## Richmond Hill Elderly Action Limited
Charity number 1114792
A company limited by guarantee number 05738091
Annual Report and Financial Statements
for the year ended 31 March 2021
## Richmond Hill Elderly Action Limited
## Annual Report and Financial Statements
## for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 14|
1
## Richmond Hill Elderly Action Limited
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
|The trustees during the financial year and up to and|The trustees during the financial year and up to and|including the date the report was approved were:|
|---|---|---|
|**Name**|**Position**|**Dates**|
|Father Darren Percival|Chair||
|Mrs Jean Townsend|||
|Mr Roger Shooter|Treasurer||
|Mr David Wharton|||
|Ms Pam Walker|||
|Mrs Frances Brett|||
|Cllr. Asghar Khan|Co-opted||
|Cllr. Denise Ragan|Co-opted||
|Mr John Boyd|||
|Mr Andrew Milburn|||
|Miss Bernie Gahan|||
|**Key personnel**|**Position**||
|Darrell Xavier|Project Manager||
|**Charity number**|1114792|Registered in England and Wales|
|**Company number**|05738091|Registered in England and Wales|
|**Registered and principal**|**address**||
|Richmond Hill Community Centre|||
|Long Close Lane|||
|Leeds|||
|LS9 8NP|||
|**Bankers**|||
|Virgin Bank|Hodge Bank|Cambridge & Counties Bank|
|329 Harehills Lane|One Central Square|Charnwood Court|
|Leeds|Cardiff|5B New Walk|
|LS9 8NP|CF10 1FS|Leicester LE1 6TE|
## **Independent examiner**
Claire Welling **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 10 March 2006. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
2
## Richmond Hill Elderly Action Limited
## Trustees' report (continued) for the year ended 31 March 2021
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
1. To promote the welfare of elderly residents of the Richmond Hill area of Leeds and surrounding areas, in any manner which now or in the future may be deemed to be charitable in law.
2. To relieve poverty and to promote good health amongst elderly, disabled and otherwise disadvantaged people, and their carers, in the Richmond Hill area of Leeds and surrounding areas.
3. To advance the education of the public with particular reference to the financial, health, housing and welfare entitlements and the needs in relation to fuel, heat and light, of elderly, disabled and otherwise disadvantaged people.
4. To further any other charitable purpose or purposes.
## **The charity's main activities**
RHEA provides social opportunities and a range of support services for people aged 55 and over to enable independence, to live well at home, to tackle isolation, and to promote physical and mental wellbeing.
RHEA provides 13 different activities every week; from healthy lunch clubs to dance classes, exercise, social groups, dementia friendly groups, men's activities and more, all to promote community cohesion and reduce any feelings of isolation and loneliness.
A lot of work is done around one-to-one support, working with people who need advice, practical support and with people who are facing difficult times or are in crisis.
Throughout the year RHEA hosts over 25 one-off events which are designed to bring the community together, to celebrate special occasions or campaign on issues that involve older people.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the wellbeing of older people.
## **Achievements and performance**
This accounting period coincides with the nationwide lockdown that came into force as the Coronavirus pandemic took hold.
Before the government officially announced that 24[th] March 2020 would be the start of the first lockdown period, RHEA were already addressing concerns from members who were worried about having no support if everyone had to stay at home. The community centre which is RHEA’s main base was ordered to close in line with restrictions although thankfully, after some negotiation, the office was allowed to stay open but just for staff to operate from.
Within days, funding had been secured to set up a food hub as one major concern for people was about getting food when they were advised not to and had nobody to shop for them. Deliveries were made by staff and volunteers three times a week to members who were shielding and they received a supply of groceries for that week, completely free of charge. This service continued for 14 months, securing further funding to take away the worry and risk from our members but there were many more needs that arose from lockdown.
As key workers, home visits continued in the safest way possible to people who couldn’t get out but (as we all do regardless of age) needed support or advice around getting to much needed health appointments, communicating with friends and family, prescription deliveries, coping with bereavement, getting to appointments for vaccinations, understanding what the latest legislation was, and even organising funerals.
3
## Richmond Hill Elderly Action Limited
## Trustees' report (continued) for the year ended 31 March 2021
## **Achievements and performance (continued)**
When lockdown relaxed for the first time, the RHEA team took to the streets to organise events such as Street Bingo and Picnic in the Park to safely get people out of their homes, into a controlled environment to break some of the isolation that people were experiencing.
The full RHEA team of staff and volunteers had to work on a rota basis to keep each other safe but whether the team was working from home or not, we’re proud that we were able to physically and emotionally support people throughout this financial year. Whether it was something as simple as delivering books to give members something to do, or organising end of life care, the entire team of staff, trustees and volunteers were working to ensure RHEA was still active and supporting individual need in a very unique and distressing time and still being completely accountable to funders and stakeholders as a grassroots charity. Father Darren Percival, Chair
## **Financial review**
The surplus for the year was £4,046, including a shortfall of £3,650 on unrestricted funds and net income of £7,696 on restricted funds.
These figures are stated after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £223,286.
The policy is to held a minimum of six month's running costs to cover future funding uncertainties. Reserves are currently above this level, and the trustees have approved a deficit budget for 2020/21, which allows a programme of activities to be offered at a higher level than would otherwise be possible from existing funding streams.
## **COVID-19**
The trustees have reviewed the financial impact of the coronavirus. As part of this review, which included an update of the budget forecast and cash flow, and an assessment of whether the charity will be able to continue for at least twelve months after the accounts are approved, the trustees concluded that no material uncertainties exist that cast significant doubt on the charity's ability to continue as a going concern.
4
## Richmond Hill Elderly Action Limited
## Trustees' report (continued) for the year ended 31 March 2021
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees:
Signed: R Shooter (Trustee)
Name: R Shooter
Date: 6/10/2021
5
## Richmond Hill Elderly Action Limited
## Independent examiner's report to the trustees of Richmond Hill Elderly Action Limited
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 7 to 14.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Claire Welling
Date: 6/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Richmond Hill Elderly Action Limited
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Charitable activities
(2)
134,471
Investments
1,130
**Total income**
135,601
**Expenditure on charitable activities:**
Salaries and NI
(3)
120,751
Premises and office costs
3,357
Recruitment, training and other staff costs
156
Resources and other project costs
5,904
Independent examination
800
Legal and professional costs
5,976
Depreciation
6,467
**Total expenditure**
143,411
**Net income / (expenditure)**
(7,810)
**Transfers between funds**
4,160
**Net movement in funds**
(3,650)
**Fund balances brought forward**
245,664
**Fund balances carried forward**
(4)
242,014|2021
Restricted
funds
£
45,516
-
45,516
24,412
1,738
162
7,348
-
-
-
33,660
11,856
(4,160)
7,696
23,635
31,331|2021
Total
funds
£
179,987
1,130
181,117
145,163
5,095
318
13,252
800
5,976
6,467
177,071
4,046
-
4,046
269,299
273,345|2020
Total
funds
£
177,222
2,805
180,027
124,693
4,093
1,415
40,141
800
5,425
6,467
183,034
(3,007)
-
(3,007)
272,306
269,299|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Richmond Hill Elderly Action Limited
## Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
18,728
**Total fixed assets**
18,728
**Current assets**
Debtors and prepayments
(6)
463
Cash at bank and in hand
(7)
226,172
**Total current assets**
226,635
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
3,349
**Total current liabilities**
3,349
**Net current assets / (liabilities)**
223,286
**Total assets less current liabilities**
242,014
**Net assets**
242,014
**Funds**
Unrestricted funds
(12)
242,014
Restricted funds
-
**Total funds**
242,014|2021
Restricted
£
-
-
500
31,401
31,901
570
570
31,331
31,331
31,331
-
31,331
31,331|2021
Total
£
18,728
18,728
963
257,573
258,536
3,919
3,919
254,617
273,345
273,345
242,014
31,331
273,345|2020
Total
£
25,195
25,195
1,654
248,837
250,491
6,387
6,387
244,104
269,299
269,299
245,664
23,635
269,299|
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2015).
The financial statements were approved by the board of trustees on
Date: 6/10/2021
Signed: R Shooter (Trustee)
Name: R Shooter
8
## Richmond Hill Elderly Action Limited
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
As a consequence, there has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
9
## Richmond Hill Elderly Action Limited
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies continued**
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Computers and equipment: 33% straight line Motor vehicles: 15% straight line
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
10
## Richmond Hill Elderly Action Limited
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 Income from charitable activities**
Community Foundation
Forum Central
Groundwork
HMRC (CJRS grant)
Leeds City Council
Leeds Community Foundation
Leeds Mencap
Leeds Older People's Forum
Localgiving
Rotary Club
Liz & Terry Bramall Foundation
Events proceeds
Income from activities
Donations
Other income
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Unrestricted
funds
£
-
1,500
-
1,326
129,069
-
400
-
-
-
-
-
546
1,630
-
134,471|2021
Restricted
funds
£
-
-
500
-
35,100
3,825
-
4,760
-
-
-
-
-
1,331
-
45,516|2021
Total
funds
£
-
1,500
500
1,326
164,169
3,825
400
4,760
-
-
-
-
546
2,961
-
179,987
2021
£
131,072
9,729
(4,000)
8,362
145,163|2020
Total
funds
£
2,608
-
-
-
137,472
-
-
-
500
500
7,518
11,909
15,792
898
25
177,222
2020
£
114,900
7,951
(3,000)
4,842
124,693|
|---|---|---|---|---|
The average number employees during the year was 8, being an average of 5,2 full time equivalent (2020: 8, 4.6 FTE).
There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Restricted funds**
Balance b/f
£
Computer group
1,698
Covid-19 grant
-
Digital Project
-
Exercise in Disguise
7,518
Food Bank
370
Lunch Clubs
-
SWIFt
11,944
Winter Monies
2,105
23,635|Incoming
£
-
4,760
2,400
-
6,069
1,538
30,749
-
45,516|Outgoing
£
570
1,953
-
-
3,963
-
25,735
1,439
33,660|2021
£
8,362
Transfers
£
-
-
-
-
-
-
(4,160)
-
(4,160)|2020
£
4,842
Balance c/f
£
1,128
2,807
2,400
7,518
2,476
1,538
12,798
666
31,331|
|---|---|---|---|---|
11
## Richmond Hill Elderly Action Limited
## Notes to the accounts continued
for the year ended 31 March 2021
## **4 Restricted funds continued**
## **Fund name**
Computer group Covid-19 grant Digital Project Exercise in Disguise Food Bank Lunch Clubs
SWIFt
Winter Monies
## **Purpose of restriction**
To improve computer facilities and provide support to beneficiaries This is funding to help with the acquisition of IT equipment for members. This is funding to run classes to improve IT skills. To run classes in gentle exercise, dance and movement
This was a donation from the Rotary Club to provide for older people during To set up and provide a befriending service.
This is a project to support wellbeing and independence amongst frail people. The transfer between funds is in respect of a management fee. To run activities over the winter months
**----- Start of picture text -----**
Tangible assets Motor Office
vehicles equipment Total
Cost £ £ £
At 1 April 2020 34,049 4,078 38,127
At 31 March 2021 34,049 4,078 38,127
Depreciation
At 1 April 2020 10,214 2,718 12,932
Charge for year 5,107 1,360 6,467
At 31 March 2021 15,321 4,078 19,399
Net book value
At 31 March 2021 18,728 - 18,728
At 31 March 2020 23,835 1,360 25,195
**----- End of picture text -----**
## **5 Tangible assets**
|**Debtors and prepayments**
Prepayments and accrued income
**Cash at bank and in hand**
Yorkshire Bank
Yorkshire Bank Deposit Account
Cambridge and Counties Building Society
Julian Hodge Bank
Petty cash
**Creditors and accruals**
Other creditors and accruals
Deferred income|2021
£
963
963
2021
£
67,907
40,702
88,108
60,428
428
257,573
2021
£
2,969
950
3,919|2020
£
1,654
1,654
2020
£
60,071
40,000
88,108
60,432
226
248,837
2020
£
5,437
950
6,387|
|---|---|---|
## **6 Debtors and prepayments**
## **7 Cash at bank and in hand**
## **8 Creditors and accruals**
12
## Richmond Hill Elderly Action Limited
## Notes to the accounts continued
## for the year ended 31 March 2021
## **9 Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **10 Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **11 Related party transactions**
## **Key management personnel**
The key management personnel of the charity comprises the Project Manager only. The total employee benefits of the key management personnel of the charity were £35,897 (2020: £31,639).
There were no other related party transactions during this year or the previous year.
## **12 Analysis of movement in unrestricted funds**
|General fund
Minibus fund|Balance at 1
April 2020
£
221,829
23,835
245,664|Income
£
135,601
-
135,601|Expenditure
£
138,304
5,107
143,411|Transfers
£
4,160
-
4,160|As at 31
March 2021
£
223,286
18,728
242,014|
|---|---|---|---|---|---|
## **Name of Description, nature and purposes of the fund**
General fund The free reserves after allowing for all designated funds. Minibus fund This amount relates to the net book value of the minibus
## **13 Analysis of net assets between funds**
|Total
Tangible fixed
Net current|General
fund
£
-
223,286
223,286|Designated
funds
£
18,728
-
18,728|Restricted
funds
£
-
31,331
31,331|Total
£
18,728
254,617
273,345|
|---|---|---|---|---|
13
## Richmond Hill Elderly Action Limited
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Charitable activities
134,471
148,939
Investments
1,130
2,805
**Total income**
135,601
151,744
**Expenditure**
Salaries and NI
120,751
120,418
Premises and office costs
3,357
4,093
Recruitment, training and other staff
156
567
Resources and other project costs
5,904
30,816
Independent examination
800
800
Legal and professional costs
5,976
5,390
Depreciation
6,467
6,467
**Total expenditure**
143,411
168,551
**Net income / (expenditure)**
(7,810)
(16,807)
**Transfers between funds**
4,160
415
**Net movement in funds**
(3,650)
(16,392)
**Fund balances brought forward**
245,664
262,056
**Fund balances carried forward**
242,014
245,664|2021
Restricted
funds
£
45,516
-
45,516
24,412
1,738
162
7,348
-
-
-
33,660
11,856
(4,160)
7,696
23,635
31,331|2020
Restricted
funds
£
28,283
-
28,283
4,275
-
848
9,325
-
35
-
14,483
13,800
(415)
13,385
10,250
23,635|2021
Total
funds
£
179,987
1,130
181,117
145,163
5,095
318
13,252
800
5,976
6,467
177,071
4,046
-
4,046
269,299
273,345|2020
Total
funds
£
177,222
2,805
180,027
124,693
4,093
1,415
40,141
800
5,425
6,467
183,034
(3,007)
-
(3,007)
272,306
269,299|
|---|---|---|---|---|
14