St Marys (Eltham) Parents Association Reports & Accounts for the year ended 30 September 2024
ststus and administration Name The name of the Charity IS the'st Mary's (Eltham) Parents Association ' Address The principal office of the Charity is.. St Marls Catholic Primary School, Glenure Road, Eltham, SE9 1 UF. Goveming Document The Charity is governed according io its constitulion, last amended 15th D8cember 2005. Trustees Chair- Helen Marchant Treasurers - Iryna Shkilna and Anna McGinnes Secretary - Marta Inkin Bankers CAF Bank, 25 lQngs Hill Avenue, Kings Hill, West Malling, ME19 4JQ Lloyds Bank plc, PO Box 1000 BX1 1 LT The Objectives of the Parents. Association The Objectives of the Association are the advancement of the education of the pupils of the school by providing and assisting in the provision of facilrties for education at the school {not normally provided by the Local Education Authoriiy) and as an ancillary thereto and in furtherance of this objective the Association may.. Build a community by fostering more extended relationships belween the staff, parents and others associated with the school, Engage in activities which support the school and advance the education of the pupils attending it. Association Membership Membership of the ASsocialn shall be open to the Parents or Guardians of any child attending the school. Parents or Guardians shall become members when their child joins the school and shall cease to be members when their child leav8S the school. All members will be entitled to vote at a General Meeting. Appointment of Officers The Management and control of the Association shall be vested in the Management Comm ittee (referred to hereafter as the Committee) The Committee shall consist of 5 elected members of the Association from whom the following offirS shall be elected annually al the Annua5 General Meeting". Chair Person
TreaSur Secretary Voice of the Committee vol of the Committee New Trustees will be given copies of the Association's goveming document, most rec8nt a(xounts and the Charity Commission's guidan, Public Bonefit The Trustees have had due regard to guidance publish@d by the Charity Commission on public benefit when carrying out the activities of the charity during the year.
The Role of the Parents, Association Introduction All parents of St Mary's Catholic Primary School students are automaltcally members of the Parents, Association, which exists to enable parents to participate in the communf(y of the school and contribule to its success. As you might expect, fundraising is a major objective of the PA to provide the children with extra materials anrj facilities which are no longer roulinely provided from central funding. But the PA is not just about raising money. We bring parents together through the various social events we organise or support, promoting infomal contact with teaching st8ff and we try to foster a welcoming atmosphere at school. Examples of events the PA have chosen to organize or be involved in.. The Summer Fayre Fireworks night The Christmas Fayre Easter Bunny visit Leavers party Sl Patrick's night Provision of a school msgazine Molherfs day sale Father's day sale Wreath making The PA committee is comprised of parents who meet regularly to plan the various events. We are keen to encourage many more parents to join us, but understand that some parents can only give a couple of hours in a year to help.
ST MARY'S (ELTHAM) PARENTS ASSOCIATION ANNUAL GENERAL MEETING CHAIRPERSON REPORT Financial Review The financial year to 30 September 2024 has been very suctsssful. We were able to host all of our larger fundraising events being the summer fayre and fireworks. These big events require a lot of planning and hard work from many people. They were all a great success, bringing our community together and raising funds for the school. Reserves Policy The Parents Association has a commitment to support the school. The money within Saving Accounts can be available to the sch(M)I when needed. It is also used as 5onger-term saving for signifnt fundraising projects as agreed with the school's leadership. Reserves at the year-end totalled £11,CE9. Future Events The PA intend to continue to organize events that have proved so popular in the past and where possible to find additional events to stage. These will include.. The Summer Fayre Fireworks night Christmas events for the children Easter Bunny visit Leavers party St Patrick's night Provision of a school magazine Mother's day sale Fathevs day sale Wreath making Match funding It is hoped that in future the PA will be able to encourage more parents who work for companies, which support Charitable Fund Matching to assist us in our efforts to raise money for the school. Thanks Finally, my thanks to all who have contributed to the SuC$S of the PA.. the school staff particularly those in the office the teachers and the leadership of the school the caretaker all members of the PA. Hellen Marchant Chair S Mary's Parent Associalion . July 2025
Independent Examiner's Report to the Trustees of the St Marys (Eltham) Parents Association I report on the accounts of the Parents Association for the year ended 30 September 2024, which are set out on pages 7 to 9. Respedive responsibilities of trustees and examiner: The charity's trustees are responsible for the preparatron of the accounts. The charity's trustees consider that an audrt is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of Ihe 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)Ib) of the 2011 Act,. and st81e whether particular matters have come to my attention. Basls of Independent Examinerfs Report My examirrdtion was carried OLt in 8ccordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity end a comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair vi, and the report is limited to those matters set out in the statement below. Independent Examinefs Statement In connection with my examination, no matter has come to my attenlion.. (1) which gives me reasonable cause to believe that in any material respect, the requirements.. - to keep accounting records in accordance with section 130 of the 2011 Act,. and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or {2) to which, in my opinion, attention should be drawn in order lo enable a proper understanding of the accounls to be reached. lo .July 2025 giAN OAvi&
SUMMARY OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 Septernber 2024 Note 2024 2023 Receipts Fundraising income Othef income 31,315 1,294 19,882 1,266 Total Receipts 32,609 21,148 Payments out Fundraising costs Charitable Activities Other expenses 16,471 5,464 1,767 13,735 11,734 3,362 Total payments out 21702 28,831 Net receiptsl (payment) Cash balanS BIFwd from Prior Year 8,907 13,582 (7,683) 21,265 Cash Balances CIFwd to Next Year £22,489 £13,582 STATEMENT OF ASSETS AND LIABILITIES Cash Funds Cash at bank 22,489 13,582 £13.582 l[o>l L£ Approved by the Trustees on ....... and signed on their behalf by: Helen Marchant lryna Shkilna Anna Ginnes Chairwoman Treasurer Treasurer
Notes to Receipts and Payment Account Fundraising activities 2024 2024 2023 Re1 ments Profit Profiu loss out Fireworks Christmas fayre School lottery Wreath making Christmas cards Rafflelchristmas Motherfs Day St Patrick's Father's Day Summer fayre School magazine Leavers party F8ncy dress sale Previous year receipts from leavers p8ry received in 2024 Total fundraising activities 7,113 (3,070) 4,043 2,930 367 1,349 281 1,137 965 792 795 1.994 2,984 1,915 7,370 1,125 3,816 69 1,240 1,137 311 792 1.583 527 1.010 558 3,727 499 182 69 1,240 1654) 151 11,4671 11,9741 11,357) (3,683) 1626) 13,634) 500 515 282 1,631 434 1405) £31,315 £16,471 £14,845 £6,634 Notes to Receipts and Payments Account Other income 2024 2023 Other donations Amazon smile Leavers DVD Bank Interest Stock carried from previous year 68 664 185 32 1,294 1,266 School gifts 2024 2023 Playground project Candy floss machine Gazebo 5,000 10,950 375 211 MisGellaneous small grfts 464 198
5,464 Notes to Receipts and Payment Account Other expenses 2024 2023 Easter eggs for children Bank charges Parentkind membership Miscellaneous expenses PA websit8 Christmas presents for children Leavers DVD Coronation gifts Summer fair and bonfire stock Stock wrrtten off 39 140 409 108 817 475 169 153 246 142 805 1,041 61 1,768 3,362