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2021-03-31-accounts

Support Arts Gardening Education

(Company Ltd by Guarantee Number 05698287)

(Charity Registration No. 1114743)

FINANCIAL STATEMENTS

For the year ended 31 March 2021

Contents Page
Legal and administrative information 2
Trustees' report 3-5
Examiners report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9-10

Support Arts Gardening Education

Trustees' report

Trustees

Dr William Carlile Richard Dolman David Emmas Alison Frost Hugh McCullough Clare McManus Michael Seneviratne Andy Challands Andy Naisby

Chair Treasurer

Company Secretary

Michael Seneviratne

Registered Charity number

1114743

Company Ltd by Guarantee number

05698287

Registered office

Minna House 30 Minna Road Sheffield S3 9AZ

Bank

Royal Bank of Scotland Westgate Mansfield NG18 1TR

Independent Examiner

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

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Support Arts Gardening Education

Trustees' report for the year ended 31 March 2021

The Trustees present their annual report and financial statements for the year ended 31 March 2021 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Smaller Entities.

Governing document

The organisation is a charitable company limited by guarantee, incorporated on 6 February 2006 and registered as a charity on 19 June 2006.

The Directors of the company, as listed on page two, are also charity trustees for the purpose of charity law and under the company's articles are known as members of the board of trustees.

New Trustees are recruited by an initial meeting between the prospective new trustee and 2 existing board members to discuss job description, responsibilities, skills, experience, availability and commitment. For all new trustees two references will be taken up and a DBS check undertaken. An introduction to SAGE will include: the background of SAGE, meeting of Staff and other trustees and also a visit to the allotment site. A discussion and approval of an application to become a trustee is taken by the board of trustees.

A discussion and approval of an application to become a trustee is taken by the board of trustees.

Aims & Objectives

The object of the organisation is ' to promote the physical and mental health of the residents of Sheffield by the provision of activities which will include in particular, but not exclusively: support, care and counselling, opportunities for artistic and creative expression, opportunities for recreation and other leisure time occupation, opportunities for education and training for work’. At the moment this is achieved largely through the project SAGE Greenfingers a horticultural therapy service for adults with mental health problem, supported by arts programmes and a training consultancy offer.

Reserves Policy

The trustees are aiming to maintain three months running costs for the project and additionally set aside a separate contingency fund of £5,000 as designated funds to cover redundancy costs for all paid staff and organization wind down costs.

Financial review

Income for the year is shown at £49,525 (2020 £89,982) and this is mostly from grant funding which is listed on the notes to the accounts. Expenditure is shown at £49,271 (2020: £161,923) making a surplus on income of £254 for the financial year. The total year end carried forward is £58,122 (2020: £57,868)

The unrestricted carry forward of £46,382 includes a commitment of £5,000 contingency funds.

Public benefit statement

The trustees of SAGE take their responsibilities seriously and are confident that SAGE’s activities meet the public benefit guidance of the Charity Commission. SAGE’s activities this year continued to meet our aim of promoting the mental and physical health of our members. Our main activity is the provision of horticultural therapy which is an effective, well evidenced method of supporting people with mental health problems.

The beneficiaries of SAGE are adults with mental health problems who live in Sheffield. Our gardening site has been landscaped to be accessible to people who also have physical disabilities and we work hard to ensure that the most marginalised members of the community can attend.

The trustees annually review any benefits to individuals/organisations that are not beneficiaries and are assured any such benefits are essential to SAGE’s service provision.

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Support Arts Gardening Education

Trustees' report continued.

Achievements and performance

We hope that we are now exiting the dreaded pandemic that has beset the world for the last 18 months and at SAGE we have been affected on nearly all fronts.

Trustee meetings have moved online for the period that the UK Government restrictions have been in place, but in the scheme of things that has been the least of the issues that we have faced as an organisation.

The imposition of restrictions coincided with our desire to restart our frontline services after the hiatus resulting from the reshaping of the organisation. This caused issues not only for our newly formed staff team, who were working to clearly defined start dates, but also to the people who had been referred to us to benefit from our services. This meant we had to be innovative to support this group and this was in the form of

· Weekly telephone calls to maintain social contact in the loosest sense of the phrase, owing to the restrictions, and offer specific support where identified.

· Sending out activity packs to enable some level of gardening activities at home.

We also had to transfer our singing activities from in person to online using Zoom to keep up communicating with each other. This was not always possible with some of the singing group members not being able to access Zoom, so other forms of communication were used to augment the Zoom group. Whilst the singing group numbers dipped to below 50% of pre-pandemic levels, we managed to maintain contact with the majority of members through the other communication methods.

When restrictions were relaxed in the summer of 2020 , we were able to accommodate small numbers of gardening group members on site in line with government guidelines and allotment rules. This also enabled the singing group to reconvene in a face-to-face setting but with no singing allowed.

As lockdown was reintroduced, we resumed the Zoom meetings for the singing group but carried on with gardening activity delivery under the government guidelines.

This has also had an impact on the funding landscape with many funders specifically offering grants for Covid-19 specific treatment. We have been able to take advantage of some of these funds, but the number has been lower than we would normally expect to see. Against this background our Income Strategy group, consisting of trustees and the Director, have had some success in securing grants with funding greater than £5k won from South Yorkshire Community fund, Awards for All (National Lottery) and Sheffield City Council. The funding group have established KPI’s around this to give greater visibility to the organisation. We are also working on a programme to grow our Friends of SAGE network.

We are pleased to say that we have gained two new trustees – Andy Challands, who has had a successful career in the health service, and Andy Naisby who has long since been associated with SAGE having been the manager of Sheffield’s TB specialist nurse service, working in the S3 community and latterly through his volunteering at SAGE.

We also had a change to the staff team with Richard Wade leaving his role of Director in December 2020 to take up a role in Forge Health Group. A new appointment to the role was made in March 2021 with Amy Palmer now serving as the Director of SAGE.

As we exit the pandemic, we are confident that the organisation is in better shape for the future and more appealing for our future funding applications.

Charity risk management

Long-term funding continues to be a key concern of Trustees following the Big Lottery (Reaching Communities) grant expiring in December 2019.

The Finance and HR Sub-Committee monitor financial performance on a monthly basis including projections through to the end of 2021.

Significant work has continued by the Trustees and SAGE staff to develop an organisation strategy to take SAGE through this and into the future. SAGE has refined the fundamentals of the service and has a plan in place to generate funding from external sources such as from grants, local businesses and where possible from local health commissioners.

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Support Arts Gardening Education

Trustees' responsibilities for the financial statements

Company and charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees

are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

This report was approved by the Trustees on 29 September 2021 and is signed on their behalf by:

Richard Dolman Chair

Michael Seneviratne Company Secretary

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Support Arts Gardening Education

Independent Examiner's report on the Accounts of Support Arts Gardening Education For the year ended 31 March 2021

I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages 7 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

· to keep accounting records in accordance with section 386 of the Companies Act 2006; and

· to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:______

6

Support Arts Gardening Education

Statement of Financial Activities

For the year ended 31 March 2021

Unrestricted
funds
Notes
£
Income from
Grants
4
6,815
Earned income
4
1,403
Other income
4
20,077
Total Income
28,295
Expenditure on
Charitable expenditure
Staff Costs
31,354
Sessional workers
576
Consultancy
-
Staff travel expenses
-
Training
415
Office Costs
1,847
Membership and subscriptions
479
Premises Costs
-
Marketing and Publicity
162
Insurance
-
Allotment/Site Costs
2,772
Group activities
-
Greenfingers project
233
Singing workshops
1,145
Volunteer expenses
68
Bank Charges
225
Accountancy and payroll
505
Total expenditure
39,781
Net (outgoing)/incoming resources
(11,486)
Total funds brought forward
57,868
Total funds carried forward
5
46,382		 Restricted
funds
£
21,230
-
-
21,230
6,247
-
-
-
-
324
40
-
175
1,379
81
-
-
1,059
24
61
100
9,490
11,740
-
11,740		 Total
2021
£
28,045
1,403
20,077
49,525
37,601
576
-
-
415
2,171
519
-
337
1,379
2,853
-
233
2,204
92
286
605
49,271
254
57,868
58,122		 Total
2020
£
59,922
8,414
21,646
89,982
129,702
48
630
324
1,430
3,040
208
3,240
1,021
1,358
1,053
1,243
8,145
7,779
1,164
918
620
161,923
(71,941)
129,809
57,868

7

Support Arts Gardening Education Balance sheet as at 31 March 2021

Balance sheet as at 31 March 2021
Notes
Current assets
Bank
Cash
Debtors
2
Total current assets
Creditors: amounts falling due
within one year
3
Net current assets/(liabilities)
Total assets less current liabilities
Total net assets
Represented By
FUNDS
Unrestricted income fund
Designated funds
Restricted income fund		 2021
£
57,959
463
58,422
(300)
58,122
58,122
58,122
41,382
5,000
11,740
58,122		 2020
£
57,562
656
0
58,218
(350)
57,868
57,868
57,868
52,868
5,000
-
57,868

For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Director's responsibilities;

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements are approved by the Board on 29 September 2021 and signed

on its behalf by:

Richard Dolman David Emmas Chair Treasurer

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Support Arts Gardening Education

Notes to the Accounts

For the year ended 31 March 2021

1 Accounting Policies

(a) Basis of preparation The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Income Grants donations and Income from charitable trading activities are recognised in full in the Statement of Financial Activities in the year in which they are received.

(c) Restricted Funds Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets the criteria is identified to the fund together with a fair allocation of management and support costs.

(d) Unrestricted Funds Unrestricted Funds are other income received or generated for the objects of the charity without further specified purpose and are available as general funds. (e) Resources expended Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of V.A.T. The company is not VAT registered. Governance costs of the charity relate to the costs of running the charity such as t h e costs o f m eet in gs, p r o f ess i o n a l costs a n d statuto r y co m p li a n ce, a n d in c l udes a n y costs whi c h cannot be specifically identified to another expenditure classification. In the opinion of the trustees all support costs relate to charitable expenditure.

(f) Fund Accounting Funds held by the charity are either restricted funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds that can only be used for a particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2 Debtors

These refer to monies being due to the charity at the year end.
They are in respect of:-
Total
3
Creditors; amounts falling due within one year
These are expenses that have been incurred but have not been billed or paid for
during the accounting period. They are in respect of:
Trade creditors		 2021
£
-
2021
£
300
300		 2021
£
-
2020
£
350
350

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Support Arts Gardening Education

Notes to the Accounts

For the year ended 31 March 2021

4
Incoming resources
Grants
Awards for All
D Oyly Carte Trust
Sheffield City Council
South Yorkshire Community Fund
Total
Earned income
Self Directed Support
Other income
Friends of SAGE donations
Donations
Singing Workshops
Virgin Money Giving
Other income
5
Restricted Fund Movements
Funds
Awards for All
Sheffield City Council
South Yorkshire Community Fund
Sub totals
Unrestricted Fund Movements
Total Fund Movements		 Opening
balance 1 April
2020
-
-
-
-
57,868
57,868		 Unrestricted
Funds
£
-
3,000
3,815
-
6,815
1,403
1,403
660
200
2,153
14,433
2,631
20,077
Receipts
9,240
2,500
9,490
21,230
28,295
49,525		 Restricted
Funds
£
9,240
-
2,500
9,490
21,230
-
-
-
-
-
-
-
-
Payments
-
-
(9,490)
(9,490)
(39,781)
(49,271)		 Total
2021
£
9,240
3,000
6,315
9,490
28,045
1,403
1,403
660
200
2,153
14,433
2,631
20,077
Closing
balance 31
March 2021
9,240
2,500
-
11,740
46,382
58,122

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