket anywhere in the ward. We are engaging with local residents for input into how the scheme might work, and the next stage is to apply for funding.
Trustees agreed to future proof our accessible transport offer by designating £30,000 from our reserves to go towards the upkeep and and eventual replacement of our minibus. The scheme has been a big asset to RHEA and allowed us to support people, and their additional access needs, much better.
With the recent announcements of cuts to Winter Fuel Payments and a rise in energy prices on top of that, we are expecting an increase in demand for help with understanding and applying for Pension Credit. Like any other benefit application, applying for Pension Credit is something we do with people. We aim to support everyone with our one to one service as enquiries come in.
4
Richmond Hill Elderly Action Limited Trustees' report (continued) for the year ended 31 March 2024
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees:
Signed: Roger Shooter
Name ROGER SHOOTER
Date: 01/10/24
5
Richmond Hill Elderly Action Limited
Independent examiner's report to the trustees of Richmond Hill Elderly Action Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2024, which are set out on pages 7 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
-
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Simon Bostrom
Date: 16/10/24
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
6
Richmond Hill Elderly Action Limited
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Income from: Charitable activities (2) 138,096 Investments 8,569 Total income 146,665 Expenditure on charitable activities: Salaries and NI (3) 147,343 Premises and office costs 11,406 Recruitment, training and other staff costs 558 Resources and other project costs 26,743 Independent examination 880 Legal and professional costs - Depreciation 5,108 Total expenditure 192,038 Net income / (expenditure) (45,373) Transfers between funds - Net movement in funds (45,373) Fund balances brought forward 251,927 Fund balances carried forward (4) 206,554 |
2024 Restricted funds £ 46,208 - 46,208 38,397 228 150 16,948 - - - 55,723 (9,515) - (9,515) 30,676 21,161 |
2024 Total funds £ 184,304 8,569 192,873 185,740 11,634 708 43,691 880 - 5,108 247,761 (54,888) - (54,888) 282,603 227,715 |
2023 Total funds £ 203,664 2,077 |
|---|---|---|---|
| 205,741 | |||
| 159,106 10,104 309 50,320 840 1,386 5,107 |
|||
| 227,172 | |||
| (21,431) - |
|||
| (21,431) 304,034 |
|||
| 282,603 |
All incoming resources and resources expended derive from continuing activities.
7
Richmond Hill Elderly Action Limited
Balance sheet
| as at 31 March 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) 3,406 Total fixed assets 3,406 Current assets Debtors and prepayments (6) 1,413 Cash at bank and in hand (7) 210,249 Total current assets 211,662 Current liabilities: amounts falling due within one year Creditors and accruals (8) 8,514 Total current liabilities 8,514 Net current assets / (liabilities) 203,148 Total assets less current liabilities 206,554 Net assets 206,554 Funds Unrestricted funds (12) 206,554 Restricted funds - Total funds 206,554 |
2024 Restricted £ - - 500 21,231 21,731 570 570 21,161 21,161 21,161 - 21,161 21,161 |
2024 Total £ 3,406 3,406 1,913 231,480 233,393 9,084 9,084 224,309 227,715 227,715 206,554 21,161 227,715 |
2023 Total £ 8,514 |
|---|---|---|---|
| 8,514 | |||
| 7,750 273,985 |
|||
| 281,735 | |||
| 7,646 | |||
| 7,646 | |||
| 274,089 | |||
| 282,603 | |||
| 282,603 | |||
| 251,927 30,676 |
|||
| 282,603 |
For the year ending 31 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2015).
The financial statements were approved by the board of trustees on
Date: 01/10/24
Signed: Roger Shooter (Trustee)
Name … Roger Shooter
8
Richmond Hill Elderly Action Limited
Notes to the accounts
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
As a consequence, there has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
9
Richmond Hill Elderly Action Limited
Notes to the accounts
for the year ended 31 March 2024
1 Accounting policies continued
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computers and equipment: 33% straight line Motor vehicles: 15% straight line
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
10
Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2024
| 2 Income from charitable activities Forum Central Groundwork Leeds Benevolent Sociey For Single Ladies Leeds City Council Leeds Community Foundation Leeds Older People's Forum National Lottery Community Fund Space 2 Voluntary Action Leeds Windmill Events proceeds Income from activities Donations Other income 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2024 Unrestricted funds £ - - - 111,719 - - - - - - 741 24,240 726 670 138,096 |
2024 Restricted funds £ - - - 663 5,562 14,017 10,666 - 13,300 2,000 - - 46,208 |
2024 Total funds £ - - - 112,382 5,562 14,017 10,666 - 13,300 2,000 741 24,240 726 670 184,304 2024 £ 166,302 12,834 (5,000) 11,604 185,740 |
2023 Total funds £ 5,000 1,000 21,000 122,079 7,938 1,170 - 4,500 8,700 - 1,364 26,943 2,616 1,354 |
|---|---|---|---|---|
| 203,664 | ||||
| 2023 £ 143,468 11,258 (5,000) 9,380 |
||||
| 159,106 |
The average number employees during the year was 9, being an average of 5.8 full time equivalent (2023: 9, 5.2 FTE).
There were no employees with emoluments above £60,000.
Defined contribution pension scheme
| Defined contribution pension scheme Costs of the scheme to the charity for the year 4 Restricted funds Balance b/f £ Brighter Days - Community Arts Project 1,170 Household Support Fund 1,919 Housing Advisory Panel 2,567 Innovation Fund 1,413 Leeds Benevolent Society 22,848 Lunch Clubs - Mice - Minibus Driver - Stay Well This Winter 759 Trips - 30,676 |
Incoming £ 1148 12,869 13,300 - - - 2,732 663 10,666 2,830 2,000 46,208 |
Outgoing £ 1,148 6,600 3,438 2,567 82 22,848 2,732 560 10,159 3,589 2,000 55,723 |
2024 £ 11,604 Transfers £ - - - - - - - - - - - - |
2023 £ 9,380 Balance c/f £ - 7,439 11,781 - 1,331 - - 103 507 - - |
|---|---|---|---|---|
| 21,161 |
11
Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2024
4 Restricted funds continued
Fund name
Brighter Days Community Arts Project Household Support Fund Housing Advisory Panel
Innovation Fund
Leeds Benevolent Society Lunch Clubs Mice
Minibus Driver
Stay Well This Winter
Trips
Purpose of restriction
To help older people with the cost of living crisis. To support the exercise in disguise class.
To support families at the highest risk from increased living expenses. To cover the cost of equipment and blankets.
This fund enables us to provide resources for the members we are supporting.
To fund the Wellbeing Worker post.
To set up and provide a befriending service.
The Mice grants support the cost of events.
This is a project to support wellbeing and independence amongst frail people. To run activities over the winter months.
This was a contribution from Windmill Community Transport towards the cost of trips.
| Tangible assets Cost At 1 April 2023 At 31 March 2024 Depreciation At 1 April 2023 Charge for year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 |
£ 34,049 34,049 25,535 5,108 30,643 3,406 8,514 Motor vehicles |
£ 4,078 4,078 4,078 - 4,078 - - Office equipment |
Total £ 38,127 |
|---|---|---|---|
| 38,127 | |||
| 29,613 5,108 |
|||
| 34,721 | |||
| 3,406 | |||
| 8,514 |
5 Tangible assets
6 Debtors and prepayments
| Debtors and prepayments Prepayments and accrued income Cash at bank and in hand Virgin Bank Allica Bank Cambridge and Counties Building Society United Trust Bank Equals prepaid card Petty cash |
2024 £ 1,913 1,913 2024 £ 22,295 - 97,088 111,631 434 32 231,480 |
2023 £ 7,750 |
|---|---|---|
| 7,750 | ||
| 2023 £ 30,394 90,000 92,818 60,690 - 83 |
||
| 273,985 |
7 Cash at bank and in hand
12
Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2024
| 8 Creditors and accruals Other creditors and accruals Deferred income |
2024 £ 9,084 - 9,084 |
2023 £ 7,646 - |
|---|---|---|
| 7,646 |
9 Trustee expenses
No trustee received any expenses during this year or the previous year.
10 Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
11 Related party transactions
Key management personnel
The key management personnel of the charity comprises the Project Manager only. The total employee benefits of the key management personnel of the charity were £36,554 (2023: £35,884).
There were no other related party transactions during this year or the previous year.
12 Analysis of movement in unrestricted funds
| General fund Tangible fixed assets Minibus fund |
Balance at 1 April 2023 £ 243,413 8,514 - 251,927 |
Income £ 146,665 - - 146,665 |
Expenditure £ 186,930 5,108 - 192,038 |
Transfers £ (30,000) - 30,000 - |
As at 31 March 2024 £ 173,148 3,406 30,000 |
|---|---|---|---|---|---|
| 206,554 |
Name of
Description, nature and purposes of the fund
General fund The free reserves after allowing for all designated funds. Tangible fixed assets This amount relates to the net book value of the minibus Minibus fund £30,000 has been designated to secure the adapted transport service for the future.
13 Analysis of net assets between funds
| Tangible fixed assets Net current assets/(liabilities) Total |
General fund £ - 173,148 173,148 |
Designated funds £ 3,406 30,000 33,406 |
Restricted funds £ - 21,161 21,161 |
Total £ 3,406 224,309 |
|---|---|---|---|---|
| 227,715 |
13
Richmond Hill Elderly Action Limited
Statement of Financial Activities including comparatives for all funds
(including summary income and expenditure account) for the year ended 31 March 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Charitable activities 138,096 143,777 Investments 8,569 2,077 Total income 146,665 145,854 Expenditure Salaries and NI 147,343 105,123 Premises and office costs 11,406 7,432 Recruitment, training, other staff costs 558 290 Resources and other project costs 26,743 30,652 Independent examination 880 840 Legal and professional costs - 1,386 Depreciation 5,108 5,107 Total expenditure 192,038 150,830 Net income / (expenditure) (45,373) (4,976) Transfers between funds - - Net movement in funds (45,373) (4,976) Fund balances brought forward 251,927 256,903 Fund balances carried forward 206,554 251,927 |
2024 Restricted funds £ 46,208 - 46,208 38,397 228 150 16,948 - - - 55,723 (9,515) - (9,515) 30,676 21,161 |
2023 Restricted funds £ 59,887 - 59,887 53,983 2,672 19 19,668 - - - 76,342 (16,455) - (16,455) 47,131 30,676 |
2024 Total funds £ 184,304 8,569 192,873 185,740 11,634 708 43,691 880 - 5,108 247,761 (54,888) - (54,888) 282,603 227,715 |
2023 Total funds £ 203,664 2,077 |
|---|---|---|---|---|
| 205,741 | ||||
| 159,106 10,104 309 50,320 840 1,386 5,107 |
||||
| 227,172 | ||||
| (21,431) - |
||||
| (21,431) 304,034 |
||||
| 282,603 |
14