Charity Registration No. 1114653 Company Registration No 05639165 FAITLFIELD ENRICHED LIVING FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE REPORT AND FINANCIAL STATEMENTS For th• yoar Ondod 30 S•ptsmbor 202S Wenn Townsend Chartered Accountants Oxford FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Contents Page Charity information Trustees, report 3to7 Independent auditors, report 8t010 Statement of financial activities 11 8alan¢e Sheet 12 Cash Flow statement 13 Accounting policies 141015 Notes lo the financial statements 161020 Detailed income and expenditure account (not foming part of the Slatulory accounts) 21 FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Charity infomiation Board of Trustees The mernbership of the Board of Trustees up to the date of signing the financial statements was as follow8: Dr JJ Guy OBE - Chair (retired 26106120251 Mrs C Harrington - Vice-chair Mr D David - Honorary Treasurer (retired 03104120251 Mrs T Prior- Honorary Treasurer (appointed 03104120251 Dr C A Chivers MrA O'Hickey Mr M Ryan Ms J Brannan- Chair Rev R Weir Dr D C Sprigings Dr C J Hornbv Ms K Maloney (appointed 25109120251 Socretary MS Fiona Shickle Solicitorn RWK Goodman LLP 5-6 Northumberland Buildings Bath BA1 2JE Audltorn Wenn Townsend 30 St Giles Oxford OX1 3LE Bankers Handelsbanken Seacourt Tower West Way Oxford OX2 OJJ Investment advlsor8 CCLA Investment Management Limited 80 Cheapside London EC2V 6DZ Reglstered Charlty number 1114653 Company Number 5639165 Rggistored office 115A Banbury Road Oxford OX2 6LA Registered Manager Mrs M Williams FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Trustees. Annual Report For the ear ended 30 Se tember 2025 Dlrectors and trusteeg The directors of the charitable company Ithe charity) are its trustees for the purpose of charity law and throughout this report are collects'vely referred to as the trustees. All of the Board of Trustees on page 2 are directors. structure. governance and management Governin Document Fairfield Residential Home is a company limited by guarantee governed by its Memorandum of Association dated 8th November 2005 and Articles of Association amended on 30th August 2013. It is registered as a charity with the Charity Commission. ointment of Iruslees As sel out in the Articles of Association the Chair of Trustees is appointed by the Board of Trustees. On 28th June 2025 Dr J Guy retired as both Chair of Truslees and Trustee and Ms J Brannan was appointed a5 Chair of Trustees. On 3rd April 2025 Mr D David retired as Honorary Treasurer and Trustee and Mrs T Prior was appointed a$ Honorary Treasurer and Trustee. On 25th September Ms K Maloney was appointed a$ a Trustee. In accordance with the Articles of Association, Mr M Ryan, Ms J Brannan and Rev R Weir rets're at the annual general meeting and are eligible for re-election. Trustee induction and trainin New Trustees are given documentation contsining information on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, CQC requirements for running care home, the committee and decision making processes, the recent financial performance and the future financial plans of the charity. All Trustees are provided with background papers on matters that may impact on the running of the chanly where appropriate and Trustees are encouraged lo attend training events that will fa¢ililate the undertaking of their role. and from b.me to time attend seminars on their role as Trustees. In addition. Fairfield provides a fvll board membership of the Associabon of ChairyJ which offers a variety of resources including training and menloring. mana emenl ersonnel The Trustees have designated the three members of the Senior Leadership Team at Fairfield Residential Home as Ms Fiona Shickle, CEO and Bursar. Mrs Michelle Williams, Oireclor of Care and Registered Manager, and Karen Conway, Deputy Manager and have designated Ms Fiona Shickle to lead this group in her role as CEO. Their salaries are fixed by reference lo the salaries of comparable posts in care homes in Oxford5hire and the market rale for Similar roles. anisali The Trustees delegate the management of the Charity to the Chief Executive and the Senior Leadership Team. The trustees hold meetings on four occasions each year. At the meetings of the Trustees the Senior Leadership Team reports on activity since Ihe previous meeting and matters requiring Trustee approval. The Trustees consider the broad strategy of the Charity including allocation of resources, investment in leasehold improvements lo the Home, reserves and risk management, management of staff, charges to residents, compliance with all legal and charitable obligations as well as the requirements of the local authority and social Ca￿ Services. FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Trustees. Annual Report (continued) For the ear ended 30 Se tember 2025 Risk mana emenl A risk register has been compiled that categorise$ every identified perceived risk by reference lo "Risk Impact. and "Risk Likelihood", and sets out proposed mitsgating actions. The risk register is reviewed by the Trustees in secb.ons spread across the Trustee meetings throughout the year so that each secb'on is reviewed annually. The Senior Leadership Team implements procedures designed lo minimise any potential impact on the charity of the identified risks and these are reviewed at Trustee meetings, alongside potential new risks which may have been identified. The Iruslees are satisfied that the implementslion of the risk register is the best way of remaining alert to the potential risks facing Fairfield Residential Home. Objectives and activities Objects of the Charity The objects of the Charity as defined in the Articles of Asscciab'on (revised 13th August 20131 are the relief of elderly person5 who have ceased lo be. or are not fully employed, in particular through the provision of a¢¢ommodalion, food, Care and other fa¢ililies. Over a period of several months In 2022 and eady 2023 an exercise was carried out to review Fairfield's vision, mission and values to enable us lo focus on what sets Fairfield apart as a home and what we should be striving lo achieve in the future. Twslees, residents and stsff were involved in this pro¢e$$ and encouraged lo ¢onlribute their thoughts. The followng was agreed and continues to be at the heart of our Strategic planning". Vision- At Fairfleld our vlslon Is of an exceptlonally happy home whern resldents enjoy a fulfilling later life. Mission: At Fairfield our mission is to provide outstanding individually tailored support in a homo filled with kindness and compassion. Discussion of our core values with our residents produced the following word cloud which we also believe lo be a helpfvl reflection of the aims of the Tru$tee$ and staff.. ExoediihMWonderfu I Adaptable ComfortabLe' Honesty Good WelL-run•Food HciypinessFocus Fun ,Team Relaxing Caring Friendly HomeLy JOLLY i apital Exeici5e Hok)eful Food Activities '.Safe" , Gafdens Atmosphcric nV¥e Pleasant Kindness FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Trustees, Annual Report (continued) For the ear ended 30 Se tember 2025 Objectives and activities (cont.) Following the work on refreshing our vision, mission and values Fairfield developed a three year rolling strategic plan which has since been developed into an operational plan that has been shared across the home and is being implemented with prryress reFK)rted al each meeting of the Trustees. One of the key themes of the home's three year strategy is the value of our stsff team and the need lo support their learning and development. We are proud Ihal our efforts in this area have resulted in one of our apprentices winning the British Business and Community Awards Apprentice of the Year Award al national level and Fairfield winning Apprenticeship Employer of the Year Award for companies with fewer than 250 employees al the Oxfordshire Enterprise Awards in May 2025 with a highly commended for our Training Manager in the Skills Champion Award. We believe this has emphasised that this is something we take very $eriou$ly and is helping u$ to re¢ruit and relain an exollent team of Staff. We have also made considerable progre$$ in relatson to our aim to provide improved support for the $pirilual wellbeing of Fairfield's residents with regular visits from an Anna Chaplain and a significant piece of work on palliative and end of life care in Fairfield, which we believe is an extremely important part of what we do. During the year. this resulted in the production of a booklet called 'Living Well, Dying Well, and has formed the basis of an ongoing project. During the period of this report the home had 42 1)edrooms registered with the Care Quality Commission including 2 a$$i$ted living places in a bungalow in the grounds. Most residents are long-slay, however one room has been $el a$ide $pe¢ifi¢ally for the provision of short term respite care as thi$ is seen as beneficial lo older people and their earers living in the wider community and can also provide a helpful stepping stone for those considering moving into Fairfield on a long temi basis. Other rwms may also be used for respite stsys if there are vacancies. The number of residents during the year averaged 3612024 361. R•vlow of the Charlty's actlvltle8 for th• publlc bgnefit The Trustees confirm that they have paid due regard lo the Charity Commission's guidance on public benefit in deciding what activities the Charity should undertake. In order that members of the public can benefit from the actsvilies of the Home the Trustees keep the monthly charges for residence as low as is consistent wth Ihe continuance of activities and provision of outstanding care. All applications from elderfy persons who meet the Home's admission criteria for health are considered. Applicants who are unable to continue to meet the Home's residential charges are able to make application lo the local authority to meet all or part of them. Fairfield has developed a number of initiatives whereby non- residents and their carers can use some of the facilities of the home at no charge in order lo provide relief for the non-resident and carer, including coffee mornings and 'Carers' Days, where an elderly person in the community is able lo Spend the day in Fairfield their carer, who is also able to enjoy our facilities free of charge. We also offer a social club which enables older people to come lo the home and enjoy activities and a lunch with our residents al a minimal cost. We are also currently exploring new ways to expand our outreach and provide additional support to older people in the local area and the financial and practical resources needed lo achieve this as part of our rolling three year stralegy. Flnanclal revlew and reseThes The Charity made an unrestricted surplus of £396,855 for the year12024 surplus £520,110}. At the end of the financial year unreslricled general reserves amounted to £1.153,01912024 £892,964). FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Trustees, Annual Report (continued) For thè ear ended 30 Se tember 2025 Financial review and resepies Iconld.) During 2024 a review of Fairfield's reserves policy was undertaken. Possible scenarios were considered and particularly those that might lead to a si9nificanl reduction in resident numbers and ultimately closure of the home if efforts lo recover were unsuccessful. Key considerations were the vulnerability of some of our residents and the increased delrimenlal effect if there was insufficient lime or resource lo manage relocation appropriately and also the need to ensure funding would be available lo provide appropriate notice and redundancy pay parts"cularly to lower paid slaff who may not have savings and may struggle to find equivalent role$ at similar rates of pay elsewhere in a relatively poody paid sector. In calculating the sum required, the recent experience of the move lo a new building and recovery from the effects of the Covid-19 pandemic provided useful insights into the length of lime that would be required to increase resident numbers to a break even point. The result of the calculation was a sum very close lo six months of running eosls. Therefore the Trustees consider that the charity should continue to aim for a level of free reserves equivalent lo six months of expenditure excluding depreciation, which would amount to £1,207,400 based on expenditure for the year lo Seplember12024 £1.111,7601. While progress towards the tsrget level of resetves was severely hampered by the pandemic, rapid progress is now being made and il is considered achievable within the next year. In the meantime. work is underway on the changes to the financial operation of the home that will be required once the largel level of reserves is achieved. Investment PolScy During the year, a large proportion of the Charity's money was held in deposit accounts with COIF and Handelsbanken. The Board of Trustees considered this to give an adequate return consi51ent with the need lo keep funds available lo meet future costs and conbngencies. However, as funds held by the charity are increasing, this policy has been reviewed and a modest investment Of £200.000 in the COIF Charitie$ Investment Fund was made during the year in order lo increase returns whilst Continuing to minimise risk as far as possible. Future plans Fairfield's future plans are sel out in ils strategic plan as il continues to work towards achieving its vision. The plan includes seven strategic pillars that we consider lo be important to our future development. These are resident wellbeing, operating as a learning organisation. community engagement, public benefit, management ol the estate, operations and financial sustsinability- Across these seven strategic pillars there are t￿0 main themes that will steer our approach. These are.. 11 Embracing innovation, both technological and in care practi￿ and 21 Understanding the value of our staff team and supporting their learning and development. using a variety of approaches. We believe that both of these elernenls are cribcal to Fairfield's future succes$. We will continue to extend our use of technology through moving to online training materials and records, increasing our use of digital care system lo monitor and report on largels for improvement and improving our use of medication management softsvare in order to eliminate manual records and increase efFiciency. Over the coming months we will also contsnue to expand and refine the work of our Social Wellbeing Team, with the introduction of a sofNvare package to support the selection of a wider variety of acts'vities that are appropriate lo the needs and wishes of our residents. FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE TN$1￿$. Annual Report {continu•d) For the ear ended 30 Se tember 2025 Future plans Icont.I We are also developing plans to expand our outrexh into the knal community and provide w¢dei Support to older people INing a ￿Me. Alongside this we will be continuing to wort wlh UnNersity College to ensure that as their new sludenl accommodation adjacent to the Fairfield srte becomes fvlly occupie Ini*t••4 #r•. rsyijirp.fl tn. select suitable accounting poli¢ies and apply them consislenlly. make judgement$ and gslimales that are reaSona￿e and prudenl.. ' rjloto whcthcr DpplicDbk* occountin9 Stand8rd• and th¥ St•t¥ments ol Recommendod Pr•¢li¢* h•v* Ixen followed. subject lo any departures disdosed and explained in ihe accounts, and ' prepare the accounts on the going concern Wi$ unless il is inappropriate to assumè that the Chafity will Gontinue in operation. Tho Trusiees are reswnsiDle for maintsining proper accountsng rewds. vthich disclose wth rèasonablg accuracy al any lime the financial position ol Ihe rharity. And tn pnahlp. Ihftm In *n%iirA IhAI Ihp arr.oiints ¢omply with Ihe Companies Act 2006. The TTU$tees are also re5wnsible lor safeguarding the charity's 3ssets ani nence for iaking reasonat* $iep$ for ine prevenuon ana aeiection ot trau(l and oiner irreaularits'es. In accordanee wth eompanv law. as Ihe comDany's directors. certifv Ihal. ' go lar as we are aware. there is no relevant audit Infomialion of which the company's auditors are unaware". and • A* th• rtIr￿.1ftr1 nf Ih•. enmrAny wè h•v*.* laken all the slep8 that w• ought to h•v• tsk•n in ord•r to mak• ourselves aware ol any relevant audrt inlormab'on and lo estsblish that the charity's auditors are awa￿ of Ihat Informaiion. y ord•r of of Tw•1￿8 F A Shickl• c￿￿panY SvErvtary 0210412028 ## **FAIRFIELD RESIDENTIAL HOME** ## **Independent Auditors’ Report to the members of Fairfield Residential Home** ## **Opinion** We have audited the financial statements of Fairfield Residential Home (the ‘charitable company’) for the year ended 30th September 2025 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 _The Financial Reporting Standard applicable in the UK and Republic of Ireland_ (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: � give a true and fair view of the state of the charitable company’s affairs as at 30th September 2025, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; � have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and � have been prepared in accordance with the requirements of the Companies Act 2006. ## **Basis for opinion** We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. ## **Conclusions relating to going concern** We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where: · the directors’ use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or · the directors have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the company’s ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue. ## **Other information** The trustees are responsible for the other information. The other information comprises the information included in the Trustees' Annual Report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. **-8-** ## **FAIRFIELD RESIDENTIAL HOME** ## **Independent Auditors’ Report to the members of Fairfield Residential Home (continued)** ## **Other information cont.** In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. ## **Opinions on other matters prescribed by the Companies Act 2006** In our opinion, based on the work undertaken in the course of the audit: - the information given in the trustees’ report (incorporating the directors’ report) for the financial year for - which the financial statements are prepared is consistent with the financial statements; and - the directors’ report has been prepared in accordance with applicable legal requirements. ## **Matters on which we are required to report by exception** In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: - adequate accounting records have not been kept, or returns adequate for our audit have not been - received from branches not visited by us; or - the financial statements are not in agreement with the accounting records and returns; or - certain disclosures of directors’ remuneration specified by law are not made; or - we have not received all the information and explanations we require for our audit; or � the trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemptions in preparing the directors’ report and from the requirement to prepare a strategic report. ## **Responsibilities of trustees** As explained more fully in the Trustees’ responsibilities statement set out on page 6, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. **-9-** ## **FAIRFIELD RESIDENTIAL HOME** ## **Independent Auditors’ Report to the members of Fairfield Residential Home (continued)** ## **Responsibilities of Trustees cont.** In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. ## **Auditor’s responsibilities for the audit of the financial statements** Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: - Enquiry of management, those charged with governance around actual and potential litigation and claims; - Enquiry of entity staff and those charged with governance in to identify any instances of non-compliance - Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with applicable laws and regulations; • Performing audit work over the risk of management override of controls, including testing of journal entries and other adjustments for appropriateness, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounting estimates for bias; Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of noncompliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report ## **Use of our report** This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed. **Andrew Rodzynski FCA Senior Statutory Auditor For and on behalf of Wenn Townsend, Statutory Auditor 30 St. Giles, Oxford, Ox1 3LE** 02/04/2026 **-10-** **----- Start of picture text -----**
Total 2024 £ 2,696,337 55,842 3,891 1,500 2,757,570 7,899 2,201,011 28,042 2,236,952 520,618 -138,612 1,812 136,800 8,362,167 8,882,785
Restricted Funds £ 3,391 3,391 2,883 2,883 508 4,076 4,584
Designated Funds £ 0 0 1,812 136,800 7,846,625 7,985,237
Unrestricted Funds £ 2,696,337 55,842 500 1,500 2,754,179 7,899 2,198,128 28,042 2,234,069 520,110 0 -138,612 511,466 892,964
Total 2025 £ 2,761,157 64,217 16,995 3,202 2,845,571 2,978 2,401,615 35,813 2,440,406 405,165 -136,800 0 136,800 8,882,785 9,287,950 0.00
Restricted Funds £ 0 0 16,945 0 16,945 0 2,925 0 2,925 14,020 0 0 0 4,584 18,604
Designated Funds £ 0 5,710 5,710 -5,710 136,800 7,985,237 8,116,327
Unrestricted Funds £ 2,761,157 64,217 50 3,202 2,828,626 2,978 2,392,980 35,813 2,431,771 396,855 0 -136,800 0 892,964 1,153,019
1 2 3
Note
For the year ended 30 September 2025 Income Income from charitable activities Residents’ and visitors’ fees Income from generated funds Investment income Donations Grants Total income Expenditure Cost of raising funds Charitable expenditure Costs of operating Home Other Total expenditure Net income / (expenditure) Transfers between funds: Unrestricted general funds Designated fund – building reserve Designated fund – buildings maintenance fund Total funds brought forward Total funds carried forward
**----- End of picture text -----**
FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE Balance Sheet 30Se tember 2025 2025 2024 Not• Fixed a¥•ets Leasehold propety. furniture and fitttrng8 Fixed asset investments 7.191 A01 7.184,884 7.191.402 7.184,865 Curr•nt as••ts Cash al bank and in hand Debtors 2.384.826 149.324 1.827.292 151.770 Z.514.15Q I,979,[￿2 D•diiet.. Ciirr•nt LS#hSlhl• Credilors- amounts lalling due wrthin or* year 417,602 -281.142 Not ourn>nt a•••t• 2.096,64• 1,697.920 Total •88•ts l••s curr•nl Ilablllll•¥ 9,287.950 8,882,785 Net 9 287,950 B.882.785 Ropr•S•nI￿ by: Unrgsln'cted general lund¥ Unr¢stricted d¢sign•t¢d fvnd$ Building Reserve Buildinqs Maintenance Fund R*$thdod fiinds 1,153.019 892.964 10 10 7,164.437 951,890 18,604 7.164.437 820.800 4.58d 9 287 9JO a.882.785 I he accounts have been prepared In ac¢ordance wth the spec￿1 provisions part 15 01 the Companies Art ?nnA Applir.ahl• tn r.nmDAnwbQ 8LIty"•r.t In thp %mAII rnmpani** r*oim These financial statements We￿ approved by the Board of Trustees on 2nd April 2026 and signed on its behatf by.. Ms J Bran Chair Company rnghtratlon numb•r OS639165 (England and Wal•41 -12- **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Cash Flow Statement** ## **30 September 2025** ## **Reconciliation of operating result to net cash outflow from operating activities** |Operating surplus / (deficit) (see below)
Depreciation
Decrease/(increase) in debtors
(Decrease)/increase in creditors
**Net cash inflow / (outflow) from operating activities**
**Cash flow statement**
Net inflow / (outflow) from operating activities
Returns on investments and servicing of finance
Investment income
Capital expenditure
Increase / decrease in cash
**Reconciliation of net cash flow to movement in net debt**
Net funds at 1 October 2024
Increase / decrease in cash
**Net funds at 30 September 2025**
**Reconciliation of net movement in funds to operating surplus**
Net movement in funds per SOFA
Less: Investment Income
**Operating surplus / (deficit)**|**2025**
**£**
**340,948**
**16,832**
**2,446**
**136,460**
**496,686**
**496,686**
**64,217**
**-23,369**
**537,534**
**0.000**
**1,827,292**
**537,534**
**2,364,826**
**0**
**0**
**405,165**
**-64,217**
**340,948**|2024
£
464,776
10,550
-21,649
-13,607
440,070
440,070
55,842
-14,742
481,170
**0.000**
1,346,122
481,170
1,827,292
520,618
-55,842
464,776| |---|---|---| **-13-** **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Accounting policies** ## **For the year ended 30 September 2025** The following accounting policies have been used consistently in dealing with items which are considered material to the Home’s financial statements. ## **Basis of preparation** The accounts are prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The Charity constitutes a public benefit entity as defined by FRS 102. ## **Going Concern** The Trustees have considered the charity's current financial position and future projections and are confident that the charity can operate for at least 12 months from the date of signature of the accounts. The accounts are therefore prepared on a going concern basis. ## **Income** Income is included in the accounts when entitlement is reasonably certain, receipt is probable and the amount can be measured reliably. ## **Expenditure** All expenditure is accounted for on an accruals basis and has been classified under appropriate headings. Expenditure is recognised when there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity. ## **Fixed assets and depreciation** In accordance with charity rules, all items of a capital nature have been classified as additions to fixed assets. The buildings are subject to regular refurbishment and maintenance, and, in light of the foregoing, no depreciation is provided because any charge is considered by the trustees to be immaterial. Depreciation of the other fixed assets is provided as follows: Fixtures and fittings 25% straight line **-14-** **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Accounting policies (continued)** ## **For the year ended 30 September 2025** ## **Charity funds** � The Charity’s unrestricted funds may be spent for the furtherance of the Charity’s objects at the discretion of the trustees. � The Charity’s restricted funds may be used in accordance with specific restrictions imposed by donors. ## **Pensions** The Home contributes to personal defined contribution pension schemes on behalf of certain of its employees. The employer’s contributions are charged against the income and expenditure account in the year in which they are made. ## **Debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due. ## **Cash at bank and in hand** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity. ## **Creditors** Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. ## **Irrecoverable VAT** Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. ## **Government grants** The charity received £600 of grant funding from Berkshire Skills For Care following a staff member's completion of a diploma the costs of which were originally funded by the charity. This grant has been recognised using the accruals model and as such is recorded in the SOFA in the period in which the charity is entitled to receive it. **-15-** ## **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Notes to the accounts** **----- Start of picture text -----**
For the year ended 30 September 2025
1. Cost of raising funds 2025 2024
£ £
Advertising and marketing 2,978 7,899
0.00 0
2. Costs of operating Home Unrestricted Designated Restricted 2025 2024
£ £ £ £ £
Catering 356,862 0 356,862 316,010
Rent, water and Council Tax 28,656 0 28,656 5,966
Light and heat 52,781 0 52,781 68,193
Insurance 27,865 0 27,865 27,404
Repairs and maintenance 33,197 0 33,197 27,261
Repairs to buildings 74,644 5,710 0 80,354 53,230
Laundry and household 32,748 0 32,748 32,718
Amenities 107,235 0 107,235 86,367
Wages and national insurance 1,337,454 0 1,337,454 1,183,806
Pension 32,609 0 32,609 28,217
Staff costs and temporary staff 228,428 2,925 231,353 306,084
Postage and stationery 5,687 0 5,687 5,132
Telephone 7,701 0 7,701 7,137
Software licences and publications 23,693 0 23,693 20,387
Registration fees 6,533 0 6,533 6,533
Professional services 10,275 0 10,275 9,438
Bad debts 2,208 0 2,208 9,438
Depreciation and loss on sale 16,832 0 16,832 10,550
2,385,408 5,710 2,925 2,394,043 2,194,433
Governance Costs (all unrestricted)
Audit fees 6,600 0 6,600 5,700
Other professional fees 0 0 0 0
Bank charges 972 0 972 878
7,572 0 0 7,572 6,578
2,392,980 5,710 2,925 2,401,615 2,201,011
0.00 0
3. Other charitable expenditure 2025 2024
£ £
Public benefit subventions 35,813 28,042
4. Wages and salaries 2025 2024
Average number of employees (full time equivalent):
Care and domestic 32 31
Maintenance 1 0
Administration 5 6
38 37
**----- End of picture text -----**
**-16-** **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Notes to the accounts (continued)** ## **For the year ended 30 September 2025** |**4.** **Wages and salaries (cont.)**
Staff costs were as follows:
Wages and salaries
Social security costs
Pension costs|**2025**
**£**
**1,224,249**
**113,205**
**32,609**
**1,370,063**|2024
£
1,099,392
84,414
28,217
1,212,023| |---|---|---| 0 One employee was paid more than £60,000 in the current year. One employee was paid more than £60,000 in the preceding year. The total paid to key management personnel in the year was £180,340 (2024 £171,978). ## **5. Fixed assets** |**Cost**
At 1 October 2024
Additions
Disposals
At 30 September 2025
**Depreciation**
At 1 October 2024
Charge for the year
Depreciation on Disposals
At 30 September 2025
**Net book value**
At 30 September 2025
At 30 September 2024|**Leasehold**
**property**
**£**
7,164,437
0
7,164,437
0
0
0
0
7,164,437
7,164,437|**Fixtures and**
**fittings**
**£**
145,010
23,369
0
168,379
124,583
16,832
0
141,415
26,964
20,427|**Total**
**£**
7,309,447
23,369
0
7,332,816
124,583
16,832
0
141,415
7,191,401
0
7,184,864| |---|---|---|---| The leasehold property has a term of 199 years which commenced on 4 February 2016. ## **6. Fixed asset investments** |**Investment in subsidiary**
**Cost**
At 1 October 2024 and 30 September 2025
**Net book value**
At 30 September 2024 and 30 September 2025|**2025**
**£**
**1**
**1**|2024
£
1
1| |---|---|---| Investment in subsidiary consists of a 100% holding in the ordinary share capital of New Fairfield Development Company Limited (registration number 10479059). At 30 November 2025, the aggregate capital and reserves of the company amounted to £1 and the loss for the year amounted to £102 for current year (2024: loss £575). **-17-** **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Notes to the accounts (continued)** ## **For the year ended 30 September 2025** ## **7. Debtors** |Fees and other payments recoverable
Prepayments
**8. Creditors – amounts falling due within one year**
Trade creditors
PAYE and national insurance
Other creditors and accruals
Residents’ deposits
**9. Restricted funds**
Balance at
30/09/2024
£
Staff Fund
4,584
Jane Dendy Residents' Fund
4,584
0|Income
30/09/2025
£
16,378
567
16,945
0|**2025**
**£**
**106,439**
**42,885**
**149,324**
0
**2025**
**£**
**154,378**
**25,906**
**75,329**
**161,989**
**417,602**
0.00
Expenditure
30/09/2025
£
-2,925
-2,925|2024
£
110,892
40,878
151,770
0
2024
£
79,637
22,521
44,053
134,931
281,142
Balance at
30/09/2025
£
18,037
567
18,604
0| |---|---|---|---| The Staff Fund represents restricted funds that have been donated to provide benefits paid to staff within HM Revenue and Customs limits. The Jane Dendy Residents' Fund represents restricted funds that have been donated to provide benefits to residents of Fairfield. ## **10. Unrestricted designated funds** |Building Reserve
Building Maintenance Fund|Balance at
30/09/2024
£
7,164,437
820,800
7,985,237|Income
30/09/2025
£
0|Expenditur
e
£
-5,710
-5,710|Transfers
30/09/2025
£
136,800
136,800|Balance at
30/09/2025
£
7,164,437
951,890
8,116,327
0| |---|---|---|---|---|---| The Building Reserve represents the cost of construction of the home (see note 5 above). The buildings maintenance fund is a fund established to provide for the future replacement of major plant and component parts as they reach the end of their economic lives. The contribution rate to the fund has been calculated by Chartered Quantity Surveyors and is based on the cost of the individual elements at 2018 prices adjusted for price inflation. **-18-** **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** ## **Notes to the accounts (continued)** ## **For the year ended 30 September 2025** ## **11. Taxation status** The Home is exempt from taxation on its charitable activities as a registered charity. ## **12. Trustees’ remuneration** The trustees received no remuneration or reimbursement of expenses in the current or preceding year under review. ## **13. Related Parties** A construction and project management contract was signed on 6 December 2016 between the Charity and New Fairfield Development Company Limited. New Fairfield Development Company Limited is a wholly owned subsidiary of the Charity and was formed on 15 November 2016. Fairfield Residential Home has guaranteed the New Fairfield Development Company’s liabilities. The guarantee is unlimited, but at 30[th] November 2025 the company's only creditor was Fairfield Residential Home. ## **14. Legal status** Fairfield Residential Home is a charitable company limited by guarantee and has no share capital. The liability of each member in the event of a winding up is limited to £10. ## **15. Capital and other commitments** ## **a) Operating lease commitments** Total future minimum lease payments under non-cancellable operating leases total £7,628 of which £4,258 is due in less than one year and the remainder between one and five years. The lease payments recognised as an expense in the current year total £4,207. ## **b) Contracts for future capital expenditure not provided in the financial statements** On 20th November 2024 an agreement was signed to purchase 30 electric beds on a draw down basis in batches over a three year period at a total cost of £47,400. On 30th September 2025 the remaining commitment was £36,340 ## **16. Analysis of net assets between funds** |Fixed assets
Cash and current investments
Other current assets / liabilities
Total
Fixed assets
Cash and current investments
Other current assets / liabilities
Total|**General**
**funds**
**2025**
**£**
**26,964**
**1,543,656**

**-417,601**
**1,153,019**
0.00
General
2024
£
20,427
1,153,678

-281,141
892,964|**Designated**
**funds**
**2025**
**£**
**7,164,437**
**951,890**
**0**
**8,116,327**
0.00
Designated
2024
£
7,164,437
820,800
0
7,985,237|**Restricted**
**funds**
**2025**
**£**
**0**
**18,604**
**0**
**18,604**
0
Restricted
2024
£
0
4,584
0
4,584|**Total**
**2025**
**£**
**7,191,401**
**2,514,150**
**-417,601**
**9,287,950**
0.00
Total
2024
£
7,184,864
1,979,062
-281,141
8,882,785| |---|---|---|---|---| **-19-** ## **FAIRFIELD RESIDENTIAL HOME A COMPANY LIMITED BY GUARANTEE** **Notes to the accounts (continued)** **For the year ended 30 September 2025** ## **17. Post balance sheet events** There have been no significant post balance sheet events **-20-**