## Richmond Hill Elderly Action Limited
Charity number 1114792
A company limited by guarantee number 05738091
Annual Report and Financial Statements
for the year ended 31 March 2022
## Richmond Hill Elderly Action Limited
## Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 13|
1
## Richmond Hill Elderly Action Limited
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Father Darren Percival Chair Mr Roger Shooter Treasurer Mr David Wharton Resigned 09/11/21 Ms Pam Walker Mrs Frances Brett Cllr. Asghar Khan Co-opted Cllr. Denise Ragan Co-opted Mr Andrew Milburn Appointed 09/11/21 Miss Bernie Gahan Appointed 09/11/21 **Key personnel Position** Darrell Xavier Project Manager **Charity number** 1114792 Registered in England and Wales **Company number** 05738091 Registered in England and Wales
## **Registered and principal address**
Richmond Hill Community Centre Long Close Lane Leeds LS9 8NP
## **Bankers**
Virgin Bank Hodge Bank Cambridge & Counties Bank 329 Harehills Lane One Central Square Charnwood Court Leeds Cardiff 5B New Walk LS9 8NP CF10 1FS Leicester LE1 6TE
## **Independent examiner**
Claire Welling **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 10 March 2006. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
2
## Richmond Hill Elderly Action Limited
## Trustees' report (continued) for the year ended 31 March 2022
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
1. To promote the welfare of elderly residents of the Richmond Hill area of Leeds and surrounding areas, in any manner which now or in the future may be deemed to be charitable in law.
2. To relieve poverty and to promote good health amongst elderly, disabled and otherwise disadvantaged people, and their carers, in the Richmond Hill area of Leeds and surrounding areas.
3. To advance the education of the public with particular reference to the financial, health, housing and welfare entitlements and the needs in relation to fuel, heat and light, of elderly, disabled and otherwise disadvantaged people.
4. To further any other charitable purpose or purposes.
## **The charity's main activities**
RHEA provides social opportunities and a range of support services for people aged 55 and over to enable independence, to live well at home, to tackle isolation, and to promote physical and mental wellbeing.
RHEA provides 11 different activities every week; from healthy lunch clubs to dance classes, exercise, social groups, dementia friendly groups, men's activities and more, all to promote community cohesion and reduce any feelings of isolation and loneliness.
A lot of work is done around one-to-one support, working with people who need advice, practical support and with people who are facing difficult times or are in crisis.
Throughout the year RHEA hosts on average 25 one-off events which are designed to bring the community together, to celebrate special occasions or campaign on issues that involve older people.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the wellbeing of older people.
## **Achievements and performance**
This accounting period coincides with the nationwide lockdown that came into force as the Coronavirus pandemic took hold.
Although we were approaching the end of national lockdown rules, RHEA's main work was around keeping people well and safe through working with these people in their own homes. Rules around staying in and having certain "bubbles" were getting easier which allowed this work to amplify.
As people were preparing for a potential end to lockdown, it was also time to get the community centre ready for a planned reopening to the public on Monday 26th July 2021.
Much of the work that came with reopening was supporting people who, bearing in mind they had been told to shield for two years, were anxious about going out and had very real life changing events to deal with.
## **Financial review**
The surplus for the year was £30,689, made up of net income of £14,889 on unrestricted funds and net income of £15,800 on restricted funds.
These figures are stated after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £243,282. The policy is to held a minimum of six month's running costs to cover future funding uncertainties. The trustees approved a budget deficit for 2022/23, which would reduce the free reserve to around £190,000. With inflation running high, the reserve is likely to fall further in 2023/24.
3
## Richmond Hill Elderly Action Limited
## Trustees' report (continued) for the year ended 31 March 2022
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees:
Signed _Roger Shooter_
Name ROGER SHOOTER
DatE 30/11/22
5
## Richmond Hill Elderly Action Limited
## Independent examiner's report to the trustees of Richmond Hill Elderly
## Action Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2022, which are set out on pages 6 to 13.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Simon Bostrom
Date: 02/12/22
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Richmond Hill Elderly Action Limited Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Income from:**
Charitable activities
(2)
142,990
Investments
4,211
**Total income**
147,201
**Expenditure on charitable activities:**
Salaries and NI
(3)
106,119
Premises and office costs
6,233
Recruitment, training and other staff costs
127
Resources and other project costs
11,905
Independent examination
800
Legal and professional costs
2,021
Depreciation
5,107
**Total expenditure**
132,312
**Net income / (expenditure)**
14,889
**Transfers between funds**
-
**Net movement in funds**
14,889
**Fund balances brought forward**
242,014
**Fund balances carried forward**
(4)
256,903|2022
Restricted
funds
£
58,164
-
58,164
27,417
2,388
-
12,559
-
-
-
42,364
15,800
-
15,800
31,331
47,131|2022
Total
funds
£
201,154
4,211
205,365
133,536
8,621
127
24,464
800
2,021
5,107
174,676
30,689
-
30,689
273,345
304,034|2021
Total
funds
£
179,987
1,130|
|---|---|---|---|
||||181,117|
||||145,163
5,095
318
13,252
800
5,976
6,467|
||||177,071|
||||4,046
-|
||||4,046
269,299|
||||273,345|
All incoming resources and resources expended derive from continuing activities.
6
## Richmond Hill Elderly Action Limited
## Balance sheet
|as at 31 March 2022
2022
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
13,621
**Total fixed assets**
13,621
**Current assets**
Debtors and prepayments
(6)
153
Cash at bank and in hand
(7)
249,645
**Total current assets**
249,798
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
6,516
**Total current liabilities**
6,516
**Net current assets / (liabilities)**
243,282
**Total assets less current liabilities**
256,903
**Net assets**
256,903
**Funds**
Unrestricted funds
(12)
256,903
Restricted funds
-
**Total funds**
256,903|2022
Restricted
£
-
-
500
47,201
47,701
570
570
47,131
47,131
47,131
-
47,131
47,131|2022
Total
£
13,621
13,621
653
296,846
297,499
7,086
7,086
290,413
304,034
304,034
256,903
47,131
304,034|2021
Total
£
18,728|
|---|---|---|---|
||||18,728|
||||963
257,573|
||||258,536|
||||3,919|
||||3,919|
|||||
||||254,617|
|||||
||||273,345|
|||||
||||273,345|
||||242,014
31,331|
||||273,345|
For the year ending 31 March 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2015).
The financial statements were approved by the board of trustees on
Date: 30/11/22
Signed: _Roger Shooter_ (Trustee)
Name ROGER SHOOTER
7
## Richmond Hill Elderly Action Limited
## Notes to the accounts for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
As a consequence, there has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
8
## Richmond Hill Elderly Action Limited
## Notes to the accounts
## for the year ended 31 March 2022
## **1 Accounting policies continued**
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computers and equipment: 33% straight line Motor vehicles: 15% straight line
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Richmond Hill Elderly Action Limited
## Notes to the accounts continued
## for the year ended 31 March 2022
|**2 Income from charitable activities**
Burmanofts Senior Action
Forum Central
Groundwork
HMRC (CJRS grant)
Leeds Benevolent Sociey For Single Ladies
Leeds City Council
Leeds Community Foundation
Leeds Mencap
Leeds Older People's Forum
Voluntary Action Leeds
Events proceeds
Income from activities
Donations
Staff sencondment
Other income
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2022
Unrestricted
funds
£
4,000
670
-
121,654
-
-
1,801
893
7,463
849
5,357
303
142,990|2022
Restricted
funds
£
-
20,000
34,439
3,175
550
-
-
-
58,164|2022
Total
funds
£
4,000
-
-
670
20,000
156,093
3,175
-
550
1,801
893
7,463
849
5,357
303
201,154
2022
£
121,058
8,848
(4,000)
7,630
133,536|2021
Total
funds
£
-
1,500
500
1,326
-
164,169
3,825
400
4,760
-
-
546
2,961
-
-|
|---|---|---|---|---|
|||||179,987|
|||||2021
£
131,072
9,729
(4,000)
8,362|
|||||145,163|
The average number employees during the year was 8, being an average of 4.7 full time equivalent (2021: 8, 5.2 FTE).
There were no employees with emoluments above £60,000.
## **Defined contribution pension scheme**
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Restricted funds**
Balance b/f
£
Computer group
1,128
Covid-19 grant
2,807
Digital Project
2,400
Exercise in Disguise
7,518
Food Bank
2,476
Innovation Fund
-
Leeds Benevolent Society
-
Lunch Clubs
1,538
SWIFt
12,798
Winter Monies
666
31,331|Incoming
£
-
-
550
-
-
4,439
20,000
3,175
30,000
-
58,164|Outgoing
£
1,128
71
2,950
4,014
2,476
349
-
4,713
25,997
666
42,364|2022
£
7,630
Transfers
£
-
-
-
-
-
-
-
-
-
-
-|2021
£
8,362
Balance c/f
£
-
2,736
-
3,504
-
4,090
20,000
-
16,801
-|
|---|---|---|---|---|
|||||47,131|
10
## Richmond Hill Elderly Action Limited
Notes to the accounts continued for the year ended 31 March 2022
## **4 Restricted funds continued**
## **Fund name**
Computer group Covid-19 grant Digital Project Exercise in Disguise
Food Bank
Lunch Clubs
SWIFt Winter Monies
## **Purpose of restriction**
To improve computer facilities and provide support to beneficiaries This is funding to help with the acquisition of IT equipment for members. This is funding to run classes to improve IT skills.
To run classes in gentle exercise, dance and movement This was a donation from the Rotary Club to provide for older people during the coronavirus crisis
To set up and provide a befriending service.
This is a project to support wellbeing and independence amongst frail people. The transfer between funds is in respect of a management fee. To run activities over the winter months
|**Tangible assets**
**Cost**
At 1 April 2021
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for year
At 31 March 2022
**Net book value**
At 31 March 2022
At 31 March 2022|£
34,049
34,049
15,321
5,107
20,428
13,621
18,728
Motor
vehicles|£
4,078
4,078
4,078
-
4,078
-
-
Office
equipment|Total
£
38,127|
|---|---|---|---|
||||38,127|
||||19,399
5,107|
||||24,506|
|||||
||||13,621|
|||||
||||18,728|
## **5 Tangible assets**
## **6 Debtors and prepayments**
|**6 Debtors and prepayments**
Prepayments and accrued income
**7 Cash at bank and in hand**
Virgin Bank
Yorkshire Bank Deposit Account
Cambridge and Counties Building Society
Julian Hodge Bank
United Trust Bank
Petty cash
**8 Creditors and accruals**
Other creditors and accruals
Deferred income|2022
£
653
653
2022
£
84,810
-
91,672
60,360
60,000
4
296,846
2022
£
6,136
950
7,086|2021
£
963|
|---|---|---|
|||963|
|||2021
£
67,907
40,702
88,108
60,428
-
428|
|||257,573|
|||2021
£
2,969
950|
|||3,919|
11
## Richmond Hill Elderly Action Limited Notes to the accounts continued for the year ended 31 March 2022
## **9 Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **10 Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **11 Related party transactions**
## **Key management personnel**
The key management personnel of the charity comprises the Project Manager only. The total employee benefits of the key management personnel of the charity were £35,897 (2020: £31,639).
There were no other related party transactions during this year or the previous year.
## **12 Analysis of movement in unrestricted funds**
|General fund
Minibus fund|Balance at 1
April 2021
£
223,286
18,728
242,014|Income
£
147,201
-
147,201|Expenditure
£
127,205
5,107
132,312|Transfers
£
-
-
-|As at 31
March 2022
£
243,282
13,621|
|---|---|---|---|---|---|
||||||256,903|
## **Name of Description, nature and purposes of the fund**
General fund The free reserves after allowing for all designated funds. Minibus fund This amount relates to the net book value of the minibus
## **13 Analysis of net assets between funds**
|Total
Tangible fixed
Net current|General
fund
£
-
243,282
243,282|Designated
funds
£
13,621
-
13,621|Restricted
funds
£
-
47,131
47,131|Total
£
13,621
290,413|
|---|---|---|---|---|
|||||304,034|
12
## Richmond Hill Elderly Action Limited
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022
|2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Charitable activities
142,990
134,471
Investments
4,211
1,130
**Total income**
147,201
135,601
**Expenditure**
Salaries and NI
106,119
120,751
Premises and office costs
6,233
3,357
Recruitment, training and other staff
127
156
Resources and other project costs
11,905
5,904
Independent examination
800
800
Legal and professional costs
2,021
5,976
Depreciation
5,107
6,467
**Total expenditure**
132,312
143,411
**Net income / (expenditure)**
14,889
(7,810)
**Transfers between funds**
-
4,160
**Net movement in funds**
14,889
(3,650)
**Fund balances brought forward**
242,014
245,664
**Fund balances carried forward**
256,903
242,014|2022
Restricted
funds
£
58,164
-
58,164
27,417
2,388
-
12,559
-
-
-
42,364
15,800
-
15,800
31,331
47,131|2021
Restricted
funds
£
45,516
-
45,516
24,412
1,738
162
7,348
-
-
-
33,660
11,856
(4,160)
7,696
23,635
31,331|2022
Total
funds
£
201,154
4,211
205,365
133,536
8,621
127
24,464
800
2,021
5,107
174,676
30,689
-
30,689
273,345
304,034|2021
Total
funds
£
179,987
1,130|
|---|---|---|---|---|
|||||181,117|
|||||145,163
5,095
318
13,252
800
5,976
6,467|
|||||177,071|
|||||4,046
-|
|||||4,046
269,299|
|||||273,345|
13