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2023-08-31-accounts

Charity registration No. 1114695 Company registration No. 05447367 (England and Wales)

Ports Fest Ltd (Limited by Guarantee) Annual Report and Unaudited Accounts

31 August 2023

Ports Fest Ltd

(Limited by guarantee) Contents

Page
Company information 1
Trustee's report 2-10
Independent Examiner's Report 11
Profit and loss account 12
Balance sheet 13
Notes to the accounts 14-18

Ports Fest Ltd (Limited by guarantee) Legal and Administrative Information

Charity Number 1114695
Company number 5447367
Principle address 10 High Street
Old Portsmouth
Hampshire
PO1 2LP
Trustees: David Wickes - Chairman
Louise Chantal
Maxwell Craft
Dr Adrian Hull
Ming Wu
Laura Doye (Appointed 28th April 2023)
David Hampshire (Resigned 11th January 2023)
Drusilla Moody (Resigned 13th December 2022)
Director Erica Smith
Company Secretary: Cindy Peche
Independent examiner BC&A Chartered Accountants
161-163 Elm Grove
Southsea
Hampshire
PO5 1LU

1

Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

Structure Governance & Management

Ports Fest was incorporated as a private company on 9 May 2005 and is a company limited by guarantee and not having a share capital, governed by the Memorandum and Articles of Association.

The Trustees when complete consist of at least three and not more than ten Trustees. If the number of Trustees falls below three, the remaining Trustees may only act to appoint further Trustees as required.

Trustees shall be appointed for terms of three years and a Trustee who has served their term must retire at the next Annual Trustees’ Appointment Meeting that occurs following the expiry of their term.

A retiring Trustee who remains eligible may be re-appointed for a further term(s) of office as considered appropriate.

The Trustees may at any time co-opt any individual who is qualified to be appointed as a Trustee to fill a vacancy in their number or as an additional trustee, but a co-opted Trustee only holds office for one year.

The Trustees must hold at least three meetings each year. A quorum at a meeting of the Trustees is two Trustees.

Mission, Aims and Objectives

I) Mission

Ports Fest intends to deliver an ambitious creative, diverse, and high-quality festival, connecting with all lives in places and spaces from the everyday to the unusual. Playing a central role in the cultural life of the city and surrounding areas, in collaboration with our cultural and education partners.

ii) Aims

A. Profile & Excellence: Make a high quality and high impact contribution to the city’s cultural calendar.

B. Creativity: Enable cultural innovation

C. Audience Development & Diversity: Create meaningful artistic engagement for our local

communities.

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

2

Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

D. Learning & Youth Engagement: Offer cultural opportunity and aspiration for the city’s young people.

support dynamic and collaborative creative activity

Artistic Programme 2023

In June/July 2023, Ports Fest presented a diverse programme of cultural activities and events, held in 28 unique venues across the city, all of which were designed to appeal, and be accessible to, the widest sector of the community and to ensure that the community had an opportunity to fully engage with the activities with a mix of free and ticketed events.

The programme featured professional artists of international repute and provided opportunities for young people of Portsmouth to attend and work alongside professional artists in a range of arts and educational events.

Ports Fest 2023 significantly added to the cultural events calendar in Portsmouth and strived for visibility and impact in and beyond the city.

Ports Fest 2023 Achievements

Ports Fest 2023 (28[th] June – 2[nd] July) provided 80 events during the 5 days. 2023 saw the continuation of a theme, and this year the theme was IGNITE . 2023 saw Ports Fest work with regional schools, either in workshops, masterclasses, or performances. Once again Ports Fest were able to attract high quality artists and speakers.

2023 Key Ports Fest Events included:

MSO (Multi Story Orchestra) – The Volcano

Ports Fest worked for its second year with the world-famous The Multi Story Orchestra – an orchestra that performs in car parks around the country. This concert took place in the Isambard Brunel Car Park. Working in partnership with the PCC car park teams this was a great and wellplanned collaboration. In the months before the event, the orchestra musicians worked with two schools (Ark Ayrton & Ark Dickens Primary) running workshops and rehearsals and the amazing young musicians performed alongside the MSO for the concert.

The unmissable concert was an eruption of sound. From lava and surging to eruption and ash, this performance in keeping with the festivals theme told the story of the life of the Volcano, through an amassed percussion and vocal ensemble.

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

3

Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

The Volcano combined the music of Philip Glass and Nebojsa Zivkovic with completely new pieces created and improvised in the performance, and featuring incredible young, local musicians.

Brian Bilston

Ports Fest hosted two evenings of Brian as his first night sold out.

Brian Bilston has been described as the Banksy of poetry and Twitter’s unofficial Poet Laureate. With over 400,000 followers on social media, he has become truly beloved by the online community. As part of his brand-new show Brian performed poetry from his latest collection. It was a rare chance to see this literary enigma live and at the top of his game.

The Tempest

Following on from last year's successful show Ports Fest hosted three evening performances with two sell out nights. Audiences enjoyed the Theatre of Dark Encounters interpretation of this Shakespearean classic which also featured pupils from Fareham college. Set in the inner bailey of Portchester Castle which was a perfect setting for such a tale.

Portsmouth Keys

This large-scale event was all about reigniting people's passion for the piano by playing one of our ‘Pianos for the People’ which were situated in 3 public settings, the dockyard, Cascades, and the international port. Audiences were inspired by hearing others play with choirs gathering and so much activity. We were lucky to have impromptu performances by the inspirational Fabio Tedde the pianist without borders. In addition, there were two piano concerts held at the Portsmouth Grammar School and a concert at the New Theatre Royal featuring the extraordinarily talented Harry the Piano.

Mardi Gras presents: Ignite

Hundreds of young people from schools and youth groups paraded to the theme of Ignite. This explosive event was the culmination of a Mardi Gras project supported by Arts Council England working in partnership with leading experts from the New Carnival Company who have been developing the personal creativity of young people, teachers, and youth group leaders. The parade was joined by Portsmouth and Isle of Wight drumming groups. This pilot project will look to expand for 2024 to include community groups for all ages.

Kate Mosses The Ship of the Dead

Exclusive to Ports Fest and personally narrated by Kate Mosse OBE! The historic dockyard hosted this world premiere of the motion comic adaptation of The Ship of the Dead . This classic ghost story has been reimagined by a team of internationally celebrated creatives, including comic book legend Andy Lanning (Marvel, DC). The team shared insights into how they created an adaptation fit to terrify a new generation. The screening was shown throughout the weekend.

Ignite the Phoenix

Ports Fest worked in partnership with 432 – Nomads who produced an eclectic collective of local artists from all walks of life (Pompey born and bred to the ones here taking a new, migrants, refugees, asylum seekers brought together with support from local schools), they came together to bring vibrant and expressive art, music, dance, poetry and more. The events took place in a handful of Portsea venues with a finale event at the Wedgewood Rooms featuring 16 performances including a dance spectacular from the Salvadorian dancers. This event was also supported by Arts Council England.

Ignite Commissions

Following on from the 2022 open calls for artists and organisations Ports Fest announced an open call for 3 community-engaged practitioners/artists/organisations working in any art form to create a live event to feature during Ports Fest 2023.

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

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Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

Selected artists/companies work had to respond to the 2023 Festival theme which was Ignite and additionally reach young people and local communities. This opportunity was created to provide scope for unlimited imaginative, and unexpected, ideas – a chance to work creatively and create new work that brings communities together and reach new audiences who do not regularly experience the arts.

Ports Fest received 14 applications for this open call. The three selected pieces of work were: Kino Kult – VJ in a day project, The Making Room – Taste of Pompey, Mark Kellet – Over the Wall. All three of these commissions involved working with young people, colleges, and community groups.

All 2023 commissions were made possible by our sponsors: The Portsmouth Grammar School, CH&Co, Mayfield School, Coach House Pianos, Kawai, The Graphic Design House, and Bishops Printers.

In 2023 we were successful in receiving funding from Arts Council England, Portsmouth City Council and Tesco.

I. Statistics

In 2023, Ports Fest worked in active partnership with 28 Portsmouth venues and over 40 artistic and cultural organisations, in addition to local authority service providers including schools, colleges and youth and community groups making this a celebration of the city, for the city, by the city.

Numbers benefitting from Ports Fest 2023:

Volunteers 57
Artists 412
Participants 922
Audience (live) 20,839
Interactions (Socials & Web) 218,276
Interactions (broadcast & Media) 119,526
Interactions (Direct Mail & brochure) 69,644

Total 429,676

There were 62 free events and 16 paid events over the 5-day programme.

II. Audiences

Ports Fest is programmed to attract audiences of all ages, children, young people, families, schools, and community groups within our region.

Analysis of postcode data collected from Ports Fest Box office 2023 demonstrates that Ports Fest engaged with 91% within Portsmouth, and of those, 60% were from the main PO areas (PO1-5). This demonstrates the reach of Ports Fest inside its immediate area. With this information, we can confidently continue to develop our profile across Portsmouth and the wider region and see how this reflects in 2023. We have also identified where outside of the PO areas ticket sales have increased so that we can use this to inform our marketing reach for 2024.

III. Creative Partner Hub

Working in close partnership with 16 cultural organisations from across the City during Ports Fest 2023:

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

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Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

This ‘Creative Partner Group’ harnessed collective artistic and cultural expertise.

In addition to working with our Creative Partners and Education Associates, we also collaborated with the following Portsmouth-based organisations and individuals during Ports Fest 2023:

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

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Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

The following are Organisations that Ports Fest worked with who are not based in Portsmouth:

IV. Education Associates

Our Education Associate scheme has allowed us to:

  1. Deepen existing relationships with educational organisations.

  2. Ensure our communications are targeted to educational objectives (formal or informal)

  3. Develop a clearer picture of shared agendas amongst educational organisations across the city, thereby developing more successful collaborations of mutual interest.

  4. Work with schools on the school’s current development plans and issues arising from them that can be tackled in a creative way.

This was achieved by:

Education Associates 2023 were:

In addition to these partnerships, we worked with schools across the city and the outskirts. The following schools engaged in Ports Fest events as participants and performers:

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

7

Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

V. Summary of Education and Community Outreach Activities

Ports Fest values the link between culture and learning. A key outcome is to increase opportunities for access to creative learning for education and lifelong learning.

Ports Fest 2023 provided schools and colleges and the community with the following formal opportunities:

Education events:

There were many educational events such as Portsmouth Keys, Mardi Gras Presents Ignite and the MSO Volcano schools project. Other highlights included:

NourishEd

This free event was open to residents of the PO2 area which are the surrounding areas of Mayfield school, so this was really about the school connecting with their local community. Attendees were given inspiration for recipes which were economical as well as healthy. This was led by UK Harvest who are a food rescue and education charity who created a fun, family workshop of pizza making and food waste tips.

Not For Sale

A small group of extraordinary students took their art classes to a different level. This boundarybreaking exhibition, challenges society’s preconceptions about teenagers and dares us to see the truth, just as they perceive it. This work was displayed in the Jack House Gallery.

Over The Wall

Students from HSDC worked with artist Mark Kellet to Ignite their memories of Portsmouth in this fascinating, interactive experience. The artist combined his own memories of growing up in Portsmouth with those of local young people, using a series of cubes. Audiences of the outdoor exhibition which was based at the Hilsea Lido were also invited to create their own work on the theme on blank cubes with some inspiring results.

Young People and Family Events

Zine Making

In this zine (“Zeen”) making workshops, comic artist Russell Mark Olson introduced how to tell an eight-page story using a single sheet of paper. Participants learnt that they were Quick to make, quick to reproduce, and quick to share. Attendees were able to take home their newly created work.

VJ in a Day

Young people attended workshops in live video mixing with VJ artist MOWGLI. Ports Fest then hosted an evening showcase where their newfound talents were combined with their own VJ sets with live DJ’s and performers. Young people from the Music Fusion project also took part and numbers were much higher than anticipated with young people asking for this to be a regular part of the festival.

The Crow House

A family show that dazzled audiences and shoppers at Gunwharf Quay. In a choreographed frenzy of acrobatics, silks trapeze, hat juggling, and slap stick they transformed the battered house into a home. There was only one problem… A furiously territorial bird who took up residence in the chimney of their wooden house.

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

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Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

This eclectic mix of circus, puppetry, music, and audience participation was a wonderful, silentmovie-inspired show from Circo Rum Ba Ba.

VI. Financial Review

Ports Fest continued to be funded principally by sponsorship, donations, and ticket sales. The expenditure in the year enabled a successful programme of events to be put on in the city.

VII. Funding Ports Fest 2023

Ports Fest continued with its fundraising campaign amongst corporate organisations and through funding bids however this was limited by staffing and resources. Many sponsors from Ports Fest 2022 pledged their continued support in 2023 however in the current economic climate this has been difficult to maintain, however the in-kind support has increased, and Ports Fest has managed to get new supporters onboard who we hope will continue into 2024.

Ports Fest offers a range of benefits for the city. We have identified the major benefits for our stakeholders as:

Against a background of continuing economic challenge, we need to work ever more closely with our funding partners and to identify ways in which in-kind support and volunteering can add value to the sponsorship packages we offer.

National Portfolio Organisation Application

The Director applied for ACE (Arts Council England) NPO (National Portfolio Organisations) to cover core funding for over three years from April 2023. The application focused on two areas which were cultural communities and creative people. The outcome of the application was declined in October 2022.

Future Plans

2023 put Ports Fest in its 24th year with a strong programme celebrating our diversity of events. Ports Fest would like to increase its marketing far beyond the city drawing in new audiences from outside of Portsmouth, but this is very much dependant on resources.

Ports Fest 2024 will take place between Wednesday 26[th] June – Sunday 30[th. ]

The theme for this year is celebrating 25 years and looking towards the future. This will mark the 25[th] Anniversary of Ports Fest there will be an underlying theme in partnership with our creative partners to highlight our objective of increasing engagement with young people.

We are confident that the 2024 programme will be as exciting, creative, inclusive, and offering a high quality of engaging mix of free and ticketed events.

5–10-year Intentions

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

9

Ports Fest Ltd (Limited by guarantee) Trustees’ Report For the year ended 31 August 2023

Declarations

The trustees declare that they have approved the trustees’ report above.

[Signed on behalf of the charity’s trustees ]

David Wickes Chairman Date: 15"

Company No 5447637 Charity Registration No 1114695 E. Smith 01/09/23

10

Ports Fest Ltd (Limited by guarantee) Independent Examiner's Report For the year ended 31 August 2023

To The Trustees of Ports Fest Ltd

I report on the accounts of the charity for the year ended 31 August 2023.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

Basis of examiner’s statement

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s qualified statement

Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that in the course of my examination, no matter has come to my attention.

______ Name: Tahir Ahmed, FCA, ACMA, BSc (Hons)

BC&A Chartered Accountants 161-163 Elm Grove, Southsea, Hampshire, PO5 1LU 6 December 2023

11

Ports Fest Ltd

(Limited by guarantee)

Statement of Financial Activities

For the year ended 31 August 2023

Notes
Income and endowments:
Charitable activities
3
Other trading activities
4
Other income
5
Total income and endowments
Expenditure
Charitable activities
6
Governance costs
7
Total charitable expenditure
Net movement in funds
Fund balances at 1 September 2023
Fund balances at 31 August 2023		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2023
2023
2023
£
£
£
29,277
-
29,277
52,794
-
52,794
852
-
852
82,923
-
82,923
88,090
-
88,089
1,576
-
1,576
89,666
-
89,665
-6,743
-
-6,743
57,814
-
57,814
51,071
-
51,071		 Total
Funds
2022
£
-
57,236
870
58,105
79,284
1,440
80,724
-22,619
80,433
57,814

12

Ports Fest Ltd (Limited by guarantee) Balance Sheet As at 31 August 2023

Notes 2023 2022
£ £ £ £
Fixed assets:
Tangible assets 10 1,275 1,911
Current assets:
Debtors 11 - 12,614
Cash at bank and hand 12 114,710 81,224
Total current assets 114,710 93,838
Creditors falling due within 1 year 13 64,914 37,935
Net current assets 49,796 55,903
Net assets 51,071 57,814
The funds of the charity:
Unrestricted funds:
General funds 14 51,071 57,814
Total unrestricted funds 51,071 57,814
Restricted income funds -
Total charity funds 51,071 57,814

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, For the year ended 31 August 2023.

The trustees acknowledge their responsibility for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

_______ David Wickes Chairman Approved by the Trustees on

13

Ports Fest Ltd (Limited by guarantee) Notes to the accounts. Year ended 31 August 2023

1 Accounting policies

Charity information

Ports Fest Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is 10 High Street, Old Portsmouth, Hampshire. PO1 2LP

Accounting convention

The accounts have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bullet 1 not to prepare a Statement of Cash flows.

The financial statements are prepared in Sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The Principle accounting policies adopted are set out below.

1.2 Going Concern

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions required deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is unknown, the legacy is treated as a contingent asset.

14

Ports Fest Ltd (Limited by guarantee) Notes to the accounts. Year ended 31 August 2023

Grants are credited as income in the year in which they are receivable. Grants received for specific purposes are accounted for as restricted funds. Grants are not recognised as receivable until all conditions for receipts have been complied with.

1.5 Resources expended

All expenditure is accounted for on an accruals basis and includes VAT which cannot be recovered.

1.6 Tangible Fixed Assets

Tangible Fixed Assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures, fittings & equipment -- reducing balance method @ 33.3%

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset and is recognised in net income/(expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

15

Ports Fest Ltd (Limited by guarantee) Notes to the accounts For the year ended 31 August 2023

3
Charitable activities
Grant
4
Other trading activities
Ticket sales
Sponsorship
Total
5
Other income
Other Income
6
Charitable activities
Advertising
Commissions Paid
Depreciation
Donations Paid
Entertaining
Insurance
Legal fees
Lighting/Sound/Technical
Marketing
Misc
Parking
Performers
Performers Expenses
PPSA
Professional fees
Professional subscriptions
Provision for Bad Debts
Staff costs
Staff Training
Tickets/Box Office
Travel and Accommodation
Venue hire
7
Governance costs
Audit and accountancy fees		 Unrestricted
Restricted
Total
Funds
Funds
Funds
2023
2023
2023
£
£
£
29,277
-
29,277
29,277
-
29,277
Unrestricted
Restricted
Total
Funds
Funds
Funds
2023
2023
2023
£
£
£
13,144
-
13,144
39,650
-
39,650
52,794
-
52,794
Unrestricted
Restricted
Total
Funds
Funds
Funds
2023
2023
2023
£
£
£
852
-
852
852
-
852
Unrestricted
Restricted
Total
Funds
Funds
Funds
2023
2023
2023
£
£
£
5,776
-
5,776
750
-
750
636
-
636
-
-
-
768
-
768
1,238
-
1,238
-
-
-
6,460
-
6,460
8,473
-
8,473
96
-
96
85
-
85
30,936
-
30,936
5,914
-
5,914
381
-
381
768
-
768
907
-
907
-
-
-
18,954
-
18,954
86
-
86
346
-
346
643
-
643
4,874
-
4,874
88,090
-
88,089
2023
2023
2023
£
£
£
1,576
-
1,576
1,576
-
1,576		 Total
Funds
2022
£
-
-
Total
Funds
2022
£
11,023
46,213
57,236
Total
Funds
2022
£
870
870
Total
Funds
2022
£
1,502
1,400
377
1,288
890
655
7,079
2,741
12,964
93
109
31,345
1,391
1,286
-
535
1,500
8,816
1,072
480
584
3,181
79,284
2022
£
1,440
1,440

16

Ports Fest Ltd (Limited by guarantee) Notes to the accounts For the year ended 31 August 2023

Employees
Average number of employees
Employment costs
Wages and salaries		 2023
Number
1
1
2023
£
18,954
18,954		 2022
Number
1
1
2022
£
8,816
8,816

Salaried Employees provided by external party

Portsmouth Grammar School seconds a staff member to Ports Fest at no charge, covering the majority of the charity’s salary cost each year. Ports Fest covered 100% of administrative staff costs in the year, which is shows as an expense within the charitable activities. Although the staff members work for Ports Fest they are permanent employees of Portsmouth Grammar School and as such on the contribution towards this expenditure incurred by Ports Fest is recognised in the Charity’s financial Statements. The cost of the staff Salaries incurred by Portsmouth Grammar School on behalf of staff who worked for Porst Fest in the year totalled £41,963 (£55,863 in 2022)

9 Trustees

None of the trustees (or any persons connected to them) received any remuneration during the year.

10 Fixed assets: tangible assets
Cost
As At 1 September 2022
Addition
Disposals
At 31 August 2023
Depreciation
As At 1 September 2022
Charge for the year
Disposals
At 31 August 2023
Net book value
At 31 August 2023
At 31 August 2022
11 Analysis of debtors
Accounts receivables		 Fixture,
fittings &
equipment
Total
£
£
2,288
2,288
-
-
-
-
2,288
2,288
377
377
636
636
-
-
1,013
1,013
1,275
1,275
1,911
1,911
2023
£
-
-		 2022
£
12,614
12,614

17

Ports Fest Ltd (Limited by guarantee) Notes to the accounts

For the year ended 31 August 2023

12 Analysis of cash movement
Balance b/f
Income
Payments
Balance At 31 August 2023
13 Creditors falling due within 1 ye
Accruals
Other creditors (PGS)
14 Analysis of charitable funds
Analysis of fund movement
Unrestricted funds:
Unrestricted general funds
Restricted funds:
Restricted general funds		 ar
2023
£
12,207
52,707
64,914
Balance
b/f
Incoming
resources
Resources
expended
Transfers
£
£
£
£
57,814
82,923
-89,666
-
57,814
82,923
-89,666
-
Balance
b/f
Incoming
resources
Resources
expended
Transfers
-
-
-
-
-
-
-
-		 2023
£
81,224
61,202
-27,716
114,710
2022
£
2,831
35,104
37,935
Fund c/f
£
51,071
51,071
Fund c/f
-
-

15 Related Party Transactions

There were no disclosable related party transactions during the period (2022 – None)

18