**Church Lane Community Centre** Registered Charity No : 1114428
**Financial Statements For the year ended 31[st] March 2023**
## **Church Lane Community Centre**
## **Legal & administrative information**
**Trustee for a charity** Church Lane Community Centre **Management Committee** W Harvey (Chairman) (Charity Trustees) H Kumar (Treasurer) L Augustine R Augustine **Office Address** 147 Church Lane Bedford Bedfordshire MK41 0PW **Accountant & Independent Examiner** A R Bookkeeping & Accounts Services 18 Portland Close Bedford MK41 9NE
Page | 1
## **Church Lane Community Centre**
## **Index to Financial Statements**
|Page|Title|
|---|---|
|1|Trustees’ report|
|2|Independent examiner’s report|
|3|Statement of Financial Activities|
|4|Balance Sheet|
|5|Notes to the financial statements|
## **Church Lane Community Centre**
Report of the Trustees
The Trustees present their report along with the financial statements for the year ended 31[st] March 2023.
## **Structure, Governance and Management**
Church Lane Community Centre is a registered charity (No. 1114428).
The administration of the charity is in the hands of the management committee who may regulate the conduct of their affairs in such manner as they may think fit. All members shall retire annually at the Annual General Meeting. A casual vacancy arising, shall be filled by the Organisation by which such member shall have been appointed, or by the Committee until the next Annual General Meeting.
## **Objectives and Activities**
In setting our programme each year we have regard to both the Charity Commission’s general guidance on public benefit and prevention and relief of poverty for the public benefit. The trustees always ensure that the programmes we undertake are in line with our charitable objects and aims.
The objectives of the Trust are achieved by running a Community Centre which is made available for the community’s use at preferential rates, whilst spare capacity is made available to any individual or organisation wishing to hire the facilities for the profit of the community.
## **Trustees**
The Trustees who served during the financial year were as follows:
W Harvey H Kumar L Augustine R Augustine
## **Achievements and Performance**
Post Covid-19 our regular hirers mostly returned and we gradually built on our occasional hire bookings. Cost for utilities increased substantially during the year and there was some necessary expenditure on repairs and renewals to the premises. This in turn has led to a deficit for the year for which some of the additional covid funds received previously, and left in our reserves, were relied upon. We are confident that with continued increase in booking hours we will hope to achieve a small surplus in the coming financial year.
## **Financial Review**
The Trust made a deficit in the year.
## **Statement of the Trustees responsibilities**
The Trustees are required by law to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the trust as at the end of the financial year and of net movement in funds of the trust for that period.
The trustees confirm that appropriate accounting policies have been used and applied consistently and reasonable and prudent judgements have been made in the preparation of the financial statements for the year ended 31[st] March 2023. The trustees also confirm that the financial statements have been prepared on a going concern basis and that the applicable accounting standards have been followed.
The Trustees are responsible for maintaining adequate accounting records, for safeguarding the assets of the trust and for taking reasonable steps to prevent and detect fraud and other irregularities.
## **W Harvey**
Chairman, Management Committee.................................................................... Date...........................................................
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## **Church Lane Community Centre**
## Independent Examiner’s Report to the Trustees
I report on the financial statements of the Trust for the year ended 31[st] March 2023 which are set out on pages 3 to 7.
## **Respective responsibilities of the trustees and examiner**
The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to :
- Examine the financial statements (under section 43 of the Act)
- Follow the procedures laid down in the General Directions given by the Charity Commission under section 43(7)(b) of the act
- State whether particular matters have come to my attention
## **Basis of Opinion**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken may not have provided all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Emphasis of matter**
The accounts are being verified independently on a monthly basis to ensure completeness and accuracy and regular back up files of the accounting data are being maintained.
## **Independent examiner’s statement**
In the course of my examination of the financial statements to 31[st] March 2023, no matter has come to my attention:
- (1) That gives me reasonable cause to believe that, in any material respect, the trustees have met the requirements to ensure that:
- Proper accounting records are kept (in accordance with Section 41 of the 1993 Act) and
- Accounts are prepared which agree with the accounting records and comply with the requirements of the Act.
05.12.2023
...........................................................
Date................................................
Hazel Kumar
A R Bookkeeping & Accounts Services 18 Portland Close Bedford MK41 9NE
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## **Church Lane Community Centre**
## Statement of Financial Activities
For the year ending 31 March 2023
|Notes
**Incoming Resources**
Donations and other income
3
Income from hire of halls
4
**Resources used**
Direct expenses for hall hire
5
Management and administation costs
6
Operating Profit
Depreciation
Net (Resources expended)/Incoming Resources
Funds brought forward 1 April 2022
Funds carried forward 31 March 2023|**2023**
**£**
0
56,331
56,331
24,410
54,027
78,437
(22106)
0
(22106)
33745
11639|**2022**
**£**
9,210
54,001|
|---|---|---|
|||63,211|
|||15,592
36,391|
|||51,983|
|||11228
0
11228
22517|
|||33745|
The notes on pages 5 to 6 form part of these financial statements
Page | 3
## **Church Lane Community Centre**
## Balance Sheet
As at 31 March 2023
|Notes
**Current Assets**
Stock
Bank & Cash in Hand
7
Debtors & Prepayments
8
**Liabilities : Amounts falling due**
**within one year**
9
**Net Current Assets**
**Net Assets**
**Funds**
Unrestricted Funds
Restricted Funds
**Total Funds**|**2023**
**£**
0
36,573
5,255
(30,189)
11,639
11,639
11,639
11,639|**2022**
**£**
0
85,023
27,632
(78,910)|
|---|---|---|
|||33,745|
|||33,745|
|||33,745|
|||33,745|
The financial statements were approved by the trustees and signed on their behalf by:
**W Harvey........................................................... Date……........................................** Chairman, Management Committee
The notes on pages 5 to 6 form part of these financial statements
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## **Church Lane Community Centre**
Notes to the Financial Statements For the year ending 31 March 2023
## 1 **Principal accounting policies**
## (a) **Accounting Convention**
The financial statements have been prepared under the historical cost convention with the exception that investments are valued at market value. The financial statements are in accordance with applicable accounting standards, the Charities Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2005) and comply with the Charities (Accounts and Reports) Regulations 2005 issued under the Charities Act 1993.
## (b) **Income from hire of hall**
Income is recorded on an invoiced basis, adjusted for advance bookings.
- (c ) **Resources expended**
Expenditure is included on an accruals basis.
## 2 **Taxation**
The Trust is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.
|3
**Donations and other income**
COVID Grant Funding
JRS Scheme Payments
4
**Income from hire of halls**
Hall Hire
Storage Fees
Forfeited deposits
Miscellaneous Income
5
**Direct expenses for hall hire**
Licences
Cleaning
Service Charges
General Rates
Utilities
Water Rates
Electricity
Gas|2023
2022
£
-
9,210
-
-
-
9,210
£
£
55,011
52,651
1,320
1,250
-
100
-
-
56,331
54,001
£
£
548
1,853
4,006
6,033
1,106
197
666
340
1,296
842
9,397
4,269
7,393
2,057
24,410
15,592|
|---|---|
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## **Church Lane Community Centre**
Notes to the Financial Statements For the year ending 31 March 2023
|6
**Management & Administration costs**
Accountancy
Health & Safety Consultancy
Salaries
Insurance
Repairs, Maintenance, Security
Premises Repairs Contingency
Telephone
Advertising
Office stationery, equipment hire, consumables
Postage & delivery
Bank Charges
Miscellaneous expenses
7
**Cash at bank and in hand**
Bank Current Account
Petty Cash Float
8
**Debtors : Amounts falling due within one year**
Accounts receivable
Prepayments & Accrued Income
9
**Liabilities : Amounts falling due within one year**
Purchase Ledger creditors
Accruals
Other Creditors
Hirers Deposits Paid|2023
£
1,788
2,664
32,008
0
15,684
0
1,229
237
22
0
0
394
54,027
£
36,573
0
36,573
£
5,255
0
5,255
£
4,954
24,670
566
0
30,189|2022
£
1,200
26,573
0
7,224
0
1,079
135
0
0
180
-1|
|---|---|---|
|||36,391|
|||£
85,023
0|
|||85,023|
|||£
27,632
0|
|||27,632|
|||£
53,675
24,670
565
0|
|||78,910|
Page | 6