Richmond Hill Elderly Action Limited
Charity number 1114792
A company limited by guarantee number 05738091
Annual Report and Financial Statements
for the year ended 31 March 2023
Richmond Hill Elderly Action Limited
Annual Report and Financial Statements
for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 13 |
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Richmond Hill Elderly Action Limited
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Father Darren Percival Chair Mr Roger Shooter Treasurer Ms Pam Walker Mrs Frances Brett Cllr. Asghar Khan Co-opted Mr Andrew Milburn Miss Bernie Gahan
Key personnel Position Darrell Xavier Project Manager Charity number 1114792 Registered in England and Wales Company number 05738091 Registered in England and Wales Registered and principal address Richmond Hill Community Centre Long Close Lane Leeds LS9 8NP
Bankers
Virgin Bank Allica Bank Cambridge & Counties Bank 94-96 Briggate 164 Bishopsgate Charnwood Court Leeds London 5B New Walk LS1 6NP EC2M 4LX Leicester LE1 6TE United Trust Bank One Ropemaker Street London EC2Y 9AW
Independent examiner
Simon Bostron West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 10 March 2006. It is governed by a
memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
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Richmond Hill Elderly Action Limited
Trustees' report (continued) for the year ended 31 March 2023
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
Objectives and activities
The charity's objects
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To promote the welfare of elderly residents of the Richmond Hill area of Leeds and surrounding areas, in any manner which now or in the future may be deemed to be charitable in law.
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To relieve poverty and to promote good health amongst elderly, disabled and otherwise disadvantaged people, and their carers, in the Richmond Hill area of Leeds and surrounding areas.
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To advance the education of the public with particular reference to the financial, health, housing and welfare entitlements and the needs in relation to fuel, heat and light, of elderly, disabled and otherwise disadvantaged people.
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To further any other charitable purpose or purposes.
The charity's main activities
RHEA provides social opportunities and a range of support services for people aged 55 and over to enable independence, to live well at home, to tackle isolation, and to promote physical and mental wellbeing.
RHEA provides 11 different activities every week; from healthy lunch clubs to dance classes, exercise, social groups, dementia friendly groups, men's activities and more, all to promote community cohesion and reduce any feelings of isolation and lonelines
A lot of work is done around one-to-one support, working with people who need advice, practical support and with people who are facing difficult times or are in crisis.
Throughout the year RHEA hosts on average 25 one-off events which are designed to bring the community together, to celebrate special occasions or campaign on issues that involve older people.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the wellbeing of older people.
Achievements and performance
In 2022/23, we welcomed two new employees; a Driver for our minibus and a Volunteer Coordinator. This has increased the staff team to its biggest ever and is reflective of the need and demand for services. The Driver offers a consistent transport scheme and manages all aspects of that and the Volunteer Coordinator is looking at expanding services through volunteers skills. 2022 also saw our Chair awarded the BME for his community work and our Project Manager winning an award from the BBC for work during the pandemic.
Financial review
The deficit for the year was £21,431, made up of net expenditure of £4,976 on unrestricted funds and net expenditure of £16,455 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £243,413.
The policy is to held a minimum of six month's running costs to cover future funding uncertainties. The trustees approved a budget deficit for 2023/24, which would reduce the free reserve to around £190,000. With inflation running high, the reserve is likely to fall further in 2024/25.
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Richmond Hill Elderly Action Limited
Trustees' report (continued) for the year ended 31 March 2023
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees:
Signed Roger Shooter
Name ROGER SHOOTER
Date 19/09/2023
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Richmond Hill Elderly Action Limited
Independent examiner's report to the trustees of Richmond Hill Elderly Action Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Simon Bostrom
Date: 19/10/2023
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Richmond Hill Elderly Action Limited
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Income from: Charitable activities (2) 143,777 Investments 2,077 Total income 145,854 Expenditure on charitable activities: Salaries and NI (3) 105,123 Premises and office costs 7,432 Recruitment, training and other staff costs 290 Resources and other project costs 30,652 Independent examination 840 Legal and professional costs 1,386 Depreciation 5,107 Total expenditure 150,830 Net income / (expenditure) (4,976) Transfers between funds - Net movement in funds (4,976) Fund balances brought forward 256,903 Fund balances carried forward (4) 251,927 |
2023 Restricted funds £ 59,887 - 59,887 53,983 2,672 19 19,668 - - - 76,342 (16,455) - (16,455) 47,131 30,676 |
2023 Total funds £ 203,664 2,077 205,741 159,106 10,104 309 50,320 840 1,386 5,107 227,172 (21,431) - (21,431) 304,034 282,603 |
2022 Total funds £ 201,154 4,211 205,365 133,536 8,621 127 24,464 800 2,021 5,107 174,676 30,689 - 30,689 273,345 304,034 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Richmond Hill Elderly Action Limited
Balance sheet
| as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 8,514 Total fixed assets 8,514 Current assets Debtors and prepayments (6) 7,250 Cash at bank and in hand (7) 243,239 Total current assets 250,489 Current liabilities: amounts falling due within one year Creditors and accruals (8) 7,076 Total current liabilities 7,076 Net current assets / (liabilities) 243,413 Total assets less current liabilities 251,927 Net assets 251,927 Funds Unrestricted funds (12) 251,927 Restricted funds - Total funds 251,927 |
2023 Restricted £ - - 500 30,746 31,246 570 570 30,676 30,676 30,676 - 30,676 30,676 |
2023 Total £ 8,514 8,514 7,750 273,985 281,735 7,646 7,646 274,089 282,603 282,603 251,927 30,676 282,603 |
2022 Total £ 13,621 13,621 653 296,846 297,499 7,086 7,086 290,413 304,034 304,034 256,903 47,131 304,034 |
|---|---|---|---|
For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2015).
The financial statements were approved by the board of trustees on
Date: 19/09/2023
Signed: Roger Shooter (Trustee)
Name ROGER SHOOTER
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Richmond Hill Elderly Action Limited
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
As a consequence, there has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
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Richmond Hill Elderly Action Limited
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies continued
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computers and equipment: 33% straight line Motor vehicles: 15% straight line
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Richmond Hill Elderly Action Limited
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Income from charitable activities Burmanofts Senior Action Forum Central Groundwork HMRC (CJRS grant) Leeds Benevolent Sociey For Single Ladies Leeds City Council Leeds Community Foundation Leeds Mencap Leeds Older People's Forum Space 2 Voluntary Action Leeds Events proceeds Income from activities Donations Staff sencondment Other income 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2023 Unrestricted funds £ - - 1,000 - - 106,000 - - - 4,500 - 1,364 26,943 2,616 - 1,354 143,777 |
2023 Restricted funds £ - 5,000 - - 21,000 16,079 7,938 - 1,170 - 8,700 - - - 59,887 |
2023 Total funds £ - 5,000 1,000 - 21,000 122,079 7,938 - 1,170 4,500 8,700 1,364 26,943 2,616 - 1,354 203,664 2023 £ 143,468 11,258 (5,000) 9,380 159,106 |
2022 Total funds £ 4,000 - - 670 20,000 156,093 3,175 - 550 - 1,801 893 7,463 849 5,357 303 201,154 2022 £ 121,058 8,848 (4,000) 7,630 133,536 |
|---|---|---|---|---|
The average number employees during the year was 9, being an average of 5.2 full time equivalent (2022: 8, 4.7 FTE).
There were no employees with emoluments above £60,000.
| Defined contribution pension scheme Costs of the scheme to the charity for the year 4 Restricted funds Balance b/f £ Community Arts Project - Community Champions Fund - Covid-19 grant 2,736 Exercise in Disguise 3,504 Household Support Fund - Housing Advisory Panel - Innovation Fund 4,090 Leeds Benevolent Society 20,000 Lunch Clubs - SWIFt 16,801 Stay Well This Winter - 47,131 |
Incoming £ 1,170 5,000 - - 8,700 3,579 - 21,000 3,488 12,500 4,450 59,887 |
Outgoing £ - 5,000 2,736 3,504 6,781 1,012 2,677 18,152 3,488 29,301 3,691 76,342 |
2023 £ 9,380 Transfers £ - - - - - - - - - - - - |
2022 £ 7,630 Balance c/f £ 1,170 - - - 1,919 2,567 1,413 22,848 - - 759 30,676 |
|---|---|---|---|---|
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Richmond Hill Elderly Action Limited
Notes to the accounts continued for the year ended 31 March 2023
4 Restricted funds continued
Fund name
Community Arts Project Community Champions Fund Covid-19 grant Exercise in Disguise Household Support Fund Housing Advisory Panel Leeds Benevolent Society Lunch Clubs
SWIFt
Stay Well This Winter
Purpose of restriction
To support the exercise in disguise class To support the cost of preparing and printing newsletters This is funding to help with the acquisition of IT equipment for members. To run classes in gentle exercise, dance and movement To support families at the highest risk from increased living expenses To cover the cost of equipment and blankets To fund the Wellbeing Worker post To set up and provide a befriending service. This is a project to support wellbeing and independence amongst frail people. The transfer between funds is in respect of a management fee. To run activities over the winter months
----- Start of picture text -----
5 Tangible assets Motor Office
vehicles equipment Total
Cost £ £ £
At 1 April 2022 34,049 4,078 38,127
At 31 March 2023 34,049 4,078 38,127
Depreciation
At 1 April 2022 20,428 4,078 24,506
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Charge for year 5,107 5,107
At 31 March 2023 25,535 4,078 29,613
Net book value
At 31 March 2023 8,514 - 8,514
At 31 March 2022 13,621 - 13,621
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| 6 Debtors and prepayments Prepayments and accrued income 7 Cash at bank and in hand Virgin Bank Allica Bank Cambridge and Counties Building Society Julian Hodge Bank United Trust Bank Petty cash 8 Creditors and accruals Other creditors and accruals Deferred income |
2023 £ 7,750 7,750 2023 £ 30,394 90,000 92,818 - 60,690 83 273,985 2023 £ 7,646 - 7,646 |
2022 £ 653 653 2022 £ 84,810 - 91,672 60,360 60,000 4 296,846 2022 £ 6,136 950 7,086 |
|---|---|---|
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Richmond Hill Elderly Action Limited Notes to the accounts continued
for the year ended 31 March 2023
9 Trustee expenses
No trustee received any expenses during this year or the previous year.
10 Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
11 Related party transactions
Key management personnel
The key management personnel of the charity comprises the Project Manager only. The total employee benefits of the key management personnel of the charity were £35,884 (2022: £35,897).
There were no other related party transactions during this year or the previous year.
12 Analysis of movement in unrestricted funds
| General fund Tangible fixed assets Name of General fund Tangible fixed assets |
Balance at 1 April 2022 Income Expenditure Transfers £ £ £ £ 243,282 145,854 145,723 - 13,621 - 5,107 - 256,903 145,854 150,830 - Description, nature and purposes of the fund The free reserves after allowing for all designated funds. This amount relates to the net book value of the minibus |
As at 31 March 2023 £ 243,413 8,514 251,927 |
|---|---|---|
This amount relates to the net book value of the minibus
13 Analysis of net assets between funds
| Total Tangible fixed Net current |
General fund £ - 243,413 243,413 |
Designated funds £ 8,514 - 8,514 |
Restricted funds £ - 30,676 30,676 |
Total £ 8,514 274,089 282,603 |
|---|---|---|---|---|
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Richmond Hill Elderly Action Limited
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Charitable activities 143,777 142,990 Investments 2,077 4,211 Total income 145,854 147,201 Expenditure Salaries and NI 105,123 106,119 Premises and office costs 7,432 6,233 Recruitment, training, other staff costs 290 127 Resources and other project costs 30,652 11,905 Independent examination 840 800 Legal and professional costs 1,386 2,021 Depreciation 5,107 5,107 Total expenditure 150,830 132,312 Net income / (expenditure) (4,976) 14,889 Transfers between funds - - Net movement in funds (4,976) 14,889 Fund balances brought forward 256,903 242,014 Fund balances carried forward 251,927 256,903 |
2023 Restricted funds £ 59,887 - 59,887 53,983 2,672 19 19,668 - - - 76,342 (16,455) - (16,455) 47,131 30,676 |
2022 Restricted funds £ 58,164 - 58,164 27,417 2,388 - 12,559 - - - 42,364 15,800 - 15,800 31,331 47,131 |
2023 Total funds £ 203,664 2,077 205,741 159,106 10,104 309 50,320 840 1,386 5,107 227,172 (21,431) - (21,431) 304,034 282,603 |
2022 Total funds £ 201,154 4,211 205,365 133,536 8,621 127 24,464 800 2,021 5,107 174,676 30,689 - 30,689 273,345 304,034 |
|---|---|---|---|---|
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