Trustees’ Annual Report for the period
From 1/1/2021 To 31/12/2021
Charity name: Ifakara Bakery Project
Charity registration number:1114531
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The income of the charity is to be used for the preservation and protection of health in Ifakara, Kilombero District, Tanzania and provide relief, where there is financial hardship, for the advancement of education. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Following a yearly plan, we continue to send funds to trusted individuals to enable them to purchase daily bread from the local Bakery which is well managed by the Sisters of St Francis. From time to time, we fund teacher’s salaries and students at secondary schools and colleges. Provision is made for pastoral care. As particular needs arise, we help develop innovative work to improve local facilities and utility supplies. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm that the Trustees regularly receive and consider material provided by the Charity Commission at relevant meetings. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Bakery was built by us in 2001 and we trained the_Sisters of St Francis_in the art of baking and understanding the equipment. We handed the Bakery to the Sisters and receive their yearly reports. The business is in profit, other than from |
| Policyon social investment | Para 1.38 |
| including program related investment |
bread which comes under the category “Free Bread” for which our charity provides social investment grants to various local recipients (Including schools and hospitals). We are pleased to report that the social impact, which can be measured in many ways, not only provides positive health care (there continue to be no deaths from starvation despite poor harvests) but also through education and improvement of utilities - water and electricity for example - ensures increasing independence and empowerment. We continue to provide an emergency contingency fund which has proved helpful in times of personal and group need. Friends of the Ifakara Bakery Project provide support, advice and additional fundraising activities from time to time. |
|
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Supplies of free bread Our main focus in 2022 was ensuring the adequate provision of bread through The Free Bread Fund to the existing accounts we support. We funded 104,328 loaves of bread during 2022 and over 80% of these reached children below the age of 7 at Kindergartens and Nursery schools. This is an increase of 32,996 loaves from 2021 and reflects the growth in the size of the orphanages, kindergartens, and the number of hospital in-patients and leprosy centre residents. It is a lifeline for many and has helped continue to maintain improved school attendance despite the impact of Covid. The free bread provided for hospital wards goes specifically to malnourished children, neonates and TB patients and for residents and day patients at the Nazareti Leprosy Centre. |
Education Two kindergartens, Mahutanga Kindergarten and Kivukoni Kindergarten, which already receive daily supplies from the Free Bread Fund, were unable to pay the teachers salaries which would have meant the schools would have closed. We were able to send funds for the annual salaries, thus impacting the lives of the children, their families and the village as a whole. Innovative activities We have continued to develop the living standards at the residential centre for learning disabled children, The Bethlehem Centre, by providing the remaining funds for solar panels and the installation to provide electricity to the dormitories and recreation room for the first time. Emergency/Pastoral Care 2021 again saw some individuals needing personal support, we provided emergency funds to the Nazareti Leprosy Centre into the fund set up in honour of Sister Maria Paula who was instrumental to the founding of the centre. The Trustees agreed with all such support provided. Communication Improvements continued to keep the many supporters of the charity updated. These included to the website, the creation of a master list and the mass mailing of a Christmas card which included the annual newsletter. Outreach has resulted in a subsequent increase in individual donations. Expanding the Board of Trustees The three new board members who joined in 2021 have brought a wide range of skills and experience to the charity. These skills have enabled us to improve administrative record keeping as well as outreach and the coordination of bulk mailing projects. They are also planning a trip to Ifakara in 2023 to visit the bakery and all the accounts receiving bread.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | All commitments were met during the year. Trustee meetings were held in person and on zoom to achieve these commitments. |
|
|---|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Income grew due to more outreach, fundraising events and public talks. Fundraising by individual efforts (Community 5K run, The Great Northern Run) and the set up of new standing orders supported objectives. The importance of holding reserves meant that we were able to continue to honour our commitments through the Free Bread scheme. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity continues to enjoy a healthy financial position and the Trustees are satisfied with the meeting of planned commitments through the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to ensure at least one further year’s funding to allow (should the need arise) sufficient time to make any necessary adjustments in activity and fundraising. |
| Amount of reserves held | Para 1.22 | Dec 31 2022: £73,956 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Following the death of the co-founder, Eugene Schellenberg, in September 2021 and the illness of the other co-founder, Margaret Schellenberg, the board of trustees chose to focus primarily on the provision of bread for 2022 ensuring that all commitments would be met, which they were. The board of trustees is committed to continue its expansion of skilled support as needed to ensure the continuity of the charity as a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fundraising has been through the provision of group talks, online and in person. Additionally, the many friends of the Ifakara Bakery Project provide freewill gifts, often via regular standing orders, which enable us to receive additional funds through Gift Aid. Individuals have also kindly undertaken “one off” fundraising activities. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We continue to believe that our work is not simply the relief of poverty but to empower beneficiaries to achieve independence and personal successes. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal concern continuing to face the charity is the loss of leadership following the death of its co-founder, Eugene Schellenberg in 2021, as he managed much of the administration, outreach and fundraising of the charity. However, thanks to the highly qualified support of the Trustees the charity has been able to continue its work and continues to develop new methods to maintain the legacy left by its founder which has brought confidence for the future. |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Company |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Selection is by invitation issued by existing Trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Ifakara BakeryProject |
|---|---|
| Other name the charityuses | Free Bread Funds |
| Registered charitynumber | 1114531 |
| Charity’s principal address | 18 Grange Hill Road Kings Norton Birmingham B38 8RG |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| Revd Siôr Coleman |
Chair | |||
| Moore, Ina | Treasurer | March 2021 | ||
| Georgina Arnold | Secretary | |||
| Schellenberg, Annabelle |
Administrator | |||
| Johnson,Dee | ||||
| Johnson,Robin | ||||
– Corporate trustees names of the directors at the date the report was approved Director name Nil
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| Nil | ||
Funds held as custodian trustees on behalf of others
Description of the assets Nil held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
|
| Lady president |
Margaret Schellenberg |
18 Grange Hill road, Kings Norton, Birmingham B38 8RG |
Name of chief executive or names of senior staff members (Optional information)
n/a
Exemptions from disclosure
n/a
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Siôr Coleman | A Schellenberg |
|---|---|---|
The Ifakara Bakery Project
1114531
Receipts and payments accounts
payments accountsayments accountsyments accountsments accounts CC16a For the period 1/1/2022 12/31/2022 To from
Section A Receipts and payments
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|---|
| A1 Receipts Trust Funds Churches 760 Organisations 9,535 Individuals 16,320 Interest 16 Gift Aid 8,116 Other Income StandingOrders 5,846 40,593 - - Sub total - Total receipts 40,593 A3 Payments Free Bread Funds 26,082 EmergencyFund 328 Education Special Projects 300 Pastoral Care 289 Innovativeprojects - - - - Sub total 26,999 - - Sub total - Total payments 26,999 Net of receipts/(payments) 13,593 A5 Transfers between funds - A6 Cash funds last year end 60,363 Cash funds this year end 73,956 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ - 760 9,535 16,320 16 8,116 - 5,846 40,593 - - - 40,593 26,082 328 - 300 289 - - - - 26,999 - - - 26,999 13,593 60,363 73,956 |
Last year to the nearest £ |
|||
| - - - - - - - - - |
- | 2,000 | |||||
| 760 | 600 | ||||||
| 9,535 | 9,315 | ||||||
| 16,320 | 15,831 | ||||||
| 16 | |||||||
| 8,116 | |||||||
| - | |||||||
| 5,846 | 5,986 | ||||||
| 40,593 | 33,732 | ||||||
| - - - |
- | ||||||
| - | - | ||||||
| - | - | ||||||
| - | 40,593 | 33,732 | |||||
| - - - - - - - - - - |
26,082 | 17,833 | |||||
| 328 | 4,857 | ||||||
| - | |||||||
| 300 | 9,250 | ||||||
| 289 | 3,458 | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| 26,999 | 35,398 | ||||||
| - - - |
- | ||||||
| - | |||||||
| - | - | ||||||
| - | 26,999 | 35,398 | |||||
| 13,593 | - | - | 13,593 | - 1,666 | |||
| - | - | - | - | ||||
| 60,363 | - | - - |
60,363 | ||||
| 73,956 | - | 73,956 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Nat West Current a/c Nat West Reserve a/c WBBS Details NIL Details NIL Details NIL Details NIL Signature ES Coleman A Schellenberg Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 63,829 - 10,127 - 73,956 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name ES COLEMAN A SCHELLENBERG Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| ES Coleman | ES COLEMAN | ||
| A Schellenberg | A SCHELLENBERG |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Indopendont Examiiior'5 Rcporl R•port to th• trteI m•fflborn of On 4ccounts lar the y••r •ndod Chwlty no Ilf any) IIILtrSSI S•t out on pag Iion.rthi lo11[th 1 al111apI %fi(l'.I I report to ihe trustee5.on my tr¥amination of th8 OC¢OLmts olthe abov• ¢h¥iity1lh• T1 for th ye•r ended R•pon•SbSllt1 and A8 th• charity trust$ ofthe Tw81, you r•swnsibl& for tha w•paratlon b••l• of r•port of the aC¢Ots In vAth the wulr•menl8 of Charili•s A¢1 2011 llhe Wl. l pOrt in respect of my èxaminotiw 01th8 Trusvs a¢counts carrfed out under sg¢tity1 145 of the 2011 8nd in canyitvJ oul my examination, I have followed the apF4icabl8 Direct by thfr Charty c(#nnJSl0n under tIC 14515llbl oflhe Act. I have COMel&j my examinabon. I confimi tho1 no material matters have come io my attenlK)n lolh&r thon that disdosed bebw ? In connecllon wllh the eyamination glves m• cause to bekn Ihat in. any matertal Independ•nt •xamlnerfs •t•tem•nt ac¢ounling recotds were k•pt in a¢¢ordancfj wNh 130 01 the Acl or the accounts do nrA alxord vAlh Ihe accountiThJ tecord$ I have no concerns and have come across no other matters in ¢onntrction vmh the examination tts attention shouhJ t¢ drJvm In OTder to enable • proper underslan¢*wwJ ofthe accwnts to be r•oched. ' Please d8lete the Ihe l)rnGkels rfth&y th) nol gpply. Slgn•d: Dat•: -/D-4013 Name: R•l•v•nt prol¢•slonal qua1lficatkI¥I oi Ix)dy (11 any}: Addreu: IER Octobgr 2018
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