Registered number: 05794916 Charity number: 1114495 WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ? Bishop Fleming
WEST OF ENGLAND SPORT TRUST {A COMPANY LIMITED BY GUARANTEE CONTENTS Page Referonce and Administrative Dotails of tho Company. Its Trustees and Advisers Trustses, Report Tntstees, Responsibilltles Statement Independent Auditors, Report on the Financial Statements Statement of Financial Activities 2-13 14 15-18 19 Balance Shèat 20 Statement of Cash Flows 21 Notes to the Financial Statements 22-36
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024 Trusteos Guy Buckland, Chair of Trust Board Susan Dors. Trustee Simon Russell, Trustee Anna Clare Hall, Trustee Paul Harrod, Trustee (resigned 27 October 2023) Tabinda Rashid- Fadel, Trustee William Brown, Trustee Company registered numbèr 05794916 Charity registsred number 1114495 Company secretary Steve Nelson Independent auditors Bishop Fleming LLP Chartered Accountants Statutory Auditors 10 Temple Back Bristol BS16FL Bankors Santander Avon Street Bristol BS2 OEL Page 1
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2024 The Trustees present their annual report together wth the audited financial statements of the West of England Sport Trust for the year 1 April 2023 to 31 March 2024. The Annual Report serves the purposes of both a Trustees. report and a directors, report under company law. The Trustees confimi that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's goveming document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in actt)rdance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). Since the Charity qualifies as small under section 382 of the Companies Act 2006. the Strategic Report required of medium and large companies under the Companies Act 2006 (strategi¢ Report and Directors, Report) Regulations 2013 has been omitted. OBJECTIVES AND ACTIVITIES a. POLICIES AND OBJECTIVES The objective of Ihe charity is to collectively increase, promote, support and celebrate lifelong participation in sport and realising potential for all. West of England Sport Trust is based at its registered address and uses this site for administrative purpose. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activitie5 will contribute to the aim5 and objectives they have set. The West of England Sport Trust was set up the following charitable objedives in the Memorandum of Association (the governing document).. The Charitys objects are to promote community parti¢ipation in healthy recreation for the benefit of the inhabitants of the West of England and in particular to provide, or to assist in providing.. (a) public facilities, amenities, equipment and services for healthy recreation., (b) facilities and services for recreational, sporting or other leisure time occupation in the interests of social welfare for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities and services-, (c) the improvement and pSerVation of good health and well-being through participation in healthy recreation- (d) education, training and coaching courses which promote physical heallh and fitness: (e) the advancement of such other charitable purposes beneficial to the community consistent wth the objects set OLrt in (a) to (d) above as the Trustees of the Charity shall in their absolute discretion detemine. These objectives provide Wesport with sufficient flexibility to undertake a wide range of activity in the West of England. Our public benefit can be summarised as follows.. Page 2
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED) Public Benefit statement Through the network of organisations across the West of England we will deliver a range of opportunities to our communities to undertake sport and physical activity to improve their physical and mental health and well-being and in turn improve their quality of life. Examples include the delivery of sporting opportunities through the School. Higher Education & Further Education networks. wider communty voluntary organisations who can support in engaging excluded communities and under-represented groups as well as through contact wth the Unitary Authority Sport, Public Health and Community directorates. The Wesport team works to deliver and coordinate this activity and to attract additional resources to enhance and sustain this delivery. b. STRATEGIES FOR ACHIEVING OBJECTIVES Wesport has continued to deliver against its charitable purpose. The Wesport strategy Acting with Purpose for our People and Placo (2020-25) with the Vision.. Inspire Activo Lives, creating the conditions whèrever possible to help everyone move more sets out the direction of travel for Wesport. Wesport has been working proactively in collaboration with existing and new partners over the third year implementing this strategy, to make sure that moving more through sport and physical activity is frjr everyone across the West of England. Wesport Strategic Themes for 2020- 2025: Influencing the local ecosystem Focusing on information and measurement Wesport Delivery c. ACTIVITIES FOR ACHIEVING OBJECTIVES To a¢hieve this vision, the Wesport Mission has set out to: Establish the conditions for long-term Ghange, enabling more people to be physicalty active, inclusive for all. Wesport has adopted new values that are used to guide our work and our decisions-. We are a team of people wtth a passion for sport and physical activity, vthich is at the heart of all we do. Collaboration is key: we know when to take the lead and understand when someone else is better placed to do so. We are proud to work for Wesport and we place value in the work we do. We are always seeking new ways to make a difference. Teamwork is vitally important- we support one another to get the job done, with honesty and Commitment. We are people-centred. aiming to improve local communities by working with them. Underpinning and driving this mission are Strategic Enablers, which will ensure that the structures, capacity and direction will achieve the vislon. These are: A Marketing and Communications Plan Sound financial planning and target setting to grow the business objectives. A strong stsff team and structure in place, wtth the skills and support needed for success Robust governance, performance measurement, evaluation, and data capture systems Page 3
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES. REPORT ICONTINUED FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED) d. MAIN ACTIVITIES UNDERTAKEN TO FURTHER THE CHARITY'S PURPOSES FOR PUBLIC BENEFIT This has been a positive year for Wesport in temis of deltvery and engagement. Wesport recognises that the inequalities still exist to access to sport and physical activity for specific group5 and audiences and the drive to address this gap underpins the engagement and delivery that Wesport ha5 led on. The successfvl completion of delivery of the Together Fund contributed to providing support to Communrty organisations who are engaging th the under-represented audience. The delivery of this fund has continued to build and develop Wesport's network of organisations across the West of England extending Wesport's reach and developing key relationships to continue to create a positive impact in areas where there is the greatest need. There remains a focus on priority pla$ across the West of England- these include Lockleaze. Inner City and East in Bristol, and Weston in North Somerset where the focus is to address the inequalities that exist. The delivery of the Contain outbreak Management Fund projects in both Bristol and South Gloucestershire have demonstrated leaming and impact focusing on Social Prescribing of physical activty. The Ageing Well 'Live Longer Betterf project has resulted in Wesport leading the VCSE sector to create a Falls Collaborative to demonstrate the role the voluntary sector has in supporting the demand on the health system. along with ¢o- facilitation of a VCSE Alliance working with the Healih System. Wesport has actively engaged with the local Health System across Bristol, North Somerset, and South Gloucestershire (BNSSG) The Opening School Facilities Project has seen a focused and target engagement with schools across the West of England with projects being successfully co-created and delivered. The delivery of the both the Parks Tennis (Bristol) and Tennis@The Park (Bath and Keyn5ham) programmes has been successful with 48.000+ court booking across all sites. At the end of the year the opportunity in Bristol to increase the number of sites by a fvrther Iwo has been accepted. The ¢apacity of the Wesport staff team has fluctuated across the year with a small number of colleagues leaving and in the last quarter of the year two new Project Officers have been appointed through additional Sport England Funding for Sport Welfare. Wesport conts'nues to ensure that it is embedded within the local ecosystem of sport and physical activity. Through the conts-nued development of key relationships, partnerships, and funding distribution Wesport empowers people and organisations that have a direct Connect with the target audiences and Gan therefore impact participation. This has been a priorty in the ccFordination and management of the Together Fund and in the distribution of resources provided to local community organisations for sport and physical activity provision. Wesport continues to advocate for and work with the Health System to embed physical activity aGross a number of focus areas where physical activity Can have a key role to play. Headlines summarising Wesporvs activity include: School Games - Engagement continues throughout the year W•ryth the School Games Organiser {SGO) nerk. Funding has been allocated lo 7 out of the 8 SGOS to support their plans to address inactivity and inequality within their partnership schools. At the beginning of the school academi¢ year Wesport agreed to continue to support the delivery of a small percentage of existing Level 3 events and competitions. These events were delivered throughout the year. Beeen January - March 2024 these have included Sports Hall Athletlcs - 20 schools with 360 young people competed in the primary event and 32 schools with 256 young people competed in the secondary event and Secondary netball with 6 schools I teams and 80+ young people tsking part in the competition. Planning has taken place for competitions to take place in April l May 2024 and will include Bee's Netball (Primary) and a new SEND Short Mat Bowls event. Page 4
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED) Bristol Parks Tannis - The Parks Tennis sites (Canford Park, St George Park. and Eastville Park) have continued to attract considerable usage. By the end of the year more than 27,800 court bookings have been recorded. An opportunty arose at the end of the year to add an additional parks, sites to the portfolio wthich was a¢¢epted. Due to a limited number of coaches a small number of coaching courses had been delivered, these have included adult and junior focused sessions along with beginner and improver opportunities. A small number of community tennis sessions have continued with existing organisations and participants. Wesport have continued to COMordinate and administer the Happy Lane Fund. The fund aims to support Community tennis and reduce the barriers to enable everyone to play tennis. Maintenance of the courts remains of high priority to ensure a positive customer experience. Bath and North East Somersèt Tennis @ tho Park - During this past year 20,100 court bookings have been made acros5 the three sites - Keynsham. Sydney Gardens and Alice Park. Blue Sky have continued to provide the opportunity to deliver a small coaching programme aimed at the adult audience. Maintenance of the courts is completed on a regular basis to ensure high standards are met. Tackling Inequalities Fund l Together Fund Throughout the year Wesport continued to work in partnership with VOSCUR, the VCSE anchor partner for Bristol. to ensure that the outcome5 of the fund are continually being met. A SUC5$1 application to Sport England secured six months of extension funding until September 2023. This provided the opportunity to grant additional funding to 5 trusted organisations in the Inner City and East area of Bristol to support their capacity as well as providing a 11% Cost of Living uplÈft to avRrded funding amounts for the other organisations engaged across the West of England. This funding con¢luded the available funding opportunity from Sport England under this criterion. Throughout the lifespan of the project the focus remained on the four priority audiences: • Low Income groups, • Culturally Diverse Communities, • People with Long Term Health Conditions, and + Disabled People. At the end of the project a total of £482,083 had been allocated to 200 + organisations, of which 81 OA had not received funding from Sport England previously. The funding had been distributed to audiences as follows= 39 % to Culturally Diverse Communities, 23% to Low Incomes, 23% to Long Term Health Conditions and 150h to Disabled People, noting that several organisations cover more than one target audience. Alongside the delivery of the projects VOSCUR continued to deliver a resilience 5UPPOrt package of a range of opportunities including one to one advice, bespoke training. consultancy support, themed training sessions, peer support sessions, and online resources based on evidenced need that was available to all organisations involved in the programme. A total of 50+ organisations engaged in the available opportunities. Openlng School Facilities - The beginning of this year engagement and communication VRS taking place with schools to develop plans for year 2 of the programme. A deadline for November 2023 was met with 26 schools receiving funding with £315K being allocated. There was an increase this year to engage with community partners to expand the opportunities being offered at the school facilities. In January 2024 an approach was made to schools for year 3 delivery. A target of 27 schools was set. PE Conference- A conference was planned and delivered in March 2024 at Badminton School. Bristol. The theme for the conference was 'Physical Literacy, and external keynote speakers provided valuable information relating to this theme to the 49 Primary schools that were represented. A range of workshops were delivered by local extemal organisations. Page 5
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEEI TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED) Primary School Engagement Universal communication to schools is provided through a regular newsletter. A focus continues to be the successful completion of the Sport England Active Lives (Children and Young People) survey responses by the identified schools. The place-based targeted approa¢h thin six localities across the aa continues. There is a focus from the team to develop opportunitie5 for children and young people in these locality areas.. Barton Hill, Lawrence Weston, Hartcliffe and Withywood in Bristol, Kingswood in South Gloucestershire and Weston in North Somerset. Fund Dlstrfbution In addition to managing the distribution of national funding (fogether Fund - Sport England,. Opening School Facilities- Dept for Education), during this year Wesport have managed the grant processes of the following funds.. 1) The Crime Prevention Through Sport Fund (Year 2) on behalf of Avon and Somerset Police which aims to support projects within focus areas that use sport and physical activity to reduce violen. rJime, and anti-social behaviour in targeted areas. Across the Wesport area 10 projects were funded via these organisations: Youth Moves, Young Bristol, Working Young, Trojan Education Centre. Sporting Weston FC, Krunch SW, Hartcliffe BNX, Downend Boxing Club, Creative Youth Network and Baskerville School of Gymnastics. 2) Ageing Well Communities Activities Budget- One of the identrfied proje¢ts within the Live Longer Better application. Awards were made to 7 organisations in conjunction with Together Fund applications that met the identifjed criteria: _ Redcatch Community Gardens, Creative Shfft, New Age Kurling, a local Parkinson's group, Winterbourne Bam Trust, Art in Action, and SoLrth GIOUSterShIre Walking Group. 3) Children and Young People Healthy Weight l Mental Health improvement grants (ICB locality Board Funding)- this funding focused on the Inner City and East and South Bristol localities. Wesport managed the grant process which allocated a total of £70K to 10 projects= . APE. Bristol Somali Youth Voice, Creative YoLrth Neork, Off The Record, Robins Foundation, Trinity Community Arts, Greater Bristol Together, We Are After School Club, Windmill Hill City Farni, and Young Bristol. Wesport continues to utilise its communication channels to maintsin engagement wth the network which 15 very important to ensure connectivity. A regular email newsletter bulletin continues to be produced and is now sent monthly to a growing circulation list. This includes specific Club and PE I School Sport bulletins as well. Wesport's Twitter account (@WesportAP) recorded 339 and 81,200 bNeet impressions. The Facebook account has 1,200 followers & reaches 17,800 wth 1430 profile visits. The website has received 17,000 users with the Bristol Parks Tennis site recording the highest number of visits. These are closely followed by Tennis@ the Park and the Job page. This year the Instagram account recorded 794 followers. Wesport has also supported several campaigns through the year, including as examples: This Girl Can, Beezee Bodies, We Are Undefeatable, UK Coaching Week, Children's Mental Health Week, Intemational Women's Day, Active Lockleaze, National Apprenticeship Week, Fallproof, Black History Month, Parents in Sport Week, Safeguarding Adults Week, Red January, Time To Talk Day, National Inclusion Week, National Social Prescribing Day, Cycle to Work Day, Club Matters and Active Travel. Wesport continues to work with Press Red (a data and insight consultancy) to evolve its data and insight function and is also starting to focus on the organisations, collection and use of data & insight for Monitoring, Evaluation and Learning (MEL). Over the year Press Red have engaged with the team to develop knowledge and understanding of the conceptual framework that is being driven by Sport England to understand working in place. The current mapping tools created for the Together Fund and for the Children and Young People area of work to have been updated with current census data. Valuable support has been given to the members of the team delivering the COMF project in Bristol to create and finalise an evaluation report based on the learnings of the project delivery. Regular key messages connected to the release of Active Lives data (adults and children) are shared with the team. Page 6
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED) In relation to engagement wth the sectorfs Workforce, engagement continues wth National Goveming Bodies of Sport. The meetings provide opportunities to ensure that shared outcomes are known, and actions are taken appropriately to support these. Due to the lack of requests for face-to-face workshops Wesport have not organised a programme this year. Instead, when requests have been re¢eived the organisation l individual has been directed to a relevant online VK)rkshop. Formal engagement with the professional neOrk took place in November 2023 through Wesport'5 Sport and Physical Activity Neork (SPAN) event. A range of organisations attended the event covering 120+ attendees. The theme for the event focused on Place - 'Everyone is Talking about Place, which encouraged detailed conversation been the organisations around Pla¢e and networks and an understanding of their role. Engagement has commenced with CIMSPA (Chartered Institute for the Management of Sport & Physical Activity) and the newly appointed Skills Hub Manager. Their role is to form a Lo¢al Skills Partnership Board of organisations across the West of England engaged in education and training provision. This Local Skills Partnership Board will work to develop a Local Skills Plan that has identified gaps in roles and adions to address this. Community Organisatlons - Wesport continues to maintain and develop its relationships with voluntary sector community organisations across the West of England to focus on reducing inequalities and engagement of inactive individuals from lovRr so¢io-e¢onomiG group5 primarily in under-served areas. This has been driven through the Together Fund along wth the Crime Prevention Funding, COMF positive activity funding in South Gloucestershire. Ageing Well grants and the Positive Activities funding for Children and Young People in Bristol. Linked to this, Wesport's Race Equality commitment has seen a spe¢ifi¢ focus on working with Black, Asian and Ethnically Diverse Communities. 250+ organisations have received ndIng through these various sources. These include Active Being Ltd. A¢¢ess Sport, Barton Hill Activity Club, Bridges for Communities, Bristol Hom Youth Concem, Bristol MIND. Bristol Refugee Rights, Bristol Steppin Sisters, Eastside Community Trust, Friends of Grove Park, Friends of Page Park, Genesis Trust, Headway. Imayla, Khaas, Life CyGle UK, Open Minds Active, Soul Trail Wellbeing. Unseen UK, We Are Aware, APE, Off The Record, Creative Youth Netsrk. Young Bristol and Youth Moves. Engagement wtth each of the four Unitary Authorities of the West of England is ongoing. This engagement has included: In Bristol Discussions have continued to develop the Bristol Active City Network. The Unitary Authority has been given the opportunity to access additional Core Ctties funding from Sport England to work the local system. The delivery of the Contain Outbreak Management Funding (COMF) project has been a focus of work across three areas of the city vrking ciosely wth the Healthy Living Centres and the social prescribing neork. The Physical Activity Link Workers project has now been completed. An evaluation report has been produced in partnership with Press Red. This report has been shared with Bristol City Council. Learnings identified in the report will be used to inform work in this area moving forwards. Wesport is working closely with Lockleaze Neighbourhood Trust to develop local opportunities for participation and collaboration. Funding continue5 to be allocated to support an existing member of staff in this organisation to work one day a week in the community on Wesport's behalf. This partnership is providing Wesportwith valuable learning in relation to the gaps in provision, areas for development and identified barriers to participation. Engagement is maintained with the relevant departments within Bristol City Council to deliver the Parks Tennis programme across the three parks sites. Discussions have taken place as to an in¢rea5e in the number of Parks sites in the portfolio. There is the potential for two more sites to be added to the existing contract in early 2024- 25. Page 7
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED In South Gloucestershire Ongoing engagement with the Public Heatth team through delivery of the Contain Outbreak Management Fund (COMF) project 'Feeling Better in South Gloucestershire, delivery across the unitary authority area. Working closely with Southem Brooks and the two physical activity link workers to achieve the outcomes of the project. As an example, the following sessions have been set up= Walking Netball for after-5troke parttcipants, New Age Kurling for older adults and Table Tennis sessions for Hong Kong overseas nationals. In North Somerset There is regular engagement with the Unitary Authority Active Lifestyles Team. The North Somerset Physi¢al Activity Strategy was launched with key outcomes connected to Wesport delivery. The focus Continues to be on Weston and the strategic group Active Weston. Working closely with the Active Lifestyles Team and with Voluntary Action North Somerset (VANS), Wesport continues to allocate funding towards the employment of an activator to work closely with the community to develop physical activity opportunities. In Bath and North-East Somerset Regular engagement with the UA continues through the Tennis@ the Park tender delivery. Initial discussions and input have been made to the Whole System Health Improvement Framework. Connocting with Health Networks Wesport's connection to the heah neork I landscape across the West of England Continues to grow. An opportunity to meet with the Integrated Care Board (ICB) CEO and Chief Medical Officer arose to advocate for the embedding of physical activity across the ICB. The Live Longer Better (Ageing Well) project was Completed at the end of December 2023. The OTAGO Strength and Balance classes were able to be continued due to an extension to the funding. A celebration event was organised at the end of the project to showcase leaming and to recognise the partner organisations and their involvement. There has been a momentum to ¢reate a Bristol, North Somerset and South GIOustershIre (BNSSG) wÈde approach to strength and balance under the falls collaborative led by Wesport and the voluntary sector. The delivery of the COMF funded project in Bristol conGluded at the end of December 2023 with an evaluation I impact report being produced. The COMF project in South Gloucestershire has continued with high levels of referrals and engagement through the two Physical Activity Link Workers. The CEO has been engaged as Go-facilitator of the BNSSG VCSE Alliance.The alliance is also starting work with the Integrated Care System in BNSSG on a brokerage model that wll allow the health system lo identify where they want VCSE support, input or delivery. requesting help in identifying interest l appropriate VCSE organisations to engage. Govemance Update 2023-24 has seen regular focused work around sustaining & improving the govemance of We5POrt, in line wlh the requirements of Sport England's Code for Sports Governance and recommendations from the previous Campbell Tickell extemal Board evaluation and the BDO Governance Assurance review. A specific focu5 has been around the creation of a standalone Diversity & Inclusion Action Plan, which covers 2 of the 49 elements of the Tier 3 requirements from the Code. Regular Trust Board meetings have taken place throughout the year, and in 2024-25, there will be a focused round of recruitment for additional non-executive Trustees. The Wesport Trust Board & staff team recognises the importance of attaining & maintaining good governance as it provides a strong foundation for the organisation to fulfil its charitable objectives & the aims wthin the current strategy. Page 8
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES (CONTINUED) Race Equality - Wesport has continued its journey to become an anti-racist organisation. A number of areas of the organisation have seen the impact of the actions developed, identifying key milestones with the team and Trustees. This includes-. Continuing to build strategic relationships, including with SARI (Stand Against Racism and Inequality, a local charty that supports victims of hate crime), establishing a two-year agreement to work together. Workforce Innovation Fund utilised to engage with Refugee and Asylum Seekers and organisations connecting with culturally diverse audiences. Continuing to focus on engaging culturally diverse communitie5 through initiatives including Together Fund, where a proportion of the fund went to organisations working directly wthin these communities. Continuing to work with Press Red to improve the quality and understanding of local demographic data, including understanding how diverse the culturally diverse communities are across the West of England. Safeguarding - As part of Wesport's funding agreement with Sport England an annual review is required to take place with the Child Protection In Sport Unit (cpsu) to ensure that appropriate safeguarding stsndards are being met. Following the review meeting that took place in November 2023 Wesport received confirmation that the organisation is meeting the standards as expected. As part of the response to the Whyte Review (2022) a commitment was made from Sport England to develop a network of Sport Welfare Officers. A successful funding application to Sport England has provided the opportunity to recruit kn Project Officer Sport Welfare roles which have been appointed in April 2024. e. SUMMARY Throughout 2023124 the role of Wesport to advocate for the importance of physical activity to tackle the inequalities that still exist continues to be important. There are many parts of the local ecosystem where moving more, physical activity, and sport can play a positive role in achieving much wider outcomes. The Wesport Board of Trustees and team remain focused on the vision and mission of the organisation, and their contribution to achieving them. 2023124 saw Wesport's role in the West of England voluntary sector landscape increase from working in partnership in with VOSCUR to su¢cessfully deliver the Together Fund, to leading the development of a Falls Collaborative to the co facilitstion of the VCSE Alliance. Wesport's Board of Trustees continue to recognise the excellent progress that the team has made in working effectively across the West of England, particularly noting the challenges of working across such a complex area. A key element to this is how effectively the team works openly & collaboratively, both wthin Wesport and across the wder neork. The Twstees are grateful for the hard work of the team & the continued focus on the strategic aims of the organisation. Page 9
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 ACHIEVEMENTS AND PERFORMANCE FINANCIAL REVIEW a. RESULT FOR THE YEAR The accounts on pages 19 to 35 set out the details of the statement of financial activities for the year ended 31 March 2024 and the balance sheet as at that date. During 2024 total income decreased from £1,795.872 to £1,362,009 and total expenditure decreased from £2,114,976 to £1.419,413. The resulting deficit in the year is £57,404. During the year the unrestricted reserves have been built on by £130,751, and the restricted funds have been spent down from the balance carried forward into the year. b. GOING CONCERN After making appropriate enquirie5, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existen for the foreseeable future. For this reason they continue to adopt the going Goncern basis in preparing the financial statements. Further details regarding the adoption ofthe going oncern basis can be found in the Accounting Policies. c. RESERVES POLICY The reserves of the charity should be of a sufficient level to ensure that its recuIng commitments and planned revenue expendibjre can be met out of the income. The Trustees will aim to maintain a level beeen £250k and £500k in unrestricted reserves to cover costs to sustain the charitable activib-es whilst securing additional funding, or to cover working capital requirements and to allow for wind up costs should they occur. At 31 March 2024 the Charity held total reserves of £879,173 represented by restricted reserves of £337,793 and unrestricted reserves of £541,380. STRUCTURE, GOVERNANCE AND MANAGEMENT a. CONSTITUTION The company is registered as a charitable company limited by guarantee and was set up by a Trust deed. The company is constituted under a Trust deed and is a registered charity number 1114495. The principal object of the company is to promote Community participation in healthy recreation for the benefit of the inhabitants of the West of England and to provide, or to assist in providing, and to promote.. - (1) public facilities, amenities, equipment, and services for healthy recreation. (2) facilities and 5erviGes for recreational, sporting, or other leisure time occupation in the interests of social welfare for the public at large or those wtho by reason of their youth. age, infimity or disablement, financial hardship or social and economic circumstances, have need of such facilities and services. (3) the improvement and preservation of good health and well-being through participation in healthy recreation. (4) education. training and coaching courses which promote physical health and frtness. (5)the advancement of such other charitable purposes beneficial to the communily consistent fjth the objects Set out in 3 (a) to (d) above as the Trustees of the Charity shall in their absolute discretion detemine. Page 10
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT (CONTINUED) b. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES The management of the company is the responsibility of the Trustees who are elected and COHOPted under the terms of the Trust deed. c. POUCIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES Once Trustees are appointed, each goes through a comprehensive induction process, including receiving a copy of the Wesport Memorandum of Understanding and Articles of Association, recent board papers. minutes and dates of next meetings, a copy of the latest Wesport Strategy and most recent audited accounts. Trustees receive an induction pack with the documents highlighted above, and including further policy documents Delegations Policy. Financial Procedures and Policy, Risk Management Plan and Risk Register Policy, Safeguarding Children and Young People Policy, Wesport Trustee Handbook. In addition, Trustee training opportunities are provided through national and local organisations, through direct engagement with the staff team and at events to understand the business of Wesport and the environment the organisation operates within. Trustee5 are provided wth information about Wesport - Current Trustees I Patrons. Staff Structure and Govemance, Chief Executive Office¢s job description, Operations Plan for the current financial year and contact details for the CEO and seniorteam. Finally, Trustees are provided with information about their role Trustee Role Description and Person Specffication, Good Trustee Practice Information (Charity Commission), Trustee Declaration of Interests. Governance Documents to Sign and Retum, Trustee Skills Matrix. d. PAY POUCY FOR SENIOR STAFF Wesport has a pay and remunerations policy approved by the board and adhered to on an annual basis. Senior staff pay is a part of this. with specific roles identified at an agreed band of remuneration. e. RISK MANAGEMENT The Trustees have assessed Wesporys exposure to major risks, in particular those related to the operations and finances of the company and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. Page11
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT ICONTINUED) f. ORGANISATIONAL STRUCTURE AND DECISION MAKING Wesport has a Trust Board Legal and Regulatory responsibilities policy, setting out the Board's approach to ensuring fvll compliance with all legal requirements, including finance, planning and management. internal controls and risk management. Wesport also has a Delegations policy, agreed by the Board of Trustees, which sets out clear delegated responsibility for CEO and senior staff on decision making. On a day-to-day basis, clear policies and procedures are in place to maintain good governance and appropriate lines of communication regarding decision making. Wesport Staff Slru¢tuie Tree - March 2024 wesport Page 12
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 FUTURE DEVELOPMENTS There wll continue to be a strong focus on tackling inequalities in our communities. Wesport's engagement within the Health System will continue to develop. The monitoring, evaluation. and learning from these projects will be used to demonstrate impact to secure further funding. The team will continue to focus on their journey to becoming an anti-racist organisation through the implementation of the ath'on plan and by the engagement and collaboration locally and nationally alongside the network of AGtive Partnerships across England. A decision on the next steps to continue to embed data and insight and monitoring and evaluation and leaming within the team will be agreed. Sport England Tier 3 governance compliance WIIS be a focus for 2024-25, as well as maintaining the existing standards of governance. Safeguarding for ¢hildren & young people and for adults will also be a focus including the completion of the Safeguarding Adults Framework with Ann Craft Trust. FUNDS HELD AS CUSTODIAN Wesport holds a few small funding pots on behalf of small voluntary sector organisations to enable the achievement of local objectives for that sport or organisation. The outcomes worked towards often will straddle financial years, so funding to aid the achievement of these local objectives is held. Disclosure of information to auditors Each of the person5 who are Trustees at the time when this Trustees, Report is approved has confirmed that so far as that Trustee is aware, there is no relevant audit information of whi¢h the charity's auditors are unaware. and that Trustee has taken all the steps that ought to have been taken as a TNstee in order to be aware of any relevant audit information and to establish that the charity's auditors are aware of that information. Auditors The auditors, Bishop Fleming LLP, have indicated their willingness to continue in office. The designated Trustees will propose a motion reappointing the auditors at a meeting of the Trustees. Approved by order of the members of the board of Trustees and signed on their behalf by: Guy Buckland Chair of Trust Board Date.. 10 loTrltalAk Page 13
WEST OF ENGLAND SPORT TRUST IA COMPANY LIMITED BY GUARANTEE) STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Ac¢ounting Standards (United Kingdom Generalty Accepted Accounting Pra¢ti¢e). Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the stste of affairs of the Charity and of its incoming resources and application of resources. including its income and expenditure. for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently. observe the methods and principles of the Charities SORP (FRS 102); make judgments and accounting estimates that are reasonable and prudent., state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concem basis unless it is inappropriate to presume that the Charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the finanGial statements comply with the Companie5 Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the ard of Trustees and Signed on its behalf by.. Guy Buckland Chair of Trust Board Date.. j a l 07 I t4lg Page 14
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF WEST OF ENGLAND SPORT TRUST OPINION We have aLtdited the financial statements of West of England Sport Trust (the 'charitable company,) for the year ended 31 March 2024 which Comprise the Statement of Financial Activities, the Balance Sheet. the Statement of Cash Flows and the related notes, including a summary of significant a¢¢ounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, (United Kingdom Generally A¢pted Accounting Practice). In our opinion the financial statements: give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, including its income and expenditure for the year then ended., have been properly prepared in accordance with United Kingdom Generally A¢¢epted Accounting Practice," and have been prepared in accordance with the requirements of the Charities Act 2011. BASIS FOR OPINION We Gonducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors, responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in ac¢ordance wth the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. CONCLUSIONS RELATING TO GOING CONCERN In auditing the financial statements, we have concluded that the Trustees. use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least I[Ve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report. OTHER INFORMATION The other information comprises the information induded in the Annual Report other than the financial statements and our Auditors, Report thereon. The Trustees are responsible for the other information contained within the Annual Report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have perfonned, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Page 15
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF WEST OF ENGLAND SPORT TRUST (CONTINUED) MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion.. the infomation given in the Trustees, Report is inconsistent in any material respect with the financial statements; or sufficient accounting records have not been kept: or the financial statement5 are not in agreement with the accounting records and returns" or we have not received all the information and explanations we require for our audit. RESPONSIBILITIES OF TRUSTEES As explained more fully in the Trustees, Responsibilities Statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a twe and fair view, and for suGh internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements. the Trustees are responsible for assessing the charitable company's abilily to continue as a going COnrn, disclosing, as applicable, matters related to going ¢oncem and using the going concem basis of accounting unles5 the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Page 16
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF WEST OF ENGLAND SPORT TRUST (CONTINUED) AUDITORS, RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors, Report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS (UK) wll always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they Could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line vrftth our responsibilities. outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularitie5, inGluding fraud is detailed below: We have considered the nature of the sector, control environment and financial performance- We have considered the results of enquiries with management and twstees in relats.on to their own identification and assessment of the risk of irregularities wtthin the entity. and We have reviewed the documentation of key processes and controls and performed walkthrou9hs of transactions to confirm that the systems are operating in line with documentation. As a result of these procedures, we have considered the opportunities and incentives that may exist wthin the organi5atian for fraud and identified the highest area of risk to be in relation to revenue recognition, with a particular risk in relation to year-end cut off. In Common with all audits under ISAS (UK) we are also required to perform specific procedures to respond to the risk of management override. We have also obtained understanding of the legal and regulatory framevA)rks that the Charity operates in, focusing on provisions of those laws and regulations that had a direGt effect on the determination of material amounts and disclosures in the financial statements. The key laws and regulations we considered in this context included the Charities Act 2011, Charity SORP 2019, FRS 102 and the terms and ¢onditions attaching to material grants received by the Charity. In addition, we considered the provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which may be fundamental to the Charity's ability to operate or avoid a material penalty. These in¢luded data protection regulations, health and Safety regulations and employment legislation. Our procedures to respond to risks identified included the following.. Reviewing the financial statement disclosures and testing to supporting documentation to assess compliance wth provisions of relevant laws and regulations described as having a direct effect on the financial statements- Perft)rming analytical procedures to identify unusual or unexpected relationships that may indicate risks of material misststement due to fraud- Reviewing board meeting minutes- Enquiring of management in relation to actual and potential daims or litigations',and Performing detailed transactional testing in relation to the recognition of revenue, specifically grants, with a particular focus around year-end cut off. In addressing the risk of fraud through management override of controls, testing the appropriateness of joumal entries and other adjustments; assessing whether the judgments made in accounting estimates are indicative of potential bias- and evaluating the business rationale of significant transactions that are unusual or outside the nomial course of busine5S. We also communicated identified laws and regulation and potential fraud risk to all trustees of the engagement team and remained alert to possible indicators of fraud or non-compliance wÉth laws and regulations throughout the audit. Page 17
WEST OF ENGLAND SPORT TRUST IA COMPANY LIMITED BY GUARANTEE) INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF WEST OF ENGLAND SPORT TRUST (CONTINUED As a result of the inherent limitations of an audit, there is a risk that not all irregularities, including a material misststement in financial statements or non-compliance with regulation, wtll be detected by us. The risk increases the further removed compliance with a law and regulation is from the events and transactions reflected in the financial statements, given we will be less likely to be aware of it, or should the irregularity occur as a result of fraud rather than a one-off error, as this may involve intentional concealment, forgery, collusion, omission or misrepresentation. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at.. www.frc.or .uklauditorsres onsibilities. This description foms part of our Auditors. Report. USE OF OUR REPORT This report is made solely to the charitable companls members, as a body, in a¢cordan¢e wth Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company'5 members those matters we are required to state to them in an Auditors, Report and for no other purpose. To the fijllest extent pemiitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed. Jose Scaife FCA DChA (Senior Statutory Auditor) for and behalf of Bishop Fleming LLP Chartered Accountants Statutory Auditors 10 Temple Back Bristol BS16FL Date. I I Page 18
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024 Unrestrictsd funds 2024 Restricted funds 2024 Total funds 2024 Total funds 2023 Note Incomo from: Donations and legacies Charitable activities Investments 497,162 138,731 54,841 665,987 5.288 1,163,149 144,019 54,841 1,630,198 147,820 17.854 Total income 690.734 671,275 1,362,009 1.795.872 Expenditure on: Charitable activities 559,983 859,430 1.419,413 2.114,976 Total expenditur8 559,983 859,430 1,419,413 2,114,976 Net movement in funds 130,751 1188,155) {57,404) (319.104) Reconciliation of fund$: Total funds brought forward Net movement in funds 410,629 130.751 525,948 (188,155) 936.577 (57,404) 1.255,681 (319,104) Total funds carried forward 541,380 337,793 879,173 936,577 The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 22 to 36 fomi part of these financial statements. Page 19
WEST OF ENGLAND SPORT TRUST IA COMPANY LIMITED BY GUARANTEE) REGISTERED NUMBER:05794916 BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Note Tangible assets 10 7,415 7,415 Current assets Debtors Cash at bank and in hand 11 39,487 995,029 198,161 1,011,643 1,034,516 1,209,804 Creditors.. amounts falling due within one year 12 (162.758) (273,227) Net current assets 871.758 936,577 Total assets less current liabilities 879,173 936,577 Total net assèts 879,173 936,577 Charity funds Restricted funds Unrestricted hjnds 13 13 337,793 541,380 525,948 410,629 Total funds 879.173 936,577 The Trustees acknowledge their responsibilities for complying with the requirements of the Act with resped to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small Companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by.. Guy Buckland Chair of Trust Board Date: iolu71 lol4 The notes on pages 22 to 36 fonn part of these financial statements. Page 20
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Cash flow& from operatlng a¢tlvlties Net cash used in operating activities (63,061) (386.493) Cash flows from investing activities Investment income received Purchase of tangible fixed assets 54,841 {8,394) 17,854 Net cash provided by invasting activities 46,447 17,854 Change in cash and Gash equivalents in the year Cash and cash equivalents at the beginning of the year (16,614) 1368,639) 1,011,643 1,380,282 Cash and cash equivalonts at tho end of the year 995,029 1,011,643 The notes on pages 22 to 36 form part of these financial statements Page 21
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES 1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS The financial statements have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. West of England Sport Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilitie5 are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 1.2 COMPANY STATUS The Company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. 1.3 FUND ACCOUNTING Genepl funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordan wth specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements 1.4 GOING CONCERN The Trustees assess whether the use of going concern is appropriate, i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability ()f the charity to continue as a going concem. The Trustees make this assessment in respect of a period of one year from the date of approval of the financial statements. The Trustees continue to monitor the long-tem resep4es of the Charity. Under all the scenarios reviewed, the charity has sufficient reserves to enable it to continue as a going concern for the foreseeable future. For this reason it continues to adopt the going concem basis in preparing the financial statements. 1.5 INCOME All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service. Page 22
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES (continued) 1.6 EXPENDITURE Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation Can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activty. Direct costs attributable to a single adivity are allocated directly to that activity. Shared Gosts which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis Consistent with the use of resources. Charitable activities costs are costs incurred on the company's educational operations, including support costs and costs relating to the governance of the company apportioned to charitable activities. 1.7 TANGIBLE FIXED ASSETS AND DEPRECIATION All assets costing more than £5,000 are capitalised. Tangible fixed assets are initially recognised at cost. After recognition. under the cost model, tangible fixed assets are measured at C05t less accumulated depreciation and any accumulated impairment losses. Depreciation is charged $0 as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method. Depreciation is provided on the following bases= Motor vehicles Fixtures and fittings 33% straight line 1.8 OPERATING LEASES Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the lease tenn. Benefits received and receivable as an incentive to sign an operating lease are recognised on straight line basis over the period until the date the rent is expected to be adjusted to the prevailing market rate. 1.9 DEBTORS Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.10 CASH AT BANK AND IN HAND Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Page 23
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES (continued) 1.11 LIABILITIES AND PROVISIONS Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as adVand payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material. the provision is based on the present value of those amounts. discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwnding of the discount is recognised within interest payable and similar charges. 1.12 PENSIONS The Chartty operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year. 1.13 FINANCIAL INSTRUMENTS Financial instruments are classified and accounted for, a¢Gording to the substance of the contractual arrangement, as either financial as5et5, financial liabilities or equity instruments. An equity instrument is any contract that evidences a residual interest in the assets of the Gompany after deducting all of its liabilities. Financial instruments includes cash at bank, trade debtors, accrued income from financial instruments (comprising dividends and interest due from investments), trade creditors and accrued expenditure. Page 24
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 INCOME FROM DONATIONS AND GRANTS Unrestrlctsd Rastricted funds funds 2024 2024 Total funds 2024 Total funds 2023 Donations Grants 500 496,662 1,000 664.987 1,500 1.161,649 15,000 1,615,198 497,162 665,987 1.163,149 1,630,198 TOTAL 2023 487,136 1,143,062 1,630.198 Included within restricted grant funding. £414,844 relates to NHS income and £60,000 relates to Avon & Somerset Poli income. Page 25
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENT3 FOR THE YEAR ENDED 31 MARCH 2024 INCOME FROM CHARITABLE ACTIVITIES Unrestrictsd Restrictsd funds funds 2024 2024 Total funds 2024 Total funds 2023 Core and operational services Tennis Grant funding 6,850 131,881 6.850 131,881 5,288 3,028 142,872 1,920 5,288 138,731 5,288 144,019 147,820 TOTAL 2023 145,900 1,920 147,820 INVESTMENT INCOME UnrestriGted funds 2024 Total funds 2024 Total funds 2023 Interest on deposit accounts 54,841 54,841 17,854 TOTAL 2023 17.854 17,854 Page 26
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES Summary by fund type Unrestricted Restricted funds funds 2024 2024 Total 2024 Total 2023 Core and operational services Sport England Grant funding Tennis 427,179 427,179 272,699 586,731 132,804 442,957 562,338 974,677 135,004 272.699 586.731 132,804 559,983 859,430 1.419,413 2.114.976 TOTAL 2023 577,961 1,537,015 2,114.976 Included in restricted grant funding expenditure, £344,461 relates to NHS expenditure incurred, £69,059 relates to Avon & Somerset Police expenditure incued, £15.125 relates to Bristol City Council expenditure incurred and £113.962 relates to South Gloucestershire Council expenditure incurred. ANALYSIS OF EXPENDITURE BY ACTIVITIES Activities undertaken directly 2024 Support costs 2024 Total funds 2024 Total funds 2023 Core and operational services Sport England Grant funding Tennis 332,265 244,128 557,066 122,917 94,914 28,571 29.665 9,887 427,179 272.699 586.731 132,804 596,299 562,338 821,335 135,004 1,256,376 163.037 1,419.413 2.114,976 TOTAL 2023 2,000,386 114.590 2,114,976 Induded within restricted grants activities undertaken directly £325,235 relates to NHS expenditure, £69,059 relates to Avon & Somerset Police expenditure , £4,686 relates to Bristol City Council and £113,962 relates to South Gloucestershire Council expenditure incurred in the year. Included within restricted grants support costs, £19,226 relates to NHS expenditure incurred. Page 27
WEST OF ENGLAND SPORT TRUST IA COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED) ANALYSIS OF DIRECT COSTS Core and operational services 2024 Sport England 2024 Grant funding 2024 Total funds 2024 Total fvnds 2023 Tennls 2024 Staff costs Delivery costs Grants for delivery 310,888 13,712 91,839 13.126 163,851 32,726 56,064 66,853 622,642 126,417 644,419 1,355.967 7,665 139.163 360,489 507,317 332,265 244,128 557,066 122.917 1,256.376 2,000,386 TOTAL 2023 361,682 550,577 962.089 126.038 2,000,386 ANALYSIS OF SUPPORT COSTS Core and operational services Sport England 2024 Grant funding 2024 Total funds 2024 Total fvnds 2023 Tennis 2024 2024 General mangement (inc. office and staff èxpenses) Marketing and communications Consultancy Governance 60,036 27,012 2,195 9,767 99,010 69.582 240 24,247 10,391 7.430 20,040 120 7.790 45.846 10,391 4,627 31,195 9,186 1.559 94,914 28,571 29,665 9,887 163.037 114,590 TOTAL 2023 81,275 11,761 12,588 8,966 114,590 Page 28
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED) ANALYSIS OF SUPPORT COSTS (continued) Included within restricted grant ftjnding stsff costs. £90,258 relates to NHS funding, £7,500 relates to Avon & Somerset police fijnding, £4,384 relates to Bristol City Council funding and £29,818 relates to South Gloucestershire Council funding. Included within the restricted grant funding delivery costs, £30,668 relates to NHS delivery costs. Included within the restricted grant funding grants for delivery. £204,309 relates to NHS delivery grants, £84,904 relates to South Gloucestershire Council and £59,059 relates to Avon & Somerset Poli. Included within support costs, NHS support costs incurred of £2,195 for general management, £7,430 for marketing and communication and £9.600 for consuttancy and Bristol City Council support costs incurred of £10.440 for consultancy. AUDITORS. REMUNERATION 2024 2023 Fees payable to the Charty's auditor in respect of-. Auditors, remuneration - audit Auditors, remuneration - other services 6.000 2.000 5,000 2,000 During the year, no Trustees received any remuneration (2023.. £Nil). During the year, no Trustees received any benefits in kind (2023.. £Nil). During the year, no Trustees reiVed reimbursement of expenses {2023-. £Nil). During the year one Trustee provided consultancy services totalling £240 to the Charity for delivery of workshops at Health events (2023.. £960) STAFF COSTS 2024 2023 Wages and salaries Social security costs Contribution to defined contribution pension schemes 497,404 43,465 81,773 500,394 45,943 98,082 622,642 644,419 Page 29
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEEI NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 STAFF COSTS (CONTINUED) The average number of persons employed by the Charity during the year VRS as follows.. 2024 2023 No. Senior Management Team Development officers and administration 15 15 17 17 The number of employees whose employee benefits (excluding employer pension Sts} exceeded £60,000 was.. 2024 2023 In the band £70,001- £80,000 In the band £80,001- £90,000 TRUSTEES. INDEMNITY INSURANCE During the year the charity paid £1.457 (2023= £1.234) for Trustee indemnity insurance. Page 30
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 10. TANGIBLE FIXED ASSETS Motor vehicles COST OR VALUATION Additions 8,394 At 31 March 2024 8.394 DEPRECIATION Charge for the year 979 At 31 March 2024 979 NET BOOK VALUE At 31 March 2024 7,415 At 31 March 2023 11. DEBTORS 2024 2023 DUE WITHIN ONE YEAR Trade debtors Prepayments and accrued income 35.353 4.134 188,293 9,868 39,487 198,161 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade creditors Other taxation and social secunty Pension fund loan payable Accruals and deferred income 66,380 11,951 6,681 87,746 27,215 9,793 6,645 229,574 162,758 273,227 Page 31
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 13. STATEMENT OF FUNDS STATEMENT OF FUNDS-CURRENTYEAR Balance at 31 March 2024 Balance at 1 April 2023 Income Expendlturo UNRESTRICTED FUNDS Wesport Core and Operational Tennis 358.819 51.810 558,854 131,880 (427.179) (132.804) 490,494 50,886 410,629 690,734 (559,983) 541,380 RESTRICTED FUNDS Sport England NHS Bristol City Council South GIoUsterShIre Council Avon and Somerset Police other Grant Funding 189.837 143.124 17,948 126,994 10,000 38,045 150.050 419,844 (272.699) (356.854) (15.125) (113,962) (69,059) 131,731) 67.188 206.114 2,823 13,032 941 60,000 41,381 47,695 525,948 671,275 {859,430) 337.793 TOTAL OF FUNDS 936,577 1.362,009 (1.419,413) 879,173 Page 32
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 13. STATEMENT OF FUNDS (CONTINUED) Sport England- this is funding received for programmes including Children & Young People, Workforce, Tackling Inequalities, Opening School Facilities, and Data & Insight. NHS: This is funding from BNSSG ICB (Bristol, North Somerset and South Gloucestershire Integrated Care Board) for projects including Ageing Well, Green Social Prescribing and Vanguard Mental Health for Children and Young People. Bristol City Council- This is grant funding for the Contain Outbreak Management Fund in Bristol (COMF). This grant funding was to use physical activity and movement as a tool to deliver a targeted intervention with the power to both protect vulnerable sections of the population from the effects of further outbreaks and to assist recovery by improving physical and mental health, advancing individual lives and bringing communities together. South Gloucestershire Council: This is grant funding for the Contain Outbreak Management Fund in South Gloucestershire (COMF). This grant funding was to use physical activity and movement as a tool to deliver a targeted inteniention with the power to both protect vulnerable sections of the population from the effects of further outbreaks and to assist recovery by improving physical and mental health, advancing individual lives and bringing communities together. Avon & Somerset Police.. This grant funding is to support projects in the community that use sport and movement in its widest sense as a tool to engage young people at risk of being involved in criminal behaviour. Other Grant Funding.. this is funding received for various projects including but not limÈted to Opening Schools Facilities funding and community tennis funds. Page 33
WEST OF ENGLAND SPORT TRUST IA COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 13. STATEMENT OF FUNDS (CONTINUED) STATEMENT OF FUNDS - PRIOR YEAR Balance at 31 March 2023 Balance at 1 April 2022 Income Expenditure UNRESTRICTED FUNDS Wesport Core and Operational Tennis 293,758 43,942 508,018 142,872 (442,957) (135,004) 358,819 51.810 337,700 650,890 (577,961) 410.629 RESTRICTED FUNDS Sport England NHS Bristol City Council South Gloucestershire Council Avon and Somerset Police Other Grant Funding 71,550 579,770 123,100 680,624 (562.337) (436,645) (105.153) (106,506) (68,465) (257.909) 189,837 143,125 17,947 126,994 10,000 38,045 233.500 21,000 209,858 57,465 86,096 917,981 1,144.982 (1,537,015) 525.948 TOTAL OF FUNDS 1,255,681 1,795,872 (2,114,976) 936,577 14. ANALYSIS OF NET ASSETS BETWEEN FUNDS ANALYSIS OF NET ASSETS BETWEEN FUNDS- CURRENT PERIOD UnrestriGtsd Restrictod funds funds 2024 2024 Total funds 2024 Tangible fixed assets Current assets Creditors due within one year 7,415 611,245 (77,280) 7.415 423,271 1,034.516 (85,478) (162,758) TOTAL 541,380 337,793 879,173 Page 34
WEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 14. ANALYSIS OF NET ASSETS BETWEEN FUNDS (CONTINUED) ANALYSIS OF NET ASSETS BETWEEN FUNDS- PRIOR PERIOD Unrestricted funds 2023 Restricted funds 2023 Total funds 2023 Current assets Creditors due wthin one year 493,549 716.255 {82,920) (190.307) 1,209,804 (273,227) TOTAL 410,629 525,948 936,577 RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES 15. 2024 2023 Net expenditure for the period (as per Statement of Financial Activities) (57,4041 (319,104) ADJUSTMENTS FOR: Depreciation charges Investment income received Decrea5el(increase) in debtors Increasel(decrease) in creditors 979 {54,841) 158,674 (110,469) (17,854) (191.054) 141,519 NET CASH USED IN OPERATING ACTIVITIES 163.061) (386.493) 16. ANALYSIS OF CASH AND CASH EQUIVALENTS 2024 2023 Cash in hand 995.029 1,011,643 TOTAL CASH AND CASH EQUIVALENTS 995.029 1,011,643 Page 35
VVEST OF ENGLAND SPORT TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 17. ANALYSIS OF CHANGES IN NET DEBT At 1 April 2023 Cash flows At 31 March 2024 Cash at bank and in hand Debt due within 1 year 1,011,643 16,645) (16,614) (36) 995.029 16,681) 1.004,998 (16.650 988,348 18. OPERATING LEASE COMMITMENTS At 31 March 2024 the Charity had commitments to make future minimum lease payments under non- cancellable operating leases as follows: 2024 2023 Not later than 1 year 9,500 During the year £20.422 has been recogni5ed in expenditure in relation to operating lease payments (2023.. £18,030). 19. CHARITY INFORMATION The West of England Sport Trust is a company limited by guarantee and a charity registered at the Charity Commission in England and Wales. The principal office is The Vassall Centre Gill Avenue, Fishponds, Bristol, England, BS16 2QQ. Page 36